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California Department of AgingParticipant Staff Training
Determining & Documenting Eligibility
Senior Community Service Employment Program
SCSEP
Clear your mind and take a deep breath
Overview of Training:
1. Discuss SCSEP eligibility
2. Discuss participant income eligibility calculations
3. Review SCSEP priority of service
4. Review file documentation
Begin at the beginning
Interview via telephone or in person to determine if a candidate is eligible for SCSEP Is the candidate 55 years or older? Does the candidate earn 125% or less of
the current federal poverty guideline? Is the candidate unemployed? Is the candidate a resident of California?
If the candidate eligible and you have suitable Community Service Assignment position
available then:
Assist the candidate with filling out the SCSEP Participate Form:
Make sure you complete all form fields because this information ties directly into the SPARQ database
SCSEP Participant Form
Questions about Enrollment?The SCSEP Data Collection Handbook explains
every data element on the:
Participant FormCommunity Service Assignment FormExit FormUnsubsidized Employment Form
Complete Participant Form
Calculate Participant
Income from Official
Documents
𝑓 (𝑥 )=𝑎0+∑𝑛=1
∞
(𝑎𝑛cos𝑛𝜋 𝑥𝐿
+𝑏𝑛sin𝑛𝜋 𝑥𝐿 )
Calculating SCSEP Income Eligibility can feel like rocket science!
Official documents showing income include but are not limited to the following:
Paystubs Unemployment Check Stubs Social Security Award Letter Pension Statements Bank Statements
If married, then SCSEP candidate must bring in spouse’s income documents
What documents are needed to calculate income?
1. Federal Poverty Guideline – Revised yearly in January.
2. TEGL NO. 12-06 - Revised Income
Inclusions and Exclusions and Procedures for Determining SCSEP Eligibility (12-28-06)
Federal Requirements
Use a Worksheet to Document the Income Eligibility Calculations
►Several projects use the CDA SCSEP Eligibility
Calculator as their worksheet:
►The eligibility calculator is located on the CDA website.
►The rest of the projects developed their own income calculation sheets.
►Sample income worksheets available upon request.
CDA Eligibility Calculator
SCSEP Priorities of Service
65 years or older
Disabled
Veteran (or in some cases, the
spouse of a veteran)
Resides in a rural area
Limited English Proficiency or low
literacy Skills
Low employment prospects
Failed to find employment after
using services provided by the American Job
Centers system
Homeless or are at risk for
homelessness
Ready to Enroll? Not quite yet…Priorities of Service Must be Considered
Complete Participant
Form
Calculate Participant
Income from Official
Documents
Priorities of Service
Placement in Community Service Assignment
Orientation, Assessment,
and Individual
Employment Plan
Enroll Participant
Participant Position Available
Documentation
New Participant File Contents
►Completed Participant Form
►Official Documents Validating Eligibility
►Case Notes
►Receipt of Orientation & SCSEP Participant Handbook
►Receipt of Medical Examination Offer
►Assessment
►Individual Employment Plan
►Community Service Assignment
►Training Position Duty Statement
Participant’s enrollment is complete and they are on their way to success!
Thank You!
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