Presentation – Final Report June 18, 2008 Woodlawn Public Library Facility Planning Study

Presentation – Final ReportJune 18, 2008

Woodlawn Public LibraryFacility Planning Study

dmA Planning & Management Services ￭ Terrain Group Inc.

Study Purpose

To evaluate service constraints associated with the existing Woodlawn branch

To consult with library users and the community concerning current and future needs

To recommend a preferred option for an expansion or replacement library of 12,000 sq. ft.

To evaluate potential sites and recommend a preferred site

To develop a functional space program

To establish preliminary capital costs and implementation plan

dmA Planning & Management Services ￭ Terrain Group Inc.

Study Process

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Consultation Activities

On-Line Library User Survey

Key Informant Interviews

Focus Groups

Library Staff Workshop

Phase Two and Final Public Meetings

Presentations to Board and Council

dmA Planning & Management Services ￭ Terrain Group Inc.

Study Area

•107 Highway

•Shubie Park

•Main Street

•Lake Banook

•Existing Woodlawn Library

•Portland Street

Library Service and Facility

Requirements

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Trends in Library Design/ Development

Contemporary Libraries Are: Focal Points in the Community Accessible, Comfortable, Welcoming High Profile, Attractive, Visible Multi-Service Providers Centres for Technology and Innovation Part of an Active Service Hub Focused on Customer Service Efficient to Operate, Convenient to Use

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Design Principles

Operationally Efficient Design

Designed to Maximize User Convenience, Flexibility and Multiple Uses

Designed for the Seamless Integration of Technology

Designed as an Accessible, Attractive and Welcoming Community Hub

Designed for Sustainability

dmA Planning & Management Services ￭ Terrain Group Inc.

Space ProgramService Areas Proposed Allocation of Space (Net

Sq. Ft.)Subtotal

Main EntryReception/Display Space/Social SpaceCirculation Desk/Area

250250 500

Adult/Youth Services –Collection Books; Video/DVD/CD; Journal/Periodicals 2,700

Adult/Youth Services –Other Seating/Working AreasYouth LoungeTraining/Computer Work Stations

1,000250650 1,900

Children’s Services –CollectionBooks/Display Areas; Video/DVD/CD; Journal/Periodicals 1,475

Children’s Services –OtherSeating/Reading AreasChildren’s Program AreaComputer Work StationsStaff Support/Work Station

250250200125 825

Other Public Library SpaceMeeting Room/Program AreasStorage (Program Room)

900100 1,000

Administration/Staff AreasStaff OfficesTechnical Services/WorkroomShipping/Receiving/Collection StorageStaff Lounge/Kitchen/Washroom

450500500350 1,800

Building Services/Support AreaPublic WashroomsMechanical/Electrical/MaintenanceGeneral Storage

350250200 800

Total –All Areas Net 11,000 Net sq. ft

12,000 Gross sq. ft.

Location of the Library

dmA Planning & Management Services ￭ Terrain Group Inc.

Six Step Process

1. Site Analysis – 13 sites

2. Short Listing – 6 sites

3. Contact with Landowners – 6 sites

4. Site Screening – 3 sites

5. Comparative Evaluation – 2 sites

6. Cost Evaluation – 2 sites

dmA Planning & Management Services ￭ Terrain Group Inc.

Short Listed Sites

1. Woodlawn Mall (2 Options)

2. Former Canadian Tire Building (Tacoma)

3. Former Canadian Tire Parking Lot (Tacoma)

4. Penhorn Mall

5. Atlantic Superstore Parking Lot (Eisner)

6. Millstone Square

dmA Planning & Management Services ￭ Terrain Group Inc.

Short Listed Sites

Former Canadian Tire Parking Lot

(Tacoma)

Former Canadian Tire Building

(Tacoma)

Woodlawn Mall (2 Options)

Penhorn Mall

Atlantic Superstore Parking Lot

(Eisner)

Millstone Square

dmA Planning & Management Services ￭ Terrain Group Inc.

Landowner Contact

Reduced List to Three Locations• Woodlawn Mall (2 Options)

• Penhorn Mall

• Millstone Square

Note• Former Canadian Tire – Owner Not Interested

• Atlantic Superstore Parking Lot – Owner Not Interested

dmA Planning & Management Services ￭ Terrain Group Inc.

Site Screening

Process to remove sites that do not meet basic criteria

Criteria (yes or no)– Size– Zoning– Access– Visibility– Compatible Use– Timing

Result– Woodlawn Option 1 Removed – Space Requirement– Others Remained for Further Review

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Comparative Site Evaluation Criteria

Process to rank remaining sites

Criteria– Access (Weight = Medium, 2)

– Visibility (Weight = Medium, 2)

– Compatible Use (Weight = Low, 1)

– Centrality (Weight = High, 3)

– Major Partnership Potential (Weight = Low, 1)

– Distance from Other Branches (Weight = High, 3)

– Complementary Use (Weight = High, 3)

Scoring

– 3,2,1,0 (3 = fulfil the criteria, 0 = not at all)

dmA Planning & Management Services ￭ Terrain Group Inc.

Comparative Evaluation Results

Access Weight =

2

Visibility Weight

= 2

Compatible Use

Weight = 1

Centrality Weight =

3

Partner Weight

= 1

Distance from Other Branches

Weight = 3

Complementary Uses

Weight = 3Score

Woodlawn Mall

Option 2

2

4

2

4

2

2

2

6

0

0

2

6

3

9

13

31

Penhorn Mall3

6

3

6

3

3

1

3

1

1

1

3

3

9

15

31

Millstone Square

1

2

1

2

3

3

0

0

1

1

1

3

3

9

10

20

Recommendations

dmA Planning & Management Services ￭ Terrain Group Inc.

Recommendations

Recommendation: The allocation of space in the new Woodlawn Library should generally conform to the Space Program to create a fully functional 12,000 sq. ft. library.

Recommendation: The Library should invite

proposals from both landlords (Woodlawn Mall and Penhorn Mall) and enter into negotiations at both locations.

Recommendation: Negotiations should include the ability to fulfill key design and service objectives with new construction versus leased space and determine a preferred site.

Comments or Questions?

Thank You