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MS4 Program PlanPermit # VA0088676Effective July 1, 2016 - June 30, 2021
Prepared for City of Virginia Beach, VirginiaPublic Works EngineeringSurface Water Regulatory Compliance Division JUNE 2017
MS4 Program Plan
Prepared for
Cit y of V i rg inia Beach, V irg inia
Pub l ic Works Engineering
Surface Water Regulatory Compliance
Divis ion
June 2017
MS4 Program Plan
Prepared for
Cit y of V i rg inia Beach, V irg inia
Pub l ic Works Engineering
Surface Water Regulatory Compliance D i vis ion
June 2017
MS4 Program Plan (Permit No. VA0088676) - June 2017 Table of Contents
ii
MS4 Program Plan.docx
Table of Contents
List of Tables ................................................................................................................................................ ii
List of Abbreviations ................................................................................................................................... iii
Introduction to the Program Plan ................................................................................................................ 1
Roles and Responsibilities .......................................................................................................................... 2
Virginia Beach MS4 Program Plan ........................................................................................................... 12
Appendix A: Legal Authority ...................................................................................................................... A-1
Appendix B: Written Agreements with Other Parties ............................................................................. B-1
Appendix C: Stormwater Project Summary ..............................................................................................C-1
Appendix D: SWMF Inspection and Maintenance Guidance Document .............................................. D-1
Appendix E: SWMF Monitoring Protocol .................................................................................................. E-1
List of Tables
Table 1. MS4 Program Plan Layout ............................................................................................................ 1
Table 2. Roles and Responsibilities ............................................................................................................ 2
Table C-1. Stormwater Project List...........................................................................................................C-2
MS4 Program Plan (Permit No. VA0088676) - June 2017 List of Abbreviations
iii
MS4 Program Plan.docx
List of Abbreviations
BMP Best Management Practice
CA City Attorney
CFR Code of Federal Regulations
City City of Virginia Beach
DEQ Department of Environmental Quality
DMR Discharge Monitoring Report
E&S Erosion and Sediment
EPCRA Emergency Planning and Community
Right-to-Know Act
Fire/FM Fire/Fire Marshal
Fire/OP Fire/Operations
GIS Geographic Information System
HAZMAT Hazardous Material
HRPDC Hampton Roads Planning District
Commission
HRSD Hampton Roads Sanitation District
HUC Hydrologic Unit Code
IDID Illicit Discharge and Improper Disposal
IMP Integrated Management Practice
MS4 Municipal Separate Storm Sewer System
MS4PP Municipal Separate Storm Sewer System
Program Plan
PL/DSC Planning and Community
Development/Development Services
Center
PL/PI Planning and Community
Development/Building Permits and
Inspections
PR/LM Parks and Recreation/Landscape
Management
PR/PO Parks and Recreation/Programming and
Operations
PU/ENG Public Utilities/Engineering
PW/BC Public Works/Business Center
PW/BMMS Public Works/Building Maintenance
Management and Support
PW/CE Public Works/Construction and
Engineering
PW/ESS Public Works/Engineering Support
Services
PW/FM Public Works/Fleet Management
PW/IESR Public Works/Inspections and
Environmental Spill Response
PW/IMC Public Works/Infrastructure Maintenance
Contracts
PW/MC Public Works/Mosquito Control
PW/OM Public Works/Operations and
Maintenance
PW/PM Public Works/Project Management
PW/SM Public Works/Street Maintenance
PW/SWRC Public Works/Surface Water Regulatory
Compliance
PW/TPPM Public Works/Transportation Program and
Project Management
PW/TSAM Public Works/Technical Services and
Asset Management
PW/WMR Public Works/Waste Management
Recycling
ROW Right-of-Way
Schools/FO Schools/Facility Operations
SOP Standard Operating Procedure
SWM Stormwater Management
SWMF Stormwater Management Facility
SWPPP Stormwater Pollution Prevention Plan
TMDL Total Maximum Daily Load
USGS United States Geological Survey
VDACS Virginia Department of Agriculture and
Consumer Services
VDOT Virginia Department of Transportation
VESCP Virginia Erosion and Sediment Control
Program
VPDES Virginia Pollutant Discharge Elimination
System
VSMP Virginia Stormwater Management Program
MS4 Program Plan (Permit No. VA0088676) - June 2017 Introduction
1
MS4 Program Plan.docx
Introduction to the Program Plan
This document constitutes the City of Virginia Beach’s (City) Municipal Separate Storm Sewer System
(MS4) Program Plan. It is submitted to the Virginia Department of Environmental Quality (DEQ) in
compliance with the City’s Virginia Stormwater Management Program (VSMP) MS4 Permit (Permit
No. VA0088676). The MS4 Permit has an effective date of July 1, 2016 and applies coverage for five
(5) years until June 30, 2021. The MS4 Program Plan contained herein outlines the City’s plan to
comply with permit requirements over the permitting term.
Format of the Program Plan
The main body of the Program Plan was developed in a table format with permit elements arranged
parallel to the Sections in the MS4 Permit. Each line item in the MS4 Permit is addressed as part of
the City’s MS4 Program Plan and includes a description of the City’s plan to meet compliance, if
applicable. Table 1 includes a brief description of each column heading in the Program Plan. In the
tabular format, the rows with cells shaded in grey are for informational purposes only and do not
require a specific action by the City. Supporting documentation and details for various components
of the City’s program are provided in Appendices A – E.
This document, including the Program Plan table and Appendices, will be revised as necessary
during the permit term to remain in compliance with the MS4 Permit.
Table 1. MS4 Program Plan Layout
Program Plan Column Headings Description
MS4 Permit Section
This column includes the section number from the MS4 permit.
Some elements were either combined or separated for purpose of
clarity.
Permit Requirement This column contains the permit language. Permit specific
language has been italicized.
Specific Reporting
Requirements
This column includes MS4 permit reporting requirements as
documented in the permit. Permit specific language has been
italicized.
Responsible Party This column identifies the City department and division responsible
for implementing the permit element.
Corresponding Element of
Program Plan
This column describes the City’s method for complying with the
associated permit requirement.
Implementation
Timeframe/Date(s) Due
This column includes a specific due date and/or the
implementation timeframe for the associated permit requirement.
The dark blue arrow indicates a requirement of inclusion of
information in the annual report. The orange cells indicate a
specific due date. The light blue cells indicate an ongoing
implementation timeframe for the component.
MS4 Program Plan (Permit No. VA0088676) - June 2017 Roles and Responsibilities
2
MS4 Program Plan.docx
Roles and Responsibilities
The MS4 Program Plan (MS4PP) describes a comprehensive stormwater management strategy for
the City. Implementation of the Program Plan is accomplished through cooperation of multiple City
departments and divisions. The list of department roles and responsibilities, along with the
abbreviations used throughout the program plan, are included in Table 2 below.
Table 2. Roles and Responsibilities
Department/Division Abbreviation Responsibilities Permit Section
Public Works
Public Works/Engineering
Public Works/Surface
Water Regulatory
Compliance
PW/SWRC
Evaluate non-stormwater authorized
discharges for permit compliance I.A.1.
Implement the MS4PP, coordinate with other
departments and divisions to define roles
and responsibilities, and coordinate with
DEQ during any cases of non-compliance
I.A.2.
Review and recommend changes to
ordinances to ensure permit compliance I.A.3.
Ensure permit fees are paid I.A.5.
Maintain, implement, and enforce the
MS4PP. Document any additions, changes,
or modifications. Post MS4PP to website.
I.A.6.
Review MS4PP annually and update as
needed I.A.7.
Develop and implement stormwater projects.
Provide summary of projects and status
updates to website.
I.B.1.
Implement stormwater management and
erosion control programs in accordance with
the regulations and provide reporting
I.B.2.a.
Develop and implement stormwater retrofit
projects on prior developed lands I.B.2.b.
Document miles of roadway treated vs
untreated I.B.2.c.1.
Develop protocols for the maintenance of
roads, streets, and parking lots I.B.2.c.2.
MS4 Program Plan (Permit No. VA0088676) - June 2017 Roles and Responsibilities
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MS4 Program Plan.docx
Table 2. Roles and Responsibilities
Department/Division Abbreviation Responsibilities Permit Section
Public Works/Surface
Water Regulatory
Compliance
PW/SWRC
Identify lands that require turf and nutrient
management plans, oversee development of
the plans, and track completion of plan
development.
I.B.2.d
Document City ordinances related to
pesticide, herbicide, and fertilizer that are
more restrictive than state regulation
I.B.2.d.3.
Document any Integrated pest management
plans developed within the City I.B.2.d.4.
Implement a program that prohibits non-
permitted discharges to the MS4 I.B.2.e.
Document any changes to allowable
discharges I.B.2.e.1.
Develop and implement a floatables program I.B.2.e.3.
Oversee a program to locate illicit discharges
and implement a dry weather screening
program. Eliminate identified illicit
discharges.
I.B.2.e.5.
I.B.2.e.6.
Implement an industrial and high risk runoff
inspection program I.B.2.g.
Oversee inspection and maintenance
programs and ensure maintenance of private
SWMFs
I.B.2.h.2.
Develop and implement a strategy to
promote the long-term maintenance of SWM
facilities that treat runoff solely from the
individual residential lot
I.B.2.h.2.a.1.
Oversee completion of mapping of the
stormwater system I.B.2.h.3-8
Oversee implementation of good
housekeeping procedures I.B.2.i.1.
Coordinate with city and school facilities to
install storm drain markers I.B.2.i.1.e.
Identify non-VPDES municipal facilities,
identify which facilities are high priority,
develop SWPPPs, and oversee
implementation of the SWPPPs at each
facility
I.B.i.2.
MS4 Program Plan (Permit No. VA0088676) - June 2017 Roles and Responsibilities
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MS4 Program Plan.docx
Table 2. Roles and Responsibilities
Department/Division Abbreviation Responsibilities Permit Section
Public Works/Surface
Water Regulatory
Compliance
PW/SWRC
Implement a public education program with
City departments, Schools, HRPDC, and non-
governmental organizations
I.B.2.j.1.
Ensure that annual reports, the permit, and
the MS4 Program Plan are on the City
website
I.B.2.j.2-4
Implement a training program to provide
training for Illicit Discharge and Good
Housekeeping
I.B.2.k.
Ensure that appropriate personnel have E&S
and SWM training and certifications I.B.2.k.5 and 6
Implement dry weather screening program I.B.2.l.
Coordinate with VDOT annually on the MS4
program I.B.2.m.
Implement in system/wet weather
monitoring program with HRPDC, USGS, and
HRSD
I.C.1.
Implement BMP monitoring program I.C.2.
Oversee SWMF database and tracking
activities I.C.3.
Develop and implement the Chesapeake Bay
Action Plan including submittal of data
required annually
I.D.1.
Develop and implement other local action
plans for TMDLs and submit required data
annually
I.D.2.
Submit MS4 annual reports I.E.
Public Works/Engineering
Support Services PW/ESS
Coordinate post construction stormwater
conveyance infrastructure and SWMF
inspections with PW/IESR for acceptance
into system. Provide stormwater
infrastructure record drawings of the
conveyance system and as-builts of SWMFs.
I.B.2.h
Ensure that appropriate personnel have E&S
and SWM training and certifications I.B.2.k.5. - 6
MS4 Program Plan (Permit No. VA0088676) - June 2017 Roles and Responsibilities
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MS4 Program Plan.docx
Table 2. Roles and Responsibilities
Department/Division Abbreviation Responsibilities Permit Section
Public Works/ Project
Management PW/PM
Provide stormwater infrastructure record
drawings of the conveyance system and as-
builts of SWMFs
I.B.2.h
Ensure that appropriate personnel have
Erosion and Sediment (E&S) and SWM
training and certifications
I.B.2.k.5 and 6
Public Works/
Transportation Program and
Project Management
PW/TPPM
Provide stormwater infrastructure record
drawings of the conveyance system and as-
builts of SWMFs
I.B.2.h
Ensure that appropriate personnel have E&S
and SWM training and certifications I.B.2.k.5 and 6
Public Works Operations
Public Works/Operations
and Maintenance PW/OM
Implement stormwater management and
erosion control programs in accordance with
the regulations
I.B.2.a.
Maintain roadways according to written
protocols to minimize pollutant discharge I.B.2.c.
Implement a program to maintain the public
stormwater infrastructure and to update the
accuracy and inventory of the stormwater
system
I.B.2.h.
Perform necessary routine maintenance and
repairs of publicly owned and/or maintained
SWMFs
I.B.2.h.1.a-c
Perform inspections of 15% of the
stormwater infrastructure system annually,
perform identified maintenance, and obtain
any permits required for maintenance work
I.B.2.h.1.d - f
Ensure that appropriate personnel have E&S
and SWM training and certifications I.B.2.k.5 and 6
Maintain and update the database of SWMFs I.C.3.
MS4 Program Plan (Permit No. VA0088676) - June 2017 Roles and Responsibilities
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MS4 Program Plan.docx
Table 2. Roles and Responsibilities
Department/Division Abbreviation Responsibilities Permit Section
Public Works/Construction
and Engineering PW/CE
Implement stormwater management and
erosion control programs in accordance with
the regulations and provide reporting
I.B.2.a.
Perform identified maintenance and obtain
permits for stormwater infrastructure
maintenance
I.B.2.h.1.d and
f
Ensure that appropriate personnel have E&S
and SWM training and certifications and
require that contractors who apply herbicides
are trained or certified.
I.B.2.k.4. - 6
Public Works/Mosquito
Control PW/MC
Implement the mosquito control program
using good housekeeping measures in the
application, storage, transport and disposal
of pesticides
I.B.2.d.2
Ensure, track and report that appropriate
personnel have pesticide training and
certifications
I.B.2.k.4
Public Works/Inspections
and Environmental Spill
Response
PW/IESR
Investigate potential illicit discharges, and
track and report on investigations and
resolutions
I.B.2.e.5 and 6.
Prevent, contain and respond to non-
emergency spills and provide support to the
Fire Department upon request for Emergency
Spill Response
I.B.2.f.
Perform annual inspections and identify
necessary maintenance of publicly owned
and/or maintained SWMFs
I.B.2.h.1.a and
b
Perform inspections once every five years for
private SWMF and follow up to ensure that
maintenance was performed
I.B.2.h.2.a.2
and 3
Ensure that appropriate personnel have E&S
and SWM training and certifications I.B.2.k.5 and 6
MS4 Program Plan (Permit No. VA0088676) - June 2017 Roles and Responsibilities
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MS4 Program Plan.docx
Table 2. Roles and Responsibilities
Department/Division Abbreviation Responsibilities Permit Section
Public Works/Technical
Services and Asset
Management
PW/TSAM
Maintain and update roadways database I.B.2.c.1.
Track and report on potential illicit discharge
investigations I.B.2.e.5.
Track and report on spills I.B.2.f.
Maintain and update the stormwater
infrastructure system, SWMF, and MS4
outfall databases
I.B.2.h
Track and report total infrastructure asset
counts and inspections and maintenance of
the stormwater system
I.B.2.h.1.
Maintain and update database of SWMFs for
all public and private facilities I.C.3.
Public Works/Infrastructure
Maintenance Contracts PW/IMC
Coordinate post construction stormwater
conveyance infrastructure and SWMF
inspections with PW/IESR for acceptance
into system. Provide stormwater
infrastructure record drawings of the
conveyance system and as-builts of SWMFs.
I.B.2.h
Ensure that appropriate personnel have E&S
and SWM training and certifications I.B.2.k.5 and 6
Public Works/Street
Maintenance PW/SM
Maintain roadways according to written
protocols to minimize pollutant discharge I.B.2.c
Store deicing materials indoors or under
cover I.B.2.c.3 and 4
MS4 Program Plan (Permit No. VA0088676) - June 2017 Roles and Responsibilities
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MS4 Program Plan.docx
Table 2. Roles and Responsibilities
Department/Division Abbreviation Responsibilities Permit Section
Public Works Facilities
Public Works/Building
Maintenance Management
and Support
PW/BMMS
Maintain municipal parking lots according to
written protocols to minimize pollutant
discharge
I.B.2.c
Store deicing materials indoors or under
cover I.B.2.c.3 and 4
Perform the identified maintenance of the
stormwater system and obtain any permits
required for maintenance for municipal
facilities
I.B.2.h.1.d and
f
Implement the municipal facility pest control
program using good housekeeping measures
in the application, storage, transport and
disposal of pesticides
I.B.2.d.2
Ensure, track and report that appropriate
personnel have pesticide training and
certifications
I.B.2.k.4.
Public Works Waste Management
Public Works/Waste
Management Recycling PW/WMR
Prohibit dumping of hazardous waste, refuse
and debris. Implement programs to collect
vehicle fluids and hazardous waste
I.B.2.e.4.
Promote clean-up activities and disposal of
vehicle fluids and household hazardous
waste. Promote and publicize proper disposal
of household yard wastes. Promote the use of
the litter prevention program.
I.B.2.j.1.b, d, e,
f
Public Works Fleet Management
Public Works/ Fleet
Management PW/FM
Operate the Fleet Maintenance Facility in
accordance with good housekeeping
procedures and implement and maintain the
SWPPP
I.B.2.i.
Public Works Directors Office
Public Works/ Business
Center PW/BC
Maintain stormwater program budget in the
City's annual Operating Budget Plan I.A.4.
MS4 Program Plan (Permit No. VA0088676) - June 2017 Roles and Responsibilities
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MS4 Program Plan.docx
Table 2. Roles and Responsibilities
Department/Division Abbreviation Responsibilities Permit Section
Planning and Community Development
Planning and Community
Development/Development
Services Center
PL/DSC
Implement a stormwater management and
erosion control programs in accordance with
the regulations and provide reporting
I.B.2.a.
Provide stormwater infrastructure as-built
drawings of the conveyance system and
SWMFs
I.B.2.h
Ensure that appropriate personnel have E&S
and SWM training and certifications I.B.2.k.5. - 6
Planning and Community
Development/Building
Permits and Inspections
PL/PI
Implement stormwater management and
erosion control programs in accordance with
the regulations and provide reporting
I.B.2.a.
Coordinate post construction stormwater
conveyance infrastructure and SWMF
inspections with PW/IESR for acceptance
into system and provide single family
residential SWMF asset data
I.B.2.h
Ensure that appropriate personnel have E&S
and SWM training and certifications I.B.2.k.5. - 6
Public Utilities
Public Utilities/Engineering PU/ENG
Implement stormwater management and
erosion control programs in accordance with
the regulations and provide reporting
I.B.2.a.
Implement a sanitary sewer inspection
program I.B.2.e.2.
Prohibit dumping of sanitary sewage I.B.2.e.4.
Track and report spills of sanitary sewage I.B.2.f.
Coordinate post construction stormwater
conveyance infrastructure and SWMF
inspections with PW/IESR for acceptance
into system. Provide stormwater
infrastructure record drawings of the
conveyance system and as-builts of SWMFs.
I.B.2.h
Inspect and conduct maintenance of the
stormwater infrastructure system and
SWMFs for Public Utilities facilities
I.B.2.h.1.a-c
Ensure that appropriate personnel have E&S
and SWM training and certifications I.B.2.k.5.-6
MS4 Program Plan (Permit No. VA0088676) - June 2017 Roles and Responsibilities
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MS4 Program Plan.docx
Table 2. Roles and Responsibilities
Department/Division Abbreviation Responsibilities Permit Section
Fire Department
Fire Department / Fire
Marshals FIRE/FM Report potential illicit discharges to PW/OM I.B.2.f.
Fire Department/Fire
Operations FIRE/OP
Prevent, contain and respond to emergency
spills I.B.2.f.
Ensure appropriate personnel have spill
response training and report on the training
program
I.B.2.k.8.
Schools
Schools / Facility
Operations Schools/FO
Perform inspections of 15% of the schools
stormwater infrastructure system annually,
perform identified maintenance, and obtain
any permits required for maintenance work
I.B.2.h.1.d - f
Parks and Recreation
Parks and
Recreation/Landscape
Management
PR/LM
Maintain municipal and school parking lots
according to written protocols to minimize
pollutant discharge
I.B.2.c
Store deicing materials indoors or under
cover I.B.2.c.3 and 4
Develop and implement turf and landscape
nutrient management plans I.B.2.d.1.
Implement pesticide, herbicide, fertilizer
program using good housekeeping measures
in the application, storage, transport and
disposal of pesticides
I.B.2.d.2
Conduct maintenance of SWMF on Schools,
Parks, and Recreation Center properties
I.B.2.h.1.a and
c
Perform the identified maintenance of the
stormwater infrastructure system at Schools
and Parks facilities
I.B.2.h.1.d
Ensure, track and report that appropriate
personnel have pesticide training and
certifications
I.B.2.k.4.
Parks and Recreation /
Programming and
Operations
PR/PO
Public outreach and education - Implement
Adopt-a-Program, student education
projects, pet waste stations, and volunteer
planting and cleanup project efforts
I.B.2.j.1.b,e
MS4 Program Plan (Permit No. VA0088676) - June 2017 Roles and Responsibilities
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MS4 Program Plan.docx
Table 2. Roles and Responsibilities
Department/Division Abbreviation Responsibilities Permit Section
City Attorney’s Office
City Attorney CA
Maintain ordinances to control discharge
to/from the MS4 I.A.3.
Support the enforcement of ordinances to
prohibit dumping and to eliminate illicit
discharges
I.B.2.e.4. - 6
Support the enforcement of maintenance
agreements for private SWMFs I.B.2.h.2.a.2.
In addition to the programs implemented by City departments, the City also maintains an agreement
with the Hampton Roads Planning District Commission (HRPDC) to implement portions of the MS4
permit. These programs pertain to the outreach elements in Section I.B.2.j.1.e-f. The HRPDC also
coordinates the regional in-system monitoring program in Section I.C.1. The HRPDC Memorandum of
Agreement and the HRPDC/USGS Monitoring Agreement are provided in Appendix B.
MS4 Program Plan (Permit No. VA0088676)
June 2017
1 2 3 4 5
A.1.a.
This state permit authorizes the discharge of stormwater from all existing and new
municipal separate stormwater point source discharges to surface waters from the
Municipal Separate Storm Sewer System (MS4) owned or operated by the City of
Virginia Beach in Virginia.
None
A.1.b.
The following discharges, whether discharged separately or commingled with
municipal stormwater, are also authorized by this state permit for discharge through
the MS4:
None
A.1.b.1.
Non-stormwater discharges and stormwater discharges associated with industrial
activity (defined at 9 VAC 25-31-10) that are authorized by a separate Virginia
Pollutant Discharge Elimination System (VPDES) permit;
None PW/SWRC
Section I.B.2.g. includes the City program related to
stormwater discharge from industrial facilities with
a VPDES stormwater permit.
A.1.b.2.
Discharges from construction activities that are regulated under the Virginia
Stormwater Management Program (VSMP) (9VAC25-870-10 et seq.) and authorized
by a separate VSMP authority permit or state permit; and
None PW/SWRC
Section I.B.2. of this program plan addresses the
City's program for this requirement. Applicable City
ordinances are included in Appendix A.
Date(s) DueImplementation
TimeframeMS4 Permit
SectionPermit Requirement
Responsible
Party(ies)Corresponding Element of Program PlanSpecific Reporting Requirements
Permit Year
Part I - Authorization, Effluent Limitations and Monitoring Requirements
A. Discharges Authorized Under This State Permit
A.1. Authorized Discharges
12
MS4 Program Plan (Permit No. VA0088676)
June 2017
1 2 3 4 5
Date(s) DueImplementation
TimeframeMS4 Permit
SectionPermit Requirement
Responsible
Party(ies)Corresponding Element of Program PlanSpecific Reporting Requirements
Permit Year
Part I - Authorization, Effluent Limitations and Monitoring Requirements
A.1.b.3.
The following non-stormwater discharges unless the State Water Control Board or
the permittee determines the discharge to be a significant source of pollutants to
surface waters:
(a) water line flushing;
(b) landscape irrigation;
(c) diverted stream flows;
(d) rising ground waters;
(e) uncontaminated ground water infiltration (as defined at 40 CFR Part
35.2005(20));
(f) uncontaminated pumped ground water;
(g) discharges from potable water sources;
(h) foundation drains;
(i) air conditioning condensation;
(j) irrigation water;
(k) springs;
(l) water from crawl space pumps;
(m) footing drains;
(n) lawn watering;
(o) individual residential car washing;
(p) flows from riparian habitats and wetlands;
(q) dechlorinated swimming pool discharges;
(r) street wash water;
(s) discharges or flows from fire fighting activities; and
(t) other activities generating discharges identified by the Department as not
requiring VPDES authorization.
None PW/SWRC
Allowable discharges are included in the City
ordinances listed in Appendix A. The City is
evaluating the need to modify existing ordinances
to address non-stormwater discharges listed in
Section 1.A.1.b.3. Non-stormwater discharges
which are not included in Section I.A.1.b.3. or the
City ordinances are tracked as part of the City Illicit
Discharge Program.
A.1.b.4.
Materials from a spill are not authorized unless the discharge of material resulting
from a spill is necessary to prevent loss of life, personal injury, or severe property
damage. The permittee shall take, or require the responsible party to take, all
reasonable steps to minimize or prevent any adverse effect on human health or the
environment in accordance with the permittee’s program under Part I.B.2.f). (Spill
Prevention and Response). This state permit does not transfer liability for a spill itself
from the party(ies) responsible for the spill to the permittee nor relieve the party(ies)
responsible for a spill from the reporting requirements of 40 CFR Part 117 and 40 CFR
Part 302. The permittee is responsible for any reporting requirement listed under
Part II.G of this state permit
None PW/SWRC
Section I.B.2.f. discusses the City program that
addresses spill prevention and response. Current
City ordinances are listed in Appendix A.
13
MS4 Program Plan (Permit No. VA0088676)
June 2017
1 2 3 4 5
Date(s) DueImplementation
TimeframeMS4 Permit
SectionPermit Requirement
Responsible
Party(ies)Corresponding Element of Program PlanSpecific Reporting Requirements
Permit Year
Part I - Authorization, Effluent Limitations and Monitoring Requirements
A.2-1.
This state permit establishes the specific requirements applicable to the permittee for
the term of this state permit. The permittee is responsible for compliance with this
state permit. The permittee shall implement and update the MS4 Program Plan (as
set forth in Part I.B) to ensure compliance with this state permit. The Department has
determined that implementation of the MS4 Program Plan reduces the discharge of
pollutants to the maximum extent practicable. Where wasteloads have been
allocated for pollutant(s) of concern in an approved Total Maximum Daily Load
(TMDL), the permittee shall implement the special conditions as set forth in Part I.D
of this state permit. Compliance with the requirements of this state permit shall also
constitute adequate progress for this permit term towards complying with the
assumptions and requirements of the applicable TMDL wasteload allocations such
that the discharge does not cause or contribute to violations of the water quality
standards.
None
A.2-2.
The permittee shall clearly define the roles and responsibilities of each of the
permittee’s departments, divisions or subdivisions in maintaining permit compliance.
If the permittee relies on another party to implement portions of the MS4 Program
Plan, both parties must document the agreement in writing. The agreement shall be
retained by the permittee with the MS4 Program Plan. Roles and responsibilities shall
be updated as necessary. Where the permittee relies on another party to implement
a portion of this state permit, responsibility for compliance with this state permit
shall remain with the permittee.
Each annual report shall include a current
list of roles and responsibilitiesPW/SWRC
A summary of the roles and responsibilities for
each permit element is included in Section 2 of the
MS4 Program Plan. Additionally, the responsible
party and corresponding element of program plan
columns are provided for each permit requirement
in this table.
The City has a written agreement with the HRPDC,
which includes the implementation of portions of
Section I.B.2.j: Public Education and Outreach and
Section I.C.1: In System/Wet Weather Monitoring.
The HRPDC Memorandum of Agreement and the
HRPDC/USGS Monitoring Agreement are provided
in Appendix B.
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A.2. Permittee Responsibilities
Include in subsequent Annual Reports
14
MS4 Program Plan (Permit No. VA0088676)
June 2017
1 2 3 4 5
Date(s) DueImplementation
TimeframeMS4 Permit
SectionPermit Requirement
Responsible
Party(ies)Corresponding Element of Program PlanSpecific Reporting Requirements
Permit Year
Part I - Authorization, Effluent Limitations and Monitoring Requirements
A.2-3.
In the event the permittee is unable to meet conditions of this state permit due to
circumstances beyond the permittee's control, a written explanation of the
circumstances that prevented permit compliance shall be submitted to the
Department in the annual report. Circumstances beyond the permittee’s control may
include abnormal climatic conditions; weather conditions that make certain
requirements unsafe or impracticable; or unavoidable equipment failures caused by
weather conditions or other conditions beyond the reasonable control of the
permittee (operator error and failure to properly maintain equipment are not
conditions beyond the control of the permittee). The failure to provide adequate
program funding, staffing or equipment maintenance shall not be an acceptable
explanation for failure to meet permit conditions. The Board will determine, at its
sole discretion, whether the reported information will result in an enforcement
action. In addition, the permittee must report noncompliance which may adversely
affect surface waters or endanger public health in accordance with Part II.I.
Each annual report shall include a list of
those circumstances of non-compliance
outside of the permittee's control
PW/SWRC
In the event that the City is unable to meet
conditions of the MS4 permit due to conditions
beyond its control, the City will provide a written
explanation of the circumstances that prevented its
compliance. Any instances will be included in the
annual report of the fiscal year the instance
occurred in.
A.3.a-e.
The permittee shall maintain and utilize its legal authority authorized by the
Commonwealth of Virginia to control discharges to and from the MS4 in the manner
established by the specific requirements of this state permit. The legal authority shall
enable the permittee to:
a) Control the contribution of pollutants to the MS4;
b) Prohibit illicit discharges to the MS4;
c) Control the discharge of spills and the dumping or disposal of materials
other than stormwater (e.g. industrial and commercial wastes, trash, used
motor vehicle fluids, leaf litter, grass clippings, animal wastes, etc.) into the
MS4;
d) Require compliance with conditions in ordinances, permits, contracts,
inter-jurisdictional agreements, or orders; and
e) Carry out all inspections, surveillance, and monitoring procedures necessary
to determine compliance and noncompliance with permit conditions
including the prohibition on illicit discharges to the MS4.
None PW/SWRC, CA
The City's legal authority to implement the MS4
Permit is in Appendix A. The Appendix includes
permit sections and titles and lists the City
ordinances relevant to permit implementation and
the associated website links to review the full
ordinance text.
A.3. Legal Authority
Include in each Annual Report
15
MS4 Program Plan (Permit No. VA0088676)
June 2017
1 2 3 4 5
Date(s) DueImplementation
TimeframeMS4 Permit
SectionPermit Requirement
Responsible
Party(ies)Corresponding Element of Program PlanSpecific Reporting Requirements
Permit Year
Part I - Authorization, Effluent Limitations and Monitoring Requirements
A.3-2.
The permittee shall review and update its ordinances and other legal authorities such
as permits, orders, contracts, and inter-jurisdictional agreements as necessary to
continue providing adequate legal authority to control discharges to and from the
MS4.
None PW/SWRC, CA
The City has reviewed its current legal authorities
to meet requirements of the MS4 permit. The City
ordinances are being evaluated for permit
compliance.
If future authorities are required, the City will adopt
ordinances to meet these requirements, and new
or modified ordinances will be reported to DEQ in
the Annual Report.
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A.4.
The permittee shall submit to the Department a copy of each fiscal year’s budget
including its proposed capital and operation and maintenance expenditures
necessary to accomplish the activities required by this state permit. The permittee
shall describe its method of funding the stormwater program with the copy of the
fiscal year budget.
A copy of the fiscal year’s budget including
its proposed capital and operation and
maintenance expenditures necessary to
accomplish the activities required by this
state permit shall be submitted with each
annual report.
PW/BC
The City operates on a fiscal year from July 1 to
June 30. Initial budget requests are developed in
August and September and final budgets are
approved in April or May. The program is partially
funded through a stormwater utility fee, which was
established in 2001 and fees are based upon
impervious land cover of individual parcels. The
City also approved a tax to fund stormwater
projects in May 2017. The current City budget can
be found on VBgov.com.
A.5.Permit maintenance fees shall be paid in accordance with Part XIII of the VSMP
regulations (9VAC25-870- 830).None PW/SWRC
The permit maintenance fees will be paid as
required.
A.4. MS4 Program Resources
A.5. Permit Maintenance Fees
Include in each Annual Report
16
MS4 Program Plan (Permit No. VA0088676)
June 2017
1 2 3 4 5
Date(s) DueImplementation
TimeframeMS4 Permit
SectionPermit Requirement
Responsible
Party(ies)Corresponding Element of Program PlanSpecific Reporting Requirements
Permit Year
Part I - Authorization, Effluent Limitations and Monitoring Requirements
A.6.
The permittee shall maintain, implement and enforce an MS4 Program Plan
accurately documenting the MS4 Program including all additions, changes and
modifications. For the purposes of this state permit, the MS4 Program Plan is
considered a single document, but may actually consist of separate documents (e.g.,
dry weather screening plans, wet weather monitoring plans, TMDL Action Plans,
annual reports). Policies, ordinances, strategies, checklists, watershed plans and
other documents may be incorporated by reference provided the latest revision date
is included in the MS4 Program Plan and all documents are available upon request.
Specific reference shall be made to any ordinance more stringent than the Virginia
Stormwater Management Act (§ 62.1-44.15:24 et. seq.) and VSMP regulations (9VAC
25-870 et. seq.), the Virginia Erosion and Sediment Control Law (§ 62.1-44.15:51 et.
seq.) and Regulations (9VAC 25-840 et.seq.) and the Chesapeake Bay Preservation
Act (§ 62.1-44.15:67 et seq.) and Chesapeake Bay Preservation Area Designation and
Management Regulations (9VAC 25-830 et. seq). The MS4 Program Plan is an
enforceable part of this state permit.
Updates to the MS4 Program Plan shall be submitted to the Department for review
and approval in accordance with the due dates established by this state permit.
Updates to the MS4 Program Plan shall become effective and enforceable upon
written approval from the Department. Upon development, the most recent MS4
Program Plan shall be posted on the permittee's website, and/or provided in another
location easily accessible to the public.
Utilizing the last annual report prior to this
state permit effective date as a baseline,
no later than 12 months after the permit
effective date, the permittee shall submit
to the Department for review and approval
an updated MS4 Program Plan to describe
implementation of this MS4 Program and
meet the conditions described in this
section.
PW/SWRC
This document and attachments constitute the
City's MS4 Program Plan which includes
documentation and elements as required within
the first permit year MS4 Program Plan submittal.
Documentation of Plan modifications, additions, or
changes will be documented in the appropriate
Annual Report.
The MS4 Program Plan will be posted on the City's
website upon approval by DEQ.
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A.7.
MS4 Program Review: The permittee will review the current MS4 Program Plan
annually, in conjunction with the preparation of the annual report required under
Part I.E of this state permit.
All modifications and proposed
modifications shall be reported in
accordance with this section of the permit.
PW/SWRC
The MS4 Program Plan will be reviewed and
updated annually to document changes to the
program implementation and completion of future
year permit requirements. Modifications and
additions will be documented in the appropriate
Annual Report.
A.6. MS4 Program Plan
A.7. MS4 Program Review and Updates
Include in each Annual Report
Include in each subsequent AnnualReport
17
MS4 Program Plan (Permit No. VA0088676)
June 2017
1 2 3 4 5
Date(s) DueImplementation
TimeframeMS4 Permit
SectionPermit Requirement
Responsible
Party(ies)Corresponding Element of Program PlanSpecific Reporting Requirements
Permit Year
Part I - Authorization, Effluent Limitations and Monitoring Requirements
A.7.a.1-2
MS4 Program Updates and Modifications:
Modifications to the MS4 Program Plan are expected throughout the life of this state
permit as part of the iterative process to reduce pollutant loading and protect water
quality. As such, modifications made in accordance with this state permit as a result
of the iterative process do not require modification of this state permit unless the
Department determines the changes meet the criteria referenced in 9VAC25- 870-
630 or 9VAC25-870-650. Updates and modifications to the MS4 Program Plan may
be made during the life of the permit in accordance with the following procedures:
1) Adding (but not eliminating or replacing) components, controls, or
requirements to the MS4 Program Plan may be made by the permittee at
any time. Additions shall be reported as part of the annual report.
2) Updates and modifications to specific standards and specifications,
schedules, operating procedures, ordinances, manuals, checklists and other
documents routinely evaluated and modified are authorized under this
state permit provided that the updates and modifications are performed in
a manner (i) that is consistent with the conditions of this state permit, (ii)
that ensure public notice and participation requirements established in this
state permit are followed, and (iii) that the updates and modifications are
documented in the annual report.
None PW/SWRC
The City will review the MS4 Program Plan annually
and provide modifications to the Plan and
Appendices as necessary, in accordance with
Section A.7.
18
MS4 Program Plan (Permit No. VA0088676)
June 2017
1 2 3 4 5
Date(s) DueImplementation
TimeframeMS4 Permit
SectionPermit Requirement
Responsible
Party(ies)Corresponding Element of Program PlanSpecific Reporting Requirements
Permit Year
Part I - Authorization, Effluent Limitations and Monitoring Requirements
A.7.a.3.
3) Replacing, or eliminating without replacement, any ineffective or infeasible
strategies, policies and Best Management Practices (BMPs) specifically
identified in this state permit with alternate strategies, policies and BMPs
may be requested at any time. Such requests shall include the following:
(a) An analysis of how and /or why the BMPs, strategies, or policies are
ineffective or infeasible including information on whether the BMPs,
strategies, or policies are cost prohibitive;
(b) Expectations on the effectiveness of the replacement BMPs, strategies
or policies;
(c) An analysis of how the replacement BMPs are expected to achieve the
goals of the BMPs to be replaced;
(d) A schedule for implementing the replacement BMPs, strategies and
policies; and
(e) An analysis of how the replacement strategies and policies are expected
to improve the permittee’s ability to meet the goals of the strategies and
policies being replaced.
Requests or notifications shall be made in writing to the Department and signed in
accordance with 9VAC25- 870-370 of the VSMP regulations. Modification to the MS4
Program Plan shall become effective and enforceable upon written approval from
the Department. Major modifications to the MS4 Program Plan as defined in 9VAC25-
870-10 may require that the permit be reopened and modified pursuant to 9VAC25-
870- 630.
None PW/SWRC
The City will review the MS4 Program Plan annually
and provide modifications to the Plan and
Appendices as necessary, in accordance with
Section A.7.
19
MS4 Program Plan (Permit No. VA0088676)
June 2017
1 2 3 4 5
Date(s) DueImplementation
TimeframeMS4 Permit
SectionPermit Requirement
Responsible
Party(ies)Corresponding Element of Program PlanSpecific Reporting Requirements
Permit Year
Part I - Authorization, Effluent Limitations and Monitoring Requirements
A.7.b.
MS4 Program Updates Requested by the Department:
In a manner and following procedures in accordance with the Virginia Administrative
Processes Act, the VSMP regulations and other applicable State laws, statutes and
regulations, the Department may request changes to the MS4 Program to assure
compliance with the statutory requirements of the Virginia Stormwater
Management Act and associated regulations and to:
1) Address impacts on receiving water quality caused by discharges from the
MS4;
2) Include more stringent requirements necessary to comply with new State or
Federal statutory or regulatory requirements; or
3) Include such other conditions necessary to comply with State or Federal
statutory or regulatory requirements.
Proposed changes requested by the Department shall be made in writing and set
forth the basis for and objective of the modification as well as the proposed time
schedule for the permittee to develop and implement the modification. The
permittee may propose alternative program modifications and/or time schedules to
meet the objective of the requested modification, but any such modifications are at
the discretion of the Department.
None PW/SWRC
The City will review the MS4 Program Plan and
provide modifications to the Plan and Appendices
as necessary, if requested by DEQ.
20
MS4 Program Plan (Permit No. VA0088676)
June 2017
1 2 3 4 5
Date(s) DueImplementation
TimeframeMS4 Permit
SectionPermit Requirement
Responsible
Party(ies)Corresponding Element of Program PlanSpecific Reporting Requirements
Permit Year
Part I - Authorization, Effluent Limitations and Monitoring Requirements
B.1-1
No later than 12-months after the effective date of this state permit, the permittee
shall submit to the Department a summary of potential stormwater management
projects to be completed during the term of the permit. Projects addressing
stormwater quantity may be included if there is a water quality benefit to the
project. At a minimum, the permittee shall include the following for each project in
the summary: type of project or BMP, number of acres which the BMP treats,
impervious and pervious acreage treated by the potential project, condition of the
downstream channel, amount of total pollutant reduction, feasibility for
implementation, and estimated cost of implementation. The summary shall include a
prioritized list of the identified projects for consideration of implementation.
Each annual report shall include an
updated project summary sheet.PW/SWRC
The City has identified stormwater management
project concepts currently planned to be completed
during the permit term. The project summary sheet
is included in Appendix C. Each annual report will
include an updated project summary sheet. Project
concepts will be evaluated for feasibility and
findings will be documented.
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B.1-2
No later than 30-days following funding allocation for project development, the
permittee shall identify and summarize the project on the permittee’s website.
Project statuses shall be updated on the website no less than once per year and no
later than 30-days following project completion.
• Each annual report shall include a
current web link to the project status
page.
• Each annual report shall include a
status update for those water quality
projects for which implementation or
construction occurred during the
reporting year.
PW/SWRC
Once a project concept is selected for design and
funding has been approved, a project fact sheet will
be developed. Within 30 days of funding approval,
the project fact sheet will be loaded onto the City's
website.
B. Stormwater Management
B.1. Planning
Include in each Annual Report
Include in Subsequent Annual Reports
21
MS4 Program Plan (Permit No. VA0088676)
June 2017
1 2 3 4 5
Date(s) DueImplementation
TimeframeMS4 Permit
SectionPermit Requirement
Responsible
Party(ies)Corresponding Element of Program PlanSpecific Reporting Requirements
Permit Year
Part I - Authorization, Effluent Limitations and Monitoring Requirements
B.2.a.1.
The permittee shall implement a local erosion and sediment control program
consistent with the Virginia Erosion and Sediment Control Law § 62.1-44.15:51 of the
Code of Virginia and Virginia Erosion and Sediment Control Regulations 9VAC25-840
et seq. and a stormwater management program consistent with the Virginia
Stormwater Management Act § 62.1-44.15:24 of the Code of Virginia and Virginia
Stormwater Management Program Regulations 9VAC25-870 et seq.
• Each annual report shall contain the
number of regulated land disturbing
activities approved and the total
number of acres disturbed.
• Each annual report shall contain the
number of land disturbing activity
inspections conducted and the number
and type of each enforcement action
taken.
• Each annual report shall include a list
of land disturbing projects that qualify
under the ‘Grandfathering’ provision
of the VSMP regulations found at
9VAC25-870-48 that receive coverage
under the General VPDES Permit for
Discharges of Stormwater from
Construction Activities during the
reporting period.
PW/SWRC,
PW/OM,
PW/CE,
PL/DSC, PL/PI,
PU/ENG
The City continues to implement and enforce an
erosion and sediment control program and a
stormwater management program which are
consistent with the Virginia Erosion and Sediment
Control Law, the Virginia Stormwater Management
Act, and their associated regulations. The City is a
Virginia Erosion and Sediment Control Program
(VESCP) authority and a Virginia Stormwater
Management Program (VSMP) authority, and the
programs are overseen by five certified program
administrators. Program administrators are staffed
in the following departments and divisions: Public
Works/Engineering, Public Works/Operations,
Planning & Community Development/Development
Services Center, Planning & Community
Development/Permits and Inspections, and Public
Utilities/Engineering. VSMP Implementation Plans
are maintained by each of the administrators.
Applicable City ordinances for implementation of
the laws and regulations are included in Appendix
A.
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B.2. MS4 Program Implementation
B.2.a. Construction Site Runoff and Post Construction Runoff from Areas of New Development and Development on Prior Developed Lands
Include in Subsequent Annual
22
MS4 Program Plan (Permit No. VA0088676)
June 2017
1 2 3 4 5
Date(s) DueImplementation
TimeframeMS4 Permit
SectionPermit Requirement
Responsible
Party(ies)Corresponding Element of Program PlanSpecific Reporting Requirements
Permit Year
Part I - Authorization, Effluent Limitations and Monitoring Requirements
B.2.a.2.
The permittee shall identify in the MS4 Program Plan all legal authorities for erosion
and sediment control and stormwater management that are more stringent than
those required under 9VAC25- 840 et seq. and/or 9VAC25-870 et seq. that have been
adopted in accordance with § 62.1-44.15:65 and/or § 62.1-44.15:33 of the Code of
Virginia.
Each annual report shall include a
summary of actions taken by the permittee
to implement Part I.B.2.a.1. and 2. of this
state permit.
PW/SWRC,
PW/OM,
PW/CE,
PL/DSC, PL/PI,
PU/ENG
The list of legal authorities for erosion and
sediment control and stormwater management are
included in Appendix A. The City requires a land
disturbance permit for sites greater than 2,500
square feet outside of the Chesapeake Bay
Preservation area, which is more stringent than the
10,000 square foot minimum identified in Virginia
Regulation 9VAC25-840 et seq. In addition, the City
has identified stormwater design requirements that
are more restrictive than those contained in the
Virginia BMP Clearinghouse.
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B.2.b.
From the stormwater management projects included in the summary required in Part
I.B.1, the permittee shall complete no less than five (5) projects no later than the
expiration date of this state permit. Projects implemented to meet the requirements
of Part I.D of this state permit (TMDL Action Plan and Implementation for the
Chesapeake Bay Special Condition or TMDL Action Plans other than the Chesapeake
Bay TMDL) may be used to meet the requirements of this special condition.
For retrofit projects that do not serve to meet the requirements of Part I.D, the
permittee shall submit a summary of projects implemented during the reporting
period with each annual report including type of land use being retrofitted, retrofit
performed, completion date or anticipated completion date, total acreage
retrofitted, total impervious and pervious acreage, and location by latitude and
longitude (in decimal degrees).
Each annual report shall include a status
update for those projects for which
implementation began during the reporting
period.
PW/SWRC
The City will target implementation of at least five
projects from the stormwater management project
list in Appendix C no later than the expiration date
of the permit. For retrofit projects that do not serve
to meet the requirements of Section I.D, the City
will submit a summary of any projects implemented
during the reporting period with each annual
report.
B.2.b. Retrofitting on Prior Developed Lands
Include in each Annual Report
Include in Subsequent Annual
23
MS4 Program Plan (Permit No. VA0088676)
June 2017
1 2 3 4 5
Date(s) DueImplementation
TimeframeMS4 Permit
SectionPermit Requirement
Responsible
Party(ies)Corresponding Element of Program PlanSpecific Reporting Requirements
Permit Year
Part I - Authorization, Effluent Limitations and Monitoring Requirements
B.2.c.
Streets, roads, and parking lots maintained by the permittee shall continue to be
operated and maintained in a manner to minimize discharge of pollutants, including
those pollutants related to deicing or sanding activities.
None
PW/OM,
PW/SM,
PW/BMMS,
PR/LM
The City currently maintains all public local,
collector roads and arterials within the City
boundary. City crews place appropriate erosion
and sediment control and stormwater management
measures at curb inlets during street maintenance
projects to reduce sediments and construction
debris from entering the MS4. The City is also
conducting a street sweeping program along public
roads and municipal parking lots to reduce
sediment and debris along curbs and within
gutters. During low temperatures less than 34
degrees Fahrenheit, the City conducts a freeze
prevention program, applying sand along the City
maintained bridges for motorist safety. City staff
will attend good housekeeping and pollution
prevention training for roadways and municipal
parking lots, as required in Section I.B.2.k.2.
The City coordinates with the Virginia Department
of Transportation (VDOT), who maintains Interstate
64 and Interstate 264 within the City boundary.
B.2.c.1.
No later than 24-months after the effective date of this state permit, the permittee
shall develop and maintain an accurate list of permittee maintained roads and
streets that includes the street name, the miles of roadway not treated by BMPs, and
miles of roadway treated with BMPs.
None PW/SWRC
The City records and updates a list of City
maintained roads and streets, including street
names. The City is developing a geographic
information system (GIS) dataset containing the
drainage basins for each City owned or operated
SWMF. After the completion of the drainage basin
GIS dataset, the City will develop a GIS dataset of
miles of street treated and not treated by SWMFs
in accordance with the schedule outlined in the
permit.
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B.2.c.2.
No later than 36-months after the effective date of this state permit, the permittee
shall develop and implement written protocols for permittee maintained road, street,
and parking lot maintenance, designed to minimize pollutant discharge.
The permittee shall include a copy of the
written protocols identified in Part I.B.2.c.2
with the next annual report that is due
after development of the protocols.
PW/SWRC
The City will provide written protocols for
maintenance of permittee maintained roads,
streets, and parking lots and implement in
accordance with the schedule outlined in the
permit.
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B.2.c. Roadways
24
MS4 Program Plan (Permit No. VA0088676)
June 2017
1 2 3 4 5
Date(s) DueImplementation
TimeframeMS4 Permit
SectionPermit Requirement
Responsible
Party(ies)Corresponding Element of Program PlanSpecific Reporting Requirements
Permit Year
Part I - Authorization, Effluent Limitations and Monitoring Requirements
B.2.c.3.Materials utilized for deicing activities shall remain covered from precipitation until
application.None
PW/SM,
PW/BMMS,
PR/LM
Four maintenance yards store deicing materials for
the PW Department: Dam Neck Yard, which is the
largest yard, has a large dome structure in which
the deicing materials are stored; Pungo Yard stores
deicing materials covered in a structure; Euclid Yard
stores deicing materials in a covered structure; and
Oceana Yard stores deicing materials covered with
tarps.
The PR Department stores deicing materials indoors
at a PR Department facility.
B.2.c.4.
The permittee shall not apply any deicing agent containing urea or other forms of
nitrogen or phosphorus to parking lots, roadways, and sidewalks or other paved
surfaces.
None
PW/BMMS,
PW/SM,
PR/LM
The City applies a mixture of abrasives (washed
sand) and rock salt to roadways for deicing.
Typically, the mix consists of 65% washed sand,
32% sodium chloride, and 3%-4% calcium chloride
during lower temperatures. The freeze prevention
program applies sand abrasives to bridges.
The City utilizes a deicing material containing
sodium chloride, magnesium chloride, calcium
magnesium acetate, and potassium chloride.
B.2.d.
The permittee shall continue to control the discharge of pollutants related to the
storage and application of pesticides, herbicides, and fertilizers applied to permittee
rights of way, parks, and other permittee property, as follows:
None PW/SWRCThe City meets this requirement through the
implementation of actions described below.
B.2.d.1.
The permittee shall develop and implement turf and landscape nutrient
management plans that have been developed by a certified nutrient management
planner in accordance with § 10.1-104.2 of the Code of Virginia on all lands owned
or operated by the MS4 permittee where nutrients are applied to a contiguous area
greater than one acre in accordance with the following schedule:
NonePW/SWRC,
PR/LM
The City continues to implement a Turf and
Nutrient Management Plan, developed by a
certified nutrient management planner, that
includes municipal properties where nutrients are
applied. The plan will be updated as necessary to
include all permittee owned lands identified in
Section I.B.2.d.1.a within the timeframe defined in
Sections I.B.2.d.1.b.1-3.
B.2.d.1.a
No later than 12-months after the effective date of this state permit the permittee
shall identify all permittee lands where nutrients are applied to a contiguous area of
more than one acre. A latitude and longitude shall be provided for each such piece of
permittee land.
The annual report due October 1, 2017
shall contain a list of all permittee lands
and applicable acreage on which nutrients
are applied to more than one contiguous
acre.
PW/SWRCThe City has identified City owned land where
nutrients are applied to over one contiguous acre.
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B.2.d. Pesticide, Herbicide, and Fertilizer Application
25
MS4 Program Plan (Permit No. VA0088676)
June 2017
1 2 3 4 5
Date(s) DueImplementation
TimeframeMS4 Permit
SectionPermit Requirement
Responsible
Party(ies)Corresponding Element of Program PlanSpecific Reporting Requirements
Permit Year
Part I - Authorization, Effluent Limitations and Monitoring Requirements
B.2.d.1.b.
The permittee shall develop and implement turf and landscape nutrient
management plans on all permittee lands where nutrients are applied to a
contiguous area of more than one acre. The following measurable goals are
established for the development and implementation of turf and landscape nutrient
management plans.
Each annual report shall report on
compliance with the turf and landscape
nutrient management plan implementation
schedule and include a list of the
permittee’s properties for which turf and
landscape nutrient management plans
have been implemented during the
reporting year and the cumulative total of
acreage under turf and landscape nutrient
management plans.
PW/SWRC,
PR/LMSee MS4 Permit Section I.B.2.d.1.
B.2.d.1.b.1.
No later than 24-months after the effective date of this state permit, not less than
15% of all identified acres will be covered by turf and landscape nutrient
management plans.
NonePW/SWRC,
PR/LMSee MS4 Permit Section I.B.2.d.1.
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B.2.d.1.b.2.
No later than 36-months after the effective date of this state permit, not less than
40% of all identified acres will be covered by turf and landscape nutrient
management plans.
NonePW/SWRC,
PR/LMSee MS4 Permit Section I.B.2.d.1.
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B.2.d.1.b.3.
No later than 48-months after the effective date of this state permit, not less than
75% of all identified acres will be covered by turf and landscape nutrient
management plans.
NonePW/SWRC,
PR/LMSee MS4 Permit Section I.B.2.d.1.
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B.2.d.1.c.
The permittee shall annually track the following:
(1) The total acreage of permittee lands upon which nutrients are applied and
controlled using general City guidelines or standard operating procedures;
(2) The acreage of permittee lands where turf and landscape nutrient
management plans are required; and
(3) The acreage of permittee lands covered by turf and landscape nutrient
management plans have been implemented.
NonePW/SWRC,
PR/LM
The City currently tracks the nutrients applied on
permittee owned lands in accordance with the
Nutrient Management Plan.
Include in each Annual Report
Include in each Annual Report
26
MS4 Program Plan (Permit No. VA0088676)
June 2017
1 2 3 4 5
Date(s) DueImplementation
TimeframeMS4 Permit
SectionPermit Requirement
Responsible
Party(ies)Corresponding Element of Program PlanSpecific Reporting Requirements
Permit Year
Part I - Authorization, Effluent Limitations and Monitoring Requirements
B.2.d.2.
The permittee shall continue to employ good housekeeping/pollution prevention
measures in the application, storage, transport and disposal of pesticides, herbicides
and fertilizers.
None
PW/MC,
PW/BMMS,
PR/LM
The City maintains general guidelines and
procedures to be followed in the application,
storage, transport and disposal of pesticides,
herbicides and fertilizers. Pesticides, herbicides,
and fertilizers are stored indoors in manufacturer’s
containers. All pesticide and herbicide applications
are performed by certified applicators or registered
technicians. City personnel and private contractors
follow the Virginia Department of Conservation and
Recreation’s nutrient management training and
certification and the Virginia Department of
Agriculture and Consumer Services' (VDACS)
guidelines for certification and training of pesticide
applicators.
The City operates a mosquito control program that
conducts larvaciding and spraying for adult
mosquitos city-wide. The program generally
operates from mid-April through October,
depending upon seasonal changes. The pesticides
are stored indoors and all applicators are certified.
B.2.d.3.The permittee may regulate the use, application, or storage of fertilizers pursuant to
§3.2-3602 of the Code of Virginia.None PW/SWRC
The City does not have an ordinance in place
pursuant to Virginia Code §3.2-3602 at this time. If
the City elects to enact this code in the future, the
legal authority will be included in Appendix A.
B.2.d.4.The permittee shall track the acreage of permittee lands managed under Integrated
Pest Management Plans.
Each annual report shall include the
number of acres managed under
Integrated Pest Management Plans.
PW/SWRCThe City does not have lands that are managed
under an Integrated Pest Management Plan.
B.2.e.Discharges to the MS4 not authorized by this state permit shall be effectively
prohibited.None PW/SWRC
The City will continue to implement its stormwater
ordinances which prohibit discharges not
authorized by the permit. The municipal
stormwater ordinances are listed in Appendix A.
B.2.e. Illicit Discharges and Improper Disposal
Include in each Annual Report
27
MS4 Program Plan (Permit No. VA0088676)
June 2017
1 2 3 4 5
Date(s) DueImplementation
TimeframeMS4 Permit
SectionPermit Requirement
Responsible
Party(ies)Corresponding Element of Program PlanSpecific Reporting Requirements
Permit Year
Part I - Authorization, Effluent Limitations and Monitoring Requirements
B.2.e.1.
In accordance with Part I.A.1.b., certain non-stormwater discharges to the MS4 need
not be addressed as illicit discharges or improper disposal. The MS4 Program Plan
shall identify any non- stormwater discharges listed under Part I.A.1.b., where the
permittee has imposed any conditions on the discharges to the MS4. The permittee
shall prohibit, on a case-by-case basis, any individual non- stormwater discharge (or
class of non-stormwater discharges) otherwise allowed under this paragraph that is
determined to be contributing significant amounts of pollutants to the MS4.
None PW/SWRC
To date, the City has not imposed conditions on
non-stormwater discharges to the MS4 listed under
Section I.A.1.b.
On a case-by-case basis, the City may prohibit non-
stormwater discharge otherwise allowed if it is
determined to be contributing significant amounts
of pollutants to the MS4. If additional City
ordinances are implemented, they will be included
in Appendix A.
B.2.e.2.
The permittee shall continue implementing a sanitary sewer inspection program to
minimize the exfiltration from the sanitary system to the MS4. The permittee shall
inspect a minimum of 100,000 linear feet of sanitary sewer annually and 730,000
linear feet of sanitary sewer by the end of the permit term.
Each annual report shall include the
amount of linear feet of sanitary sewer
inspected during the reporting year.
PU/ENG
The City will continue to implement a sanitary
sewer inspection program and inspect an minimum
of 730,000 linear feet of sewer pipe by the end of
the permit term. Each annual report will include the
linear feet inspected during the reporting year, with
a minimum inspection of 100,000 linear feet.
B.2.e.3.The permittee shall develop and implement a program to reduce the discharge of
floatables (e.g. litter and other human-generated solid refuse).
• The annual report due October 1, 2017
shall include a description of the
procedures the permittee will
implement to reduce floatables as
required by Part I.B.2.e.3. including
procedures to determine the floatables
reduction program effectiveness.
• Each annual report after program
development shall include a list of sites
surveyed for floatables, a summary of
observations at each site, and a
determination as to the effectiveness
of the floatables reduction program.
PW/SWRC
The City is developing a Floatables Reduction
Program to reduce the discharge of floatables such
as litter and other human-generated solid refuse
from the MS4. The plan will describe the
procedures to reduce floatables and measure the
floatables reduction program effectiveness.
Floatables monitoring sites and monitoring
frequency will be detailed in the plan. Completion
of the Floatables Reduction Program plan and
commencement of plan implementation are
scheduled for the permit’s second year.
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Include in each Annual Report
Include in Subsequent Annual
28
MS4 Program Plan (Permit No. VA0088676)
June 2017
1 2 3 4 5
Date(s) DueImplementation
TimeframeMS4 Permit
SectionPermit Requirement
Responsible
Party(ies)Corresponding Element of Program PlanSpecific Reporting Requirements
Permit Year
Part I - Authorization, Effluent Limitations and Monitoring Requirements
B.2.e.4.
The permittee shall prohibit the dumping or disposal of used motor vehicle fluids,
household hazardous wastes, sanitary sewage, grass clippings, leaf litter, and animal
wastes into the MS4. The permittee shall ensure the implementation of programs to
collect used motor vehicle fluids (such as oil and antifreeze) and household
hazardous waste materials for recycling, reuse, or proper disposal. Such programs
shall be readily available to all private residents and shall be publicized and
promoted on a regular basis not less than twice per year.
NonePW/WMR,
PU/ENG, CA
City ordinances prohibit the dumping or disposal of
used motor vehicle fluids, sanitary sewage, grass
clippings, leaf litter, household hazardous wastes,
and animal wastes into the MS4. Applicable
stormwater ordinances are documented in
Appendix A.
The City implements a program to collect used
motor vehicle fluids and household hazardous
waste materials at the Resource Recovery Center.
The program is publicized and promoted on
VBgov.com
The City also collects household hazardous waste at
public events, as advertised on VBgov.com.
Additionally, the City partners with the Virginia
Aquarium and Marine Science Center to host E-
cycle events to collect hazardous waste and
materials. The events are advertised in the
Aquarium newsletter.
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B.2.e.5
The permittee shall continue to implement a program to locate and eliminate illicit
discharges and improper disposal into the MS4. This program shall include dry
weather screening activities to locate portions of the MS4 with suspected illicit
discharges and improper disposal, as described in Part I.B.2.l.1. of this state permit.
Each annual report shall include a list of
illicit discharges identified, the source, a
description of follow-up activities and
whether the illicit discharge has been
eliminated.
PW/SWRC,
PW/IESR,
PW/TSAM, CA
The City has implemented an Illicit Discharge and
Improper Disposal (IDID) Program since 1996.
Residents may contact the City through VB311, 911,
or via the SeeClickFix application. The City also
maintains an extension at 757-385-1470 for
reporting of suspected illicit discharges. The City
conducts source tracking and sampling to
determine the cause of the discharge. If it is an
unallowable source based upon City ordinances,
staff notify the responsible party and conduct a
follow-up screening to verify compliance.
The City will continue its dry weather screening
program as described in Section I.B.2.l.1.
Include in each Annual Report
29
MS4 Program Plan (Permit No. VA0088676)
June 2017
1 2 3 4 5
Date(s) DueImplementation
TimeframeMS4 Permit
SectionPermit Requirement
Responsible
Party(ies)Corresponding Element of Program PlanSpecific Reporting Requirements
Permit Year
Part I - Authorization, Effluent Limitations and Monitoring Requirements
B.2.e.6.
The permittee shall require the elimination of illicit discharges and improper disposal
practices within 30-days of discovery. Where elimination of an illicit discharge within
30-days is not possible, the permittee shall require an expeditious schedule for
removal of the discharge. In the interim, the permittee shall require the operator of
the illicit discharge to take all reasonable and prudent measures to minimize the
discharge of pollutants to the MS4.
Each annual report shall include a list of
illicit discharges identified, the source, a
description of follow-up activities and
whether the illicit discharge has been
eliminated.
PW/SWRC,
PW/IESR, CA
The City conducts initial source tracking, informs
the responsible party of the illicit discharge and
existing City ordinances, and conducts a follow-up
investigation to verify compliance. If the
responsible party is found to be noncompliant, the
City will send a letter notifying the responsible
party that additional enforcement actions may
occur. The City will conduct additional
enforcement actions, up to and including legal
action, if necessary.
B.2.f
The permittee shall continue to implement a program that coordinates with the Fire
Department and other City Departments to prevent, contain, and respond to spills
that may discharge into the MS4. The spill response program may include a
combination of spill response actions by the permittee (and/or another public or
private entity), and legal requirements for private entities within the permittee’s
jurisdiction.
Each annual report shall include: 1) a list of
spills, that qualify for immediate reporting
as required under Part II.G and H of this
state permit, 2) the source (identified to the
best of the permittee’s ability), and 3) a
description of follow-up activities taken.
PW/IESR,
PW/TSAM,
PU/ENG,
FIRE/OP,
FIRE/FM
The City is implementing a spill prevention and
response program that is coordinated with the Fire
Department and other departments. The City also
maintains a contract with a third party vendor to
clean spills where requested.
B.2.g.
The permittee shall implement a program to identify and control pollutants in
stormwater discharges to the MS4 from industrial and high risk runoff facilities (e.g.,
municipal landfills; other treatment, storage, or disposal facilities for municipal
waste; hazardous waste treatment, storage, disposal and recovery facilities; facilities
that are subject to EPCRA Title III, Section 313) and any other industrial or
commercial discharges the permittee determines are contributing a significant
pollutant loading to the MS4.
None PW/SWRCThe City meets this requirement through the
implementation of actions described below.
B.2.f. Spill Prevention and Response
B.2.g. Industrial and High Risk Runoff
Include in each Annual Report
Include in each Annual Report
30
MS4 Program Plan (Permit No. VA0088676)
June 2017
1 2 3 4 5
Date(s) DueImplementation
TimeframeMS4 Permit
SectionPermit Requirement
Responsible
Party(ies)Corresponding Element of Program PlanSpecific Reporting Requirements
Permit Year
Part I - Authorization, Effluent Limitations and Monitoring Requirements
B.2.g.1.
The permittee shall maintain, and update as necessary, a list of all known industrial
and high-risk dischargers to the MS4. This list shall include VPDES industrial
stormwater permits.
The annual report due October 1, 2017
shall include a list of all known industrial
and high risk dischargers including any non-
VPDES regulated industrial and commercial
stormwater dischargers determined by the
permittee as contributing a significant
pollutant load and that discharge to the
MS4 system, a schedule of inspections and
procedures for inspecting outfalls.
PW/SWRC
The City maintains a list of all known industrial and
high risk dischargers to the City’s MS4. The list is
divided into two main categories, VPDES permitted
facilities and non-VPDES permitted facilities. Major
updates to the list will be performed at the end of
each 5-year permit term. The updates will be
based on data gathered from the Industrial and
High Risk Runoff inspections, the Dry Weather
Screening Program, and the IDID Program.
The City obtained information for developing the
list from business license and GIS data, as well as
DEQ’s industrial permit database. The list includes
VPDES permitted facilities, automotive facilities
(e.g. rental, sales, salvage & repair), manufacturers,
and wholesale merchandisers in the landscape and
nursery business. The City also coordinates with
the Fire Marshal’s office for identifying any other
facilities subject to EPCRA Title III, Section 313.
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31
MS4 Program Plan (Permit No. VA0088676)
June 2017
1 2 3 4 5
Date(s) DueImplementation
TimeframeMS4 Permit
SectionPermit Requirement
Responsible
Party(ies)Corresponding Element of Program PlanSpecific Reporting Requirements
Permit Year
Part I - Authorization, Effluent Limitations and Monitoring Requirements
B.2.g.2.
No later than 12-months after the effective date of this state permit, the permittee
shall develop and implement a prioritized schedule and procedure to inspect outfalls
of facilities with VPDES industrial stormwater permits at the point of connection to
the MS4. Prioritization may be based on historical discharges, local water quality
impairments, industrial category or other methods selected by the permittee. The
permittee shall inspect all VPDES industrial stormwater permitted outfalls connected
to its MS4 a minimum of once every five years.
Each annual report after implementation of
the program shall report on
implementation of the inspection schedule
and include a list of the facilities and/or
facility outfalls inspected during the
reporting period.
PW/SWRC
The City has developed a document that outlines
the procedures for inspecting both VPDES
permitted and non-VPDES permitted facilities that
the City has determined to have a high potential for
discharging a significant pollutant load to the MS4.
The City has also implemented a prioritized
inspection schedule. Inspections of VPDES
permitted facilities will be completed prior to
inspecting non-VPDES permitted facilities. VPDES
permitted facilities connected to the MS4 will be
inspected at least once every five years.
After all VPDES permitted facility inspections are
completed, the City will begin inspecting high
priority non-VPDES permitted facilities. High
priority facilities are those that have a potential to
contribute a significant pollutant load to the MS4.
Non-VPDES permitted facilities will be inspected in
the following order:
1. Facilities the City considers needing a VPDES
permit.
2. Automobile rental and sales businesses
where it is unclear if there is a dedicated
wash bay on the property.
3. Landscaping/Nurseries where landscaping
materials are stockpiled uncovered on the
property.
4. Towing businesses that store large quantities
of vehicles on their property.
5. The remaining high priority facilities.
Each year during the permit term, the City will
analyze the findings from the inspections. Facilities
determined to qualify for a VPDES permit will be
referred to DEQ. At the end of the permit term, the
City will analyze the data from the inspections to re-
evaluate the non-VPDES high priority list.
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32
MS4 Program Plan (Permit No. VA0088676)
June 2017
1 2 3 4 5
Date(s) DueImplementation
TimeframeMS4 Permit
SectionPermit Requirement
Responsible
Party(ies)Corresponding Element of Program PlanSpecific Reporting Requirements
Permit Year
Part I - Authorization, Effluent Limitations and Monitoring Requirements
B.2.g.3.
The permittee shall review copies of discharge monitoring reports (DMRs) submitted
to the permittee by VPDES industrial stormwater permitted facilities as part of the
permittee’s investigations of significant pollutant loadings. The permittee may
conduct additional monitoring, or may require the facility to conduct additional
monitoring, of any stormwater discharges it believes may be a source of significant
pollutant loadings.
None PW/SWRC
The City receives, reviews, and tracks DMRs from
VPDES industrial stormwater permitted facilities
and determines, on a case by case basis, if
additional monitoring of stormwater discharge is
required.
B.2.g.4.
The permittee shall coordinate with the Department to report any non-VPDES
permitted industrial facility from which the permittee has evidence that a significant
pollutant load is entering the MS4 system. Inspections of facilities for which the
permittee has evidence of significant pollutant loading may be carried out in
conjunction with other permittee programs.
None PW/SWRCThe City reports significant pollutant loads entering
the MS4 in accordance with permit requirements.
B.2.g.5.
The permittee shall refer the following facilities to the Department of Environmental
Quality, Tidewater Regional Office, for Department compliance review under the
Virginia State Water Control Law:
(a) Facilities and operations having non-stormwater discharges that do not
have coverage under an existing VPDES permit.
(b) Facilities and operations identified pursuant to 40 CFR Part 122.26(b)(14)
with manufacturing, processing, or raw materials storage outside that do
not have coverage under an existing VPDES industrial stormwater permit.
(c) Any VPDES industrial stormwater permit facility where there is evidence of
significant pollutant loadings to the MS4.
(d) Facilities that do not submit signed copies of DMRs to the permittee as
required under a VPDES industrial stormwater permit.
Each annual report shall include a list of
referrals to the Department.PW/SWRC
The City meets this requirement through the
following:
a. The City will refer facilities having non-
stormwater discharges based on data
obtained from the high priority facility
inspections.
b. The City will refer facilities identified
pursuant to 40 CFR Part 122.26(b)(14) from
data obtained from the high priority facilities
inspections.
c. The City will refer any VPDES permitted
facility where there is evidence of significant
pollutant loadings to the MS4 through the
review of DMR reports. The City has
established a database of all permitted
facilities that discharge to the MS4. In this
database, the City tracks all submitted DMRs
and any exceedances of the sampling
parameters set forth by the permit.
d. The City will refer any VPDES permitted
facilities that do not submit DMR reports on
an annual basis. The City will review the
DMR database to determine which facility
has not submitted DMRs in the past fiscal
year and report them to DEQ.
Include in each Annual Report
33
MS4 Program Plan (Permit No. VA0088676)
June 2017
1 2 3 4 5
Date(s) DueImplementation
TimeframeMS4 Permit
SectionPermit Requirement
Responsible
Party(ies)Corresponding Element of Program PlanSpecific Reporting Requirements
Permit Year
Part I - Authorization, Effluent Limitations and Monitoring Requirements
B.2.g.6.
The permittee shall maintain a list of any industrial and/or commercial stormwater
dischargers not regulated under the Virginia State Water Control Law that it
determines may be contributing a significant pollutant loading to the MS4. This list
may be individual discharges or categories of discharges.
(a) Outfalls from these facilities shall be included in the prioritized inspection
schedule.
(b) The list shall include, but shall not be limited to, major automotive facilities
such as repair shops, body shops, auto detailers, tire repair shops and
service stations.
(c) The permittee shall require control measures as necessary and/or
appropriate for stormwater discharges from these dischargers.
None PW/SWRC
The City will include industrial and/or commercial
dischargers not regulated under the State Water
Control Law that it determines may be contributing
significant pollutant loading to the MS4 in the list of
industrial and high risk facilities and in the
prioritized schedule for outfall inspections. Outfalls
identified from these facilities will be included in
the prioritized inspection schedule from Section
I.B.2.g.2.
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B.2.h.
The permittee shall continue to implement programs to maintain the permittee’s
stormwater infrastructure and to update the accuracy and inventory of the storm
sewer system.
None
PW/ESS,
PW/PM,
PW/TPPM,
PW/OM,
PW/TSAM,
PW/IMC,
PL/DSC, PL/PI,
PU/ENG
The City’s stormwater infrastructure inventory is
maintained in a GIS format. Public assets associated
with the storm sewer system are updated upon
receipt of as-built and record drawings, as well as
survey data associated with various construction
projects or stormwater master plans. In addition,
through various field efforts, assets are updated as
staff identify missing or incorrect asset information.
The City conducts stormwater infrastructure and
SWMF inspections on a routine basis and following
citizen complaints. Inspections and maintenance of
the public storm sewer system is tracked in the
Infor Public Sector work management system.
Documentation of inspections are maintained, and
any required maintenance is tracked via work
orders.
B.2.h.1.
For stormwater management (SWM) facilities and infrastructure maintained by the
permittee including residential properties where SWM facilities and Storm Drainage
Systems qualify for permittee maintenance (excluding apartments and mobile home
parks), the following conditions apply:
None
PW/OM,
PW/TSAM,
PW/IESR,
PU/ENG,
PR/LM
The City meets this requirement through the
implementation of actions described below.
B.2.h. Stormwater Infrastructure Management
Include in Subsequent Annual Reports
34
MS4 Program Plan (Permit No. VA0088676)
June 2017
1 2 3 4 5
Date(s) DueImplementation
TimeframeMS4 Permit
SectionPermit Requirement
Responsible
Party(ies)Corresponding Element of Program PlanSpecific Reporting Requirements
Permit Year
Part I - Authorization, Effluent Limitations and Monitoring Requirements
B.2.h.1.a.
The permittee shall provide for adequate long-term operation and maintenance of
SWM facilities owned or operated by the permittee in accordance with written
inspection and maintenance procedures included in the MS4 Program Plan.
The permittee shall submit with the
annual report due October 1, 2017 the
written inspection and maintenance
procedures.
PW/OM,
PW/IESR,
PW/TSAM,
PU/ENG,
PR/LM
Written inspection and maintenance procedures for
the long-term operation and maintenance of SWM
facilities owned and operated by the permittee are
included in the SWMF Inspection and Maintenance
Manual in Appendix D. 30
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B.2.h.1.b.
The permittee shall, at a minimum, inspect annually all SWM facilities owned or
operated by the permittee. The permittee may choose to implement an alternative
schedule to inspect these SWM facilities based on a risk assessment that includes
facility type and expected maintenance needs provided that the alternative schedule
is included in the MS4 Program Plan in accordance with plan modifications as listed
in Part I.A.7 of this state permit.
None
PW/OM,
PW/IESR,
PW/TSAM,
PU/ENG
The City annually inspects all SWM facilities owned
or operated by the City in accordance with the
SWMF Inspection and Maintenance Manual in
Appendix D.
B.2.h.1.c.The permittee shall conduct maintenance on SWM facilities owned or operated by
the permittee as necessary.None
PW/OM,
PW/TSAM,
PU/ENG,
PR/LM
The City conducts maintenance on City owned
SWM facilities, as identified during inspections, in
accordance with the procedures defined in the
SWMF Inspection and Maintenance Manual
included in Appendix D.
B.2.h.1.d.
The permittee shall continue its storm sewer system inspection program and shall
inspect no less than 15% of the MS4 annually. The permittee shall perform
maintenance as necessary based on findings during the inspection.
Each annual report shall include a
summary of activities performed in support
of the inspection and maintenance
program required in Part I.B.2.h.1. The
summary shall include the total number of
drainage structures operated by the
permittee; the total length of open
conveyance that is part of the permittee’s
MS4; the total number of the drainage
structures inspected and the total length of
open conveyances inspected. In addition,
the permittee shall maintain records
documenting the inspection of drainage
structures and open conveyances to include
a list of drainage structures inspected, the
date inspected, the type of structures, the
location, and identified maintenance needs
and when the maintenance was performed
as required in Part I.B.2.h.1.
PW/OM,
PW/CE,
PW/TSAM,
PW/BMMS,
SCHOOLS/FO,
PR/LM
The City remains committed to inspecting its
existing stormwater infrastructure as necessary to
maintain the design capacity of its existing system.
Inspections are performed based on service
requests, neighborhood rehabilitation projects,
watershed modeling infrastructure data verification
surveys, dry weather screening, defect surety, and
MS4 permit inspections.
Routine inspections occur in conjunction with City
efforts to verify infrastructure asset data. Routine
inspections assess the asset condition. Additional
inspections are scheduled as needed to achieve the
minimum required 15% system inspections.
Include in each Annual Report
Include in each Annual Report
35
MS4 Program Plan (Permit No. VA0088676)
June 2017
1 2 3 4 5
Date(s) DueImplementation
TimeframeMS4 Permit
SectionPermit Requirement
Responsible
Party(ies)Corresponding Element of Program PlanSpecific Reporting Requirements
Permit Year
Part I - Authorization, Effluent Limitations and Monitoring Requirements
B.2.h.1.e.
Visual inspections may be used to satisfy the inspection requirements Part I.B.2.h.1.d.
above. The permittee may prioritize inspection locations based on re-occurring
problems, illicit discharges, illegal dumping, citizen complaints, and other criteria as
determined by the permittee. The criteria used to prioritize the inspections shall be
documented in the MS4 Program Plan and updated as necessary
None
PW/OM,
PW/TSAM,
SCHOOLS/ FO
Inspections are prioritized based on the six
categories discussed in Section B.2.h.1.d. and are
prioritized as follows:
1. Service requests
2. Neighborhood rehabilitation projects
3. Watershed modeling infrastructure data
verification surveys
4. Dry weather screening
5. Defect surety
6. Additional MS4 permit inspections to meet
15 percent compliance
30
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B.2.h.1.f.The permittee shall obtain any required state or federal permit(s) necessary to
complete maintenance activities.None
PW/OM,
PW/CE,
PW/TSAM,
PW/BMMS,
SCHOOLS/ FO
PW/OM remains committed to complying with all
applicable Federal, State, and Local laws. Prior to
any land disturbance, PW/OM performs a
preliminary site assessment and is trained to error
on the side of caution as to whether a permit is
needed. When the need for a permit is
indeterminate or questionable, PW/OM will consult
with an on call expert and coordinate directly with
the appropriate Federal, State, or Local agency.
B.2.h.2.For SWM facilities not maintained by the permittee and that discharge into the MS4,
the following conditions apply:None
B.2.h.2.a.
The permittee shall continue to implement a program to ensure proper maintenance
of each privately maintained SWM facility that discharges into the MS4 system as
documented in the MS4 Program Plan.
None
PW/SWRC,
PW/ESS,
PW/PM,
PW/TPPM,
PW/IESR, CA
The City meets this requirement through the
implementation of actions described below.
B.2.h.2.a.1.
Beginning with the effective date of this state permit and in accordance with 9VAC25-
870-112 B., maintenance agreements may be used but are not required for
stormwater control measures that are designed to treat stormwater runoff solely
from the individual residential lot on which they are located provided that the
permittee has developed and implemented a strategy to address maintenance of
such stormwater management controls. Should the permittee choose a strategy
other than a maintenance agreement, such a strategy shall be provided in writing no
later than 12 months after the effective date of this state permit and shall include
periodic inspections, homeowner outreach and education, or other methods targeted
at promoting the long term maintenance of such facilities.
The annual report due October 1, 2017
shall include the permittee’s strategy to
address maintenance of stormwater
management controls that are designed to
treat stormwater runoff solely from the
individual residential lot on which they are
located.
PW/SWRC
In accordance with 9VAC25-870-112 B, the City
opted to utilize a strategy other than maintenance
agreements to ensure maintenance of individual
residential private SWMF that do not currently
have maintenance agreements. The City has
developed a strategy document that includes
targeted education and training programs to
increase awareness and participation for single
family residential property owners.
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7
Include in Subsequent Annual Reports
36
MS4 Program Plan (Permit No. VA0088676)
June 2017
1 2 3 4 5
Date(s) DueImplementation
TimeframeMS4 Permit
SectionPermit Requirement
Responsible
Party(ies)Corresponding Element of Program PlanSpecific Reporting Requirements
Permit Year
Part I - Authorization, Effluent Limitations and Monitoring Requirements
B.2.h.2.a.2.
For SWM facilities that are privately maintained and for which maintenance
agreements have been established between the permittee and the owner, the
permittee shall inspect all privately maintained facilities no less than once per 5
years and conduct follow up activities to ensure the required maintenance has been
completed. Inspections may be conducted by the permittee or their designee as
defined in 9 VAC 25-870-114.
• Each annual report will provide a
summary of actions taken by the
permittee to address failure of
privately maintained SWM facilities
owners to abide by maintenance
agreements.
• Each annual report will include a list of
activities including inspections
performed and notifications of needed
maintenance and repair of
stormwater facilities not operated by
the permittee as required by Part
PW/SWRC,
PW/ESS,
PW/PM,
PW/TPPM,
PW/IESR, CA
Private SWMFs are inspected a minimum of once
every five years utilizing the City's inspection and
maintenance procedures documented in the SWMF
Inspection and Maintenance Manual in Appendix D.
If required, the City sends notifications to the
property owner and conducts follow-up inspections
to verify whether maintenance activities have
occurred.
B.2.h.2.a.3.
For SWM facilities that are privately maintained and for which maintenance
agreements have not been established between the permittee and the owner, the
permittee shall implement a pilot program consisting of the following:
NonePW/SWRC,
PW/IESR
The City meets this requirement through the
implementation of actions described below.
B.2.h.2.a.3.i.
No later than 12-months after the effective date of the permit, the permittee shall
develop draft procedures and policies that are designed to ensure that inspection
and maintenance of privately maintained SWM facilities without maintenance
agreements are being conducted. The draft procedures and policies should identify
any expected limitations to the permittee’s ability to implement these procedures
and policies and should propose options to overcome these limitations;
NonePW/SWRC,
PW/IESR
The City has developed draft policies that address
inspection and maintenance of private SWMFs
without maintenance agreements. 30
-Ju
n-1
7
B.2.h.2.a.3.ii.
No later than 15-months after the effective date of the permit, the permittee shall
implement these draft procedures and policies including the proposed options
identified in subsection Part I.B.2.h.2.a.3.i. above; and,
NonePW/SWRC,
PW/IESR
The City will implement the draft procedures in
accordance to the schedule defined in the permit.
1-O
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7
B.2.h.2.a.3.iii.
No later than 36-months after the effective date of the permit, the permittee shall
modify the draft policy and procedures required by Part I.B.2.h.2.a.3.i. for the
inspection of privately maintained SWM facilities based on the findings of Part
I.B.2.h.2.a.3.ii. and finalize the inspection procedures.
NonePW/SWRC,
PW/IESR
The City will modify the draft policies and
procedures that were developed in accordance to
Section I.B.2.h.2.a.3.i. and the schedule outlined
based upon the findings from Section I.B.2.h.2.a.3.ii
implementation.
30
-Ju
n-1
9
Include in each Annual Report
37
MS4 Program Plan (Permit No. VA0088676)
June 2017
1 2 3 4 5
Date(s) DueImplementation
TimeframeMS4 Permit
SectionPermit Requirement
Responsible
Party(ies)Corresponding Element of Program PlanSpecific Reporting Requirements
Permit Year
Part I - Authorization, Effluent Limitations and Monitoring Requirements
B.2.h.3
No later than 18 months after the effective date of this permit, the permittee shall
map the MS4 service area and each MS4 outfall in the Lynnhaven River watershed.
The following information shall be tracked for each MS4 outfall:
(a) An individual identification number, local watershed, sixth order HUC and
receiving water;
(b) The latitude and longitude in decimal degrees; and
(c) New outfalls shall be tracked upon their inclusion into the MS4.
The annual report due October 1, 2018
submitted under this state permit will
include the information included in Part
I.B.2.h.3. The MS4 service area map
including outfalls and other information
shall be submitted as an electronic file in
one of the following formats: shapefile,
geodatabase, .xls, .xlsx, .csv, mdx, .dbf,
delimited text, XML, or other file approved
by the Department.
PW/SWRC,
PW/TSAM
The City will map the MS4 service area and each
MS4 outfall in the Lynnhaven River watershed. Each
mapped outfall will include an individual ID
number, local watershed information, sixth order
HUC and receiving water information, and latitude
and longitude. New MS4 outfalls will be identified
based upon the receiving waters GIS dataset
developed by the City and tracked upon the
acceptance of the stormwater infrastructure, as
documented in Section I.B.2.h.
31
-Dec
-17
1-O
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8
B.2.h.4.
No later than 18 months after the effective date of this state permit, the permittee
shall identify the following for the Lynnhaven watershed, sixth order HUC and
Chesapeake Bay Segment:
(a) The number of impervious, pervious and total acres served by the MS4 as
of June 30, 2009; and
(b) The number of impervious, pervious and total acres treated by
stormwater controls as of June 30, 2009.
The annual report due October 1, 2018
submitted under this state permit shall
include the information included in Part
I.B.2.h.4. The MS4 service area map
including outfalls and other information
shall be submitted as an electronic file in
one of the following formats: shapefile,
geodatabase, .xls, .xlsx, .csv, mdx, .dbf,
delimited text, XML, or other file approved
by the Department.
PW/SWRC,
PW/TSAM
The City will identify the number of impervious,
pervious, and total acres of the MS4 service area in
the Lynnhaven River Watershed as of June 30, 2009
and the number of impervious, pervious, and total
MS4 service area treated by stormwater controls as
of June 30, 2009. The City will submit the required
information in accordance with the schedule
defined in Section I.B.2.h.4.
31
-Dec
-17
1-O
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8
B.2.h.5.
No later than 18 months after the effective of this state permit, the permittee shall
update each of the following:
(a) The number of impervious, pervious and total acres served by the City of
Virginia Beach’s MS4 in the Lynnhaven watershed, sixth order HUC and
Chesapeake Bay segment; and
(b) The number of impervious, pervious and total acres treated by
stormwater controls.
The annual report due October 1, 2018
submitted under this state permit shall
include the information included in Part
I.B.2.h.5. The MS4 service area map
including outfalls and other information
shall be submitted as an electronic file in
one of the following formats: shapefile,
geodatabase, .xls, .xlsx, .csv, mdx, .dbf,
delimited text, XML, or other file approved
by the Department.
PW/SWRC,
PW/TSAM
The City will calculate impervious, pervious, and
total acres of the MS4 service area in the
Lynnhaven River Watershed and the number of
impervious, pervious, and total MS4 service area
treated by stormwater controls utilizing recently
developed land cover or aerial imagery in GIS. The
type and source of the dataset has not been
determined.
31
-Dec
-17
1-O
ct-1
8
38
MS4 Program Plan (Permit No. VA0088676)
June 2017
1 2 3 4 5
Date(s) DueImplementation
TimeframeMS4 Permit
SectionPermit Requirement
Responsible
Party(ies)Corresponding Element of Program PlanSpecific Reporting Requirements
Permit Year
Part I - Authorization, Effluent Limitations and Monitoring Requirements
B.2.h.6.
Except as specified in Part I.B.2.h.3. above no later than 60 months after the effective
date of this permit, the permittee shall map the MS4 service area and each MS4
outfall. The following information shall be tracked for each MS4 outfall:
(a) An individual identification number, local watershed, sixth order HUC and
receiving water;
(b) The latitude and longitude in decimal degrees; and
(c) New outfalls shall be tracked upon their inclusion into the MS4.
No later than the expiration date of this
state permit the permittee shall submit to
the Department an updated list of all
information Part I.B.2.h.6. The MS4 service
area map including outfalls and other
information shall be submitted as an
electronic file in one of the following
formats: shapefile, geodatabase, .xls, .xlsx,
.csv, mdx, .dbf, delimited text, XML, or
other file approved by the Department.
PW/SWRC,
PW/TSAM
The City will map the MS4 service area and each
MS4 outfall except as specified in Section I.B.2.h.3.
by the end of the permit term, June 30, 2021. Each
mapped outfall will include an individual ID
number, local watershed information, sixth order
HUC and receiving water information, and latitude
and longitude. Any new outfalls will be tracked
upon their inclusion into the MS4.
30
-Ju
n-2
1
B.2.h.7.
Except as specified in Part I.B.2.h.4. above, no later than 60 months after the
effective date of this state permit, the permittee shall identify the following for each
local watershed, sixth order HUC and Chesapeake Bay Segment:
(a) The number of impervious, pervious and total acres served by the MS4 as
of June 30, 2009; and
(b) The number of impervious, pervious and total acres treated by
stormwater controls as of June 30, 2009.
No later than the expiration date of this
state permit the permittee shall submit to
the Department an updated list of all
information Part I.B.2.h.7. The MS4 service
area map including outfalls and other
information shall be submitted as an
electronic file in one of the following
formats: shapefile, geodatabase, .xls, .xlsx,
.csv, mdx, .dbf, delimited text, XML, or
other file approved by the Department.
PW/SWRC,
PW/TSAM
The City will identify the number of impervious,
pervious, and total acres for each local watershed,
sixth order HUC, and Chesapeake Bay segment as
of June 30, 2009 by the end of the permit term,
June 30, 2021 except as specified in Section
I.B.2.h.4.
30
-Ju
n-2
1
B.2.h.8.
Except as specified in Part I.B.2.h.5. above, no later than 60 months after the
effective of this state permit, the permittee shall update each of the following:
(a) The number of impervious, pervious and total acres served by the MS4 for
each City of Virginia Beach local watershed, sixth order HUC and
Chesapeake Bay segment; and
(b) The number of impervious, pervious and total acres treated by
stormwater controls.
No later than the expiration date of this
state permit the permittee shall submit to
the Department an updated list of all
information Part I.B.2.h.8. The MS4 service
area map including outfalls and other
information shall be submitted as an
electronic file in one of the following
formats: shapefile, geodatabase, .xls, .xlsx,
.csv, mdx, .dbf, delimited text, XML, or
other file approved by the Department.
PW/SWRC,
PW/TSAM
The City will identify the number of impervious,
pervious, and total acres for each local watershed,
sixth order HUC, and Chesapeake Bay segment by
the end of the permit term, June 30, 2021 except as
specified in Section I.B.2.h.5.
30
-Ju
n-2
1
39
MS4 Program Plan (Permit No. VA0088676)
June 2017
1 2 3 4 5
Date(s) DueImplementation
TimeframeMS4 Permit
SectionPermit Requirement
Responsible
Party(ies)Corresponding Element of Program PlanSpecific Reporting Requirements
Permit Year
Part I - Authorization, Effluent Limitations and Monitoring Requirements
B.2.i.Facilities owned or operated by the permittee shall be operated and maintained as
follows:None PW/SWRC
The City meets these requirements through the
implementation of actions described below.
B.2.i.1.
Good Housekeeping
(a) The discharge of permittee vehicle wash water into the MS4 at permittee
facilities without authorization from a separate VPDES permit shall be
prohibited.
(b) The discharge of wastewater into the MS4 at permittee facilities without
authorization by a separate VPDES permit shall be prohibited.
(c) The dumping of collected yard waste and grass clippings into the MS4 shall
be prohibited.
(d) Fluids leaked from municipal vehicles shall be prevented to the maximum
extent practical from entering the storm sewer system. Leaked fluids shall
be cleaned up and disposed of properly, as soon as possible but no later
than 24-hours after discovery.
NonePW/SWRC,
PW/FM
The City will provide training of good housekeeping
procedures in accordance with the requirements in
Section I.B.2.k.3. The City has developed training
materials and identified personnel who require
training. The City will implement training developed
according to the frequency defined in Section
I.B.2.k.3.
B.2.i.1.e.
No later than the expiration date of this state permit, the permittee shall install and
maintain markings on all stormwater inlets located on high priority municipal
facilities, as defined at Part I.F, and on permittee properties with greater than 2-
acres of impervious surface.
None PW/SWRC
The City will install and maintain markings on all
stormwater inlets located on high priority municipal
facilities identified in Section I.B.2.i.2., and on
permittee properties with greater than 2-acres of
impervious surface no later than the expiration
date of the permit, June 30, 2021.
30
-Ju
n-2
1
B.2.i. City Facilities
40
MS4 Program Plan (Permit No. VA0088676)
June 2017
1 2 3 4 5
Date(s) DueImplementation
TimeframeMS4 Permit
SectionPermit Requirement
Responsible
Party(ies)Corresponding Element of Program PlanSpecific Reporting Requirements
Permit Year
Part I - Authorization, Effluent Limitations and Monitoring RequirementsB.2.i.2. High Priority Municipal Facilities None
B.2.i.2.a.
No later than 12-months after the effective date of this state permit, the permittee
shall identify all high priority municipal facilities that do not require a separate
VPDES industrial stormwater permit.
The annual report due October 1, 2017
shall include a list of all high priority
municipal facilities.
PW/SWRC
The City has identified high priority municipal
facilities that do not require a separate VPDES
permit. The list of facilities is included in the High
Priority Municipal Facilities list. The list of facilities
will be included as part of the annual report due
October 1, 2017.
30
-Ju
n-1
7
1-O
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7
B.2.i.2.b.
Within 12 months of state permit coverage, the operator shall identify which of the
municipal high-priority facilities have a high potential of discharging pollutants.
Municipal high-priority facilities that have a high potential for discharging pollutants
are those facilities identified in subsection (a) above that are not covered under a
separate VPDES permit and which any of the following materials or activities occur
and are expected to have exposure to stormwater resulting from rain, snow,
snowmelt or runoff:
(1) Areas where residuals from using, storing or cleaning machinery or
equipment remain and are exposed to stormwater;
(2) Materials or residuals on the ground or in stormwater inlets from spills
or leaks;
(3) Material handling equipment (except adequately maintained vehicles);
(4) Materials or products that would be expected to be mobilized in
stormwater runoff during loading/unloading or transporting activities
(e.g., rock, salt, fill dirt):
(5) Materials or products stored outdoors (except final products intended for
outside use where exposure to stormwater does not result in the
discharge of pollutants);
(6) Materials or products that would be expected to be mobilized in
stormwater runoff contained in open, deteriorated or leaking storage
drums, barrels, tanks, and similar containers;
(7) Waste material except waste in covered, non-leaking containers (e.g.,
dumpsters);
(8) Application or disposal of process wastewater (unless otherwise
permitted); or
(9) Particulate matter or visible deposits of residuals from roof stacks, vents
or both not otherwise regulated (i.e., under an air quality control permit)
and evident in the stormwater runoff.
None PW/SWRC
The City has evaluated and identified which
municipal high-priority facilities have a high
potential for discharging pollutants based on the
criteria presented in Section I.B.2.i.2.b. using the list
developed from Section I.B.i.2.a. The list was
initially evaluated through a GIS desktop analysis of
the sites to determine if activities may be occurring
outdoors. Following the desktop analysis field visits
were conducted to confirm the desktop analysis.
Facilities were then removed from the list if the
activities were occurring indoors or under cover
and not expected to have exposure to stormwater.
The following eight high-priority facilities have been
identified as having a high potential of discharging
pollutants.
- Public Works Waste Management Division
Yard, 3024 Holland Rd.
- Public Works Operations Dam Neck Yard,
3556 Dam Neck Rd.
- Public Works Operations Oceana Yard, 156
Oceana Blvd.
- Public Works Operations Pungo Yard, 1848
Pleasant Ridge Rd.
- Public Works Operations and Parks and
Recreation Euclid Yard, 100 Southgate Ave.
- Public Works Fleet Maintenance, 2633 Leroy
Rd
- Public Utilities Operations Dam Neck Yard,
3500 Dam Neck Rd.
- Parks and Recreation Lynnhaven Yard, 2150
Lynnhaven Pkwy.
30
-Ju
n-1
7
41
MS4 Program Plan (Permit No. VA0088676)
June 2017
1 2 3 4 5
Date(s) DueImplementation
TimeframeMS4 Permit
SectionPermit Requirement
Responsible
Party(ies)Corresponding Element of Program PlanSpecific Reporting Requirements
Permit Year
Part I - Authorization, Effluent Limitations and Monitoring Requirements
B.2.i.2.c.
The permittee shall develop and/or update and implement individual stormwater
pollution prevention plans for each high-priority municipal facility identified under
Part I.B.2.i.2.b. no later than 36-months after the effective date of this state permit.
Stormwater pollution prevention plans (SWPPP) shall include:
(1) A site description that includes a site map identifying all outfalls, direction
of flows, existing source controls and receiving water bodies;
(2) A discussion and checklist of potential pollutants and pollutant sources;
(3) A discussion of all potential non-stormwater discharges;
(4) A maintenance schedule for all existing source controls;
(5) All policies and procedures implemented at the facility to ensure source
reduction;
(6) An inspection schedule and checklist to ensure that all source reductions
are continually implemented and all source controls are appropriately
maintained. The date of each inspection and associated findings and
follow-up shall be logged in each SWPPP;
(7) Appropriate training as required in Part I.B.2.k);
(8) Procedures to conduct an annual comprehensive site compliance
evaluation;
(9) Procedures to conduct dry weather screening; and
(10) All modifications made as the result of any release or spill.
NonePW/SWRC,
PW/FM
The City will develop and/or update and implement
individual SWPPPs for each high-priority municipal
facility identified in Section I.B.2.i.2.b. 30
-Ju
n-1
9
B.2.i.2.d.A copy of each SWPPP shall be kept at each high-priority municipal facility and be
kept updated.None
PW/SWRC,
PW/FM
A copy of each SWPPP will be kept at each high-
priority municipal facility identified in Section
I.B.2.i.2.b.
B.2.j.
The permittee shall implement a public education program with the goal of
increasing the stormwater knowledge of target audiences and changing behavior to
result in pollutant reductions. The permittee may fulfill all or part of the
requirements of this state permit through regional outreach programs involving two
or more MS4 localities.
None PW/SWRC
The City implements a public outreach education
program. Additional regional outreach and
education are implemented through the HRPDC.
B.2.j.1.
The permittee shall identify, schedule, implement, evaluate and modify, as
necessary, public outreach activities designed to meet the following public education
and outreach goals:
Each annual report shall include a list of
permittee public outreach and education
activities and the estimated number of
individuals reached through the activities.
An evaluation of program effectiveness, as
outlined in the MS4 Program Plan with
recommendations for future changes shall
also be included.
PW/SWRCThe City meets this requirement through the
implementation of actions described below.
B.2.j. Public Education/Participation
Include in each Annual Report
42
MS4 Program Plan (Permit No. VA0088676)
June 2017
1 2 3 4 5
Date(s) DueImplementation
TimeframeMS4 Permit
SectionPermit Requirement
Responsible
Party(ies)Corresponding Element of Program PlanSpecific Reporting Requirements
Permit Year
Part I - Authorization, Effluent Limitations and Monitoring Requirements
B.2.j.1.a.Promote, publicize, and facilitate public reporting of the presence of illicit discharges
or improper disposal of materials into the MS4;None PW/SWRC
Public reporting of IDID is promoted and publicized
through VBgov.com and askHRgreen.org. Public
reporting is facilitated by email, phone, online chat,
and a reporting application for mobile devices. The
City also provides public education about the
improper disposal of materials into the MS4
through its storm drain medallion program.
B.2.j.1.b.
Continue to promote individual and group involvement in local water quality
improvement initiatives including the promotion of local restoration and clean-up
projects, programs, groups, meetings and other opportunities for public involvement;
None
PW/SWRC,
PW/WMR,
PR/PO
The City participates in the Keep America Beautiful
and Keep Virginia Beautiful programs, which
include helping hands and beautification events.
The City also participates in the Adopt-A-Program,
which encourages concerned citizens to conduct
regular clean up activities and report cards of status
after each event. The City supplies clean up
materials and posts a sign indicating the name of
the adoptee at the location.
The City works with volunteers to complete
wetland plantings, dune stabilization, vegetated
SWMF plantings, and tree plantings.
B.2.j.1.c.
Develop an outreach program for public and private golf courses located within the
City which discharge to the permittee’s MS4 that encourages implementation of
integrated management practice (IMP) plans and techniques to reduce runoff of
fertilizer and pesticides;
None PW/SWRC
The City is communicating with golf courses to
implement plans pursuant to Virginia Code § 10.1-
104.5.
B.2.j.1.d.Promote, publicize, and facilitate the proper management and disposal of used oil
and household hazardous wastes;None
PW/SWRC,
PW/WMR
The City publicizes the Resource Recovery Center,
which collects used oil and household hazardous
waste on Vbgov.com. The City also publicizes other
events throughout the year where household
hazardous wastes are collected. Events are also
promoted and publicized regionally on
askHRgreen.org.
43
MS4 Program Plan (Permit No. VA0088676)
June 2017
1 2 3 4 5
Date(s) DueImplementation
TimeframeMS4 Permit
SectionPermit Requirement
Responsible
Party(ies)Corresponding Element of Program PlanSpecific Reporting Requirements
Permit Year
Part I - Authorization, Effluent Limitations and Monitoring Requirements
B.2.j.1.e. Promote and publicize the proper disposal of pet waste and household yard waste; None
PW/SWRC,
PW/WMR,
PR/PO
The City distributes pet waste stations as part of
the City's scoop the poop campaign. The stations
may be requested by organizations through the City
or askHRgreen.org. The City also installs stations to
reduce pet waste on public property. Proper
disposal is advertised on askHRgreen.org.
The City collects yard waste as a part of the waste
management collection program. The City
publicizes the yard waste collection program and
includes details on acceptable materials and
bagging requirements on VBgov.com.
The City distributes pet waste and household yard
waste materials at public events, including
pamphlets and giveaways.
B.2.j.1.f. Promote and publicize the use of the City’s litter prevention program; NonePW/SWRC,
PW/WMR
The City promotes litter prevention through their
storm drain medallion program. It is also promoted
through the regional partnership with
askHRgreen.org and in participation with Keep
America Beautiful. The City also conducts outreach
and distributes litter prevention materials including
pamphlets and giveaways at events.
B.2.j.1.g.Promote and publicize methods for residential car washing that minimize water
quality impacts;None PW/SWRC
The City distributes brochures and promotes the
askHRgreen.org website to educate the public on
residential car washing. The brochure encourages
residents to wash on grass or gravel and how to
dispose of soapy water. AskHRgreen.org includes
additional articles about residential car washing
and fundraiser car washing.
44
MS4 Program Plan (Permit No. VA0088676)
June 2017
1 2 3 4 5
Date(s) DueImplementation
TimeframeMS4 Permit
SectionPermit Requirement
Responsible
Party(ies)Corresponding Element of Program PlanSpecific Reporting Requirements
Permit Year
Part I - Authorization, Effluent Limitations and Monitoring Requirements
B.2.j.1.h.
Promote and publicize the proper use, application, and disposal of pesticides,
herbicides, and fertilizers by public, commercial, and private applicators and
distributors;
None PW/SWRC
Proper use, application, and disposal of fertilizers,
pesticides, and herbicides is promoted on
askHRgreen.org.
The City participates in outreach events and
distributes brochures and giveaways on proper use,
application, and disposal of pesticides, herbicides,
and fertilizers.
The City Landfill and Resource Recovery Center are
promoted on VBgov.com for the disposal of
pesticides, herbicides, and fertilizers.
B.2.j.1.i.Encourage private property owners to implement voluntary stormwater
management techniques and/or retrofits; and
• Each annual report shall provide a
summary of voluntary retrofits
completed on private property used
to demonstrate pollutant reduction
requirements. Voluntary projects for
which the permittee seeks to use for
pollutant reduction requirements must
be tracked and reported.
• Each annual report shall provide a
summary of voluntary stormwater
management techniques encouraged
on private property.
PW/SWRC
The City encourages voluntary stormwater
management techniques and/or retrofits through
the Bay Star Home Program. Educational materials
and giveaways are provided to applicants by the
City.
B.2.j.1.j.Target strategies towards local groups of commercial, industrial, and institutional
entities likely to have significant stormwater impacts.None PW/SWRC
Targeted outreach strategies are a new permit
requirement. The City is evaluating potential target
groups including businesses related to car washing
and pools and targeted outreach methods.
Outreach materials will be developed and
distributed to the groups identified.
B.2.j.2.
The permittee shall post a copy of this state permit on its web page no later than 30-
days after the effective date of this state permit and continue to retain a copy of the
permit online for the duration of this state permit.
None PW/SWRC
The City's MS4 permit, which became active on July
1, 2016, was posted on the City's website in
accordance to the schedule defined in the permit.
The permit is available at Vbgov.com.
Include in each Annual Report
45
MS4 Program Plan (Permit No. VA0088676)
June 2017
1 2 3 4 5
Date(s) DueImplementation
TimeframeMS4 Permit
SectionPermit Requirement
Responsible
Party(ies)Corresponding Element of Program PlanSpecific Reporting Requirements
Permit Year
Part I - Authorization, Effluent Limitations and Monitoring Requirements
B.2.j.3.
The permittee shall post copies of each annual report on its website no later than 30
days after the report submittal to the Department and continue to retain copies of
the annual reports online for the duration of this state permit.
None PW/SWRC
Each annual report will be posted in the City
website no later than 30 days after the report is
submitted to the Department.
B.2.j.4.
The permittee shall post the most current MS4 Program Plan on its website no later
than 30 days after approval of the MS4 Program Plan and maintain a current copy
on the website. If the MS4 Program Plan is modified or revised, the updated plan
shall be posted within 30 days of the revision(s). Copies of the most current MS4
Program Plan shall be made available for public review upon request of interested
parties in compliance with all applicable open records requirements.
None PW/SWRC
The most current MS4 program plan will be posted
on the City website no later than 30 days after
approval from the Department. If revisions are
made, the revised MS4 program plan will be posted
on the website within 30 days of the revision.
B.2.k.
The permittee shall conduct stormwater training for permittee employees. The
training requirement may be fulfilled all or in part through regional training
programs involving two or more MS4 localities; provided, however, that the
permittee shall remain individually liable for its failure to comply with the training
requirements in this state permit. The permittee shall determine the appropriate
employees to receive the following types of training based on the specific topic for
which training is to be provided:
None PW/SWRC
The City meets this requirement through the
implementation of the actions described below.
The City conducts training and participates in
regional training with the HRPDC.
The City has identified staff that require training on
criteria identified in Section I.B.2.k. of the permit
and has developed training materials. The City will
implement training developed according to the
frequency defined in each corresponding permit
section.
B.2.k. Training
46
MS4 Program Plan (Permit No. VA0088676)
June 2017
1 2 3 4 5
Date(s) DueImplementation
TimeframeMS4 Permit
SectionPermit Requirement
Responsible
Party(ies)Corresponding Element of Program PlanSpecific Reporting Requirements
Permit Year
Part I - Authorization, Effluent Limitations and Monitoring Requirements
B.2.k.1.The permittee shall provide biennial training to appropriate field personnel in the
recognition and reporting of illicit discharges.None PW/SWRC
Training has been developed for appropriate field
personnel in the recognition and reporting of illicit
discharges. Employees will be trained every other
year using a combination of online and in-person
formats. Training will include characteristics and
examples of illicit discharges with special focus in
the coastal plain and various reporting methods
available through the City.
B.2.k.2.
The permittee shall provide biennial training to appropriate employees in good
housekeeping and pollution prevention practices that are to be employed during
road, street, and parking lot maintenance.
None PW/SWRC
Training has been developed for appropriate
employees in good housekeeping and pollution
prevention practices. Employees will be trained
every other year using a combination of online and
in-person formats. Training consists of general
stormwater awareness which address road, street,
and parking lot maintenance.
B.2.k.3.
The permittee shall provide biennial training to appropriate employees in good
housekeeping and pollution prevention practices that are to be employed in and
around permittee maintenance and public works facilities.
None PW/SWRC
Training has been developed for appropriate
employees in good housekeeping and pollution
prevention practices. Employees will be trained
every other year using a combination of online and
in-person formats. Training consists of general
stormwater awareness which includes public works
facilities outdoor bulk material storage areas, salt
storage, and equipment/vehicle maintenance.
B.2.k.4.
The permittee shall ensure that employees, and require that contractors, who apply
pesticides and herbicides are properly trained or certified per the Virginia Pesticide
Control Act (§3.2-3900 et seq. of the Code of Virginia). The requirements of the
Virginia Pesticide Control Act are established by the Virginia Pesticide Control Board.
None
PW/SWRC,
PW/CE,
PW/MC,
PW/BMMS,
PR/LM
The City meets this permit requirement by utilizing
third party training and certification for employees
and contractors from VDACS or other state certified
programs. Applicable persons are required to
receive and maintain training as specified by the
certifying agency.
47
MS4 Program Plan (Permit No. VA0088676)
June 2017
1 2 3 4 5
Date(s) DueImplementation
TimeframeMS4 Permit
SectionPermit Requirement
Responsible
Party(ies)Corresponding Element of Program PlanSpecific Reporting Requirements
Permit Year
Part I - Authorization, Effluent Limitations and Monitoring Requirements
B.2.k.5.
The permittee shall have a program to ensure that City plan reviewers, inspectors,
program administrators and construction site operators employed or contracted by
the permittee (e.g. responsible land disturber) are trained and obtain the appropriate
certifications to the extent required under the Virginia Erosion and Sediment Control
Law and attendant regulations.
None
PW/SWRC,
PW/ESS,
PW/PM,
PW/TPPM,
PW/OM,
PW/CE,
PW/IESR,
PW/IMC,
PL/DSC, PL/PI,
PU/ENG
The City meets the permit requirement by utilizing
third party training and certification for City staff
from DEQ or other state certified programs.
Applicable persons are required to receive and
maintain training as specified by the certifying
agency.
B.2.k.6.
The permittee shall have a program to ensure that the applicable City employees
obtain the appropriate certifications as required under the Virginia Stormwater
Management Act and its attendant regulations to implement the modified
stormwater management design criteria.
None
PW/SWRC,
PW/ESS,
PW/PM,
PW/TPPM,
PW/OM,
PW/CE,
PW/IESR,
PW/IMC,
PL/DSC, PL/PI,
PU/ENG
The City meets the permit requirement by utilizing
third party training and certification for City staff
from DEQ or other state certified programs.
Applicable persons are required to receive and
maintain training as specified by the certifying
agency.
B.2.k.7.
The permittee shall provide biennial training to applicable employees in good
housekeeping and pollution prevention practices that are to be employed in and
around permittee recreation facilities.
None PW/SWRC
Training has been developed for appropriate
employees in good housekeeping and pollution
prevention practices. Employees will be trained
every other year using a combination of online and
in-person formats. Training consists of general
stormwater awareness which addresses recreation
facilities.
B.2.k.8.
The appropriate emergency response employees shall have training in spill response.
A summary of the training and/or certification program provided to emergency
response employees shall be included in the first annual report.
The annual report due October 1, 2017
shall include documentation of employee
emergency spill response training and/or
certification.
PW/SWRC,
FIRE/OP
The City's Fire Department provides emergency spill
response and all personnel are required to attend a
40-hour Hazardous Materials Operations course.
Depending on the employment position, additional
training is taken as appropriate.
1-O
ct-1
7
B.2.k.9.
Documentation shall be kept of all training events including the training date,
number of employees attending the training, and the objective of the training event
for a period of three years after each training event. Additionally, all events shall be
listed in the annual report for the year in which the training event occurred.
Each annual report shall include a list of
training events, the date and the estimated
number of individuals attending each
event.
PW/SWRC
The City will maintain documentation for all
training events and records of attendance for a
minimum of three years.
Include in each Annual Report
48
MS4 Program Plan (Permit No. VA0088676)
June 2017
1 2 3 4 5
Date(s) DueImplementation
TimeframeMS4 Permit
SectionPermit Requirement
Responsible
Party(ies)Corresponding Element of Program PlanSpecific Reporting Requirements
Permit Year
Part I - Authorization, Effluent Limitations and Monitoring Requirements
B.2.l.The permittee shall continue ongoing efforts to detect the presence of illicit
connections and unauthorized discharges to the permittee’s MS4.None PW/SWRC
The City meets this requirement through the
implementation of the actions described below.
B.2.l.1.
The permittee shall continue to implement a program of dry weather screening in
areas of concern as identified by the permittee including but not limited to:
commercial car washes, car dealerships, pet kennels, restaurants, areas with a
history of complaints, and areas upstream of sensitive ecosystems. The permittee
shall screen at a minimum, 50 stations each year. If flowing water is detected, the
permittee will investigate the source of the potential illicit discharge and document
the steps taken to eliminate the discharge.
Each annual report shall include the total
number of outfalls included as part of the
permittee’s MS4, the number of outfalls
screened during the reporting period, a list
of locations upon which dry weather
screening was conducted, the results and
any follow-up actions including a summary
of each investigation conducted by the
operator of any suspected illicit discharge.
The summary shall include: (i) the date that
the suspected discharge was observed; (ii)
how the investigation was resolved,
including any follow-up, and (iii) resolution
of the investigation and the date the
investigation was closed.
PW/SWRC
The City continues to implement a dry weather
screening program. The City screens a minimum of
50 stations annually. Inspections include outfall
inspection (or station where tidal influence does
not allow for outfall inspection), in-situ sampling,
source tracking, source identification, and property
owner education or enforcement actions.
B.2.l.2.
Criteria for selection of outfalls to be screened as required by Part I.B.2.l.1.a. above
shall include but is not limited to the following:
(1) List of sites requiring further investigation, as previously identified;
(2) Age and density of development with the likelihood of illicit connections
such as older residential, commercial and industrial areas;
(3) Stations representing the general land uses of the City of Virginia Beach;
(4) Poorly maintained gas stations, service stations, and shopping centers;
(5) Presence of environmentally sensitive features downstream; and
(6) History of complaints received on illicit discharges.
None PW/SWRC
Outfall station selection includes procedures to
identify a minimum number of outfalls or stations
that meet the areas of concern listed in Sections
I.B.2.l.1-2. The City also selects sites across the
watersheds within the City and prioritizes sites that
have not been screened before, except for
locations where historical exceedances have
occurred.
B.2.l. Dry Weather Screening Program
Include in each Annual Report
49
MS4 Program Plan (Permit No. VA0088676)
June 2017
1 2 3 4 5
Date(s) DueImplementation
TimeframeMS4 Permit
SectionPermit Requirement
Responsible
Party(ies)Corresponding Element of Program PlanSpecific Reporting Requirements
Permit Year
Part I - Authorization, Effluent Limitations and Monitoring Requirements
B.2.m.The permittee shall coordinate with the Virginia Department of Transportation
(VDOT) regarding issues of MS4 physical-interconnectivity as described below:None PW/SWRC
The City meets this requirement through the
implementation of the actions described below.
B.2.m.1.
Annual Coordination Meeting – The permittee shall meet annually with VDOT for
purposes of overall coordination on priority issues for the permittee’s MS4 program
plan (including operations and maintenance elements) and TMDL action planning
relevant to the interconnectivity of the MS4s.
None PW/SWRC
The City conducted a meeting with VDOT on
October 11, 2016. The meeting agenda included the
topics identified in Sections I.B.2.m.2-7.
Coordination of MS4 service area delineation and
interconnections are ongoing between City and
VDOT staff. The meeting included an overview of
the roles and responsibilities of each applicable
personnel and the requirements of the permit.
B.2.m.2.
Mapping – The permittee shall inform VDOT of the status of its mapping program,
identifying any uncertainty regarding ownership or actual location of MS4
components associated with the physically-interconnected MS4s, and working to
resolve such uncertainty. The permittee shall coordinate with VDOT to identify any
areas within the permittee’s municipal boundaries that drain to the VDOT MS4.
None PW/SWRC
The City presented the status of the mapping of the
MS4 service area during the annual coordination
meeting. Both the City and VDOT have coordinated
their corresponding MS4 service areas and no
significant discrepancies were observed during the
evaluation. Further coordination will be
performed, as the City completes the stormwater
infrastructure management element.
B.2.m.3.
Chesapeake Bay TMDL Action Plans – The permittee shall inform VDOT of the means,
methods, and schedule by which the permittee will implement the reductions
required by the Chesapeake Bay TMDL Special Condition (Part I.D.1) when those
means and methods may impact the physically- interconnected MS4s. The parties
are encouraged to cooperate with one another where the siting or design of best
management practices (BMPs) may be accelerated or otherwise improved by mutual
cooperation. The permittee shall coordinate with VDOT to identify any areas within
the permittee’s municipal boundaries that drain to the VDOT MS4 and are
unaccounted for in the Chesapeake Bay TMDL Action Plan developed by VDOT or the
permittee. The unaccounted areas shall be quantified (acres) in the Chesapeake Bay
TMDL Action Plan submitted by the permittee.
None PW/SWRC
During the annual coordination meeting, the City
coordinated with VDOT on the Chesapeake Bay
TMDL Action Plans. The MS4 service areas for the
City and VDOT have been coordinated and no
significant discrepancies were observed during
evaluation. Further coordination will be
performed, as projects and programs are identified
within the action plans.
B.2.m. Infrastructure Coordination
Include in each Annual Report
50
MS4 Program Plan (Permit No. VA0088676)
June 2017
1 2 3 4 5
Date(s) DueImplementation
TimeframeMS4 Permit
SectionPermit Requirement
Responsible
Party(ies)Corresponding Element of Program PlanSpecific Reporting Requirements
Permit Year
Part I - Authorization, Effluent Limitations and Monitoring Requirements
B.2.m.4.
Other TMDL Action Plans – The permittee shall inform VDOT of TMDL Action Plans
and major milestones implemented for other (i.e., non-Chesapeake Bay) TMDLs
when those plans may impact the physically-interconnected MS4s. The parties are
encouraged to cooperate with one another where the siting or design of BMPs may
be accelerated or improved by mutual cooperation.(5) Credit for TMDL
Implementation – Permit specific BMP retrofit requirements shall not be double-
counted in the calculation of load reductions. If the permittee undertakes the project,
the permittee shall be entitled to full credit for the project, but may share credit with
VDOT on mutually agreeable terms, which shall be in writing.
None PW/SWRC
The City coordinated with VDOT on the Local TMDL
Action Plans that will be developed for the bacteria
and phosphorus impairments within the City.
Further coordination will be performed, as projects
and programs are identified within the action plans.
B.2.m.5.
Credit for TMDL Implementation – Permit specific BMP retrofit requirements shall
not be double- counted in the calculation of load reductions. If the permittee
undertakes the project, the permittee shall be entitled to full credit for the project,
but may share credit with VDOT on mutually agreeable terms, which shall be in
writing.
None PW/SWRC
The City coordinated with VDOT on the TMDL water
quality improvement projects being developed
within the City, during the annual coordination
meeting. The City and VDOT are both interested in
potential opportunities to partner to develop water
quality improvement projects on properties
adjoining the VDOT ROW for TMDL credit.
B.2.m.6.
Illicit Discharge Detection & Elimination – The permittee shall continue to be
responsible for implementing a program for illicit discharge detection and
elimination, including dry weather field screening, for the permittee’s portion of the
physically-interconnected MS4. As part of the annual coordination meeting,
described in item (1) above, the permittee shall coordinate with VDOT on the
identification of high risk industrial facilities. The permittee shall establish procedures
for notifying VDOT when an illicit discharge is identified in the VDOT MS4.
None PW/SWRC
The City and VDOT coordinated the illicit discharge
detection and elimination programs, including the
dry weather field screening, during the annual
coordination meeting. The procedures and points
of contact for notification of an illicit discharge
were discussed and established during the meeting.
The City and VDOT have coordinated on the VDOT
high risk industrial facilities within the City
B.2.m.7.
Water Quality Monitoring – The permittee shall conduct water quality monitoring as
required by Part I.B.2.l) and Part I.C of this state permit. The permittee shall make
available to VDOT all monitoring data collected from areas where the physically-
interconnected MS4 discharges to the VDOT MS4 or received flow from the VDOT
MS4. The permittee and VDOT are encouraged to cooperate with one another to
establish a joint monitoring network.
None PW/SWRC
The City and VDOT coordinated the water quality
monitoring program, during the annual
coordination meeting. The City has provided the
water quality monitoring locations and data to
VDOT.
B.2.m.8.
Annual Reports – As part of its Annual Report, the permittee shall document
coordination efforts with VDOT that occurred during the reporting year pursuant to
requirements (1) through (7) above.
None PW/SWRCThe City will include coordination efforts with VDOT
in each Annual Report.
Include in each Annual Report
Include in each Annual Report
51
MS4 Program Plan (Permit No. VA0088676)
June 2017
1 2 3 4 5
Date(s) DueImplementation
TimeframeMS4 Permit
SectionPermit Requirement
Responsible
Party(ies)Corresponding Element of Program PlanSpecific Reporting Requirements
Permit Year
Part I - Authorization, Effluent Limitations and Monitoring Requirements
C.1.
The permittee shall develop and implement an in-system monitoring program to
characterize the stormwater discharged to the MS4, identify pollutants of concern as
well as determine loading associated with various land uses as follows:
a) Two (2) stormwater monitoring sites within the City designated as part of
the Hampton Roads Stormwater Monitoring Network shall be selected for
monitoring during the term of this permit.
b) Monitoring shall be conducted, at a minimum of once per quarter between
January 1st and December 31st at each monitoring location.
c) Monitoring shall be performed for the following parameters:
1) Temperature
2) Total Suspended Solids
3) Ammonia as Nitrogen
4) Nitrate plus Nitrite Nitrogen
5) Total Kjeldahl Nitrogen
6) Total Nitrogen (calculated)
7) Orthophosphate
8) Total Phosphorus
d) Monitoring for the parameters listed in Part I.C.1.c) shall be in accordance
with Part II.A. of this state permit except as follows:
1) Orthophosphate: Filtering shall be performed upon acceptance of the
sample by the laboratory;
2) Orthophosphate: The maximum holding time of the sample is 28 days
after immediate freezing; and
3) Preservation of Nitrate plus Nitrite, Ammonia as Nitrogen, Total Kjeldahl
Nitrogen, and Total Phosphorus shall be performed upon acceptance of
the sample by the laboratory.
• The annual report due October 1, 2017
shall include the list of sites to be
monitored during the term of the state
permit and monitoring protocols.
• Each annual report shall include a
summary of the monitoring results
and analyses and an interpretation of
that data.
PW/SWRC
The City has implemented an in-system monitoring
program to characterize the stormwater discharged
to the MS4, identify pollutants of concern, and
determine loading associated with land uses based
on the guidelines provided in Section I.C.1 of the
permit. The program is implemented through
cooperation with the HRPDC, USGS, and HRSD. The
team has selected two long term monitoring
stations within the City which include a continuous-
record stream gage, continuous-record water-
quality monitor (measuring water temperature,
specific conductance, and turbidity), and an
automatic stream-water sampler for the collection
of stormflow samples. Water quality sampling for
nutrients and suspended solids is conducted during
stormflow events to support the calculation of
loads. The two sites within the City are located at a
storm drain near Lindsey Dr. and a storm drain at
Ludlow Dr. The link to the website is:
http://va.water.usgs.gov/HRstormwater/index.html
.
1-O
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7
C. Monitoring Requirements
C.1. In System/Wet Weather Monitoring
Include in Subsequent Annual Reports
52
MS4 Program Plan (Permit No. VA0088676)
June 2017
1 2 3 4 5
Date(s) DueImplementation
TimeframeMS4 Permit
SectionPermit Requirement
Responsible
Party(ies)Corresponding Element of Program PlanSpecific Reporting Requirements
Permit Year
Part I - Authorization, Effluent Limitations and Monitoring Requirements
C.2.
The permittee shall develop and implement stormwater best management practices
(BMPs) monitoring programs for Lynnhaven Middle School BMP, Mill Dam Creek and
Turtle Lake in order to measure the effectiveness of various BMPs as follows:
a) Lynnhaven Middle School BMP shall be monitored at the inflow site and
the outflow site.
b) Mill Dam Creek shall be monitored at two selected sites, one upstream and
one downstream.
c) Turtle Lake shall be monitored at the pond discharge site initially prior to
restoration and after restoration.
d) Monitoring shall be conducted at a minimum of once per quarter between
January 1st and December 31st at each monitoring site identified in Part
I.C.1.a), b) and c) above.
e) Monitoring at each site shall be performed for the following parameters:
1) Total Suspended Solids
2) Total Nitrogen
3) Total Phosphorus
f) Monitoring for the parameters listed in Part I.C.2.e) shall be in
accordance with Part II.A. of this state permit.
• No later than twelve (12) months after
the effective date of this state permit,
the permittee shall submit to the
Department the location of site to be
monitored, the methodology and the
monitoring protocols. The monitoring
protocols shall be incorporated into
the MS4 Program Plan.
• Each subsequent annual report shall
include a summary of the monitoring
results and analyses and an
interpretation of that data with
respect to long-term patterns/trends.
• Final results and analyses shall be
submitted with the permit application
for the reissuance of this state permit
due 180 days prior to this permit’s
expiration date.
PW/SWRC
The City met with DEQ to review the sampling sites
listed in Section I.C.2 and discuss a modification to
the permit to select more appropriate sites for
conducting monitoring. Based on a review and field
investigation performed by the City, monitoring of
the sites listed in the permit would not provide
useful information for reasons that are specific to
each site. DEQ has agreed that a change in sites
would be a minor modification (defined in 9VAC25-
870-10) to the permit. The sampling sites under
consideration for the permit modification are Bow
Creek Wet Pond, College Park StormTech Facility,
and Old Donation School StormTech Facility. Each
of these sites has been constructed and accepted
into the City system. The City has developed
monitoring protocols for the current sites listed in
Section I.C.2 and the new sites which are included
in Appendix E and will begin monitoring during the
next fiscal year.
30
-Ju
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7
31
-Dec
-20
C.2. BMP Monitoring
Include in Subsequent Annual Reports
53
MS4 Program Plan (Permit No. VA0088676)
June 2017
1 2 3 4 5
Date(s) DueImplementation
TimeframeMS4 Permit
SectionPermit Requirement
Responsible
Party(ies)Corresponding Element of Program PlanSpecific Reporting Requirements
Permit Year
Part I - Authorization, Effluent Limitations and Monitoring Requirements
C.3.
a) The permittee shall maintain an updated electronic database of all known
permittee and privately maintained stormwater management (SWM) facilities. The
database shall include the following:
1) The SWM facility type, address, and latitude, and longitude (in decimal
degrees);
2) The total pervious and impervious acres treated;
3) The date brought online (MMYYYY). If the date is unknown, the permittee
shall use June 2005 as the date brought online for all previously existing
SWM facilities;
4) The hydrologic unit code (HUC 6) in which the SWM facility is located;
5) The name of any impaired water segments within each HUC listed on the
most recent 305(b)/303(d) Water Quality Assessment Integrated Report to
which the SWM facility discharges;
6) Whether the SWM facility is permittee or privately maintained;
7) Whether the SWM facility discharges into the permittee’s MS4;
8) Whether a maintenance agreement exists if the SWM is privately
maintained; and
9) The date of last inspection by permittee authorities.
All SWM facilities brought online during each reporting year shall be submitted with
the appropriate annual report, as an electronic file in one of the following formats:
shapefile, geodatabase, .xls, .xlsx, .csv, .mdx, .dbf, delimited text, XML, or other file
approved by the Department.
b) Facilities that solely provide peak flow control as required by the City of
Virginia Beach Code are excluded from the requirements of this section.
Inspection and maintenance requirements for these facilities shall be in
accordance with all applicable state and local ordinances, regulations, and
statutes.
• Each annual report shall include a
copy of the updated database in
electronic format.
• Each annual report shall include a
summary of actions taken by the
permittee to ensure maintenance of
private stormwater management
facilities.
• Each annual report shall include a
summary of the program to ensure
maintenance of stormwater
management facilities maintained by
the permittee.
PW/SWRC,
PW/OM,
PW/TSAM
The City maintains a GIS database of SWMFs and a
work management system that records inspections
and maintenance. Each asset is added to the
system at the time of acceptance by City staff.
Additionally, the City has completed efforts to
document addresses, treatments areas, HUC6, and
impaired watershed segments of each SWMF
within the City and the dataset is currently
contained in an Excel file. The City is coordinating
with departments to incorporate the Excel file into
the GIS dataset and incorporate the additional
information for future SWMFs as they are accepted
by the City. Parameters 1-9 are documented
through these efforts.
C.3. Structural and Source Controls Compliance Monitoring and Tracking
Include in each Annual Report
54
MS4 Program Plan (Permit No. VA0088676)
June 2017
1 2 3 4 5
Date(s) DueImplementation
TimeframeMS4 Permit
SectionPermit Requirement
Responsible
Party(ies)Corresponding Element of Program PlanSpecific Reporting Requirements
Permit Year
Part I - Authorization, Effluent Limitations and Monitoring Requirements
D.1.b.1.
No later than 24-months after the effective date of this state permit, the permittee
shall develop and submit to the Department for its review and approval a phased
Chesapeake Bay TMDL Action Plan
None PW/SWRC
The City will submit the Chesapeake Bay TMDL
Action Plan to the Department in accordance with
the schedule defined in the permit. 30
-Ju
n-1
8
D.1.d.2-4.
2) Each subsequent annual report shall include a list of control measures
implemented during the reporting period and the cumulative progress
toward meeting the compliance targets for total nitrogen, phosphorus, and
total suspended solids.
3) Each subsequent annual report shall include a list of control measures that
were implemented during the reporting cycle and the estimated reduction
achieved by the control. For stormwater management controls, the report
shall include the information required in Part I.C.3.a) and shall include
whether an existing stormwater management control was retrofitted, and if
so, the existing stormwater management control type retrofit used.
4) Each annual report shall include a list of control measures that are expected
to be implemented during the next reporting period and the expected
progress toward meeting the compliance targets for total nitrogen, total
phosphorus, and total suspended solids.
None PW/SWRC
The City will include in each subsequent annual
report information as indicated by Section I.D.1.d.2-
4 of the permit.
D.1. Chesapeake Bay Special Condition
D. TMDL Action Plan and Implementation
Include in each Annual
55
MS4 Program Plan (Permit No. VA0088676)
June 2017
1 2 3 4 5
Date(s) DueImplementation
TimeframeMS4 Permit
SectionPermit Requirement
Responsible
Party(ies)Corresponding Element of Program PlanSpecific Reporting Requirements
Permit Year
Part I - Authorization, Effluent Limitations and Monitoring Requirements
D.1.d.5.
The permittee shall include the following as part of its reapplication package due in
accordance with Part II.M:
(a) Documentation that sufficient control measures have been implemented
(or documentation detailing that implementation will be complete by the
expiration date of this state permit) to meet the compliance target
identified in this Special Condition. If temporary credits or offsets have
been purchased in order to meet the compliance target, the list of
temporary reductions utilized to meet the 5% reduction in this state permit
and a schedule of implementation to ensure a permanent 5% reduction
shall be provided.
(b) A draft second phase Chesapeake Bay TMDL Action Plan designed to
address the following:
(1) Reduction in the existing POC loads by an additional seven times the
required reductions in loading rates using Table 2 of Part I.D.1.b) of this
state permit unless alternative calculations have been provided by the
Commonwealth;
(2) The means and methods to offset increased loads from new sources
initiating construction between July 1, 2009 and June 30, 2014 and
grandfathered projects in accordance with 9 VAC 25-870-48, that
disturb one acre or greater as a result of the utilization of an average
land cover condition greater than 16%impervious cover for the design
of post development stormwater management facilities using the
same methodology described in Part I.D.1.b.1.g.; and
(3) Accounting for any modification to the applicable loading rate
provided to the permittee as a result of TMDL modification.
None PW/SWRC
The City will include the information requested in
Section I.D.1.d.5. as part of the reapplication
package due December 31, 2020. 31
-Dec
-20
56
MS4 Program Plan (Permit No. VA0088676)
June 2017
1 2 3 4 5
Date(s) DueImplementation
TimeframeMS4 Permit
SectionPermit Requirement
Responsible
Party(ies)Corresponding Element of Program PlanSpecific Reporting Requirements
Permit Year
Part I - Authorization, Effluent Limitations and Monitoring Requirements
D.2.a.1.
No later than 24 months after the effective date of this state permit, the permittee
shall submit to the Department TMDL Action Plans to address any new or modified
requirements established under this Special Condition for pollutants identified in
TMDL wasteload allocations approved prior to the effective date of this state permit.
None PW/SWRC
The City will submit TMDL Action Plans other than
the Chesapeake Bay TMDL Action Plan to the
Department for pollutants identified in TMDL
wasteload allocations approved prior to the
effective date of the permit in accordance to the
schedule defined in the permit. The City is
developing an action plan to address the bacteria
related impairments. The City will also be
developing an action plan to address the Southern
Rivers phosphorus impairment.
30
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n-1
8
D.2.f.
Annual Reporting Requirements.
1) The permittee shall submit the required TMDL Action Plans to the
Department for review and acceptance with the appropriate annual
report associated schedule identified in this permit.
2) The permittee shall report on the implementation of the TMDL Action Plans
and associated evaluation including the results of any monitoring
conducted as part of the evaluation.
None PW/SWRCThe City will include in each subsequent annual
report information as indicated by Section I.D.2.f.
D.2.g.
The permittee shall identify the best management practices and other steps that will
be implemented during the next permit term as part of the permittee’s reapplication
for coverage as required under Part II.M. The permittee shall also evaluate and
modify the estimated end date for achieving the applicable wasteload based on
information acquired during the permit cycle.
None PW/SWRC
The City will include information requested in
Section I.D.2.g. as part of the reapplication package
due December 31, 2020. 31
-Dec
-20
D.2. TMDL Action Plans other than the Chesapeake Bay TMDL
Include in each Annual
57
MS4 Program Plan (Permit No. VA0088676)
June 2017
1 2 3 4 5
Date(s) DueImplementation
TimeframeMS4 Permit
SectionPermit Requirement
Responsible
Party(ies)Corresponding Element of Program PlanSpecific Reporting Requirements
Permit Year
Part I - Authorization, Effluent Limitations and Monitoring Requirements
E.
The permittee shall submit the annual report to the Department, no later than
October 1st of each year. The report shall cover the previous fiscal year from July
1st to June 30th and include the following separate sections:
1. Background Information
a) The permittee and permit number of the program submitting the annual
report;
b) Any modifications to the MS4 Program Plan as a result of the annual
report;
c) The reporting dates for which the annual report is being submitted; and
d) Certification as per Part II.K.
2. A summary of the implementation of each of the components established
under Part I.B. and an evaluation of the effectiveness of each component.
The permittee should attempt to limit any component’s narrative summary
to no longer than two-pages plus any necessary tables and figures.
3. A summary report of the monitoring programs listed under Part I.C.
4. A summary of the implementation of each component listed under Part I.D.
5. The Specific Reporting Requirements identified in this state permit.
None PW/SWRCThe annual report submittal will include each
element required under Section I.E. of the permit.
E. Annual Reporting
Include in each Annual Report
58
Recommended