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WelcomeWelcome
Jon Graswich, CPA Jon Graswich, CPA Chief Financial OfficerChief Financial Officer
Northwest Independent School DistrictNorthwest Independent School District
jgraswich@nisdtx.orgjgraswich@nisdtx.org (817) 215-0025(817) 215-0025
www.nisdtx.orgwww.nisdtx.org
Texas Labor CodeTexas Labor Code
CHAPTER 61. PAYMENT OF WAGES CHAPTER 61. PAYMENT OF WAGES § 61.016. FORM OF PAYMENT.§ 61.016. FORM OF PAYMENT.
(a) An employer shall pay wages to an employee:(a) An employer shall pay wages to an employee: (1) in United States currency; (1) in United States currency; (2) by a written instrument issued by the employer that is (2) by a written instrument issued by the employer that is
negotiable on demand at full face value for United States currency; negotiable on demand at full face value for United States currency; or or
(3) by the electronic transfer of funds.(3) by the electronic transfer of funds.
Texas Labor CodeTexas Labor Code
CHAPTER 61. PAYMENT OF WAGES CHAPTER 61. PAYMENT OF WAGES § 61.017. DELIVERY OF PAYMENT.§ 61.017. DELIVERY OF PAYMENT.
(c) An employer may elect to pay wages to an employee (c) An employer may elect to pay wages to an employee who maintains at a financial institution an account that who maintains at a financial institution an account that qualifies for electronic funds transfer through a direct qualifies for electronic funds transfer through a direct deposit plan that uses electronic funds transfer to deposit deposit plan that uses electronic funds transfer to deposit the wages in the employee's account. An employer who the wages in the employee's account. An employer who
desires to pay wages through a direct deposit plan shall:desires to pay wages through a direct deposit plan shall:
Texas Labor CodeTexas Labor Code
CHAPTER 61. PAYMENT OF WAGES CHAPTER 61. PAYMENT OF WAGES § 61.017. DELIVERY OF PAYMENT.§ 61.017. DELIVERY OF PAYMENT.
(c)(c) An employer may elect to pay wages to an employee …An employer may elect to pay wages to an employee … (1) notify each affected employee in writing, at least 60 days (1) notify each affected employee in writing, at least 60 days
before the date on which the direct deposit payroll system is before the date on which the direct deposit payroll system is scheduled to begin, that the employer is adopting a direct deposit scheduled to begin, that the employer is adopting a direct deposit payroll system; and payroll system; and
(2) obtain from the employee any information required by the (2) obtain from the employee any information required by the financial institution in which the employee maintains the account financial institution in which the employee maintains the account
that is necessary to implement the electronic funds transfer.that is necessary to implement the electronic funds transfer.
Big Picture – Key QuestionsBig Picture – Key Questions
CommunicationCommunicationHow will the District How will the District
communicate the communicate the payroll stub information payroll stub information
to the employeeto the employee
Paperless PayrollPaperless PayrollWhoWho
needs to do Whatneeds to do Whatby Whenby When
Implementation PlanImplementation Plan
CommunicationCommunication
E. A. C.E. A. C.
Paperless PayrollPaperless Payroll
Gantt ChartGantt Chart
Multiple Bites at the AppleMultiple Bites at the Apple
Communication Piece – E. A. C.Communication Piece – E. A. C.
Paperless Payroll Piece – By Employee GroupPaperless Payroll Piece – By Employee Group
Additional BenefitAdditional Benefit
Significant reduction in Significant reduction in demands on demands on
Human Resources Human Resources
and and
PayrollPayroll
to look up data and to look up data and respond to employee respond to employee information requestsinformation requests
The Power of PizzaThe Power of Pizza
Free pizza lunch for Free pizza lunch for campus with the highest campus with the highest
percentage of accesspercentage of access
And you thought And you thought ““food rewards”food rewards”only work with only work with small childrensmall children
&&animals?animals?
Paperless Payroll - CoordinationPaperless Payroll - Coordination
Legal IssuesLegal Issues Employee Access CenterEmployee Access Center Paperless PayrollPaperless Payroll
Employee GroupsEmployee Groups DepartmentsDepartments
Delivery of Payment OptionsDelivery of Payment Options
Gantt ChartGantt Chart
Paperless PayrollPaperless Payroll Employee GroupsEmployee Groups
MonthlyMonthly Semi-MonthlySemi-Monthly SubstitutesSubstitutes Seasonal / TemporarySeasonal / Temporary
DepartmentsDepartments Human ResourcesHuman Resources Financial ServicesFinancial Services TechnologyTechnology
TimelineTimeline
E. A. C.E. A. C. October, 2005October, 2005 Paperless Payroll Paperless Payroll January, 2006January, 2006 (Direct Deposit)(Direct Deposit) Paperless PayrollPaperless Payroll April, 2006April, 2006 (All Employees)(All Employees)
§ 61.017. Delivery of Payment§ 61.017. Delivery of Payment
Notify each affected Notify each affected employee in writing, at least employee in writing, at least 60 days before the 60 days before the implementation dateimplementation date
Obtain from the employee Obtain from the employee any information required by any information required by the financial institution in the financial institution in which the employee which the employee maintains the account that is maintains the account that is necessary to implement the necessary to implement the electronic funds transferelectronic funds transfer
Delivery of Payment OptionsDelivery of Payment Options
Electronic transfer of funds (Direct Deposit)Electronic transfer of funds (Direct Deposit)
Stored Value CardStored Value Card
District’s depository bank provided free District’s depository bank provided free checking account to checking account to all all employees with direct employees with direct
deposit to their institutiondeposit to their institution
no matter what their current credit statusno matter what their current credit status
Stored Value CardStored Value Card
FeaturesFeatures PIN BasedPIN Based Internet access available Internet access available
for instant balance/usage for instant balance/usage informationinformation
Access cash at over Access cash at over 364,000 ATMs364,000 ATMs
Make purchases at over Make purchases at over 1.2 million merchants1.2 million merchants
BenefitsBenefits ConvenientConvenient Safer than carrying cashSafer than carrying cash Less expensive than Less expensive than
check-cashing outletscheck-cashing outlets No waiting in linesNo waiting in lines Funds available Funds available
immediatelyimmediately Free account informationFree account information
Dollars & SenseDollars & SenseMonthly PayrollMonthly Payroll
Payroll Department & SecretariesPayroll Department & Secretaries Payroll: $4,088,308Payroll: $4,088,308 Direct Deposit: 1,143/18 SVCDirect Deposit: 1,143/18 SVC Checks: 10Checks: 10
Employee InquiryEmployee Inquiry
Cash ReconciliationCash Reconciliation
SecuritySecurity
ReflectionReflection
One Became TwoOne Became Two
Employee Access Center Employee Access Center
&&
Paperless PayrollPaperless Payroll
Employee GroupEmployee Group
Phase – InPhase – In
Superintendent & School BoardSuperintendent & School Board
ResourcesResources
Chief Financial Officer Chief Financial Officer Jon GraswichJon Graswich (817) 215-0025(817) 215-0025
Business Services Director Business Services Director DeAnne HatfieldDeAnne Hatfield (817) 215-0041(817) 215-0041
Payroll SupervisorPayroll Supervisor Donna KemperDonna Kemper (817) 215-0017(817) 215-0017
Data Services CoordinatorData Services Coordinator Scott Van HoevenScott Van Hoeven (817) 215-0076(817) 215-0076
www.nisdtx.orgwww.nisdtx.org
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