Position Questionnaire Completion Overview

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Position Questionnaire Completion Overview

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Learning Objectives

By the end of this workshop, you will:

• Employees will understand how to correctly complete the position questionnaire

• Managers will know how to review and approve the position questionnaire

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Scope of Project• Compensation is conducting a review of all

positions within the Program and Project category for accuracy

• The position questionnaires collect the data required to do this review

• Provost HR is facilitating the collection and validation of the job duties as reported by incumbents

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Timeline

Training (2/28)

Email with link (3/1)

Employee submission (due 3/15)

Manager submission (due 3/22)

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Receive Position Questionnaire

3/15/2019

To submit the PQ, hit reply and attach the completed PDF to the email.

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Manager Completion

3/22/2019

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Position Questionnaire Sections1. Identification information

2. Job Related Experience in Years

3. Education

4. Position Summary

5. Major Job Responsibilities

6. Supervisor Status

7. Employee Acknowledgement

8. Manager/Supervisor sections

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Identification InformationDescribes your current USC job and department business title.

This is the title listed on your job

description.

This is the internal job title used.

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Job Related Experience

Describes the number of years of experience you have specifically within the field.

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EducationDescribes education and other licenses, certifications, and/or special job qualifications.

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Position Summary

Describes why your job exists. Use this sections to define the major purpose or objective of your job.

Tip: Start a sentence or bullet with an action verb to describe duty.

• Provide oversight for the study abroad programs for undergraduate and graduate students.

• Coordinate all elements of student enrollment, budget determination and allocation, travel coordination and activity planning for over 500 students annually.

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Major Job Responsibilities

Describes the key duties and responsibilities contained in your position.

Refrain from writing long paragraphs when describing your responsibilities. Use a bullet point style to summarize your overall job duties, but do not create a daily task list.

Provide enough detail so that someone unfamiliar with your role can get an understanding of what you do.

Example: Instead of stating “prepare reports”, use “prepare status and staffing reports utilized for project planning”

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Major Job Responsibilities

• Provide oversight for the study abroad programs for undergraduate and graduate students.

• Coordinate all elements of student enrollment, budget determination and allocation, travel coordination and activity planning for over 500 students annually.

• Outline major tasks related to coordinating student enrollment

• Outline major tasks related to travel coordination for student participants

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Supervisor Status

Defines the level of supervision performed in your current position.

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Employee Acknowledgement

Confirms that the content is accurate.

.Electronic signatures are permitted (Adobe Pro), otherwise sign and scan into your computer.

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For ManagersSupervisors will complete this section based on their minimum & preferred job requirements for the role.

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Tips for Managers

• Review questionnaire to ensure that perspectives (employee’s and manager’s) are aligned

• Check for statements that use “insider” language, such as abbreviations or uncommon industry specific language

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Contact

Trina Wallace

Assistant Director, Human Resources &

Senior HR Partner for Student Affairs

trinawal@usc.edu

213.821.2931

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Questions?