RMS Research Management System

RMS Research Management SystemRMS is a new online system to collaboratively manage and connect research project activities, including application approvals, IRISS ethics certificate status, PeopleSoft project set-up, and publication management, leveraging and interfacing with existing UCalgary systems. RMS is designed to enhance the researcher experience and increase operational efficiencies for the research community.

More research, less managementR M Sucalgary.ca/research/rms

= 10-20% Time Savings

Streamlining processes & automation Increased

Visibilityinto application status

Automated

Interfacesacross systems

Manual InputFill out paper formGather signatures

Online InputOnline formAutomated approvals, online signatures

Manual TrackingPhone calls, in-person, emails

Several people involved, location unknown

Workflow TransparencyApplication status trackingAutomatic notifications as it moves through approvals

Manual Data Entry and Re-EntryEmail, fill out forms

Personally keep track of data for publications/$

Connect (Interfaced)Link to specific ethics certificatesLink publications to grant funding

Manual ProcessPhone calls, in-person, email

Manually send info

CustomizableAdd and remove delegates and approversNotifications based on status

Manual Project Set-upSlow

Automated Project Set-upFast project # = access funds faster

Disparate System ViewCheck files, find emails

Time consuming, no linkage

Consolidated ViewOne-stop shop for applicationsSee full history: closed, open, pending, not awarded

NOW FUTURE

Grants: Donations & Gifts, Prizes & Awards, and amendments PS Grants module

Contracts: industry and non-Industry Intellectual property

Sub-awards FAR: ARO/APR (OADM)

Internal awards Peer review process

Admin review – Academic Approval Researcher collaboration tools

Link to early release of funds Clinical trial management system – EDGE, NacTrc, MERGE

Interface: PeopleSoft (project set-up) Entering into H&S Systems

Interface to IRISS (ethic certificates) Entering ethics

Interface to Funding Calendar(s) Automated linkages to 3rd party Grant submission systems

Institutional reporting Literature review

Operational Analytics: cycle time CCV automation

Interface: DSpace Institutional Repository

IN SCOPE OUT OF SCOPE

PILOTS:

•

RSO and RA training prior to In-faculty

MORE INFORMATION

Visit: ucalgary.ca/research/rms

Email: rms@ucalgary.ca

12 April 2018

April ‘18 May ‘18 June ‘18 July ‘18 Aug ‘18 Sept ‘18 Oct ‘18 Nov ‘18 Dec ‘18 Jan ‘19 Q1 2019

VPR Communication

Understanding RMS

Functional Testing

User Acceptance Tes�ng

“Test Drive” Post-Award

User & RF Learning Path

Pilots

In-faculty training

Go-live Contracts & Publica�ons

Training Types:• Classroom for Super Users & RFs• Online• “Test drive” Practice

2019+

“Test Drive” Pre-Award

Faculty RMS Roadshows

RSO / RA training