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Rotary Club Strategic PlanMichel P. JazzarRotary International Representative to United Nations - ESCWAPolioPlus District 2452 Chairman 2015-16PETS-Lebanon 15 March 2015
Michel P. Jazzar, RI representative to United Nations-ESCWA - March 15, 2015
Michel P. Jazzar, RI representative to United Nations-ESCWA - March 15, 2015
RC President without Strategic PlanRC President without Strategic Plan
Michel P. Jazzar, RI representative to United Nations-ESCWA - March 15, 2015
RC President not attending PETS
A Z
Michel P. Jazzar, RI representative to United Nations-ESCWA - March 15, 2015
RC President who attends PETS
A Z
Michel P. Jazzar, RI representative to United Nations-ESCWA - March 15, 2015
Be a Vibrant club suppose1-Decide where your club wants to be in three to five years.2-Set annual goals and enter them into Rotary Club Central.
3-Hold club assemblies regularly to keep members engaged and knowledgeable.
4-Communicate openly in your club.5-Prepare members for future roles to maintain a smooth
leadership transition.6-Adapt your club’s bylaws to support the way your club works.
7-Develop strong relationships within your club.8-Make sure all members are involved in activities that genuinely
interest them.9-Coach new and current members in leading.
10-Create committees that are practical for your club.
Michel P. Jazzar, RI representative to United Nations-ESCWA - March 15, 2015
Be a Vibrant club suppose1-Decide where your club wants to be in three to five years.2-Set annual goals and enter them into Rotary Club Central.
3-Hold club assemblies regularly to keep members engaged and knowledgeable.
4-Communicate openly in your club.5-Prepare members for future roles to maintain a smooth
leadership transition.6-Adapt your club’s bylaws to support the way your club works.
7-Develop strong relationships within your club.8-Make sure all members are involved in activities that genuinely
interest them.9-Coach new and current members in leading.
10-Create committees that are practical for your club.
Resource on My Rotary:“Strategic Planning Guide”
http://www.rotary.org/document/745
Rotary’s Strategic Plan coursehttp://learn.rotary.org/Pages/Catalog/CourseCatalog.aspx
Rotary webinarswww.rotary.org/webinars
Michel P. Jazzar, RI representative to United Nations-ESCWA - March 15, 2015
http://www.rotary.org/document/745
Edition: October 2014
Michel P. Jazzar, RI representative to United Nations-ESCWA - March 15, 2015
http://www.rotary.org/document/745
Michel P. Jazzar, RI representative to United Nations-ESCWA - March 15, 2015
10
Learning Objectives• Identify the formula and steps for
creating a strategic plan.• Collaborate on strategies for creating
a new strategic plan or evaluating an existing one.
Michel [. Jazzae, RI representative to United Nations-ESCWA - March 15, 2015
The formula shows you
steps Michel P. Jazzar, RI representative to United Nations-ESCWA - March 15, 2015
FormulaRotary Club Strategic Plan
Michel P. Jazzar, RI representative to United Nations-ESCWA - March 15, 2015
M V-G-SRelation between Mission, Vision, Goal/s and Strategy/ies
Michel P. Jazzar, RI representative to United Nations-ESCWA - March 15, 2015
M V-G-S
Michel P. Jazzar, RI representative to United Nations-ESCWA - March 15, 2015
color lines and geometric shapes and
insert letters in appropriate shapes
Michel P. Jazzar, RI representative to United Nations-ESCWA - March 15, 2015
M V-G-SRelation between Mission, Vision, Goal/s and Strategy/ies
Michel P. Jazzar, RI representative to United Nations-ESCWA - March 15, 2015
M V-G-SS G
M
V
Michel P. Jazzar, RI representative to United Nations-ESCWA - March 15, 2015
M V-G-SResources:
Club-RCs-D-Z…
Future
Mission
RC History,Current state
Michel P. Jazzar, RI representative to United Nations-ESCWA - March 15, 2015
How to access your apartment on the 10th floor
of a 10 floors’ building?
Michel P. Jazzar, RI representative to United Nations-ESCWA - March 15, 2015
1. by elevator2. by the stairs3. by the fire escape4. by being worn by someone5. be landed by a helicopter on the
roof6. taking the stairs firefighters7. …
Strategy: ≠ ways to access
Michel P. Jazzar, RI representative to United Nations-ESCWA - March 15, 2015
The formula shows you The steps
Michel P. Jazzar, RI representative to United Nations-ESCWA - March 15, 2015
Steps?Rotary Club Strategic Plan
Michel P. Jazzar, RI representative to United Nations-ESCWA - March 15, 2015
Strategic Planning Steps1. Create a vision.2. Develop long-range goals that support
your vision.3. Set annual goals that support your
long-range goals. [3 RYs]4. Evaluate your plan regularly and adjust
as needed.
Michel P. Jazzar, RI representative to United Nations-ESCWA - March 15, 2015
Support and
Evaluation
Vision
Long-range goals
Annual goals
Michel P. Jazzar, RI representative to United Nations-ESCWA - March 15, 2015
Rotary Club community
CONSENSUS
2015
2017
2016
Success
VISION
Annual plans, projects, programs
Continuity and Consistency
Michel P. Jazzar, RI representative to United Nations-ESCWA - March 15, 2015
Goal: Creating an Action PlanFor each goal, identify:
1. Actions needed 2. Person responsible3. Timeline4. How progress will be measured5. Available resources
Michel P. Jazzar, RI representative to United Nations-ESCWA - March 15, 2015
M V-G-SResources:
Club-RCs-D-Z…
Goal
Mission
Vision 1st RY 2nd RY 3rd RY
Michel P. Jazzar, RI representative to United Nations-ESCWA - March 15, 2015
M V-G-SResources:
Club-RCs-D-Z…
Goals
Mission
Vision 1st RY 2nd RY 3rd RY
Michel P. Jazzar, RI representative to United Nations-ESCWA - March 15, 2015
EREY
Michel P. Jazzar, RI representative to United Nations-ESCWA - March 15, 2015
Every Rotarian
Every Year
ERETEvery
Rotarian Evolves a Task
يطّو�ر روتارّي� كلمهّم�ة
Michel P. Jazzar, RI representative to United Nations-ESCWA - March 15, 2015
Workshop
Michel P. Jazzar, RI representative to United Nations-ESCWA - March 15, 2015
3 GroupsMichel P. Jazzar, RI representative to United Nations-ESCWA - March 15, 2015
Each group:1.Appoints a representative [P. of a club]2.Has 5 minutes to prepare the subject.
3.Has 5 minutes for presentation.4.Rep. should write a report of 1 page
on behalf the group.
Michel P. Jazzar, RI representative to United Nations-ESCWA - March 15, 2015
Group 1 = Activity 1Celebrate: 110th RI anniversary
You want to celebrate by a local sustainable development project :1. Choose a community development project - 6 AOF2. Who are your project partners?3. Do you have another creative idea for the celebration?4. Indicate how Rotaract and Interact could be involved
Vous voulez célébrer cet anniversaire par monter un projet local de développement durable qui a besoin de partenaires:
1.Choisissez 1 projet de développement durable – 6 axes stratégiques.2.Qui sont vos partenaires?3.Vous avez une autre idée créative pour la célébration?4.Comment impliquer le Rotaract et l’Interact
Michel P. Jazzar, RI representative to United Nations-ESCWA - March 15, 2015
SustainabilitySustainability
Giving a community the skills and knowledge to maintain project outcomes for the long-term to serve the ongoing need after grant funds have been expended.
Identify ways to make your service projects more significant and sustainable.
Michel P. Jazzar, RI representative to United Nations-ESCWA - March 15, 2015
Peace and conflict prevention/resolution
Disease prevention and treatment
Water and sanitation
Maternal and child health
Basic education and literacy
Economic and community development
Areas of FocusAreas of Focus
Michel P. Jazzar, RI representative to United Nations-ESCWA - March 15, 2015
Potential partnersPotential partners• Identify potential partners and
resources for projects.• Identify best practices for forming
partnerships with organizations and other clubs.
Michel P. Jazzar, RI representative to United Nations-ESCWA - March 15, 2015
Group 2 = Activity 2Celebrate: 70th UN-RI partnership
You want to motivate your club to participate in this celebration:1. How to inform the club? why to become RPC benefactor?, how to
recruit / support candidates for scholarships of peace?2. Propose a creative idea 3. Indicate how Rotaract and Interact could be involved
Vous voulez motiver votre club pour participer à cette célébration:1.Comment informer le club? pourquoi devenir bienfaiteur des CRP?, comment recruter/soutenir des candidats aux bourses de la paix?2.Proposer une idée créative 3.Comment impliquer le Rotaract et l’Interact
Michel P. Jazzar, RI representative to United Nations-ESCWA - March 15, 2015
Group 3 = Activity 3Celebrate: 30th PolioPlus anniversary
You want to motivate your club in this celebration:1. How to inform, why to contribute for 1500$/club, how to motivate
members’ involvement during NIDs. 2. Propose a creative idea 3. Indicate how Rotaract and Interact could be involved
Vous voulez motiver votre club pour la célébration. 1.Comment informer le club, pourquoi une contribution de 1500$?, comment s'impliquer d'avantage ~JINs. 2.Proposer une idée créative 3.Comment impliquer le Rotaract et l’Interact
Michel P. Jazzar, RI representative to United Nations-ESCWA - March 15, 2015
Each group:1.Appoints a representative [P. of a club]2.Has 5 minutes to prepare the subject.
3.Has 5 minutes for presentation.4.Rep. should write a report of 1 page
on behalf the group.
Michel P. Jazzar, RI representative to United Nations-ESCWA - March 15, 2015
Report Group 1
Report Group 2
Report Group 3
Michel P. Jazzar, RI representative to United Nations-ESCWA - March 15, 2015
Celebrate: 110th RI anniversary
Celebrate: 30th PolioPlus anniversary
Celebrate: 70th UN-RI partnership
Michel P. Jazzar, RI representative to United Nations-ESCWA - March 15, 2015
www.authorstream.com/jazzar
Michel P. Jazzar, RI representative to United Nations-ESCWA - March 15, 2015
http://riescwa.hautetfort.com
Michel P. Jazzar, RI representative to United Nations-ESCWA - March 15, 2015
Michel P. Jazzar, RI representative to United Nations-ESCWA - March 15, 2015
Michel P. Jazzar, RI representative to United Nations-ESCWA - March 15, 2015
Rotary Club - Goals 2015 - 2018
Administration & Leadership
• Meet all RI/District obligations (reporting, payments etc.) as per the guidelines.
• Win at least 1 RI award .• Win at least 1 District award.• Develop leaders and have at least
3 serving on District scale• District yearly goal
Membership• Increase average number of
active and effective members per RY 205-16 by 10%/year
• Membership retention; reduce attrition of new members.
• Recruit young members• District yearly goal
Rotary Club - Goals 2015 - 2018
The Rotary Foundation
• PHFs 100%• Raise benefactor- 1/year• Have at least 1 running GG /year.• Be involved in Polio Plus program:
awareness-advocacy, volunteering-NIDs, financial-1500$
• District yearly goal
Youth
• sponsor 1 Rotaract club/Interact Club or keep support .
• Have RAc – IAc attending RYLA over the period.
• Youth Exchange • District yearly goal
Rotary Club - Goals 2015 - 2018
Public Image
• Maintain a signature annual event involving at least 200 people and raising “significant” funds for a national cause/local Associations.
• Keep good relations with media• District yearly goal
International Programs• ICCs• RI Convention• United Nations and RI• District yearly goal
Rotary Club - Goals 2015 - 2018
• to have 1 impactful health project per year. [mother/kids]
• to be linked to at least 1 major water project per year.
• to participate in environment related projects each year.
• to participate in impactful economic empowerment projects per year.
Service Programs
• to be devoted in one peace program: RPF
• To implement a maternal and child project
• to sponsor one RCC over the strategy period.
• District yearly goal
http://www.rotary.org/document/745
Edition: October 2014
Introduction Strategic planning involves creating a vision, with supporting
goals that can be regularly measured and adjusted as needed. Use this guide and the accompanying worksheet as a starting point for developing your strategic plan. The guide is designed for Rotary clubs but can be adapted for districts. Complete the worksheet on your own or with other club members.
Facilitators should become familiar with these resources and prepare an agenda before conducting a strategic planning meeting. The agenda should allot the majority of time to the second and third steps of the process, which focus on the future, and less time to the current state of the club.
During the strategic planning process, keep the following tips in mind:
• Involve past, current, and incoming club leaders.• Include a wide variety of perspectives by involving the full
club or a diverse representation of your club’s membership.• Consider all ideas.• Ask an unbiased facilitator or a small group of facilitators to
run strategic planning meetings.• Reflect on how your club’s goals align with those of your
district and the priorities and goals of Rotary's Strategic Plan.• Be prepared to revisit your plan each year and adjust your
strategic priorities and annual goals as needed.
The Strategic Planning Model
The Strategic Planning Model
Create a vision for your club, with strategic priorities that will help you achieve it. Then develop annual goals that support each strategic priority.
Process
Develop a strategic plan by engaging members in the process below. Use the accompanying worksheet to record your ideas.
1. Where are we now? 2. Where do we want to be?
1. Where are we now?• Create a list of your club’s
strengths and weaknesses as of today.
• Create a list of opportunities and challenges facing your community.
When assessing your club’s current state, consult your region’s version of Be a Vibrant Club to determine what your club is already doing well and what you could do to rejuvenate it.
2. Where do we want to be?• Create a list of 5 to 10
characteristics that you would like to see in your club three to five years from now.
• Draft a one-sentence vision statement describing your club and what you want it to be in three to five years. Allow for both individual and group work on this step.
• Finalize the vision statement with the full group, and make sure that all club members support it.
3. How do we get there?• Develop strategic priorities that will help your club achieve the vision,
considering:– Strengths and weaknesses of the club Programs and missions of Rotary
International and The Rotary Foundation External environment. – Involvement of all members– Achievability in three to five years• As a group, decide on the most important strategic priorities — those
that will have the greatest impact as your club works toward the vision.• Identify annual goals that support each of the top strategic priorities.• Determine the timeline, resources, and people necessary to meet the
annual goals under each of the strategic priorities.
4. How are we doing?• Create a strategic planning team to regularly monitor progress
and recommend revisions to the plan, if needed.• Allocate sufficient resources for the plan’s implementation.• Continually evaluate all decisions to make sure they support
the plan, providing feedback to the strategic planning team on their implementation.
• Review your strategic plan annually with all club members, including the vision statement, strategic priorities, and annual goals, and revise it as needed.
• Repeat the full strategic planning process every three to five years to create a new plan or uphold the current one.
Important
Use Rotary Club Central to set annual goals and track achievements.
Strategic Planning WorksheetComplete this worksheet to create your strategic plan.
Today’s date: _____________1. Where are we now?
Club strengths Club weaknesses
Opportunities for the community (e.g., new businesses, growing population)
Challenges facing the community (e.g., economic decline, competing services)
Club strengths Club weaknesses
2. Where do we want to be? T arget date: ______________
Key characteristics of future state (e.g., number of members, retention percentage, balance between local and international projects, support of The Rotary Foundation)
Vision statement (Include something that will make your club stand out from other service clubs in your community — e.g., Our vision is to be the most internationally diverse service club in our community, Our vision is to be the service club most supportive of youth in our community.)
3. How do we get there?To reach our vision, we must achieve the following goals. (On the lines below, write out each of your strategic priorities. Then, in the chart beneath each one, list annual goals that will help you achieve each of them.Though there is no limit to the number of strategic priorities or annual goals in your strategic plan, consider the resources available to you, and focus on goals that you can accomplish.)
Annual goals Timeline Resources needed Member assigned
Strategic priority 1:
Strategic priority 2
Annual goals Timeline Resources needed Member assigned
Strategic priority 2:
Strategic priority 3
Annual goals Timeline Resources needed Member assigned
Strategic priority 3:
4. How are we doing?• To monitor our progress, we will take these steps. (List the actions
the club will take to follow up on the plan’s implementation, including a timeline for checking in and evaluating your progress — e.g., reports at board meetings each month, strategic plan reviews at club assemblies, annual reviews.)
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