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OEPA
West Virginia Board of Education
Policy 2320: A Process for Improving Education: Performance-Based Accreditation System
RESA 6 – October, 2014
Office of Education Performance Audits
OEPA
West Virginia Board of Education
Policy Review
OEPA
West Virginia Board of Education
Characteristics of the New Policy
There are six major characteristics of the new policy:
(1) improving student performance, (2) clearly communicating the level of school quality, (3) focusing on all schools,(4) purpose – quality and self-improvement,(5) emphasizing local control and accountability, and (6) differentiating supports, consequences, and rewards.
OEPA
West Virginia Board of Education
Section 6: School Accreditation
OEPA
West Virginia Board of Education
Accreditation System
• Verifying A-F.• Assessing and reporting Policy 2322,
adherence to policy and Code, reporting best practices, efficiencies, and resource, facility, and capacity building needs.
• Identifying and reporting classroom conditions and non-compliances.
OEPA
West Virginia Board of Education
Accreditation System
• System of self-study • Method for promoting
continuous improvement • Basis for determining rewards,
supports, technical assistance, and intervention
OEPA
West Virginia Board of Education
Measures and Levels
• A-F system (Section 5 of Policy 2320)• Student outcomes are the primary measures of
school effectiveness.• School performance rating– Calculated by the WVDE;– Verified by the OEPA through accreditation process;– Approved by the WVBE; and– Communicated to schools, school systems, and
communities.
OEPA
West Virginia Board of Education
Operating Principles
• Focus on Student Performance
• Transparency and Clarity
• Vehicle for Local Decision-Making
OEPA
West Virginia Board of Education
Review Processes
Annual and cyclical reviews are designed to:1. verify the school’s annual performance grade; 2. provide feedback for local school improvement
efforts;3. verify compliance with core policy and Code;4. document best practices; and 5. identify efficiencies, resource, facility, and
capacity building needs.
OEPA
West Virginia Board of Education
Annual Reviews• School Monitoring Report as self-assessment– School quality defined in Policy 2322– Compliance with policy and Code– Best practices– School resource and capacity building needs
• School Monitoring Report – Developed with staff input– Reviewed by Faculty Senate and LSIC– Approved by principal and superintendent– Submitted to the OEPA
OEPA
West Virginia Board of Education
Cyclical Reviews
• On-site review • At least every 4 years • Assures all schools are accountable– common set of high quality standards– core policy and Code compliance– continuous improvement
• External Team managed by OEPA
OEPA
West Virginia Board of Education
Cyclical Reviews
• Team responsibilities:– Determine accuracy of School Monitoring Report.– Review School Strategic Plan.– Examine school practices (Policy 2322) and
provide feedback on strengths and needs.– Document best practices.– Identify resource, facility, efficiency, and capacity
building needs impeding improvement.
OEPA
West Virginia Board of Education
Section 9: Continuous Improvement
and Strategic Planning
OEPA
West Virginia Board of Education
School Continuous Improvement
• Facilitated – Principal
• Involves – teachers – staff – stakeholders in decision-making
OEPA
West Virginia Board of Education
School Continuous Improvement
• Data Sources • school system • RESA • WVDE • other entities
• Data Use • determining root causes of student deficits • determine changes needed in practice.
OEPA
West Virginia Board of Education
School Continuous Improvement
1. Designated team or committee 2. Process of using data and
information3. On-going professional
development and research
OEPA
West Virginia Board of Education
School Continuous Improvement
Guiding Improvement Efforts:• School Monitoring Report • Summary of employee evaluation
data
OEPA
West Virginia Board of Education
School Strategic PlanningDevelopment Process
School electronic strategic improvement plan • School’s self-study of student
performance• School’s self-study of school and
classroom learning conditions
OEPA
West Virginia Board of Education
School Strategic Planning Development Process
– The plan is developed under the direction of the principal with collective involvement and input from the staff and the LSIC.
– The plan must includes the following:• Core beliefs• Mission• Goals• Measurement evidence• Action steps• Professional development needs
OEPA
West Virginia Board of Education
School Strategic PlanningDevelopment Process
– The action steps are based on examination of best practices and innovative approaches to improve student performance and address student needs.
– All members of the school staff are responsible for implementing the plan.
– The principal is responsible for monitoring the implementation of the plan.
– The plan is updated and revised as data and information dictate based on the tenets of continuous improvement.
– Annual updates to the plan must consider the OEPA School Monitoring Report when the report identifies deficits in quality or compliance.
OEPA
West Virginia Board of Education
School Onsite Review Process
OEPA
West Virginia Board of Education
School Onsite Review Process
• Overall Intent• Review Purposes• 80/20 Principle
OEPA
West Virginia Board of Education
School Onsite Review Process
• SECTION 1– Examination of High Quality Standards–Verifying Evidence of High Quality
Standards–Rating the High Quality Standards– Function Statements
OEPA
West Virginia Board of Education
School Onsite Review Process
• Section 2–Resource Needs–Facility Needs–Capacity Building Needs
• Section 3–Best Practices
OEPA
West Virginia Board of Education
School Onsite Review Process
• Section 4–Policy Compliance–Code Compliance
• Section 5–Principal’s Verification– Superintendent’s Verification
OEPA
West Virginia Board of Education
School Onsite Review Process
• Rating Determination –Consensus
• Final Report –Recommendations –Commendations –Findings
OEPA
West Virginia Board of Education
LESSON PLANS
OEPA
West Virginia Board of Education
Lesson Plans
§18A-2-12 states that “Lesson plans are intended to serve as a daily guide for teachers and substitutes for the orderly presentation of the curriculum.“
Policy 2322: Standard 3 – Function C • Designed
– long term – short term
• Based On Students – Needs – Interests – Performance Levels
OEPA
West Virginia Board of Education
Lesson Plans• The OEPA does not recommend any particular Lesson Plan
Format.
• The focus of an OEPA review is primarily on Instructional Quality .
• Classroom Lesson Plan review documentation:– Written lesson plans are evident for classroom instruction (could
include weekly lessons or extended project-based learning).– Lesson plans focus on delivery of instructional objectives.– The instructional intent of lesson plans is clear and discernible.– Lesson plans adequately cover the instructional time allotted for
the class or subject.
OEPA
West Virginia Board of Education
Questions
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