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Paraprofessional and Auxiliary EmployeeNew Hire Information2020-2021 School Year

Welcome to Conroe ISD!

The following is an overview of new hire information for

paraprofessional and auxiliary employees in Conroe ISD.

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Payroll Information

• Salary determined by creditable years of service on file.

• Obtain original service records from prior district(s):

Within 60 days of hire date.

Out of state districts, and private schools, must be verified on Texas service record (Conroe ISD HR website).

Auxiliary send to Hilary McVay in HR.

Paraprofessionals send to Nikki Wallace in HR.

Verify correct salary has been applied.

• Wages and salaries set annually by Conroe ISD Board of Trustees.

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Payroll Information, Cont.

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• Automatic payroll deductions

Teacher Retirement System of Texas (TRS).

o Employees do not pay into Social Security.

o Percentage is set by TRS.

o Contact TRS @ www.TRS.Texas.gov for questions.

Federal income tax.

Medicare.

Child support and spousal support, if applicable.

Delinquent federal education loan payments, if applicable.

Elective health and retirement benefits.

Unauthorized or unpaid leave.

Payroll Information, Cont.

• Direct Deposit

Required of all CISD employees.

Pay dates are on the 1st & 15th of the month. Pay dates will be earlier if they fall on a weekend or holiday.

Employee Access Center:

o Change Bank Info (or submit new Direct Deposit Authorization form with required documentation to Payroll Department).

o View pay check info.

Forms on the CISD HR website.

Work Schedule:

o Specific to position

o Designated start/end dates

o Available on CISD HR website5

State and Local Leave

• State personal leave:

Up to 5 days annually earned on number of days worked basis.

Accumulates if not used and is transferable.

• Local personal leave:

Up to 2 days annually earned on number of days worked basis.

Do not accumulate and not transferable.

Paid at sub rate for unused days – August 15.

• State and local personal days can be donated to voluntary leave pools.

• State and local personal leave prorated if late start or early separation.

• Order of use of leave types.

• Partial-paid leave benefit after 12 months.6

Educational Aide Certification

• Instructional Paraprofessionals are required by the state of Texas, and Conroe ISD, to hold an educational aide certificate.

• Certification renewal is mandatory every 2 years.

• Failure to renew certification may result in termination.

• E-mail reminders.

• Maintain current email address in TEAL account.

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Website - Conroeisd.net

CISD Single Sign On (SSO)

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SSO continued

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Kronos

• Kronos = Timesheet

• Clock in and out of work:

Computer, clock keypad, or keypad slide.

Login ID and password – same as email.

Missed punch form – CISD Payroll website.

Office 365 Outlook

• Reset email password during orientation.

• After reset, access email from anywhere.

• Observe email etiquette.

• Property of CISD.

• Archived and subject to open records.

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Employee Access Center

• Verify your information on file with CISD:

Salary and benefits.

• Update your information:

Address/phone, emergency contact, tax information.

• Access to important documents and information:

Paycheck history, deductions and benefits, wage information.

Leave bank balance information.

W2s/1095-Cs/tax information.

Electronic letters of reasonable assurance.

Electronic employment separation.

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Frontline Education for Absences

• Absence Management account will generate automatically.

• Logon is through SSO only.

• Post absences electronically or by calling Absence Management.

• Report absences as soon aspossible.

• See campus/departmentAbsence Managementrepresentative for assistance.

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Safe Schools: Mandatory Training

• Sexual Harassment, Bloodborne Pathogens, etc.

• Online courses.

• Login = EIN – no password required.

• New employees uploaded every Monday.

• 60 days from date of hire to complete.

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Ethics Point

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Human Resources Website

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New Hire Forms

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Texas Service Record Form

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Current Employees

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Employee Handbook

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• Name must match Social Security card

• Name changes require new Social Security card

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Official Name of Record

Employee Badge Information

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• ID Badges made with HR department or auxiliary departments.

• Must be worn during normal work hours.

• Do not bend or puncture the badge.

• HR department will issue replacement badge if you change positions, campus or department.

• Additional badge information on HR web page.

Employment Services Specialist

Hilary McVay - hmcvay@conroeisd.net

Hiring Specialist

Nikki Wallace - fdwallace@conroeisd.net

Benefits Specialists

Jill Bartlett – jsbartlett@conroeisd.net

Angela Burk – aburk@conroeisd.net

If you need help…

Employee Benefits

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Medical Plan Options for 2020-2021Self-funded, Administered by UnitedHealthcare

CharterKelsey-Seybold

Nexus ACO R Memorial HermannChoice Plus HDHP

HSA eligible plan

Network Kelsey-Seyboldproviders only

Includes Kelsey-Seybold Concierge

Tier 1: Memorial Hermann ACO

Maximum Savings

Tier 2: UHC Choice (nationwide network)

Higher Out-of-Pocket Costs

Choice Plus(nationwide network)

Out-of-Network Benefits

No, unless you have a true medical emergency

No, unless you have a true medical emergency

No, unless you have a true medical emergency

Yes

Cost-Sharing Copays, deductibles, and coinsurance

Copays, deductibles, and coinsurance

Copays, deductibles, and coinsurance

Deductibles and coinsurance (must meet deductible before plan pays benefits)

PCP Required No Yes Yes No

Referrals to Specialists Required

No, unless your Kelsey-Seybold physician requests care from a Kelsey-Seybold affiliate

Yes, except for women’s health services, mental health services, and eye exams

Yes, except for women’s health services, mental health services, and eye exams

No

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Note: District contributes $446 toward premium per employee per month.

OptumRx• Network pharmacies only

• Mandatory generic, precertification, step-therapy, and exclusion provisions apply

Charter Kelsey-Seybold

Nexus ACO R Memorial Hermann

Choice Plus HDHP

Prescription Drug Deductible(waived for Tier 1 drug class)

$200 per individual, per plan year

$200 per individual, per plan year

N/A

Prescriptions (Retail)

Tier 1 (mostly generics) $15 $15 30% after deductible

Tier 2 (mix of brand-name and generics) $60 $60 30% after deductible

Tier 3 (mostly brand-name and some generics) $120 $120 30% after deductible

Prescriptions (Mail order)

Tier 1 (mostly generics) $30 $30 30% after deductible

Tier 2 (mix of brand-name and generics) $120 $120 30% after deductible

Tier 3 (mostly brand-name and some generics) $240 $240 30% after deductible

Prescriptions (Specialty)

Required to use Optum Specialty pharmacy $250 $250 30% after deductible

Medical Plan – Pharmacy Benefits

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Finding a Doctor:Charter Kelsey-Seybold

Plan members will automatically have Kelsey-Seybold assigned as the primary care physician (PCP). To locate providers, go to www.kelsey-seybold.com.

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Finding a Doctor:Nexus ACO R Memorial Hermann

To locate providers, go to www.uhc.com and click on “Find a Doctor.”

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Finding a Doctor:Choice Plus HDHP

To locate providers, go to www.uhc.com and click on “Find a Doctor.”

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Conroe ISD Employee Health & Wellness CenterOperated by Memorial Hermann Medical Group

• Located on the Oak Ridge Elementary School campus

• Services offered: primary care, urgent care, chronic disease management, labs, tests, screenings, and physicals

• $10 for employees and family members enrolled in a CISD group health plan; $50 for all other employees

• Appointments preferred but walk-ins accepted – make appointments online or by phone

• All personal health information is confidential

• Nexus ACO R Memorial Hermann plan members can designate CISD Health and Wellness Center as their PCP

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Alternate PlanFor employees with other health coverage

Hospital Indemnity

• Daily Inpatient Allowance $165

• Daily Maximum 365 days

Dental (may be used at any dental office)

• Deductible (waived on preventative) $50

• Preventative / Basic / Major 100% / 80% / 50%

• Calendar Year Maximum $1,000

Group Life & AD&D

• Term Life $10,000

• Accidental Death and Dismemberment $15,000

Provided at no cost to the employee only if employed 100%.

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Dental Plan Options for 2020-2021Aetna

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Note: The plans do not cover dental work, including orthodontic treatment,

that began before a member is covered under the plan

DMO PDN Low PDN High

Network Aetna DMO/DNO Aetna PPO/PDN Aetna PPO/PDN

Out-of-Network Benefits

No Yes Yes

Cost-Sharing Copay schedule

Unlimited benefits

Deductible and Coinsurance

$800 maximum benefit per member per plan year

Deductible and Coinsurance

$1,200 maximum benefit per member per plan year

Primary Dentist Required

Yes No No

Referrals to Specialists Required

Yes No No

Waiting Periods No Yes, 6 months for basic and major services; 12 months for orthodontic services

Yes, 6 months for basic and major services; 12 months for orthodontic services

Preventive Services Covered at 100% Covered at 100% Covered at 100%

Orthodontic Services Yes Yes, for children under age 19 Yes, for children under age 19

Other Voluntary BenefitsPremiums/contributions paid entirely by the employee

• Vision

• Accidental Death and Dismemberment

• Cancer

• Critical Illness

• Disability

• Flexible Spending Accounts:

–Health FSA

–Dependent Care FSA

• Hospital Indemnity

• Legal

• Life Insurance:

–Group term (Unum)

–Term (American Fidelity)

–Universal/permanent (Texas Life)

• Long-term care

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Health Flexible Spending Account

• Calculate total expected qualified expenses, suchas medical, dental, and vision out-of-pocket costs,for September 1-August 31 plan year

• Annual IRS maximum of $2,750

• Full amount available on first day of insurance coverage

• Use-it-or-lose-it rule…carefully estimate plan year expenses

• May enroll in this account even if you decline CISD health coverage

• Includes FFA Benefits Card for direct access to account funds – may request cards for spouses and dependent children, ages 18-26

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• All employees must enroll/decline online within their first 31 calendar days of employment.

• Coverage effective date:

• 1st day of month following first day of employment, if enrollment is completed on or before this date; or

• 1st day of month on or following date enrollment is completed.

• Payroll deadlines can impact initial deductions.

• Premiums must be paid through payroll deduction.

• Changes can only be made during annual enrollment each July, unless you experience a qualifying eventdefined by IRS regulations.

Enrollment

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Enrollment

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Enrollment

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Tip: Use your PIN to electronically sign your enrollment forms and submit your elections!

Investment OptionsNot part of benefits enrollment

• 403(b) approved vendors

• 457

– National Life Group

– Fidelity Security Life Insurance Company

– Fidelity Investments

• Salary reduction and deferred compensation agreements available online

• Start, change, and stop contributions any time

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Employee Assistance Program (EAP)SupportLinc (not part of benefits enrollment)

• FREE, confidential support for all full-time employees and their immediate family members to help manage life’s daily challenges.

• Resources include: short-term counseling, legal and financial consultations, expert referrals, extensive web portal, and more.

• Access 24/7/365

― Phone: 1-800-475-3EAP (3327)

― Web: www.supportlinc.com

― Email: support@curalinc.com

― Mobile app: eConnect® Mobile by Curalinc Healthcare

― Twitter: @supportlinc

― CISD SSO Portal: Use the EAP tileon the District Quick Links tab

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Questions?

Email or call the CISD Benefits Office:

• benefitsoffice@conroeisd.net

• 936-709-7808

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