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Sri Lanka Inland Revenue -How to file SVAT-
To file the SVAT form and schedule online, refer to
To request for credit vouchers, refer to
To understand the structure of the SVAT schedules
and how to generate them, refer to
To verify the format of your SVAT schedules with the
schedule verifier tool, refer to
To check the new help options, refer to
A. Form and schedule submission
1
E. Help options
Calendar: Monthly (No change)
SVAT 04 form:
• Cage split into Normal supplies and NFE supplies
• No. of invoices cage kept only for SVAT05
• Declaration by supplier and purchaser updated
Schedules:
• SVAT06, 06a, 06b schedules consolidated into one SVAT06
• SVAT07a, 07b, 07c,07d schedules consolidated into one SVAT07
Submission of forms and schedules:
• SVAT04 can only be submitted via e-Service online
• Mandatory submission of schedules. Forms without schedules will be considered incomplete and will
not be processed, and may result in penalties
• The SVAT05, SVAT05a, and SVAT05b schedules must be uploaded using a schedule file
• The SVAT06 and SVAT07 schedules follow the below submission rules:
• Can be submitted manually or electronically if number of entries is less than or equal to 20
• Must be submitted electronically if number of entries is greater than 20
Changes effective from: Monthly: 01 Feb 2016 (for Jan 2016)
C. Schedule files
SUMMARY OF CHANGES
How to file the SVAT form and schedules
Manually
Online
D. Schedule verifier tool
B. Request for credit vouchers online
Page 2
Page 12
Page 14
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Sri Lanka Inland Revenue -How to file SVAT-
2
A. Form and schedule submission
1 Access www.ird.gov.lk and login to e-services. Refer to the quick guide “How to login” for more details
2 Select Assessment Simplified Value Added Tax (SVAT) from the top menu
2
3 If you are a registered supplier, follow steps 4 to 10 to submit the SVAT04 form
If you are a registered purchaser, follow steps 11 to 15 to approve the SVAT04 form submitted by the registered
supplier
4 The SVAT pending for submissions is displayed. Click Pending Submission for the appropriate period
4
Submit SVAT04 form by registered supplier
IMPORTANT NOTES ON SVAT04 SUBMISSION:
- Manual submission is not accepted. SVAT04 can only be submitted via e-Service online
- The window for submission will be closed one month from the opening date of submission
IMPORTANT NOTES ON FORM AND SCHEDULE SUBMISSION:
- Whenever you are prompted to enter the SVAT No., take note of the following:
- If the SVAT taxpayer is newly registered under RAMIS, enter the SVAT number without the “SVAT” prefix,
e.g. “XXXXX”
- If the SVAT taxpayer is registered before RAMIS, enter the SVAT number with the “SVAT” prefix”, e.g.
“SVATXXXXXX”
- If in doubt, check your SVAT certificate number for the correct SVAT No. to enter
- Whenever you are prompted to enter the credit voucher number, enter it with the prefix “CRV”. E.g.
“CRVXXXXXXX”
- When entering the TIN or SVAT No., ensure that there are no spaces in front of, at the back or between the
characters
- Please use Internet Explorer or Chrome to do your e-Filing. Firefox is not supported at the moment
Sri Lanka Inland Revenue -How to file SVAT-
3
6 Enter the RIP TIN, RIP SVAT No. and Goods/Services declaration under SVAT scheme details
For the Goods/Services declaration under SVAT scheme, enter only the rupee amount. Do not enter the cents
6
7
8 Click Proceed
8
5 In the event that there are no suspended supplies for the current month, tick this checkbox and proceed to step 8
NOTE: If you check this box, you are declaring that there are no suspended supplies for the current month. You will
not be able to upload the SVAT05, 05a, 05b and 07 schedules later. If you have suspended supplies for the current
month, skip this step
5
!
7 If you only have one entry to enter, click Save
If you have more than one entry to enter, click Save and add more. Your record is added as shown in draft
9 Check I Agree and click Submit
9
Sri Lanka Inland Revenue -How to file SVAT-
4
10 You will receive a confirmation of your submission. Click on the Printer icon to print a copy of this confirmation for
your own record
Approve SVAT04 form by registered purchaser
12
12 To approve suspended purchases for the current month, click SVAT04 Pending RIP Approval
10
11 In the event that there are no suspended purchases in the current month, tick this checkbox and click Submit
NOTE: If you check this box, you are declaring that there are no suspended purchases for the current month. You
will not be able to upload the SVAT06 schedule later. If you have suspended purchases for this month, skip this
step
11
!
Sri Lanka Inland Revenue -How to file SVAT-
5
13 Verify the details entered by the supplier. If everything is ok, enter the credit voucher number with the prefix of
“CRV”, e.g. “CRVXXXXXXX”. Click Approve
14 To reject, provide the adjusted values, enter the reason for rejection and click Reject. Both RIS and RIP will have to
rework on the submission
13
14
15 You will have to declare that the information provided is accurate. Check I Agree and click Approve
15
16 For registered suppliers:
- To submit the SVAT05 (including SVAT05a and SVAT05b) schedule, refer to steps 17 to 26
- To submit the SVAT07 schedule, refer to steps 27 to 36
For registered purchasers:
- To submit the SVAT06 schedule, refer to steps 37 to 47
Sri Lanka Inland Revenue -How to file SVAT-
6
20 Select the Document Type to upload and click Select Files
19
19 Enter the Goods/Services Declaration Supplementary Form (SVAT05) summary details
Submit SVAT05 by Registered Supplier
20
17 Login as the registered supplier
18 Click Submit SVAT05
18
IMPORTANT NOTES ON SVAT05 SUBMISSION:
- The RIS will be able upload SVAT05 after RIP has approved the SVAT04
- The links to upload SVAT05a and SVAT05b will be enabled if RIS has previously provided data about the
debit/credit notes inside SVAT 04
Sri Lanka Inland Revenue -How to file SVAT-
7
24 Select the Document Type to upload and click Select Files
25 Click Submit
23 If applicable, enter the Suspended VAT Credit Notes (SVAT05b) summary details
26
26 You will see a confirmation that the SVAT05 schedule has been submitted
23
24
25
21
22
22 Select the Document Type to upload and click Select Files
21 If applicable, enter the Suspended VAT Debit Notes (SVAT05a) summary details
Sri Lanka Inland Revenue -How to file SVAT-
8
30 If you have 20 or less records to enter for SVAT07, you can enter these details online.
Click + Update SVAT07 Data Online. Refer to steps 31 to 34
If you have more than 20 records to enter for SVAT07, you must upload these details using the SVAT07 schedule
template. Click + Upload SVAT07 Data. Refer to steps 35 to 36
29
29 Enter the Summary of Suspended Supplies (SVAT07) details
Submit SVAT07 by Registered Supplier
27 Login as the registered supplier
28 Click Submit SVAT07
28
30
Sri Lanka Inland Revenue -How to file SVAT-
9
32 Click Save
34 Once done, click Submit
34
31
31 Enter the SVAT07 record details
Update SVAT07 Data Online
33
33 The record is added as shown. Repeat steps 31 to 32 to add more records
Upload SVAT07 Data
35
36
35 Select the Document Type to upload and click Select Files
36 Click Submit
32
Sri Lanka Inland Revenue -How to file SVAT-
10
38
Submit SVAT06 by Registered Purchaser
38 Click SVAT06 Pending Upload
40
37 Login as the registered purchaser
39
39 Click Submit SVAT06
41 If you have 20 or less records to enter for SVAT06, you can enter these details online.
Click + Update SVAT06 Online. Refer to steps 42 to 45
If you have more than 20 records to enter for SVAT06, you must upload these details using the SVAT06 schedule
template. Click + Upload SVAT06 Data. Refer to steps 46 to 47
40 Enter the Summary of Suspended Purchases (SVAT06) details
41
IMPORTANT NOTES ON SVAT06 SUBMISSION:
- The RIP is required to file SVAT06 (both approved and non-approved) on or before the end of the following
month
Sri Lanka Inland Revenue -How to file SVAT-
11
43 Click Save
45 Once done, click Submit
45
42
42 Enter the SVAT06 record details
Update SVAT06 Online
44
44 The record is added as shown. Repeat steps 42 to 43 to add more records
Upload SVAT06 Data
46
47
46 Select the Document Type to upload and click Select Files
47 Click Submit
43
IMPORTANT NOTES ON CREDIT VOUCHERS:
- This section is applicable to the Registered Identified Purchaser (RIP) who will need to request for credit
vouchers for suspended purchases
- The request to obtain new credit vouchers can only be performed via e-Service as outlined in the steps below
- Existing credit voucher books can be used for suspended purchases made prior to 31-Dec-2015
- Any unused credit voucher books need to be handed over to IRD prior to 31-03-2016 for the exchange of new
credit vouchers
Sri Lanka Inland Revenue -How to file SVAT-
48 Access www.ird.gov.lk and login to e-services. Refer to the quick guide “How to login” for more details
49
49 Select Assessment Simplified Value Added Tax (SVAT) from the top menu
50 Click SVAT06 Pending Upload
50
51
B. Request for credit vouchers online
12
51 Click Request credit vouchers
Sri Lanka Inland Revenue -How to file SVAT-
52 Enter the necessary details
For the number of new credit vouchers requested, enter a number in multiples of 50 (e.g. 50, 100, 150… etc.).
Please ensure that you request for adequate credit vouchers
52
53 Click Submit
53
54 You will receive an email from the SVAT branch for you to collect the voucher at the IRD premises
13
- The authorized collector will have to present the original SVAT certificate in order to collect the credit vouchers
- Should there be a change in the authorized collector, you will have to present the necessary supporting
documents together with the original SVAT certificate at the Taxpayer Services Unit (TPSU) at IRD HQ in order to
effect the change
Sri Lanka Inland Revenue -How to file SVAT-
55 Access Downloads Schedules from the top menu. Download the excel templates from the IRD portal to your
hard drive
C. Schedule files
14
56 To understand more about the structure of the SVAT schedule 05 file, what the individual fields mean and the
naming convention required, refer to steps 62-64
57 To understand more about the structure of the SVAT schedule 05A file, what the individual fields mean and the
naming convention required, refer to steps 65-67
61 Once you have generated your schedule files, you may want to verify that they are free of errors and ready to be
uploaded. Refer to D. Schedule verification tool
58 To understand more about the structure of the SVAT schedule 05B file, what the individual fields mean and the
naming convention required, refer to steps 68-70
59 To understand more about the structure of the SVAT schedule 06 file, what the individual fields mean and the
naming convention required, refer to steps 71-73
60 To understand more about the structure of the SVAT schedule 07 file, what the individual fields mean and the
naming convention required, refer to steps 74-76
55
Sri Lanka Inland Revenue -How to file SVAT-
15
SVAT Schedule 05
Sample format:
Field explanation: Field Explanation
Serial No. Running unique serial number
RIP TIN No. Purchaser TIN Number
RIP SVAT No. Purchaser SVAT Number
Credit Voucher No. Credit Voucher Number
Normal / NFE If this record details Normal Supplies then indicate as Normal If this record details NFE (Non Foreign Exchange) Supplies then indicate as NFE (For the definition of NFE, please refer to the SVAT Gazette notification)
Invoice Date Invoice date in DDMMYYYY format
Suspended Tax Invoice No. Suspended Tax Invoice number
Value of Supply Value of Supply in Rupees
Suspended VAT Amount Suspended VAT Amount
File naming
convention:
62
63
64
Please note that the above format appears as a single line inside the schedule file. It
has been broken into 2 lines for illustration purposes
This schedule is to be filled by the supplier
You will have to name the SVAT schedule 05 file according to the following format:
RISSVATNO_YYYYMM_SVAT05.CSV
For example, 123456_201601_SVAT05.csv
Ensure that the file is saved in .csv format
Supplier’s SVAT
number
Month of submission
Sri Lanka Inland Revenue -How to file SVAT-
16
SVAT Schedule 05A
Sample format:
Field explanation: Field Explanation
Serial No. Running unique serial number
RIP TIN No. Purchaser TIN Number
RIP SVAT No. Purchaser SVAT Number
Invoice Date Invoice date in DDMMYYYY format
Invoice No. Invoice Number
Normal / NFE If this record details Normal Supplies then indicate as Normal If this record details NFE (Non Foreign Exchange) Supplies then indicate as NFE (For the definition of NFE, please refer to the SVAT Gazette notification)
Relevant Credit Voucher No. Relevant Credit Voucher Number
Date of Debit Note Date of Debit Note in DDMMYYYY format
Debit Note No. Debit Note Number
Credit Voucher No. Credit Voucher Number issued for the current month
Value of SVAT Debit Note Value of SVAT Debit Note
Suspended VAT Amount Suspended VAT Amount
File naming
convention:
65
66
67
Please note that the above format appears as a single line inside the schedule file. It
has been broken into 2 lines for illustration purposes
This schedule is to be filled by the supplier
You will have to name the SVAT schedule 05A file according to the following format:
RISSVATNO_YYYYMM_SVAT05a.CSV
For example, 123456_201601_SVAT05a.csv
Ensure that the file is saved in .csv format
Supplier’s SVAT
number
Month of submission
Sri Lanka Inland Revenue -How to file SVAT-
17
SVAT Schedule 05B
Sample format:
Field explanation: Field Explanation
Serial No. Running unique serial number
RIP TIN No. Purchaser TIN Number
RIP SVAT No. Purchaser SVAT Number
Invoice Date Invoice date in DDMMYYYY format
Invoice No. Invoice Number
Normal / NFE If this record details Normal Supplies then indicate as Normal If this record details NFE (Non Foreign Exchange) Supplies then indicate as NFE (For the definition of NFE, please refer to the SVAT Gazette notification)
Relevant Credit Voucher No. Relevant Credit Voucher Number
Date of Credit Note Date of Credit Note in DDMMYYYY format
Credit Note No. Credit Note Number
Credit Voucher No. Credit Voucher Number issued for the current month
Value of SVAT Credit Note Value of SVAT Credit Note
Suspended VAT Amount Suspended VAT Amount
File naming
convention:
68
69
70
Please note that the above format appears as a single line inside the schedule file. It
has been broken into 2 lines for illustration purposes
This schedule is to be filled by the supplier
You will have to name the SVAT schedule 05B file according to the following format:
RISSVATNO_YYYYMM_SVAT05b.CSV
For example, 123456_201601_SVAT05b.csv
Ensure that the file is saved in .csv format
Supplier’s SVAT
number
Month of submission
Sri Lanka Inland Revenue -How to file SVAT-
18
SVAT Schedule 06
Sample format:
Field explanation: Field Explanation
Serial No. Running unique serial number
RIS TIN No. Supplier TIN Number
RIS SVAT No. Supplier SVAT Number
Credit Voucher No. Credit Voucher Number
No. of Invoices Number of Invoices
Normal / NFE If this record details Normal Supplies then indicate as Normal If this record details NFE (Non Foreign Exchange) Supplies then indicate as NFE (For the definition of NFE, please refer to the SVAT Gazette notification)
Total Purchases Total Purchase Amount
Credit Note Value Credit Notes Value Amount
Debit Note Value Debit Notes Value Amount
Net Purchases Net Purchases Amount
SVAT for Net Purchases SVAT for Net Purchases
File naming
convention:
You will have to name the SVAT schedule 06 file according to the following format:
RIPSVATNO_YYYYMM_SVAT06.CSV
For example, 123456_201601_SVAT06.csv
Ensure that the file is saved in .csv format
Purchaser’s
SVAT number
Month of submission
71
72
73
Please note that the above format appears as a single line inside the schedule file. It
has been broken into 2 lines for illustration purposes
This schedule is to be filled by the purchaser
Sri Lanka Inland Revenue -How to file SVAT-
19
SVAT Schedule 07
Sample format:
Field explanation: Field Explanation
Serial No. Running unique serial number
RIP TIN No. Purchaser TIN Number
RIP SVAT No. Purchaser SVAT Number
Credit Voucher No. Credit Voucher Number
No. of Invoices Number of Invoices
Normal / NFE If this record details Normal Supplies then indicate as Normal If this record details NFE (Non Foreign Exchange) Supplies then indicate as NFE (For the definition of NFE, please refer to the SVAT Gazette notification)
Value as per Invoices Total Supplies Amount
Value of Credit Notes Credit Notes Value Amount
Value of Debit Notes Debit Notes Value Amount
Net Value Net Supplies Value Amount
SVAT for Net Supplies SVAT for Net Supplies
File naming
convention:
You will have to name the SVAT schedule 07 file according to the following format:
RISSVATNO_YYYYMM_SVAT07.CSV
For example, 123456_201601_SVAT07.csv
Ensure that the file is saved in .csv format
Supplier’s SVAT
number
Month of submission
74
75
76
Please note that the above format appears as a single line inside the schedule file. It
has been broken into 2 lines for illustration purposes
This schedule is to be filled by the supplier
Sri Lanka Inland Revenue -How to file SVAT-
78 Access Downloads Schedules from the top menu. Download the schedule verification tool from the IRD portal
D. Schedule verification tool
20
77 Ensure that all schedule files have been filled in and saved as CSV format. Refer to C. Schedule files
79 Launch the schedule verification tool by double clicking on the “ScheduleFileVerifier.exe” file. Click File Type
79
78
Sri Lanka Inland Revenue -How to file SVAT-
21
81 Select the schedule file to be verified
81
Note: This screen is for illustration purposes only
82
82 Click Verify
83
83 If the schedule file is according to the correct format required, you will see the “Validation passed” message.
Otherwise, the errors will be reflected here
If there are errors in your file, refer to to review the schedule file structure, ensure that
you have named your file according to the required naming convention and to make sure that your file is saved in
.csv format
C. Schedule files 84
80 Select the appropriate schedule file type to verify
80
22
E. Help options
1 Sinhala 2 Tamil 3 English
1 General information 2 Tax related 3 Complaints
1 Report tax evasion
2 General complaint
3 Others
1 Payment
2 Returns
3 Registration
Select FAQ or speak to the
call center agent
1 Income tax
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3 NBT/ ESC
4 PAYE/ Withholding
5 Stamp duty
6 Others
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7 Refunds
8 Directions
4 Assessment
5 Appeals & Objections
9 Others
Select language:
Enter TIN
Select option
Select option Select function Select question type
Select tax type
1 Unregistered taxpayer 2 Registered taxpayer
Unregistered Registered
Sri Lanka Inland Revenue -How to file SVAT-
The TPS unit can help you with:
• Registration as a Taxpayer and issuing of Taxpayer Identification Number (TIN)
• Registration for tax types
• Updating of Taxpayer profile
• Issuing of Personal Identification Number (PIN) to use e-Services
• Issuing of Clearance certificate
• Advice on tax responsibilities and obligations
• Collection of returns and supporting documents
Walk in to the Taxpayer Services Unit- Monday to Friday 8:30 am to 4:00 pm (except public holidays)
Call Center- Monday to Friday 9:00 am to 7:00 pm, Saturday 9:00 am to 1:00 pm
Online help prompts: The blue icons next to some fields show additional information when the mouse is
placed on them
Taxpayer Services Unit INLAND REVENUE DEPARTMENT SIR CHITTAMPALAM A GARDINER MAWATHA, COLOMBO 02
Call Center
1944
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