New Registration Overview for Grantees May 11, 2010

New Registration Overview for GranteesMay 11, 2010

Mr. Robert E. Burton II, CCR/FedReg

Program Manager

General Services Administration

Host: Mr. Tony Cavataio, U.S. Dept. of Ed,

Office of The Chief Information Officer

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The U.S. Department of Education’s (ED) Grants Management System (G5) will begin disbursing payments via the U.S. Department of Treasury rather than through the Federal Reserve as in the past.  As a result, all grantees and payees who receive payments from ED must register in the CCR, the U.S. Federal Government’s primary registrant database.

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Grantees must register their Tax Identification Number (TIN) and Data Universal Number System (DUNS) before March 31, 2010 in the CCR database to allow for timely processing of this information.

The Department’s Grants Management System (G5) will begin disbursing payments to grantees via Treasury on April 19, 2010.

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Existing grantees/payees were notified via mail and email of the new requirement to have their DUNS & TIN numbers registered in the CCR in order to receive grant funds from ED.  

Grant Award Notifications (GANs) will include Attachment V “Registration of DUNS and TIN Numbers in the CCR” - which informs grantees of the new requirements.

The Notice Inviting Applicants (NIA) and application packages will include information on the new requirements.

Program staff, via listservs or monitoring contacts, have been informing grantees of the new requirements.

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For detail documentation pertaining to CCR New Registration ◦ See https://www.bpn.gov/ccr/handbook.aspx ◦ Select document format under “Registration

Screenshots”

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Welcome to CCR

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What You Need to Register (1 of 2)

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What You Need to Register (2 of 2)

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Enter Organization’s Information

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Verify Your Results with D&B

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Click Create User Account

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Enter User Information and Choose Security Questions

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User Account Created – Click Continue

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When Your Input Does Not Match D&B Sufficiently

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Log in with User ID and Password

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Manage Registrations Page: Click New Registration

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Instructions Page—Read and Click Continue Registration

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Create Contact Template

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System Messages Displayed

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Corporate Information Page

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Select Organization Type (1 of 2)

US Federal, State, Local, Tribal, Foreign Government entity/agency

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Select Organization Type (2 of 2)

Business or Organization

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Corporate Entity Selected on Corporate Information page

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Sole Proprietorship Selected on Corporate Entity Page

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Goods/Services Page

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Financial Information Page

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Points of Contact Page (1 of 2)

Part 1

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Points of Contact Page (2 of 2)

Part 2

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IRS Consent Page

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Registration Complete Page (1 of 3)

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Registration Complete Page (2 of 3)

Qualified for one or more SBA Small Business Types

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Registration Complete Page (2 of 3)

DUNS Number in FedRegMessage

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BACKUP SLIDES

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Frequently Asked Questions

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1. How often do grantees need to register with the CCR?Answer: You must renew and validate your registration at least 12 months from the date you previously registered.

2. Is it mandatory that all grantees doing business with ED register with the CCR?Answer: Yes. If you do not register, you risk not receiving payments.

3. Who do I contact if I have a question?Answer: If you need assistance with the CCR registration process, contact the CCR Federal Service Desk at 866-606-8220 or click on the following URL to submit a request: https://www.fsd.gov/clients/

If you have questions that are G5 specific, contact the G5 Hotline at 888-336-8930 or you may also email edcaps.user@ed.gov.

Frequently Asked Questions

4. Will my grant payment be withheld if my DUNS and TIN is not registered in the CCR by April 19, 2010? Answer: No. You must call the G5 Hotline at 888-336-8930 to request payment.

5. Must grantees in receipt of Recovery Act funds register with the CCR?Answer: Yes

6. What happens if I make a payment request in G5 and do not have a DUNS or TIN registered in the CCR?Answer: G5 will generate an error message. You must call the G5 Hotline at this point to request payment.

7. Do I need to register for a DUNS and TIN for each grant award or payee?Answer: Yes.

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