Oracle EPM Cloud: Fast Budgeting Today, Better Planning ... · Hyperion Planning Release 11.1.2.2...

Oracle EPM Cloud: Fast Budgeting Today, Better Planning For The Future

CAS2574

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Cameron McClurg Managing Director cameron@spearmc.com 206.819.7851

Hometown: Seattle, WA

Bio: 10 years Oracle EPM. Application Architect, Team Builder, Managing Director.

Industries: Healthcare, Research, Travel, Manufacturing, Financial Services

Hyperion and Cloud EPM

Managed Services

Oracle Reseller since 2008

PTF, QA and Test Automation

Oracle Cloud Infrastructure

Hosting (OCI/AWS/Azure)

PeopleSoft

Training

Founded in 2004, SpearMC specializes in:

About SpearMC

PeopleSoft, Hyperion and Oracle Cloud Certified/Reseller

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Agenda

• Oracle EPM Cloud Overview • Connected Planning • Comprehensive Financial Close • Narrative Reporting • Enterprise Data Management

• Planning Product Features and Demo • Customer Success Story

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Oracle EPM Cloud Overview

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Oracle EPM Cloud

Oracle Enterprise Performance Management (EPM) Cloud is a business process-based suite of applications interconnected to provide industry best-practice features and usability.

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Oracle EPM Cloud

Connected Planning Drive accurate, integrated plans—from long-range planning to budgeting and line of business planning that incorporate best practices. Applications: • Planning • Profitability and Cost Management

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Oracle EPM Cloud

Key Features: Planning and Forecasting Strategic Modeling Workforce Planning Capital Planning Projects Financials Predictive Planning

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Oracle EPM Cloud

Key Features: Model Builder Allocation Engine Analysis Dashboards What-If?

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Oracle EPM Cloud

Comprehensive Financial Close Optimize the financial close process with comprehensive consolidation and close, close-process orchestration, account reconciliation, and tax reporting. Applications: • Account Reconciliation • Financial Consolidation and Close • Tax Reporting

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Oracle EPM Cloud

Key Features: Reconciliation Compliance Collaboration and Workflow Signoffs and Approvals Transaction Matching Flexible Matching Rules Management of Discrepancies Balancing

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Oracle EPM Cloud

Key Features: Close Management KPI Management Compliance Auditing/Segregation of Duties Extended Close Supplemental Data Reporting

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Oracle EPM Cloud

Key Features: Tax Provisioning Tax Data Collection Provision Calculation Integration w/ Tax Software Country by Country Templates Dashboards and Analysis Tax Schedules

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Oracle EPM Cloud

Narrative Reporting Satisfy internal and external reporting requirements—collaborative narrative and regulatory reporting with interactive dashboards. Applications: • Narrative Reporting

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Oracle EPM Cloud

Narrative Reporting Satisfy internal and external reporting requirements—collaborative narrative and regulatory reporting with interactive dashboards. Applications: • Narrative Reporting

Key Features: Native Report Writer Easy Data Access Authoring Lifecycle Management & Control Narrative Content Review and Commentary Publishing/Delivery Regulatory Reporting

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Oracle EPM Cloud

Enterprise Data Management Manage change with enterprise data management—enterprise data governance, change data visualization, and hierarchy management. Applications: • Enterprise Data Management

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Oracle EPM Cloud

Enterprise Data Management Manage change with enterprise data management—enterprise data governance, change data visualization, and hierarchy management. Applications: • Enterprise Data Management

Key Features: Data Collation using Application Adapters Dimension Import Validate Viewpoints Curate Changes Conform Changes Push Changes to Downstream Apps

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Oracle EPM Cloud

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Planning Product Features and Demo

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Planning & Forecasting Drive accurate, connected plans—from long-range planning to periodic rolling forecasts and line-of-business planning—that incorporate best practices as needed. Whether you are in corporate financial planning and analysis, sales, marketing, human resources, IT, supply chain, or operations, everyone wins with the simplicity of Oracle EPM Cloud.

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Scenario Modeling • Built-In Features

• Alignment of Strategy with Plans

• Capital Structure Optimization

• Prebuilt Financial Tools

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Workforce • Compensation Planning

• Integration with HCM

• Business Wizards

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Capital • New Capital Investment

• Existing Assets

• Intangibles

• Capital Expense Review

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Projects • Streamlined Project Planning

• Detailed Project Planning

• Project Performance

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Financials • Revenue

• Expense

• Balance Sheet

• Cash Flow

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Intelligence Performance Management (IPM) • Predictive Planning

• Simulations

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Customer Success Stories

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About Cupertino Electric Inc.

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About Cupertino Electric Inc.

For more than 65 years corporations, public entities, utility companies, developers and high-tech leaders have relied on Cupertino Electric (CEI) to design and execute first-of-their-kind electrical systems. Cupertino Electric has a history of delivering technically-complex projects fast – without comprising quality or safety-means that we are usually the first call when project failure is not an option.

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CEI Budgeting Challenges

The Excel-based budgeting tool was not supporting evolving business requirements

Lack of flexibility within the existing model

Data integrity

Inability to efficiently respond to senior management requests

Difficulty in producing “what-if” scenarios

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CEI – The SpearMC Approach

Oracle EPM Cloud

After detailed discussions with the CEI Project Team it was determined that Oracle PBCS would best serve the Finance team for the following reasons: Organizational initiatives to move to Cloud deployments No infrastructure investments required Virtually no support from IT required Speed of deployment Additional features & functionality Robust modeling capabilities Enhanced integration capabilities

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CEI – The SpearMC Approach

• The SpearMC Project Team was presented with the opportunity to partner with CEI to migrate from an Excel-based budgeting model to Oracle’s world-class Planning Budgeting Cloud Service (PBCS) solution.

• SpearMC leveraged this opportunity to review and streamline existing processes and was able to provide CEI with an effective and efficient planning and forecasting solution by utilizing state-of-the-art features and functionality of Oracle’s PBCS.

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CEI – Oracle Cloud EPM Features

Cloud EPM Features Implemented:

• Workforce Planning

• Financial Summary

• Division and Corporate Allocations

• Forecasting functionality

• “What-if” scenario planning

• Workflow process via Task Lists

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Workforce Planning – Benefits to CEI

Workforce Planning was implemented to provide CEI with visibility at the employee level. Employee related costs are a significant expense item for CEI and is highly scrutinized.

Cloud EPM provides CEI with the ability to analyze employee related expenses at a detail level such as Job Type. This is critical information for CEI as the develop their plans and forecasts.

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Tasks Lists – Benefits to CEI

Tasks Lists provide system administrators and end-users with a guided path for completing tasks and processes in EPM Cloud. Task Lists can combine Analysis, Preparation, and Data Entry.

A variety of Task Lists were developed for the CEI team administrators and end-users to facilitate use of the Cloud EPM application. This created a flow and guided path for Planners.

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CEI – Benefits of Oracle EPM

Summary Migrating from Excel based planning directly on to Oracle EPM Cloud provided the following benefits:

• Centrally managed Cloud based application

• Efficient planning process with workflows • Robust, delivered functionality incorporated into application

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About Rambus

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About Rambus

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About Rambus

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Rambus – Original EPM State

Hyperion Planning Release 11.1.2.2 (On-Premise): Servers were out-of-date and scheduled to be

decommissioned

Significant reliance on IT to maintain environments

Planning application no longer met evolving business requirements

All financial statement information not in Planning

Manual metadata management

Reporting functionality not being utilized

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Rambus – The SpearMC Approach

• The SpearMC Project Team viewed this opportunity to move Rambus from an on-premise environment to a cloud-based solution as more than just taking the existing application and migrating it to the cloud.

This was an opportunity for Rambus to leverage existing aspects of their application while incorporating new business requirements and additional features and functionality of Oracle EPM Cloud.

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Don’t Lift and Shift…

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Move and Improve!

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Rambus Implementation Challenges

Implementation Challenges

No migration path for existing On-Premise release

Needed to create “bridge” environment to migrate

IT support challenges

Significant additional requirements: New dimensionality Data conversion to incorporate new dimensionality New/ existing business rule enhancement Data load development New reporting requirements

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Rambus – On Prem Environment

Hyperion Planning Release 11.1.2.2 (On-Premise)

Planning Application with 3 Plan Types:

FinPlan

HR (custom)

CapEx (custom)

ASO Reporting cube

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Rambus – The SpearMC Solution

Oracle EPM Cloud

After detailed discussions with the Rambus it was decided that Oracle EPM Cloud would best serve the Finance team for the following reasons: Organizational initiatives to move to Cloud deployments No infrastructure investments required Virtually no support from IT required Speed of deployment Additional features Robust modeling capabilities Enhanced integration capabilities

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Dimensions

New business requirement to incorporate two additional dimensions:

Product

Project

Impact to application artifacts (e.g. forms, data, business rules, etc.)

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New dimensions necessitated the need to reload all application data

Data was exported from the on-premise environment and was reconfigured to incorporated the new dimensions.

Data imports from the following sources: Oracle FA HRIS Oracle GL

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Data Forms With the addition of new dimensions to the application all data forms had to be revisited and reviewed. We took advantage of this opportunity to review their inventory of data forms and incorporate some of the new functionality of web forms including the use of tabular cards. In addition, Smart Push functionality was utilized to synchronize data between databases.

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Business Rules Inventory the existing set of business rules Determine relevant business rules Remove unneeded rules Update remaining business rules set with new

dimensions, as appropriate Enhance business rules with code revisions,

substitution variables, run-time prompts, remove hardcoding, incorporate into rulesets, etc.

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Task Lists Tasks Lists provide system administrators and

end-users with a guided to path for completing tasks and processes in Oracle EPM Cloud. Task Lists were not previously utilized in the on-premise environment.

A variety of Task Lists were developed for administrators and end-users to facilitate use of the application.

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Security User access for the on-premise environment was

provisioned through Shared Services. Access had not been maintained for some time and included many users and user groups that were no longer needed.

A new security model was developed via My Services. Users and new user groups were developed.

All application artifacts that required access will have user groups applied as a best practice and for ease of maintenance.

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Automation (EPM Automate) Custom automation routines were developed for via

Data Management for a variety of tasks such as data loading, business rules execution, data movement, copying of data to different scenarios

In addition, a series of maintenance tasks have also been developed including exporting data, snapshots, and database defrag, etc.

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Documentation With the implementation of Oracle EPM Cloud, it

was critical to document all new processes and new functionality that was developed. Previously, there was no system or end-user documentation for the on-premise environment.

As part of the implementation, a robust detailed system administration document was developed to assist the Rambus project team in managing and maintaining Oracle EPM Cloud.

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Summary The Oracle PBCS “Move & Improve” Implementation provided the following benefits:

Streamlined cloud-based application

Updated business requirements satisfied

Additional functionality incorporated into application

Automation and data integration functionality developed

Comprehensive system documentation

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Questions?

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Oracle EPM Cloud: Fast Budgeting Today, Better Planning ... · Hyperion Planning Release 11.1.2.2...

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