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Release 12 Oracle Projects Overview Angela Chen, PMP Principal Sales Consultant
Oracle Proprietary and Confidential Information
• Purpose: This document provides an overview of features and enhancements included in Release 12. It is intended solely to help you assess the business benefits of upgrading to Release 12.
• Disclaimer: This document in any form, software or printed matter, contains proprietary information that is the exclusive property of Oracle. Your access to and use of this confidential material is subject to the terms and conditions of your Oracle Software License and Service Agreement, which has been executed and with which you agree to comply. This document and information contained herein may not be disclosed, copied, reproduced or distributed to anyone outside Oracle without prior written consent of Oracle. This document is not part of your license agreement nor can it be incorporated into any contractual agreement with Oracle or its subsidiaries or affiliates. This document is for informational purposes only and is intended solely to assist you in planning for the implementation and upgrade of the product features described. It is not a commitment to deliver any material, code, or functionality, and should not be relied upon in making purchasing decisions. The development, release, and timing of any features or functionality described in this document remains at the sole discretion of Oracle. Due to the nature of the product architecture, it may not be possible to safely include all features described in this document without risking significant destabilization of the code.
Oracle Proprietary and Confidential Information
Enterprise and Project Insight
Resource Management
Accounting & Operations Collaboration
Project Management
Project Initiatives
Personalized Role-Based Views
Global Project
Repository
Global Project
Repository
Integration to E-Business Suite
Oracle Projects Suite
Portfolio Management
Sales Delivery
Research
Product Development
Information Technology
Construction
Marketing
Financials
HR
Time & Labor
Sales
Supply Chain
Documents
MS Project & Excel
Integration to Desktop Tools
Oracle Proprietary and Confidential Information
Major New Release Projects Family Pack M (FP.M) released in May 2005
Project Selection Project Selection • Project Categorization • Project Prioritization • Selection • Reallocation
Work Resources Finances
Work Resources Finances
Project Planning Project Planning
Project Execution Project Execution Project Control Project Control
Project Reporting Project Reporting • Integrated Work &
Resource Planning • Project Budgeting • Enhanced workplan
definition • Financial and work
structures • Multiple resource
types and hierarchies
• Team Member Work Space • Deliverables • Contingent workers • Progress Reporting
• Enhanced Progress Collection
• Earned Value • Budget vs. Actual • Streamlined
Forecasting • Change Impact • Charge Backs • Enhanced Billing
• Project Performance
• Exception mgt. • Program mgt
Oracle Proprietary and Confidential Information
“Everything is a Project”
R&D Facilities Mgt. Finance Internal IT Capital Projects New Products
E&C Communications
Utilities Professional/Business
Services Public Sector
Manufacturing Staffing
Life Sciences Home Building
Vert
ical
App
licab
ility
Horizontal Applicability
“In the future, all work will be project work” -Tom Peters
Oracle Proprietary and Confidential Information
Proof Points 1 “Future killer applications for the enterprise are projected to be around
business activity monitoring, in helping to manage projects, for asset management, contract management and for managing vendors and suppliers.” Gartner [is] seeing a trend in its customers whereby almost everything today [is] a project with a beginning and an end.”
- Bob Hayward, Gartner August 2005
2 “In the first 17 years of PMP certifications through 2000, about 25,000 PMP certifications were awarded. In the five years since more than 100,000 were awarded; 25,000 in just the first 5 months of 2005.”
- The Project Management Institute, November 2005
3 “Ultimately, project based software solutions focus on managing an supporting project based business processes.”
- Ray Wang, Forrester, 2006
4 “Project management will increasingly be recognized as an enterprise core competence in its own right, in a wider range of companies and industries.”
- Capgemini Les Fontaines Future Trends Event , October 2005
Oracle Proprietary and Confidential Information
Project Management Revenue Soars!
FY05 – FY06 38% Increase!
Oracle Proprietary and Confidential Information
How Efficient Are You? Gartner 2005 APM 2005
Oracle Proprietary and Confidential Information
Biggest Management Challenges of 2006
Source: Computerworld, 1/9/06, “What’s Next: Project Management”, Mary Brandel; Survey of 338 IT Executives
Managing Projects
33%
Budget Constraints
27%
Regulatory Compliance
13% Dealing with Mergers or
Acquisitions 11%
Managing Personnel
6%
Outsourcing 5%
Other 5%
Oracle Proprietary and Confidential Information
Disconnected Information, Processes, and Systems
InvoicesInvoices & & ActualsActuals
Contractors
Management
Project Centric Dept
DeliverablesDeliverables
ProjectProject PlansPlans
Budgets Budgets && ForecastsForecasts
StandardsStandards & & ProcessesProcesses
RisksRisks
StrategyStrategy
ResourcesResources Business
Units
Oracle Proprietary and Confidential Information
Project Management Continuum The Evolution of Project Management
Project Complexity
Team of One
On Site Teams
National Teams
Global Teams
Focus of R12
PMI Estimates*: • 16.5M Potential Global Practitioners • US $10 Trillion spent globally on projects each year
Source: Project Management Institute, Presentation to Oracle February, 2006
Proj
ect T
eam
Siz
e
Oracle Proprietary and Confidential Information
Source: PWC, 9th Annual Global CEO Survey
Extent to which value creating activities increase complexity
Business Complexity Increasing
39
39
34
36
33
26
29
26
29
33
36
35
33
42
10
11
16
16
23
32
23
0 20 40 60 80 100
Outsourcing
Business ProcessLocalization
Offshoring
Strategic Alliances
New Product Launches
M&A
Expansion into NewTerritories
77% of global CEOs say the level of complexity in their organizations is higher than 3 years ago
Percent
Some Extent
Large Extent
Very Large Extent
Oracle Proprietary and Confidential Information
Globalization Key to Competitiveness
• The World is Flat • R&D: Proctor & Gamble to source 50% of new product
ideas from global partners by 2010. • Design: Boeing designing navigation and landing gear
systems offshore in India. • Custom Application Development: Virtually everyone -
Oracle
“Our strategy is to work with global networks to leverage the best technologies on the planet.” – HP SVP Dick Conrad
Globalization is unstoppable. Regardless of geography, industry or income, companies are globalizing to gain new customers and access new markets. Is
this a good thing? Nearly two-thirds of the CEOs we surveyed are positive about the impact that globalization will have on their organizations over the
next three years. Source: 9th Annual Global CEO Survey – Globalization and Complexity; PwC 2006
Oracle Proprietary and Confidential Information
Managing Complexity It’s About Simplification & Standardization
50% of senior executives say simplification is driving the Finance agenda.
33% Reducing reliance on spreadsheets
52% Optimizing the finance organization and its reporting structure
58% Adopting best practices
59% Standardizing and integrating finance systems
66% Standardizing policies and business rules
69% Standardizing operating practices and controls
Major Focus
Source: PWC Management Barometer
Oracle Proprietary and Confidential Information
R12 Goals The Global Business Release
3
• Think Globally to make the right decisions •“I can make more informed decisions with a global view of customer / supplier / partner / operations”
• Work Globally to be more competitive •“My business will be more competitive with better support for work that crosses applications, divisions, and regions”
• Manage Globally to lower cost and increase
performance •“R12 makes it easier and less expensive for me to implement, manage, and scale global applications”
Oracle Proprietary and Confidential Information
WORK GLOBALLY To Be More Competitive
WORK GLOBALLY To Be More Competitive
THINK GLOBALLY To Make the Right Decisions
THINK GLOBALLY To Make the Right Decisions
MANAGE GLOBALLY To Lower Cost & Increase
Performance
MANAGE GLOBALLY To Lower Cost & Increase
Performance
How Release 12 Contributes The Global Business Release
Subledger Accounting
Multi-Org Access Control (MOAC)
Standardized Data Model for MRC
Program Management
Portfolio Management XML Publisher
Fusion Middleware Performance Management
Supplier Cost Management
Subcontractor Payment Management Uptake
Revenue in a Foreign Currency
Oracle Projects Specific
BPEL
Oracle Proprietary and Confidential Information
Release 12 Financial Initiatives (Projects Uptake)
• Subledger Accounting Uptake
• Multi-Org Access Control (MOAC)
• Legal Entity / Ledger Architecture
• Standard Data Model for Multiple Reporting Currencies – MRC Migration
• Budget Controls and Public Sector Accounting – Funds Management
• TCA Uptake
• eTax Uptake
Oracle Proprietary and Confidential Information
Release 12 Projects Initiatives
• Supplier Cost Management • Improved Project Costing with Cash Basis Accounting
• Removal of Supplier Cost Adjustment Restrictions
• Mass Adjust Concurrent Processing
• Aids for Oracle Payables and Project Costing Reconciliation
• Flexible Derivation of Expenditure Item Date
• Subcontractor Payment Management Uptake
• Revenue in a Foreign Currency
Oracle Proprietary and Confidential Information
Release 12 Financial Initiatives
• Subledger Accounting Uptake
• Multi-Org Access Control (MOAC)
• Legal Entity / Ledger Architecture
• Standard Data Model for Multiple Reporting Currencies – MRC Migration
• Budget Controls and Public Sector Accounting – Funds Management
• TCA Uptake
• eTax Uptake
Oracle Proprietary and Confidential Information
• What is Subledger Accounting?
• SLA is an intermediate step between subledger products and
the Oracle General Ledger
• Journal entries are created in Subledger Accounting and then transferred to Oracle General Ledger
• Each subledger transaction that requires accounting is represented by a complete and balanced subledger journal entry stored in a common data model
Subledger Accounting
Oracle Proprietary and Confidential Information
Release 11i Accounting model and
transaction model are tightly integrated
Release 12.0 Accounting model is separated
from the transaction model
Subledger Products
Projects
Payables
Receivables
General Ledger
Subledger Products
Projects
Payables
Receivables
Subledger Accounting
AR Rules & journal entries
PA Rules & journal entries
AP Rules & journal entries
General Ledger
Subledger Accounting Upgrade / Setup
Oracle Proprietary and Confidential Information
• Infrastructure to centralize accounting setup • Subledger Accounting is the engine used to store the rules
for accounting transactions from various applications across the Oracle E-Business Suite
• Infrastructure to standardize accounting policies • Business users can extend predefined accounting rules or
create their own rules allowing organizations to react immediately to change.
• Extensible list of sources to derive accounts • Projects will be seeding over 300 sources to help customers
derive accounts and account descriptions
Subledger Accounting Upgrade / Setup
Oracle Proprietary and Confidential Information
Subledger Accounting Upgrade / Setup
• Upgrade process seeds SLA with rules to automatically accept the accounts that Projects sends (derived from AutoAccounting)
• Existing Customers: • If the accounting provided in Release 11i is satisfactory, then
it is recommended that customers leave their AutoAccounting and SLA setups untouched.
• May utilize SLA setups if AutoAccounting did not fully meet their needs.
Oracle Proprietary and Confidential Information
Release 11i Release 12
Subledger Accounting Flow Comparison for Expenditures
Enter or import expenditures
Distribute costs
Interface Costs to GL
Journal Import (Oracle GL)
Tieback Cost Distributions from GL Journal Import (Oracle GL)
Create Accounting
Generate Cost Accounting Events
Enter or import expenditures
Distribute costs
Oracle Proprietary and Confidential Information
Release 11i Release 12
Generate Revenue for a Single/ Range of Projects
Review Revenue
Release Revenue
Interface Revenue to GL
Journal Import (Oracle GL)
Journal Import (Oracle GL)
Create Accounting
Generate Revenue Accounting Events
Generate Revenue for a Single/ Range of Projects
Review Revenue
Release Revenue
Subledger Accounting Flow Comparison for Revenue
Oracle Proprietary and Confidential Information
Release 12 Financial Initiatives
• Subledger Accounting Uptake
• Multi-Org Access Control (MOAC)
• Legal Entity / Ledger Architecture
• Standard Data Model for Multiple Reporting Currencies – MRC Migration
• Budget Controls and Public Sector Accounting – Funds Management
• TCA Uptake
• eTax Uptake
Oracle Proprietary and Confidential Information
Multi-Org Access Control
• Business Need • Companies are redesigning their support functions with the
intent of pulling out non-strategic overlapping tasks from their individual business units, enabling them to concentrate on core business
• These functions (previously non-strategic) now become
strategic and the core functions of a shared service center
• Multi-Org Access Control provides the foundation for meeting the shared service requirements by allowing the access to data across operating units from a single responsibility.
Oracle Proprietary and Confidential Information
N. America
S. America
UK
France
Germany Data Entry Data Processing Reporting
Japan
Data Entry Data Processing Reporting
Data Entry Data Processing Reporting
Data Entry Data Processing Reporting
Data Entry Data Processing Reporting
Data Entry Data Processing Reporting
Structure Prior to Share Service Center
Oracle Proprietary and Confidential Information
Shared Service Center Data Entry Data Processing Reporting
N. America
S. America
UK
France
Germany
Japan
Data Entry Data Processing Reporting
Data Entry Data Processing Reporting
Data Entry Data Processing Reporting
Data Entry Data Processing Reporting
Data Entry Data Processing Reporting
Data Entry Data Processing Reporting
Oracle Proprietary and Confidential Information
Multi-Org Access Control
• Data Entry - Enter data for multiple operating units from a single responsibility
• Inquiry and Adjustments - Inquire and adjust data from multiple operating units from a single responsibility
• Processing and Reporting - Run concurrent programs and reports for multiple operating units from a single responsibility
Oracle Proprietary and Confidential Information
Release 12 Financial Initiatives
• Subledger Accounting Uptake
• Multi-Org Access Control (MOAC)
• Legal Entity / Ledger Architecture
• Standard Data Model for Multiple Reporting Currencies – MRC Migration
• Budget Controls and Public Sector Accounting – Funds Management
• TCA Uptake
• eTax Uptake
Oracle Proprietary and Confidential Information
Legal Entity Uptake
• Provides a clear and consistent legal entity model. • Strengthen the role of Legal Entity in Oracle
Applications Separate Legal Structure and Operations Structure
• Projects Uptake -
• Legal entity context derived from operating unit – no change from 11i
Oracle Proprietary and Confidential Information
Ledger Architecture
Difference between SOB and Ledger SOB - A Set of Books was a general ledger with its associated
subledger books (AR. AP, etc.) and was self contained as to management, calendaring and reporting
• Ledger - general data - transactions and balances - for a particular
accounting entity • Benefits
• Explicit Accounting Modeling for Legal Entities • Cross/Multiple-Ledger Processing and Reporting • Management Reporting Efficiency • Rapid Close
• Single Data Source: Minimum Data Replication and Reconciliation
• Streamlined and Scalable High Volume Processes
Oracle Proprietary and Confidential Information
Release 12 Financial Initiatives
• Subledger Accounting Uptake
• Multi-Org Access Control (MOAC)
• Legal Entity / Ledger Architecture
• Standard Data Model for Multiple Reporting Currencies – MRC Migration
• Budget Controls and Public Sector Accounting – Funds Management
• TCA Uptake
• eTax Uptake
Oracle Proprietary and Confidential Information
Multiple Reporting Currency Migration
• Oracle Projects has eliminated • Set of Books Currency Selection during the Inquiry • MRC Columns in folders • Switching currency for the Project Functional Amount • Concurrent Programs for interfacing the MRC amounts to the Reporting Set
of Books/Ledger
• You can view the Multiple Reporting Currency (MRC) amounts in Projects by choosing the Alternate Ledger Currency from View Accounting
• Release 12 onwards, MRC amounts for new transactions in Projects
will be displayed from Sub-Ledger Accounting Module
Consistent approach in Alternate Ledger Currency amount calculation MRC calculation centrally managed
Key Benefits
Oracle Proprietary and Confidential Information
Release 12 Financial Initiatives
• Subledger Accounting Uptake
• Multi-Org Access Control (MOAC)
• Legal Entity / Ledger Architecture
• Standard Data Model for Multiple Reporting Currencies – MRC Migration
• Budget Controls and Public Sector Accounting – Funds Management
• TCA Uptake
• eTax Uptake
Oracle Proprietary and Confidential Information
• Budgetary Control API (commonly known as GL Funds Check API) is enhanced to provide better integration with other sub-ledger applications :
• Projects Impact:
• Uptake SLA for Encumbrance Accounting • Uptake new budgetary control API • Streamlined funds check data flow to minimize dependencies
Funds Management Uptake
Oracle Proprietary and Confidential Information
Release 12 Financial Initiatives
• Subledger Accounting Uptake
• Multi-Org Access Control (MOAC)
• Legal Entity / Ledger Architecture
• Standard Data Model for Multiple Reporting Currencies – MRC Migration
• Budget Controls and Public Sector Accounting – Funds Management
• TCA Uptake
• eTax Uptake
Oracle Proprietary and Confidential Information
• TCA a.k.a Oracle Trading Community Architecture is a model that includes:
• A global registry of organizations, people, addresses, and
the relationships among them • Public API’s for custom development • Support for Integration with 3rd party content providers
• Projects Impact:
• Migrate for RA_Views to HZ_Tables
TCA Uptake
Oracle Proprietary and Confidential Information
Release 12 Financial Initiatives
• Subledger Accounting Uptake
• Multi-Org Access Control (MOAC)
• Legal Entity / Ledger Architecture
• Standard Data Model for Multiple Reporting Currencies – MRC Migration
• Budget Controls and Public Sector Accounting – Funds Management
• TCA Uptake
• eTax Uptake
Oracle Proprietary and Confidential Information
• eTax a.k.a E-Business Tax is a tax engine includes: • Content Repository which contains rules and definitions
required to calculate tax • Record Repository which is the actual transaction tax data
required for auditing and reporting purposes • Services such as tax content, tax determination & tax
administration services
• Business Need: • Requirement to calculate taxes consistently for inter-
company transactions • Requirement to show taxes on Draft Invoices within Projects • Maintain consistency across e-Business Suite
eTax Uptake
Oracle Proprietary and Confidential Information
• Setup via eTax (at the project level, expenditure type level, event level)
• Customer Invoicing
• Pass eTax tax code to AR on invoices/credit memos so that eTax can generate the appropriate tax lines.
• InterCompany Invoicing • Tax line generation through eTax supported on
Intercompany Invoicing. • Integration with Payables and Receivables
eTax Uptake
Oracle Proprietary and Confidential Information
E-Business Tax Integration
Oracle Proprietary and Confidential Information
Release 12 Projects Initiatives
• Supplier Cost Management • Improved Project Costing with Cash Basis Accounting
• Removal of Supplier Cost Adjustment Restrictions
• Mass Adjust Concurrent Processing
• Aids for Oracle Payables and Project Costing Reconciliation
• Flexible Derivation of Expenditure Item Date
• Subcontractor Payment Management Uptake
• Revenue in a Foreign Currency
Oracle Proprietary and Confidential Information
Supplier Cost Management
• Since its inception, Oracle Payables modeled invoices with headers and distributions. Disadvantages … • Line item info on the physical document is not available in the
system. • Calculation of item charges is cumbersome because the item itself is
split across multiple distributions. • Approval and payment processing requires accounting and tax
creation.
• In Release 12, Payables is introducing a new entity called “Invoice Lines”. Advantages … • Line item info can be captured and accurately reflected in the
system. • Transaction processing is separate from accounting (SLA) and tax
(eTax) processing. • Variances will now be separate lines and distributions.
Oracle Payables Invoice Lines Entity
Invoice Supplier: Advanced Networks Invoice Num: 11111 Date: 13-JUN-2001 Line # Item Qty Unit Price 1 Computer 1 $1000 2 Printer 1 $500 3 Tax (10%) $150 _______________________________ Total $1650
Oracle Proprietary and Confidential Information
Oracle Payables Invoice Workbench
Oracle Proprietary and Confidential Information
Supplier Cost Management Projects Uptake • Improved Project Costing with Cash Basis
Accounting
• Removal of Supplier Cost Adjustment Restrictions
• Supplier Cost Adjustment Accounting Performed by Oracle Projects
• New Mass Adjust Concurrent Process
• New Aids for Reconciling Supplier Cost with Other Products
• Removal of Pre-approved Batch Entry for Expense Report Entry in Projects
Oracle Proprietary and Confidential Information
New Supplier Cost Audit Report
Oracle Proprietary and Confidential Information
Supplier Cost Audit Report Runtime Parameters
Parameters available: All, Supplier Invoices, Expense Reports, Receipts, Payments
Oracle Proprietary and Confidential Information
Expenditure Inquiry Find Window
Oracle Proprietary and Confidential Information
Expenditure Inquiry
New columns available: Document Type PO Number Doc Distribution Type PO Line Number Invoice Number PO Distribution Number Invoice Line Number PO Price Type Payment Number PO Receipt Number Invoice Distribution Line Number
Oracle Proprietary and Confidential Information
Invoice Workbench
Oracle Proprietary and Confidential Information
Release 12 Projects Initiatives
• Supplier Cost Management • Improved Project Costing with Cash Basis Accounting
• Removal of Supplier Cost Adjustment Restrictions
• Mass Adjust Concurrent Processing
• Aids for Oracle Payables and Project Costing Reconciliation
• Flexible Derivation of Expenditure Date from Purchasing
• Subcontractor Payment Management Uptake
• Revenue in a Foreign Currency
Oracle Proprietary and Confidential Information
Subcontractor Payment Management
• An integrated solution for services procurement used to model complex work contracts where advanced payment terms need to be considered during execution
• Commodities / Industries of Interest • Professional Services • Engineering and Construction • Aerospace and Defense • Public Sector
Oracle Proprietary and Confidential Information
Subcontractor Payment Mgmt Business Flow
Apply Retainage Release Retainage Pay Advances Liquidate Advances
Author Contract
Invoice
Request to Subcontract Work
Source
Supplier
Supplier Reports Progress
Certify Progress/ Stage of Completion
Submit SOV Award Contract
Oracle Proprietary and Confidential Information
• Commitment Reporting - Financing pay items, Retainage not shown as
commitments - Unmatched prepayments are displayed as
commitments • Budgetary controls – Retainage distributions
are not funds checked against the project budget.
Subcontractor Payment Management Projects Impact
Oracle Proprietary and Confidential Information
Release 12 Projects Initiatives
• Supplier Cost Management • Improved Project Costing with Cash Basis Accounting
• Removal of Supplier Cost Adjustment Restrictions
• Mass Adjust Concurrent Processing
• Aids for Oracle Payables and Project Costing Reconciliation
• Flexible Derivation of Expenditure Date from Purchasing
• Subcontractor Payment Management Uptake
• Revenue in a Foreign Currency
Oracle Proprietary and Confidential Information
• Support Revenue Revaluation in GL
• Calculate revenue including unbilled receivables and unearned revenue in revenue transaction currency
• Interface project revenue to Subledger Accounting for posting to General Ledger in project functional currency and in revenue transaction currency
Revenue in a Foreign Currency
Oracle Proprietary and Confidential Information
Revenue in Foreign Currency Setup – Project Billing Currency
<Enter slide note> Option to Select
Revenue Transaction Currency
Enable Multi Currency Billing Box Checked
Invoice by Bill Transaction Currency Box Unchecked
Oracle Proprietary and Confidential Information
Revenue in Foreign Currency Setup – Project Customers
Invoice Transaction Currency = CAD (Project Functional Currency = USD in this example)
Oracle Proprietary and Confidential Information
Event Currency = Invoice Transaction Currency = 150,000 CAD in this example
Revenue in Foreign Currency Revenue Event Creation
Oracle Proprietary and Confidential Information
Revenue in Foreign Currency Revenue Review
New columns added
Oracle Proprietary and Confidential Information
For More Information… Metalink Information:
–http://metalink.oracle.com/ Oracle Product Documentation:
–http://www.oracle.com/technology/documentation/applications.html –All Projects Books republished!
–Oracle Projects Fundamentals (B25617-02) –Oracle Projects Implementation Guide (B25623-02) –Oracle Project Costing User Guide (B25618-02) –Oracle Project Billing User Guide (B25619-02) –Oracle Project Resource Management User Guide (B25620-02) –Oracle Project Management User Guide (B25621-02) –Oracle Project Portfolio Analysis User Guide (B25622-02) –Oracle Project Contracts Implementation Guide (B25715-01) –Oracle Project Contracts User's Guide (B25716-01) –Oracle Projects APIs, Client Extensions, and Open Interfaces Reference (B25624-02)
– Projects Collateral & Whitepapers: http://www.oracle.com/applications/projects/intro.html
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