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Eligibility Criteria- Applicants Public institutions and institutions not exclusively governmental in nature, incl. academia, media and other non-state actors and CSOs, where: institutions must apply in partnership with gov depts; and the gov dept is the lead institution. Eligible applicants must meet above criteria, whether from SA or Europe. 3
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TDCA DIALOGUE FACILITY
Bridging Phase 2015-2016 Guidelines & Criteria for Support
DIRCO, 11 NOVEMBER 2015
Prepared by: Kurt Morais| Nov 2015Letter of Contract N°2015/365260
Purpose of the presentation
The main purpose of this presentation is to:
•present the eligibility criteria for direct support;
•elaborate on the process of accessing support;
•explain the procurement procedure; and
•Outline reporting requirements during implementation.
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Eligibility Criteria- Applicants
• Public institutions and institutions not exclusively governmental in nature, incl. academia, media and other non-state actors and CSOs, where:
• institutions must apply in partnership with gov depts; and• the gov dept is the lead institution.
• Eligible applicants must meet above criteria, whether from SA or Europe.
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Eligibility Criteria- DialogueAreas of support- the TDCA and/or Strategic Partnership Joint Action Plan (JAP) for:
• STEs- (TA or researchers) to prepare papers;• Meetings, workshops & conferences;• Study tours; and• Capacity building.
Support funding small scale projects that are:
• less than 12 months; • ready for implementation; and • demonstrate they will lead to dialogue and cooperation.
Should have clearly identified objectives, results, defined timeframe and budget. 4
Ineligible projects Ineligible projects include those looking to fund:
•Individual sponsorship;•Scholarships for studies or training courses;•Improvement of infrastructure and facilities;•Projects covered by existing funding with the EC or EU Member States;•Salaries; and•The core responsibility of the organisations applying for funding.
If there is any uncertainty whether a project is ineligible please contact the PMU
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Eligible costs and budget• Total programme budget €1,000,000 (approx. R15m)-
Individual projects access to max of €150,000 (approx. R2.2m)
• Only costs defined in guidelines may be covered- Support under the Facility covers all the costs of the intended project.
• The budget in a proposal viewed as cost estimate and ceiling for eligible costs.
• Projects must be costed in both ZAR and Euros excl VAT. 6
What are eligible costs?
Eligible costs are:
• STE fees (not salary costs);• per diems;• travel; and • other costs: Publications, studies, research, purchase of
data, translation services, facilitation services, evaluation studies, costs of conferences and seminars.
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What are ineligible costs?Ineligible costs include:
•debts;•interest owed;•items already funded;•purchase of assets- land or buildings, etc;•currency exchange losses;•taxes, including VAT; and•salaries.
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Eligibility
Q & A
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Process of accessing funds• The process for accessing funds starts with the call for projects-
info will be made available through the EUD, DIRCO and the PMU Office
• Call for projects has a deadline
• Project proposals have a set framework as per the Guidelines and Criteria- see Annex 1
• Successful projects- focused clear purpose and activities
• Avoid broad, open-ended projects 10
Process of accessing funds – Proposal format- Annex 1
Proposals will be no more than 6 pages and include:
•Summary of the project•Motivation – relevance to TDCA, SP JAP, NDP•Target group (who’s the applicant & the partner & broader beneficiaries?)•Project topic and purpose•Focal areas of the project proposal - (Legislation, good practice)•Support requested (TA, study tour, workshop)•Methodology (who does what and when?)•Indicative cost and duration (max. avail per project €150,000 (R2.2m) over 1 year)
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Process of accessing funds-Roles
• The PMU - advisory role - purely administrative role
• Project proposals submitted to the PMU with cover letter from AO (DG) confirming policy alignment in respect of the remit of the applicant organisation and (where appropriate) their partner(s).
• Project will be presented to PSC by applicant
• PSC considers application using Annex III (Criteria for Evaluation and Selection)
• Once approved by the PSC, the PMU will support the successful applicant in finalising project dossier.
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Process of accessing funds- Criteria for evaluation and selection
The PSC will consider:
• Criteria in the guidelines;• alignment to the objectives of TDCA & /or SP JAP & to SA’s
NDP• available budget and merits of competing proposals;• fairness in distribution of funds to all policy dialogue areas;
and• effective use of previous funding allocations (where
applicable).
NB. Use Annex III in preparing your project proposal13
Process for accessing the funds
Q & A
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Procurement procedure• Whether applicant wants to procure STE or conference and
workshops are to be organised, or study tour it will be contracted through framework contract database consider
• However, STEs or contracted companies that are identified will be managed by the applicant on technical issues, while the Delegation, supported by the PMU, will undertake the necessary contract management.
• Requires clear ToR- stating what, how, where, when and estimated cost.
• Once ToR is completed procurement will take 1-2 months 15
Procurement
Q & A
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Reporting during implementation• Applicant will be responsible for reporting on the implementation
of the project. Frequency of reporting will be determined by the PSC
Report format Annex IV of Guideline & Criteria, includes:
1. Background
2. Summary and Overview
3. Key Project Outputs/Outcomes
4. Planned Activities
5. Risk/challenges
6. Lessons Learnt 17
Reporting
Q & A
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PMU CONTACT DETAILS
• Kurt Morais• 083 556 1690• kurtmorais@gmail.com
• Ngoni Chipato• 072 911 9898• ngonichipato@yahoo.com
Thank you for your attention!
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