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PALNI- Private Academic Library Network of Indiana
Shared Print in Indiana
Indiana Library FederationNovember 17, 2014
Kirsten Leonard
Private Academic Library Network of Indiana
PALNI- Private Academic Library Network of Indiana
What is Shared Print?• Commitment to retain so that others can partner libraries
can rely on their availability• Common features of a Shared Print Project
– Retention commitment – Selection criteria – Collection location – Ownership – Validation– Access/delivery
• But where do smaller libraries fit?• PAN forum http://
www.crl.edu/archiving-preservation/print-archives/forum
PALNI- Private Academic Library Network of Indiana
Projects in the Region• CIC • Ohio Regional Depositories• MI-SPI• PALNI/ALI (2013-2015)
– 36 Indiana academic libraries– Monographs– Used SCS to do our analysis
• Others?
PALNI- Private Academic Library Network of Indiana
Indiana Academic Library Need• Free up space without losing access• A “more useful” collection based on immediate
needs rather than long term possibilities• Justify space for collections • Data to justify weeded items • Increase efficiency of weeding process
(Monographs free less space per title than journals)
• Coordinate acquisitions so money is spent effectively
PALNI- Private Academic Library Network of Indiana
PALNI/ALI Project Background• Conceived and Championed
– Academic Libraries of Indiana presidents Dan Bowell (Taylor University) and David Lewis (IUPUI)
• Major Impetus – PALNI’s goal for shared collection management and
shared processing (23 libraries “all-in”)
• Means to do the project – Sustainable Collection Services (SCS) and
GreenGlass http://sustainablecollections.com– Funding from Lilly Endowment Inc– Project Coordinator Tina Baich (IUPUI)
PALNI- Private Academic Library Network of Indiana
PALNI/ALI Project Participants
PALNI Libraries:
Anabaptist Mennonite Biblical Seminary
Ancilla College
Anderson University
Butler University
Christian Theological Seminary
Concordia Theological Seminary
DePauw University
Earlham College
Franklin College
Goshen College
Grace College and Theological Seminary
Hanover College
Huntington College
Manchester University
Marian UniversityOakland City University
University of Saint FrancisSaint Joseph’s College of Indiana
Saint Meinrad Seminary and School of Theology
Taylor UniversityTrine University
University of IndianapolisWabash College
PALNI- Private Academic Library Network of Indiana
PALNI/ALI Project Participants
ALI Libraries:Indiana State UniversityIndiana University KokomoIndiana University NorthwestIndiana University SoutheastIndiana University-Purdue University Fort WayneIndiana University-Purdue University Indianapolis University Library
Indiana University-Purdue University Indianapolis, Ruth Lilly Medical Library
Indiana University-Purdue University Indianapolis, School of Dentistry Library
Purdue University Calumet
St. Mary’s College
St. Mary-of-the-Woods College
University of Southern Indiana
Valparaiso University
PALNI- Private Academic Library Network of Indiana
PALNI/ALI Project Goals1. Provide participating libraries an opportunity to reduce
their print collections with minimal impact on library users;
2. Allow participating libraries to reclaim space for other purposes more directly beneficial to library users;
3. Identify unique print items within the collections of participating libraries for preservation and potential digitization;
4. Inform and influence ongoing collection development at the individual libraries; and
5. Develop a statewide strategy for print book collections, which may involve cooperative purchasing.
PALNI- Private Academic Library Network of Indiana
Project Timeline• October 2013: Introductory meeting held• November 2013: SCS and Project Coordinator contracts
finalized; Policy Group formed• December 2013: Data questionnaires submitted to SCS• January 2014: Data sets submitted to SCS• February 2014: Policy Group meeting• March 2014: Policy Group meeting• April-May 2014: SCS sent individual library data summaries• May 2014: SCS provided group data summary for use by the
Policy Group; Policy Group meeting• June-July 2014: SCS loaded individual library data into its online
collection analysis tool; Participant meetings held to provide training for the online tool
PALNI- Private Academic Library Network of Indiana
Scope• In scope:
– Circulating print monographs
• Out of scope:
– Serials– Special Collections– eBooks– Micro Formats– A-V Materials– Lost/Withdrawn/Missing items– Reference Materials – except if they circulate– Government Documents – except if they are treated as
circulating books
PALNI- Private Academic Library Network of Indiana
Funding
• Lilly Endowment Inc. Grant• Academic Libraries of Indiana • Contribution from participants based on
number of records contributed– PALNI centrally funded PALNI library
contributions
PALNI- Private Academic Library Network of Indiana
Policy Group
• Twelve representatives• Handled group-wide decisions
– Comparison group composition– Review of retention commitments of the “Big
3” (IUB, ND, Purdue)– Whether to have a formal MOU– Definition of “Scarcely Held”
PALNI- Private Academic Library Network of Indiana
Project PolicyOr How Our Project is Different
• No formal MOU– “Formal Informal Agreement”
• “Scarcely-held” title-holdings would be removed from each library’s dataset prior to loading into GreenGlass.
• After that, each library would be free to act without restriction on any of the titles in GreenGlass.
PALNI- Private Academic Library Network of Indiana
Project PolicyScarcely Held Definition
• Held by fewer than four libraries in Indiana;
• Held by fewer than twenty libraries in the US; or
• Not held by at least one of Indiana University Bloomington, Purdue University, or University of Notre Dame.
PALNI- Private Academic Library Network of Indiana
But will we get more formal?
• Questions have arisen about scarcely held titles
• Desire to indicate when books will be retained
• Agreements are already in place to lend between Indiana academics, but how do we ensure regional collaboration?
PALNI- Private Academic Library Network of Indiana
Results
ALI OverlapBased on SCS Matching
17
There are 5,184,492 title-holdings in the entire data set.
There are 2,141,984 title-sets in the entire data set. (distinct OCLC numbers)
1,185,427 distinct OCLC numbers are held by just one library.
956,557 distinct OCLC numbers are held by more than one library.
ALI OverlapBased on SCS Matching
18
Overlap within the 36 member libraries Title Holdings %
2 Title-holding in 1 library 1,185,427 23%
3 Title-holdings in 2 libraries 737,736 14%
4 Title-holdings in 3 libraries 551,289 11%
6 Title-holdings in 4 libraries 449,806 9%7 Title-holdings in 5 libraries 372,822 7%8 Title-holdings in 6 libraries 309,649 6%9 Title-holdings in 7 libraries 264,747 5%10 Title-holdings in 8 libraries 223,994 4%11 Title-holdings in 9 libraries 188,351 4%12 Title-holdings in 10 libraries 158,184 3%13 Title-holdings in 11 libraries 133,635 3%14 Title-holdings in 12 libraries 108,638 2%15 Title-holdings in 13 libraries 91,295 2%16 Title-holdings in 14 libraries 75,955 1%
A few of the most widely held titles within the group
19
Title/Author Pub Year
Number of ALI libraries holding
The closing of the American mind: how higher education has failed … 1987 34
Music in the 20th century, from Debussy through Stravinski 1966 32
Music in Western civilization by Paul Henry Lang 1941 32
Indiana in transition: the emergence of an industrial commonwealth 1968 31
Basic writings of Saint Thomas Aquinas 1945 31
Sexual behavior in the human male by Alfred C. Kinsey 1948 31
The Puritan dilemma: the story of John Winthrop 1958 31
The basic works of Aristotle 1941 31
In search of excellence: lessons from America’s best run companies 1982 31
White over black: American attitudes toward the Negro, 1550-1812 1968 31
Beyond freedom and dignity by B.F. Skinner 1971 31
Indiana through tradition and change: a history of the Hoosier state and its people 1982 31
WorldCat™ Counts – US
20
WorldCat Counts - US - Same Edition Includes ALI Project Libraries Title Holdings %
2 1 Holding in the US 27, 348 1%
4 2-4 Holdings in the US 55,408 1%
6 5-9 Holdings in US 76,163 1%
8 10-19 Holdings in US 131,107 3%
10 20+ Holdings In US 4,893,337 94%
12 50+ Holdings in US 4,554,335 88%
14 100+ Holdings in the US 4,066,863 78%
16 200+ Holdings in the US 3,224,889 62%
Overlap with 32 CIC Libraries
21
Overlap with CIC libraries WorldCat Counts - Same Edition
Title Holdings %
26 Zero holdings among CIC Libraries 489,609 9%
28 One holding among CIC Libraries 313,125 6%
30 2-4 Holdings among CIC Libraries 747,564 14%
32 5-9 Holdings among CIC Libraries 1,311,619 25%
34 10+ Holdings among CIC Libraries 2,322,575 45%
Overlap with 57 ILL Partner Libraries
22
Overlap with ILL Partner Libraries WorldCat Counts - Same Edition
Title Holdings %
36 Zero Holdings among ILL Partner Libraries 389,339 8%
38 One Holding among ILL Partner Libraries 320,353 6%
40 2-4 Holdings among ILL Partner Libraries 847,733 16%
42 5-9 Holdings among ILL Partner Libraries 1,353,699 26%
44 10+ Holdings among ILL Partner Libraries 2,273,368 44%
Overlap with the big three
23
Overlap with the big three WorldCat Counts - Same Edition
Title Holdings %
46 Held by IU Bloomington 3,106,881 60%
48 Held by Purdue University 1,712,682 33%
50 Held by Notre Dame University 2,418,421 47%
* Held by all three 907,073 17%
* Held by at least two of the three 2,444,216 47%
Hathi Trust and Internet Archive
24
Title Holdings %
9 Hathi Trust Public Domain Match 290,009 6%
10 Hathi Trust In-Copyright Match 2,026,242 39%
11 Internet Archive Match 786,368 15%
12 In Internet Archive but not in Hathi 327,002 6%
13 In Hathi but not in Internet Archive 1,977,328 38%
14 In Hathi AND in Internet Archive 459,366 9%
Recorded Uses
25
ALI Title-Holding Counts All Libraries %
2 Total Recorded Uses = 0 2,116,420 41%
3 Total Recorded Uses = 1 867,920 17%
4 Total Recorded Uses = 2 541,708 10%
5 Total Recorded Uses = 3 357,509 7%
6 Total Recorded Uses 4-9 856,569 17%
7 Total Recorded Uses 10+ 444,366 9%
14 Last charge after 2010 693,466 13%
15 Last charge after 2007 1,195,552 23%
16 Last charge after 2005 1,472,837 28%
Title-Holdings by Publication Year
26
27
Average number of title-holdings per title by publication year
1966 = 3.4 (peak value)
2013 = 1.3
Title-Holdings by LC Class
28
Average Recorded Uses per Title-Holding by LC Class
29
PALNI- Private Academic Library Network of Indiana
GreenGlass
GreenGlass Tutorials at: sustainablecollections.com/greenglass
ruth@sustainablecollections.com
rick@sustainablecollections.com
PALNI- Private Academic Library Network of Indiana
Collaboration in Acquisitions
Reviewing acquisitions data from 2010• Can we tell how many copies are sufficient
to meet need?• Are there characteristics available at the
point of purchase that determine usage? (e.g. Choice Review, Publisher, Subject area)
• Are there characteristics that determine widely held by low use?
PALNI- Private Academic Library Network of Indiana
VIVA Project
Top publishers
Highly circulated
titles
Widely held titles
PALNI- Private Academic Library Network of Indiana
Candidates for Digitization• 330,875 pre-1923 items in total, representing
153,348 unique OCLC numbers• 126,564 items, representing 93,270 unique
OCLC numbers NOT in Hathi Public Domain• Less than 50% of our scarcely held is in
Hathi Public Domain• This is a LARGE list – considering focusing
on Indiana material for first pass
PALNI- Private Academic Library Network of Indiana
Regional Possibilities?• How does our work intersect with CIC,
MI-SPI, Ohio, Indiana Public Libraries in Evergreen?
• What infrastructure is needed to collaborate further (delivery, discovery, etc.?)
• What analysis should be done to identify needs and benefits for regional collaboration?
PALNI- Private Academic Library Network of Indiana
SARA BUSHONG, DEAN OF UNIVERSITY LIBRARIES AT BOWLING GREEN STATE UNIVERSITY
We can do what we are doing thanks to work that the CIC and others are doing …
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