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NCOP Planning WorkshopInstitutional planning process
1. Strategic planning process
2. FMPPLA requirements
3. Planning documents
4. Timelines
2
Strategic planning process Parliament
‘We proceed from the understanding that governance consists of a continuum of related activities which feed into one another:
• policy development,• strategic and operational planning,• resource allocation,• Implementation,• performance monitoring and evaluation.’
Green paper on national strategic planning, 20093
FMPPLA RequirementsFinancial Management of Parliament and
Provincial Legislatures Act, 10 of 2009
• S 13 – Executive Authority oversees preparation of strategic plan, annual performance plan and budget for Parliament
• S 14 – Accounting Officer prepare and present a draft strategic plan within 6 months of election
• S 15/16 – Accounting Officer prepare the annual performance plan and budget, 10 month before the start of the financial year.
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Parliamentary planning Documents
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Orientation: Policy priorities
Strategy: Strategic Plan
Implementation: APP
Implementation: Operational Plans
Policy Priorities
Strategic Plan
Ops Plans & budgets
Present APP and Budget
Submit Budget to NT
Parl & NT meeting
Budget allocated
Vote 2 ENE
Contract
Review
Review
Assess
AFS & APR
Audit
Annual Report
Annual strategic management and governance cycle
31 May 2020
10 months before
31 Mar 2020
12 months before
30 Sep 2019
31 Oct 2019
6 months after
30 Jun 2020 – 9 months before
30 Sep 2020 – 6 months before
30 Nov 2020 – 4 months before
30 Jan
2020
2 months
before
07 Apr
2021
contracts
30 Jul 2021 – 1st Quarter Report
31 Oct – 2nd Quarter Report
31 Oct – Mid Term assessment
31 Jan 2022
3rd Quarter Report
31 May 2022
2 months after
31 Jul 2022
4 months after
31 Aug 2022
5 months after
30 Apr 2022
4th Quarter Report
Strategic management cycle6th Parliament
Policy
Priorities
Vote 2
ENE
1st QR
2nd QR
& Mid
Term
3rd QR
4th QR
Annual
Report
Perf
Agree
ment
StartEnd
Fin Year
1 Planning
2 Budgeting3 Performancemonitoring
4 Auditing
Monthly
Financial
Statements
15th -
Monthly
X 12
APP
and
Budget
Strategic
Plan
Draft
Ops
Plans
Development of Policy Priorities
Process Activity and Participants Dates
Adopt process,arrangements,initial discussions
EA activate the process, appoint steering committees, clarify process, arrangements in place, commence with initial discussions
end July 2019
Working meetings Small working meetings in NA and NCOP, led by EA with Deputies, House Chairs, Whips etc.
1st/2nd week Aug 2019
Planning sessions NA and NCOP hold strategic sessions with broader Member involvement. Session reports form the basis for the development of the Policy Priorities.
3rd week Aug2019
Adoption EA – Adopt strategic framework 30 Sep 2019
NA – Adopt strategic framework 30 Sep 2019
NCOP – Adopt strategic framework 30 Sep 2019
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