Presentation of RYE Online Integrated Processing System RYE 線上作業系統介紹

Presentation of

RYE Online Integrated Processing System RYE 線上作業系統介紹

2014 RYEMT Annual Conference

李啟銘 PDG Jimmy

This system is offered to all certified Rotary districts world wide to be

used

free of cost

Rotary Youth Exchange Multidistrict TaiwanMap & Historical data

Year Countries Out In

2006 ～ 07

11 40 40

2007 ～ 08

17 68 51

2008 ～ 09

18 89 96

2009 ～ 10

21 107 92

2010 ～ 11

24 118 107

2011 ～ 12

24 135 129

2012 ～ 13

28 163 159

2013 ～ 14

28 171 168

2014 ～ 15

28 190 131

In eight years

• Number of exchange students both inbound and outbound has increased by more than 4 times

• Yet we did not increase any man power.

Debbie Lee has been the only secretary in our multi district so far.

Because we are using this system

Who will use this system

• Students - Fill up Application Form • Sponsor and host clubs – to process the applicatio

n• Sponsor and host districts - to further process the

application• For multidistrict – to eliminate the complicated pr

ocess of multi district processing work. The “Matrix” in the system works automatically for the multidistrict final stage of work.

System Merits1. Reduced costs – no mailing, no waiting time.

2. Reduced or completely eliminated use of hard

copy on paper.

3. Immediate access to the data by authorized

persons simultaneously, regardless of locations.

4. Easy to make final report for different purposes,

such as report to R. I. at the end of the year.

5. Easy to keep historical data.

Very easy to use

Identity, input ID and password, log in.

How you can learn to use this system

Tutorial videos are provided for following people to use:

– Applicants (Students)

– District Officers

– Club Officers

– Multi District Officers

Set Ups neededID* MD**

1. Passwords for Rotary Clubs ● ●

2. Partner exchange districts

and number of exchanges

● ●

3. Passwords for MD officials

and authority to access× ●

*ID – Individual District

** MD – Multi District

MD- password & access control

MD- password & access control

Applicants fill up and submit

Application Form On Line

Step 1. Applicant fills up basic data

Step 2. System feedbacks to check e-mail for password

Step 3. Applicant signs in with password provided by system

Step 4. Fills up each detail as requested

Step 5. Fills up Country Preference Checklist

Step 6. Click Go to Application Form to see details keyed in transferred to actual Application Form

On-line Processing at District level

District Processing Applications

Outbound status

Inbound Status

On-line Processing at Multi District level

• Multi District – Outbound Status

• Multi District – Inbound Status

MATRIXGuide on distribution or allocation of available

placements to the districts in the multi district organization

Outbound Coordinator Sets up initial Matrix (matching

of prospective available and required placements)

Changes to Matrix

1. Districts increase or decrease requirements

2. Correspondents increase or decrease available placements

Matrix as revised from beginning of January. Numbers in Total + Bank is accessed from Correspondent’s DATA ENTRY; and Total according to District’s requirements.

Assign Country

For those who are interested, please

write to

Alyce Shao, Assistant to PDG Jimmy Lee:

alyce@mail.hisen.com.tw