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Seminar 3Seminar 3
IT511:IT511:Information Systems Information Systems Project ManagementProject Management
Seminar 3Seminar 3
IT511:IT511:Information Systems Information Systems Project ManagementProject Management
Instructor
Chad McAllister, PhD
Icebreaker: Please Answer…Icebreaker: Please Answer…
• How will you celebrate earning your graduate degree?
Final ProjectFinal Project
• Frame of Reference:• You are a project manager, not a
designer, developer, etc.• You are creating a project plan, not
designing a system, conducting a project, etc.
Constraints/DescriptionConstraints/Description
• Information System (not IT focus)• Budget of $2 million (not to exceed)• Timeline – must be complete within 12
months
Constraints/DescriptionConstraints/Description• Project must include the following activities:
• Collect requirements• Analyze processes• Analyze data• Design processes• Design data• Design screens• Design reports• Program• Test and document• Deploy
• NOTE: these are the top-level tasks for the WBS
Rubric—Section 1Rubric—Section 1
1. Project charter 0-20 points2. Communications matrix 0-20 points3. Resource breakdown structure 0-20 points4. Milestone list 0-20 points5. Work Breakdown structure 0-20 points6. Risk list 0-20 points7. Preventative action plan 0-20 points8. Quality checklist 0-20 points
Rubric—Section 2Rubric—Section 2
1. Collect requirements 0-4 points2. Analyze processes 0-4 points3. Analyze data 0-4 points4. Design processes 0-4 points5. Design data 0-4 points6. Design screens 0-4 points7. Design reports 0-4 points8. Program 0-4 points9. Test and document 0-4 points10. Deploy 0-4 points
1.0 Project Information 1.0 Project Information
• 4 lines• Project Start Date:• Project End Date:• Project Manager:• Project Sponsor:
2.0 Project Overview2.0 Project Overview
• 1 Paragraph – describe the project and what it will accomplish/the difference it will make
4.0 Current Situation and Problem/Opportunity Statement4.0 Current Situation and Problem/Opportunity Statement• 1 Paragraph
• Situation at organization – business opportunity or improvement
• What the needs are• What the difference will be (gap
analysis)
6.0 Roles and Responsibilities6.0 Roles and Responsibilities
• Use the matrix for at least 10 people:Name Role Position Contact
Information
<Enter person’s
name here>
<Enter the person’s role on <project
name> here>
<Enter this person’s position here>
<Enter an email address that can be used for this person here>
Frank White Project Manager
Project Manager
white@organization.org
<Add rows as necessary>
7.0 Project Constraints7.0 Project Constraints
• Bulleted list or paragraph. Include at least 6. For example:
• Schedule constraint of May 1 because of expiring contract
• Budget constraint of $2M with 10% management reserve – or project will be outsourced
• Quality constraint of 90 seconds or less to create any report
8.0 Assumptions8.0 Assumptions
• Bulleted list or paragraph. Include at least 6. For example:
• Resource assumptions• Access to systems• Vendor’s approach to integration is
acceptable
9.0 Preliminary Schedule and Budget Estimates9.0 Preliminary Schedule and Budget Estimates
• Gantt chart (MS Project) or table with key milestones and their dates.
• At least 5 milestones• Cost for each milestone
• One possible table to organize info:
ID Milestone Date Cost
Communication MatrixCommunication Matrix
• Use matrix, with at least 10 items with varying types and mediums
Stakeholder Type Communication Medium
Frequency Responsible Party
<Enter stakeholder name here>
<Enter the communicat
ion type here>
<Enter the medium
used here>
<Enter the frequency of communication here>
<Enter name of
person who is
responsible for
communication here>
Frank White Status Report
Email Every Monday
John Allen
<Add rows as
necessary>
Resource Breakdown StructureResource Breakdown Structure
• Resources are people, equipment, other items. Covered in Unit 3. Use MS Project Gantt Chart with Resources listed or Outline format.
• Resource Type 1• Resource Sub-Type• Resource Sub-Type
• Resource Sub-Subtype• Resource Sub-Sub-Subtype• Resource Sub-Sub-Subtype
• Resource Sub-Type• Resource Sub-Type
• Resource Type 2• Resource Sub-Type• Resource Sub-Type
Milestone ListMilestone List
• Table of at least 8 milestones and dates – should include milestones from Project Charter
WBSWBS
• MS Project Gantt Chart with WBS column visible or Outline format. Include at least 10 top-level activities with sub tasks.
• Main Task 1• Sub-Task• Sub-Task• Sub-Task
• Sub-Subtask• Sub-Sub-Subtask• Sub-Sub-Subtask
• Sub-Task• Sub-Task
• Main Task 2
Risk ListRisk List
• Table format with at least 8 project risks
Risk Risk Description<Enter risk name here>
<Enter risk description here>
<Add rows as necessary>
Preventive Actions ListPreventive Actions List
• Address how risks can be prevented – include at least 10 actions. Use table format.
No.
Issues Descripti
on
Description of Preventive Action
Assigned To
Target Date
Status
Metrics
1 Performance information not up to date
Train team members to enter project information into project management system
Bob Doe
Implemented
Up-to-date
project
information
<add rows as necessary>
Quality ChecklistQuality Checklist
• Table of at least 12 quality items for the project (suggest at least one per milestone and/or task)
Check Issue/Topic<Enter check here>
<Enter quality issue or topic here>
√ Send satisfaction form to customers.
<Add rows as
necessary>
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