St. Olaf College Student Organizations’ General Orientation (AKA “How to get stuff done around...

St. Olaf College Student Organizations’

General Orientation

(AKA “How to get stuff done around campus”)

2015-16

Get to know the Office of Student Activities

• Student Org Handbook• Office Staff• Event Planning Information• Transportation Information• Liability/Risk Questions• Credit Card Check-out• Student Org. Resource Center• Popcorn and Fun!

We want to make sure that your organization has all the tools it needs to succeed! Our office can answer and address all of the following (and more!):

Helpful ContactsStudent Activities Office: BC 107

507-786-3999Kris VatterDirector of Student Activities and Buntrock Commonsvatter@stolaf.edu

Joe BriesemeisterSGA Financial Officerbrieseme@stolaf.edu

Catherine ParoAssistant Director of Student Activitiesparo1@stolaf.edu

Skoglund 114 BChris RottyDir. Intramural & Club Sportsrotty@stolaf.edu507-786-3563

Laura MascottiAdministrative Assistantmascotti@stolaf.edu

Maria MacaulaySOC Coordinatormacaulay@stolaf.edu

Jamie CathcartAssistant Director of Student Activitiesfor Wellnesscathcart@stolaf.edu

SOC: What they can do for you!

• Coordinator: Maria Macaulay• Fund requesting:

http://oleville.com/soc/forms/• GAS: $.25 per mile per vehicle for ALL

vehicles• FOOD: You may apply for food funding.

–Typically low priority

Organization Storage

• Fill out check-in form on Oleville: http://oleville.com/soc/org-storage-form/

• Pick up form on SOC desk (in Office of Student Activities, BC 107) and tape to items

• Update current items ASAP

Club Sport Funding

• NO MORE 25% rule• Ask SOC for 100% of year’s expenses• Priority list• WATCH FOR EMAIL

Student Org Database

Every Org has information listed here. As a leader, you can log in to the database to change or edit your Org’s information as needed. Please keep this updated if your org’s leadership changes.

Those listed as contacts in the Database automatically have access to the Lawson budgets.

Sample of a Database page:

When you log in, you’ll only see the orgs you’re a member of in this space. Click on the name to edit or change information.

Notable Things (cont.)

•Hallway displays: no large, blank sheets of paper asking open-ended questions. Both sides of the hallway are available for

reservation.

•Amplified sound, if outside:  Be cognizant of time and place.  Amplified sound should not begin before 3pm, when classes

(generally) end, nor go past 9pm.  Outside amplification during Reading Day and Finals Week is prohibited. (

Noise Ordinance—City of Northfield)

•Security: Some large events (e.g. Pause dances) require outside security, in addition to Pause security staff, to make them happen. If you are hosting one of these events, it is up to your org to pay for half the security cost (half is roughly $600).

TravelWhat needs to be known in advance:Vehicle needsDestinationPurposeWho is traveling/driversCompleted waiversOrg Travel Form and waivers:http://wp.stolaf.edu/sa/student-org-travel/

Per St. Olaf travel policy, travel to US State Department approved countries only.

Kids’ Stuff• No one should have private, one-to-one

contact with any child, unless part of a Volunteer Network program.

• Don't ever be alone.  You can meet one-to-one, but in a public place.  Kris needs to know the kinds of kids' programs any/all clubs will be doing. 

• Babysitting on campus is not allowed.

Social Media• Facebook: StolafToday• Twitter: @stolaf or @stolaftoday• Instagram: Stolafcollege• Remember – your club represents St. Olaf

in-person and online. Think before you post.

• We want to help promote your events and brag about accomplishments!

Vehicles• No more college 12 passenger vans after October

and no 12 passenger van rentals from Enterprise for safety– Will be replaced by mini vans

• Less than 15: consider taking mini vans• More than 15: consider a chartered bus

– New Traverses (seat 8) with all-wheeled drive and towing package

• Driver certification: web-based Alert Driving– If your past van certification is still current, you don’t

need to take this online certification yet.

HAZING

Don’t do itHazing: any willful act done by one or more individuals (physical,

emotional, or psychological) which subjects another person, (voluntarily or involuntarily) to anything that may abuse,

humiliate, intimidate, or endanger that person, or which may in any fashion compromise their dignity as a person

(St. Olaf Hazing Policy)

Keep these guidelines in mind as you are welcoming new members

into your group:

• Any activity or practice that new members are required or encouraged to participate in by virtue of their status as a new member presumptively constitutes hazing

• Any activity that is considered a “tradition” should be examined. “Tradition” is not a justification for hazing.

STOGoals

• Self Development

• Vocational Discernment

• Critical Thinking

• Integration and Application

• Broad Knowledge

• Specialized Knowledge

• Communication and Collaboration

• Responsible Engagement

http://wp.stolaf.edu/outcomes/stogoals/

More Helpful Information• Put your events on the Master Calendar!• Reserve room/spaces early via R25.• See Student Organization Committee (SOC) for

funding questions. • Seriously – check out the Org Handbook –

everything from Bon Ap Pack-out info to film showing regs to bonfire procedures – it’s in there!

• Don’t sign contracts – find staffers for help.• Check www.oleville.com for more info.

THANK YOU

Have a great year!