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Scheduling w/ExcelAdmin Choice for Specials
Bob Cornacchiolibcornacchioli@gmail.comwww.derotechnical.com
Participants will learn:•Alternative method of scheduling•Mostly elementary schools•Learn scheduling language•Move from a 1 day/1 period to a M –F schedule with many periods per day. •Discuss Mass Enrolling students•Target Audience - Admin and Secretaries
www.derotechnical.com for more resources
Bob CornacchioliCEO - DERO Technical Services
Contractor - PowerDataSolutions- ANCGroup
Trainer - Pearson Systems
Evangelist/Process Assistant- Level Data
Marketing - ParkBench Software
Director of Technology and Media Services – Shrewsbury Public Schools (16 yrs)PowerSchool Administrator ( 6 yrs)
Filling in the NCAA Brackets - $10Having Kansas playing an 11th seed to get in the Final Four- $10Being in Junction City on the night of the NCAA Championship
PRICELESS
$@#@#!!!!!
Scheduling with Excel
Courses - SectionsTeachers Numbers - RoomsDays-Expressions - Periods
Dependent SectionsEOY - Mass Enroll
What do you have now?
Or this?
Convert it to this!
Course NameCourse NumberTerm LengthExpression- When does it meet?HR(1-6) would place a √ for each day
TeacherRoom – Where does it meet?Grade Level – N/ASection Number- VIP!!! Plenty of ideas here!!
Max Enrollment
Dependent Sections- If enrolled in this class students would also get these courses
Bell ScheduleGray means w/HR Teacher
PERIODS 7(A)
3(C) 3(E)
8(B), 7(D)
Unique Course Number Schema
65601First two digits = Content AreaMiddle digit = School IDLast two digits = Grade Level
Highlands = 0Smith = 1Riverside = 2Thorpe = 3Great Oak =4
65000, 65001, 65002, 65003, 65004, 6500565100, 65101, 65102, 65103, 65104, 6510565200, 65201, 65202, 65203, 65204, 6520565300, 65301, 65302, 65303, 65304, 6530565400, 65401, 65402, 65403, 65404, 65405
Can be used for
AM/PM K etc
This is important for assigning standards to classes as well!
Sections Schema
Art
Music
Media
PE
Morning Meeting
Sections Schema: Period-Cycle-HR
Art
Music
Computers
PE
Homeroom
521011st # = Period 52nd # = CycleLast 3 #’s = HR
Bell ScheduleGray means w/HR Teacher
PERIODS 7(A)
3(C) 3(E)
8(B), 7(D)
Dependent
Morning Meeting – HR (M-F)
When a new student arrivesMASS ENROLL into
Morning Meeting SectionAnd
Students automatically get All Dependent Sections
Sec t ions
Scheduling Spreadsheet
Term ID
Term ID = Scheduling Year 2006= 1600, 2009=1900
What if a course last less than a full year, what would the term ID be?
Term ID’s for Less than Full Year Courses!
Full Year Course = 2100T1 =2101, T2=2102, T3=2103
C1=2104, C2=2105, C3=2105, C4=2106, C5=2107, C6=2108
If you are importing – double √√√
Full Year Course = 1900T1 =1901, T2=1902, T3=1903
C1=1904, C2=1905, C3=1905, C4=1906, C5=1907, C6=1908
Your numbers have to match
Importing Schedule into PowerSchool
1. Special Functions2. Importing and Exporting3. Quick Import4. Table- Sections (Master Schedule)5. Find TXT file ( converted XLS file )6. Match column names to those in PS
Import into the Sections (Master Schedule)
Never REMOVE √
Suggested Field Map
Removes Column Headers that were used in Excel√
Name is not used in PS,but I use it as a visual clue.
Do you know your teacher numbers?
After Import – RED is BAD!
1. After importing PowerSchool displays a page with your results.
2. RED is an error and it “clearly” tells you ( HA!) what these mean. Go slow it’s doable
3. Typical Errors:– Bad teacher numbers– Expression is wrong– Term ID is wrong/not set
Mass Enroll: Power of Depend_Sec 95701.1 gets 98701.1,65701.1,70701.1,92701.1,60701.1
1. Before EOY, with lists in hand, select current grade level.2. From the function options choose
Select Students by Hand
GOT LISTS!
WITH LISTS…
1. Hold the Command Key down on a Mac
2. Select each student in Mrs. Jones Grade 1 HR for next year
3. Select Function Options at the bottom
Mrs. Jones Grade 1 HR for 2011
Accessing Your Stored Selections1. Stored Selections2. Check √ in your
selections3. Go Functions to Mass
Enroll
AFTER EOY AFTER EOY AFTER EOY
Mass Enroll Function
AFTER EOY AFTER EOY AFTER EOY
AFTER EOY AFTER EOY AFTER EOY
1. Course.Section this identifies your teachers/rooms and periods2. Enrollment Date – NORMALLY first day of school .3. This date is always the date of your action, you must change it!
Questions and Answers
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