Sona report for september 2010

AIESEC Romania ReportSeptember 2010 & Q3

Introduction

• This report is a summary of the main indicators that show our organizational performance, created with graphs for an easier understanding of the data presented

• It consists of standard analysis (Points 1 to 3) and a customized one for every month (Point 4).

Summary

• Exchange Status

• Membership Status

3.Financial Status

• Q3 Report

1. Exchange status - Performance vs last year

1. Exchange status - Realized vs Planned for June

Conclusions• Total No of X Realizations for AIESEC RO: 45

• +12 | +36.3% vs. last year

• -12 | -21.5% vs. planned

• 40 OGX & 5 ICX

• Total No of X+L Realizations for AIESEC RO: 22

• +7 | +46.6% vs. last year

• LCs that exceed last years performance: CJ, CR, CT, IS, OR, TM

• LCs that maintained their last year’s performance: BU, PI, SB, TGM

• LCs that overachieved what they planned: CR, OR, PI

• LCs that achieved what they planned: CJ, IS, BV

• X+L Contribution for this month: BV, BU, CJ, CT, CR, IS, OR, PI, TM

MC’s thoughts• We are continuing to overpass the realizations of the last year,

but we still have issues with reaching all our planned targets.

• The OGX Realizations are starting to cover the gap of the first months of the Summer pick, which means that we are finally releasing all the EPs that we have on the platform and cleaning it of the DT EPs, which is fantastic.

• There has been a fantastic contribution to the realization of X+L numbers, which is mostly due to the reintegration strategies that we have for our summer realizations. Congratulations!

2. Membership Status - No of Active Members

2. Membership Status - Members efficiency

Conclusions• Total No of X Active Members in AIESEC RO: 453

• -51 | -10.11% vs. May

• Members efficiency: 10 Mb work for 1 X

• 26.3 was for September 2009

• 10.7 was for August 2010

• Target for term: 2

• Top 3 LCs with active Mb: IS, CR, GL

• LC with most efficient members: CJ (3.8)

MC’s thoughts• It is the month with the lowest number of active members

that we have had since the beginning of the term, which effects our overall capacity to

• The number of members in the LCs is quite low but we are using them more efficient and this is shown by the realizations that we are starting to have. Congratulations to the country for working hard and become more efficient!

• On the downside, most of the results in the country have been driven by the EBs, which is a question mark for the sustainability of the LCs in terms of knowledge management.

3. Financial situation - Revenue Diversification

3. Financial situation - Revenue Diversification for Country

3. Financial situation - Grant Applications

3. Financial situation - Reserve Policy

*Calculated using the following formula: Reserve fund/Operational budget per month

ConclusionsTotal value of incomes for LCs: €8.242

• Corporate - €2.099 | 25.5%

• Exchange - €2.878 | 34.9%

• Grants - €800 | 9.7%

• Alumni - €130 | 1.6%

• 2% & 3‰ - €2.335 | 28.5% (€2.177 - CR Congrats!)

• Other sources - €0 | 0%

•LCs that had X as sources of revenue*: BU, BV, IS, TM, CJ, SB, PI, CT

•5 LCs applied for Grants, 2 LC received a grant: BU, CJ

•6 LCs can support their operating budget from reserves for more that 3 months: BU, TM, TGM, CT, CR, IS

*≥ 20% out of Total Revenues

MC’s thoughts• For an entire Q only 3 LCs have managed to pass the income limit of 700 euros.

This is a big exclamation mark for all of us, because at this point we as an organization are not sustainable. I encourage you to think about strategies for income diversification, rethink your exchange pricing policies and talk to your VPER and see what is happening.

• There are only 6 LCs that have a minimum reserves fund. Alarming is the fact that there are 3 LCs that don't have anything in the reserves fund. I encourage a plan and also asking for support from the other Finance departments in the network, especially in the GNs.

• A very good news that came this Q was the accreditation for EVS for Brasov and Pitesti. Here, I would only want to see all the LCs having a focus on this in the next period, because the process is not complicated and on a long term can be very beneficial. 

4. Q3 Report - MoS realized vs. last year for AIESEC Ro

* Reporting in SONA has some issues for some LCs, data was taken from the Platform

4. Q3 Report - MoS Planned vs. Realized for AIESEC Ro

AIESEC Ro overall achievement for Q3 of MoS: 85.8%

* Reporting in SONA has some issues for some LCs, data was taken from the Platform

4. Q3 Report - Members Efficiency

* Reporting in SONA has some issues for some LCs, data was taken from the Platform

Term Target

4. Q3 Report - LCs MoS Realizations

4. Q3 Report - Clustering Map Simulation*

* The Detailed Report will be released after the 20th of October

LCPerformance

ScoreEfficiency

Score

Romania 8.82 8.08

Brasov 8.20 6.38

Bucuresti 7.90 7.39

Cluj Napoca 8.14 7.60

Craiova 10.00 8.29

Constanta 6.67 6.14

Galati 7.06 7.06

Iasi 7.57 7.11

Oradea 7.51 5.11

Pitesti 8.33 6.29

Ploiesti 3.60 4.09

Sibiu 5.40 4.75

Targu Mures 8.50 6.10

Timisoara 9.00 6.01

PI

TGM

CJ

Conclusions• Overall TNs realized for Q3: 105

• +55 | +110% vs. last year

• -16 | -13.2% vs. planned

• Overall EPs realized for Q3: 116

• +51 | +78.4% vs. last year

• -41 | -26.1% vs. planned

• Overall X+L realized for Q3: 47

• +23 | +95.8% vs. last year

• 0 | 0% vs. planned

• Top 3 LCs performing LCs (based on MoS realization): CR, Pi, CJ

• AIESEC Ro overall status for Q3:

• 85.8% vs. planned

• On the 1st of October Romania reached for Q3, 221 Re, representing the best performance in Realizations for one quarter. The closest performance to this one is Q3 2009 with 118 Re.

• Place 1st in CEE regarding X+L and 4th in the World (28 X+L Re for Q3)

• AIESEC Ro Members Efficiency for Q3: 2.04 (Congrats!)

• -6.98 vs. Q2

• +0.04 vs. Term Standard

MC’s thoughts• IT is our best quarter yet in terms of Exchange realizations. We have doubled

our performance in terms of what we achieved last year.

• There is still the issue of planned versus realized, but the gap has decreased compered to last quarter.

• Congratulations for achieving the target for X+L. This is because most of the LCs achieved or overachieved their target for this quarter.

• In terms of efficiency, we have managed to bring more organizational objectives with less people that we had the last quarter, which is really great because for this quarter we have reached our term ambition of 2 people forking to realize 1 Exchange.

• Regarding the clustering of the LCs for this quarter, there is an overall improvement in efficiency and performance, which is shown by the fact that most of the LCs are in the Yellow Cluster. Congratulations!

Final thoughts• It has been a very good quarter where we have

managed to deliver 221 Exchange Experiences and 47 Core AIESEC Experiences. And also with almost half of the the total active members in the organization.

• We would like to acknowledge AIESEC Craiova for being the LC that is in the Green Cluster. Congratulations for their Performance and Efficiency, and also congratulations for your contribution to the network by organizing Rock Me 2010.

Thank You