Ref works 2011

Margaret Koopman

2011

Outline• Web-based reference management service used for storing,

organizing and searching your references

• Create a personal database accessible from any computer linked to the Internet without having to download or install special software

• use Write-N-Cite together with Wordprocessor to automatically insert in-text citations into documents and create bibliographies in the citation style of your choice*

*When you are in Write-N-Cite you can work offline to overcome the frustration of response time lags

• Import bibliographies from Mendeley to Refworks

• UCT staff and students may use RefWorks on campus and also off-campus (by logging in via EZProxy)

Registering as RefWorks Userhttps://www.refworks.com/Refworks/newuser.asp

Log in to Refworkshttps://www.refworks.com/Refworks/login.asp?WNCLang=false

Off-campus Login

https://ezproxy.uct.ac.za/login

Setting up your DB

What can you do?

• Export/Import references from– Google Scholar– Web of Knowledge (Thomson Reuters)– Word Processor doc– Text– EndNote (or similar DB)– Mendeley

Exporting to RefWorks from Google Scholar

click on Scholar Preferences.

Exporting to RefWorks from Google Scholar• Scroll down to the bottom of the Preferences page• Click on "Show links to import citations into“ in the Bibliography Manager section• Click on Save Preferences.

Exporting to RefWorks from Google Scholar

Cautions!

• Response time is slow• Export is reference by reference• Default is journal article – if you are exporting a

book/book chapter you have to edit the reference

• Only the first page of the reference is entered- you have to enter the last page

• Typos are transferred into your DB

• NB Rubbish In – Rubbish Out

• Run your search profile• Mark any references you want to import

• Click on marked list• Save in other reference software

• Import to RefWorks

Exporting to RefWorks from Web of Knowledge

Import to RefWorks

Import .txt or .doc files to RefWorks

• Format your file according to the requirement of RefWorks

Export bibliography from Mendeley

• Mendeley does not have a suitable range of bibliographic styles• In order to export from Mendeley, create a collection to hold the

references you wish to export• In RefWorks create a folder in which you wish to import the

bibliography

Create Collection in MendeleyClick on Create Collection, this will highlight the words Untitled Collection. Type the name of your collection in this space, e.g. ConsBiol Paper

Create Collection in Mendeley

• Swich database view to All Documents

• Drag & drop the papers you need into the ConsBiol Paper collection

Exporting your collection• Highlight all the papers in your ConsBiol Paper Collection• Click on Export – you will see that three versions are offered, we are using BibTex• Give your export file a name and save to a folder on your PC

Import BibTex file into Refworks

• Point at the References folder on your Refworks Menu, click on Import

Import BibTex file into Refworks

• Click on drop down menu next to Import Filter/Data Source

• Change import data source to BibTex

Import BibTex file into Refworks• Click on drop down menu next to Database and chose one of the DBs which

has BibTex as an output format e.g. ACM Digital Library• Specify folder ConsBiol• Navigate to your .bib file which you exported from Mendeley• Click on Import

View Imported References

• Click on your ConsBiol folder to check your imported references – there will be checking to do! Click on edit to the top right of each reference

• To make this easier I suggest that you open Mendeley & RefWorks side by side – you can even cut and paste from your pdf in Mendeley

Create your bibliography• Jump to slide 29 for the instructions to convert your style to Conservation

Biology• Click on Bibliography• Change Output Style to Conservation Biology• Find the document you are working with• Change File Type to Create to the word processing package you are using• Specify the folder your references are in• Click on Create Bibliography• NB you should have a valid document which is already populated with the

citations from Mendeley

Create your bibliography• Open your bibliography and paste into your article

Write-N-CiteDownload software for• Write-N-Cite III for Windows

– MS Vista and Word 2007 compatibility– Also compatible with XP and Word 2003– Single document formatting– Faster formatting for large documents– Includes Ability to Write and Format Papers Offline

• Write-N-Cite v.2 for Windows– Two document formatting (draft and final versions)– Compatible with XP and Word 2003 and lower

• Write-N-Cite v.2.5 for Mac– Microsoft Word for Mac 2008 compatibility– Mac OS X version 10.3 or later (including Leopard) compatibility

• Write-N-Cite v.2 for Mac– Compatibility with Microsoft Word for Mac X and lower– Mac OS X version 10.3 or earlier

Write your document

• The Write-N-Cite toolbar will appear on your Wordprocessor toolbar

Add your citations

• Place your cursor where you want the reference inserted• Switch to Write-N-Cite and click the Cite link next to the correct

reference• This will automatically insert the opening and closing curly brackets

as well as the Ref ID, Author Last Name and Year.  This is called a Temporary Citation Placeholder and it is what RefWorks reads when formatting your paper.  It is not what your final citation will look like

Selecting the citation style

• Click on Tools, Output Style Manager for a list of the different styles• Select the journal you plan to publish in from the drop down list• Add the style you wish to use to Favourites• Click on Preview Styles

Create your bibliography

• Click on Bibliography• Select the correct Output Style from your favourites

Create your bibliography

• Click on Create Bibliography• Voila!