Recording changes 2014. Moving from Stace 2 to Stace 3

Recording changes 2014

SBRS

Moving from Stace 2 to Stace 3

The BSBI have published a list of differences between Stace 2 and 3 (2010):

• Changes 299• Additions 342• Exclusions 35

Unfortunately it is incomplete through omissions, and also does not cover all the subsequent changes in the first reprint (2011). The web page link is http://www.bsbi.org.uk/taxonomy.html and this will go on the SRBS web site

I have produced a list of about 130 changes relevant to Sussex which will appear as an insert in the January Newsletter and also be available to download from the SBRS web site. It will look like this:

Stace 2

Stace 3

Stace 3

Stace 2

Mapmate• We have to use names in the MapMate taxa

list when we submit records to the BSBI• The latest list in December 2012 had lots of

errors and has taken a lot of work to correct• Some names are different to those in Stace 3

despite being based on it• They cannot be changed as they are

associated with individual BRC codes

Mapmate plant names list

• The full list of > 7,100 names will be available to download from the SBRS web site and should be the main reference source for submitting records

• Records with other accepted names will be kept on our database, but will not be imported into MapMate and therefore not submitted to the BSBI

Mapmate plant names list

Those of you who are still learning Latin names can sort the list by the ‘Vernacular’ (English) column and read off the Latin name

Changes to our Recording Cards

Electronic Recording Card

Enter your initials

Either just your own…..

….or for up to 3 recorders use / to separate them

For 4 or more recorders use SBRS

Cells with a small red triangle have a comment box attached to them

This can be viewed by hovering your mouse anywhere in the cell

Stace 3 changes are in red and the comments box gives the Stace 2 name

Adding records not on the recording card

Adding records not on the recording card

Select the name and BRC

Open the MapMate names list

Adding records not on the recording card

Copy and paste these into the Excel spreadheet inserting a ‘ before the BRC to force it Text format

Adding records not on the recording card

Complete the rest of the data making sure to copy and paste the date from the cell above to avoid the default Excel format 04/07/2013 which our database can’t use

Adding records not on the recording card

If you have had the record determined or confirmed by a BSBI referee (or someone in the SBRS with special knowledge of that plant), put their initials in the Det. column

If you are keeping a voucher, or lodging it with another herbarium, put the details in the Herb. column

Changes to our Recording Cards

Paper Recording Card

Any questions?