State oversight of arra

STATE OVERSIGHT OF ARRA

Or How to Plan and Operate an Effective Weatherization Program That Used to Work

Very Well, Until Thirteen Federal Agencies, Your Governor’s Office, Forty- Seven U.S. Senators, Six Other State Agencies, Seven Labor Unions

and a Guy from Owens-Corning Named “Harold” Decided That They Could Fix It!!

DOEARRA WAP

Process

HUDSTATE WAP

OMB

DOLSHPA

OHSA

OIG GOV’S Office

Workforce Investment

GAODOTCIA

Current IL WX Monitoring 6 – Weatherization Specialists (monitors) 5 – Grants Managers (for WX and LIHEAP) 2 – Accountants (for WX and LIHEAP)

ARRA Proposal 6 – Weatherization Specialists -Monitors 6 - Weatherization Specialists - T/TA 2 – WX Supervisors 9 – Grants Managers (for WX and LIHEAP) 4 – Accountants (for WX and LIHEAP) 1 – Executive Assistant 2 – Additional IT Slots 2 – Training and Evaluation Slots

You Get What You INSPECT, Not What you EXPECT!!!

Visit Types 1 – Procurement Visit/Year 1 – Admin/File Review/Year 2 – Lead Safe WX/Year At Least 4 Quality Control Reviews/Year At Least 6 Assessment Reviews/Year Look at 10% (800) Homes per Year Visits Timeframes are 3-4 Days Total Assignments are Changed Every Other Year

Desk (electronic) Monitoring

Production Data, SIRs, Unusual Trends Cost per Average Unit for WX Measures Diagnostic Readings Risk Analysis Done Each Year Agencies are Desk Monitored Every Month We Never Used to Track This, But Now…

Assessment Review Currently 1/3 of Homes Monitored…Now

Thinking of Expanding to ½ Look at Homes That Have Been

Assessed/Audited, but Work has Not Started

Re-test with Blower Door Examine the Work Order Were the Right Calls Made?

Quality Control We Pre-Select the Homes Let the Local Agency Pick Out One or Two

Homes That They Would Like You to See Were the Right Calls Made? Is Quality Good? SIRs OK? Is File Complete? Do Work Order, Invoices, Fiscal Detail Match? Diagnostic #s??? How Did We Do? We Do Some Re-Testing With BD

Monitoring Problems “Friends” The “Hammer” “If I Don’t Find Problems, I Look Good” Good Reviews…Do I really have to get up in

to the attics? Falsification of Records Contractor Skills…More Training

Critical Observations You Have to Monitor (Field and Desk) Like Never

Before! If You Do Not Have Some Type of Electronic

Reporting…Is Monthly Going to Be Enough? We Will Most Likely have our Accountants

Monitor the DBA Wage Payments. This is Weatherization’s “Call To Duty” We Don’t Want To Be on the News Saying “I

Screwed Up” We Have to Get the Job Done Right 100% of the

Time!!!

And Now…We Take a Journey to the Lighter Side of Life…