SiteManager and Maintenance Management

SiteManager and Maintenance Management

Presented at the 2003 Trns*port Users Group Conference

By Frances Thomas

State Maintenance Contracts and Agreements Manager

Florida Department of Transportation

• Why and how is Maintenance using Trns*port?

• Maintenance Interfaces– SM/MMS Interface– Copy Contract

• All Florida DOT contracts are to use one tracking and administration system (Construction and Maintenance).

• Maintenance required a system:– To accommodate all Maintenance contract types (i.e.

routine maintenance, contractual services, Memorandum of Agreement, etc.).

– To allow a means of transferring Maintenance contract dollars and activity quantities from SiteManager into the the existing Maintenance Management System.

– To track and administer our renewable contracts.

Why?

• Categories are set up in PES to represent the Maintenance Activity.– The Category Work Class table is a list of

our Maintenance Activities.– The Category Work Class number

preceded by a ‘0’ is used as the Category Number.

How?

• Approved estimate and contract information for Maintenance contracts in SiteManager is accessed through an attachment called the SiteManager/ Maintenance Management System (SM/MMS) Interface. The application is programmed in Visual Basic 6).

• In the SM/MMS Interface, the category becomes the Maintenance Activity with total cost per category provided for the user to insert quantities as appropriate for work completed.

SM/MMS Interface

• Copy Contract is another program accessed through the Attachment function in SiteManager. The program was developed to accommodate Florida’s Renewable Contracts.

• The original contract information is copied using a specific naming convention for renewable contracts.

Copy Contract

Other Interfaces:•Financial Management Interface with PES/LAS

•Estimate Report combining information from Financial Management and SiteManager

•Historical Cost Reports combining information from SiteManager and our District Contracts Prototype system

Frances Thomas, Contracts and Agreements Manager

FDOT State Maintenance Office

(850) 410-5757

frances.thomas@dot.state.fl.us

Questions?