P2P CYCLE

(P2P CYCLE)

# Select the Oracle Purchasing Responsibility… Follow the following steps to create a Purchasing Order…

NUM : PO_REQUISITIONS_LINES_ALL (LINE_NUM)

TYPE :

ITEM : MTL_SYSTEM_ITEMS_B (SEGMENT1)

CATEGORY :

DESCRIPTION : PO_REQUISITON_LINES_ALL (ITEM_DESCRIPTION)

UOM : PO_REQUISITON_LINES_ALL (UNIT_MEAS_LOOKUP_CODE)

QUANTITY : PO_REQUISITON_LINES_ALL (QUANTITY)

PRICE : PO_REQUISITON_LINES_ALL (UNIT_PRICE)

NEED-BY : PO_REQUISITON_LINES_ALL (NEED_BY_DATE)

DESTINATION TYPE : PO_REQUISITION_LINES_ALL (DESTINATION_TYPE_CODE)

Requisitions:1. Select Type of Requisition(Internal or Purchase)2. Select Items in the lines specifying Type, Quantity, Price and Need-by-Date3. Create Distributions for the Items4. Save and Approve

PO_REQUISITION_HEADERS_ALL(SEGMENT1)

PO_REQUISITION_HEADERS_ALL (TYPE_LOOKUP_CODE)

PO_REQUISITION_HEADERS_ALL (AUTHORISATION_STATUS)

I

I

II

II

Tables: PO_REQUISITION_HEADERS_ALL PO_REQUISITION_LINES_ALL PO_REQ_DISTRIBUTIONS_ALL

AutoCreate:

1. Query for the Requisition number, to which PO has to be created

1. We can create PO either Manually or Automatic2. Click Create

1. Create Shipments and Distributions by clicking Shipments2. Select the Supplier and Supplier site3. Save and Approve

NUM : PO_LINES_ALL (LINE_NUM)

TYPE :

ITEM : MTL_SYSTEM_ITEMS_B (SEGMENT1)

REV : PO_LINES_ALL (ITEM_REVISION)

CATEGORY :

DESCRIPTION : PO_LINES_ALL (ITEM_DESCRIPTION)

UOM : PO_LINES_ALL (UNIT_MEAS_LOOKUP_CODE)

QUANTITY : PO_LINES_ALL (QUANTITY)

PRICE : PO_ LINES_ALL (UNIT_PRICE)

PO_HEADERS_ALL(SEGMENT1)

PO_HEADERS_ALL(TYPE_LOOKUP_CODE)

PO_HEADERS_ALL(AUTHORIZATION_STATUS)

III

III

# Purchase Order can also be created directly, by selecting Purchase Orders in the Navigator:

There are 4 Document types 1. Standard Purchase Order (Type, Item , Quantity and Price)2. Blanket Purchase Agreement (Type, Item, Price)3. Contract Purchase Agreement (No mandatory lines) 4. Planned Purchase Order (Type, Item , Qty, Price)

Tables: PO_HEADERS_ALL PO_LINES_ALL PO_DISTRIBUTIONS_ALL PO_LINE_LOCATIONS_ALL PO_RELEASES_ALL PO_VENDORS PO_VENDOR_SITES_ALL PO_VENDOR_CONTACTS

Shipments and Distributions

PO_LINE_LOCATIONS_ALL(PROMISED_DATE,NEED_BY_DATE)

NUM : PO_LINE_LOCATIONS_ALL (SHIPMENT_NUM)

NUM : PO_DISTRIBUTIONS_ALL (DISTRIBUTION_NUM)

TYPE : PO_DISTRIBUTIONS_ALL (DESTINATION_TYPE_CODE)

FOR REQUESTER, DELIVER_TO we have to query from DELIVER_TO_PERSON_ID, DELIVER_TO_LOCATION_ID IN PO_DISTRIBUTIONS_ALL and PER_ALL_PEOPLE_F

Receiving:

# Select the Organization…

# Query for the PO number to which Receipts has to be created…

# Enter the GL Open period date in Receipt date

# Check the record (check box) and save the Transaction# Note the Receipt Number in the Header

RCV_SHIPMENT_HEADERS (RECEIPT_NUM)

Tables: RCV_SHIPMENT_HEADERS RCV_SHIPMENT_LINES RCV_TRANSACTIONS

# To make Returns Go to NavigatorReturns# Query with the Receipt Number and specify the quantity and Return To type as shown below

# To make Corrections Go to NavigatorCorrections# Do the corresponding changes

PO Accounting Open and Close Periods:

PAYABLES:

# To Create a Invoice

TYPE : AP_INVOICES_ALL (INVOICE_TYPE_LOOKUP_CODE)SUPPLIER : AP_INVOICES_ALL (VENDOR_ID)SITE : AP_INVOICES_ALL (VENDOR_SITE_ID)INVOICE_DATE : AP_INVOICES_ALL (INVOICE_DATE)INVOICE_NUM : AP_INVOICES_ALL (INVOICE_NUM)INVOICE_AMOUNT : AP_INVOICES_ALL (INVOICE_AMOUNT)PAYMENT METHOD : AP_INVOICES_ALL (PAYMENT_METHOD_LOOKUP_CODE)PAY GROUP : AP_INVOICES_ALL (PAY_GROUP_LOOKUP_CODE) MATCH : AP_INVOICE_DISTRIBUTIONS_ALL (DIST_MATCH_TYPE)

Payment Methods:

CheckA written order on a bank to pay a specified sum of money on demand to a

specified person or order or bearer. Normally the bank provides the check documents.

ClearingIn this method there is no actual cash out flow. This is used for settling all inter

departmental or inter cost center transactions. That is for all internal suppliers this is the method generally used. Normally no payment documents would be printed.

ElectronicIn this method the information about supplier payments are captured on a

magnetic media and this is passed on to the bank either using the EDI (Electronic Data Interchange) gateway or by delivering the tape or floppy to the bank. Using this

information the banker would electronically transfer the funds from your account into the supplier’s bank account.

WireA typical example would be telegraphic transfers.

# Types of Invoices

Standard: A normal trade invoice received from the supplier, for the goods delivered or

services rendered. The invoice amount can be broken up into four components namely Item, tax, freight and miscellaneous charges.

Credit Memo: Is a negative amount invoice having the effect of reversing fully or partially

an original invoice, which you receive from the supplier and record it.

Debit Memo: Is a negative amount invoice having the effect of reversing fully or partially

an original invoice, which you create and send to the supplier.

Expense Report: A type of invoice used to record reimbursable business related expenses

incurred by the employees.

PO Default: A trade invoice that can be matched to a purchase order. This type of invoices

allows for manual matching of purchase order shipment lines.

Prepayment: As the name itself suggests these invoice documents are used for making

advance payments to suppliers. The advance payments can later be used to set off the liability accruing on several trade invoices created prior or subsequent to the prepayment invoices.

QuickMatch: A trade invoice that can be matched to purchase order. In this type, matching

to individual shipment lines of the specified purchase order is done automatically.

Withholding Tax: An invoice internally created for paying to the tax authority, the amount,

withheld from the supplier’s invoice.

Mixed: This type of invoice can accept both positive and negative amounts. Can be

used as Standard, Debit or Credit memo invoice.

# Specify Supplier, Supplier Num, Site, Invoice Date, Invoice Num, Invoice Curr, Invoice Amount, GL Date, Payment Curr, Term Date, Terms and Payment method.

# Create Distributions for the Invoice amount

TYPE : AP_INVOICE_DISTRIBUTIONS_ALL (LINE_TYPE_LOOKUP_CODE)AMOUNT : AP_INVOICE_DISTRIBUTIONS_ALL (AMOUNT)

# Go to Actions… 1, Check Validate and click Ok

# Match the Invoice with any one of the following

Purchase Order Invoice Receipt

Tables: AP_INVOICES_ALL AP_INVOICE_DISTRIBUTIONS_ALL AP_PAYMENT_SCHEDULES_ALL AP_INTERFACE_REJECTIONS

Payments:

# Navigator Payments Entry Payments

# Select Payment Types Quick Manual Refund

# Select Bank Account, Document, Document Num, Payment Date, Supplier, Supplier Num, Supplier Site.

# Click Enter/Adjust Invoices# Query for Invoice Number and Save the Transaction

Tables: AP_INVOICE_PAYMENTS_ALL AP_CHECKS_ALL AP_BANK_BRANCHES AP_BANK_ACCOUNTS_ALL

Expense Reports:

Navigator Invoices Entry Expense Reports

# Prepare the Expense Report specifying the Employee, Invoice Number, Date, Amount

…

# Save the Expense Report

# Run the Concurrent Program Expense Report Import through SRS window.

This will transfer the data from AP_EXPENSE_REPORT_HEADERS_ALL,

AP_EXPENSE_LINES_ALL to AP_INVOICES_ALL

# Create Payement for the Expense Report Invoice

(Navigator Payments Entry Payments)

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