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Invitation for Bids (IFB)
“JSDF Grant for Local Level Nutrition Intervention for Northern Province project”
TF097171
Procurement of Supplementary food
Ref No. JSDF/NUT/NP/GOOD/13
Date: ………………..
1. The Democratic Socialist Republic of Sri Lanka has received a Grant from the Japan Social
Development Fund (JSDF) managed by the World Bank toward the cost of Local Level Nutrition
Intervention for Northern Province project and it intends to apply part of the proceeds of this
Grant to payments under the contract for Procurement of Supply of Supplementary food.
2. The Chairman, Governor Appointed Procurement Committee of the Northern Province on behalf
of the Secretary, Ministry of Health & Indigenous Medicine, Northern Province, now invites
sealed bids from eligible suppliers for supply of supplementary food for children, pregnant and
lactating mothers of the Northern Province.
3. Bidding will be conducted through the National Competitive Bidding (NCB) procedure and are
open to all bidders from Eligible Source Countries as defined in the World Bank Guidelines.
4. Interested eligible Bidders may obtain further information from Ministry of Health and Indigenous
Medicine, Northern Province (021 222 0801, camhnp@yahoo.com) and inspect the bidding
documents at the address given below during the office hours.
5. A complete set of Bidding Document in English language may be purchased by interested Bidders
from 09.00 hours to 15.00 hours on Mondays to Fridays inclusive except on public holidays on
the submission of a written application to the address given below and upon payment of a non-
refundable fee of Rupees 2,000/=. A cash payment shall be made to the cashier.
6. All bids must be accompanied by a bid security of Rs. 250,000 in the format provided in the
bidding document.
7. All bids in one original and a copy, properly filled in, and enclosed in plain envelopes must be
delivered by registered post or deposited in the Bid box kept at Chief Accountant’s Room to the
address of Ministry of Health and Indigenous Medicine, Health Village, Pannai, Jaffna at or
before 15.00 hours of 30th
March 2012. The top of the left hand corner of the envelope should be
marked “Procurement of Supplementary Food (JSDF/NUT/NP/GOOD/13)”. Opening on 30th
March 2012 (15.00 hours) immediately thereafter. Late bids will be rejected.
8. Bids will be opened promptly thereafter in the presence of Bidder ’s representatives who choose to
attend in the opening.
Chief Secretary For Contacts:
& Chairman – GAPC Chief Accountant,
Northern Province Ministry of Health & Indigenous Medicine,
187, Adiyapatham Road, Northern Province,
Thirunelvely, Health Village,
Jaffna. Pannai ,Jaffna,
Telephone : 021 222 0843 Sri Lanka.
Telephone: 021 222 0801 Fax: 021 222 0806E mail:Camhnp@yahoo.com
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MINISTRY OF HEALTH AND INDIGENOUS MEDICINE,
NORTHERN PROVINCE
Section IInstructions to Bidders
Introduction
Scope of
Bid
1.1 the Secretary, Ministry of Health & Indigenous Medicine, Northern Province
(The Purchaser) issues these bidding documents for supply of supplementary
food and related services Section III, Schedule of Requirement and Technical
Specifications.
1.2 Throughout these Bidding Documents:
(a) the term “in writing” means communicated in written form with proof of receipt;
(b) if the context so requires, “singular” means “plural” and vice versa; and
(c) “day” means calendar day.
Source of
Funds
2.1 The Democratic Socialist Republic of Sri Lanka has received a Grant from the
Japan Social Development Fund (JSDF) managed by the World Bank toward the
cost of Local Level Nutrition Intervention for Northern Province project and it
intends to apply part of the proceeds of this Grant to payments under the contract
for Procurement of supplementary food for children, pregnant and lactating
mothers of the Northern Province.
Fraud and
Corruption
3.1 It is the Bank’s policy to require that Borrowers (including beneficiaries of Bank
loans), as well as bidders, suppliers, and contractors and their agents (whether
declared or not), personnel, subcontractors, sub-consultants, service providers and
suppliers under Bank-financed contracts, observe the highest standard of ethics
during the procurement and execution of such contracts.1
In pursuance of this
policy, the Bank:
(a) defines, for the purposes of this provision, the terms set forth below as
follows:
(i) “corrupt practice” is the offering, giving, receiving or soliciting,
directly or indirectly, of anything of value to influence improperly
the actions of another party2;
1 In this context, any action taken by a bidder, supplier or their employees to influence the procurement process
or contract execution for undue advantage is improper.2
“ Another party” refers to a public official acting in relation to the procurement process or contract execution.In this context, “public official” includes World Bank staff and employees of other organizations taking or
reviewing procurement decisions.
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(ii) “fraudulent practice” is any act or omission, including a
misrepresentation, that knowingly or recklessly misleads, or
attempts to mislead, a party to obtain a financial or other benefit or
to avoid an obligation3;
(iii) “collusive practice” is an arrangement between two or more
parties4
designed to achieve an improper purpose, including to
influence improperly the actions of another party;
(iv) “coercive practice” is impairing or harming, or threatening to
impair or harm, directly or indirectly, any party or the property of
the party to influence improperly the actions of a party5;
(v) “obstructive practice” is
(aa) deliberately destroying, falsifying, altering or concealing of
evidence material to the investigation or making false
statements to investigators in order to materially impede a
Bank investigation into allegations of a corrupt, fraudulent,
coercive or collusive practice; and/or threatening, harassing
or intimidating any party to prevent it from disclosing its
knowledge of matters relevant to the investigation or from
pursuing the investigation; or
(bb) acts intended to materially impede the exercise of the Bank’s
inspection and audit rights provided for under sub-clause 3.2
below.
(b) will reject a proposal for award if it determines that the bidder
recommended for award has, directly or through an agent, engaged in
corrupt, fraudulent, collusive, coercive or obstructive practices incompeting for the contract in question;
(c) will cancel the portion of the loan allocated to a contract if it
determines at any time that representatives of the Borrower or of a
beneficiary of the loan engaged in corrupt, fraudulent, collusive, or
coercive practices during the procurement or the execution of that
contract, without the Borrower having taken timely and appropriate
action satisfactory to the Bank to address such practices when they
occur; and
(d) will sanction a firm or an individual, at any time, in accordance with
prevailing Bank’s sanctions procedures
a
, including by publicly
3 “ Party” refers to a public official; the terms “benefit” and “obligation” relate to the procurement process or
contract execution; and the “act or omission” is intended to influence the procurement process or contract
execution. 4 “ Parties” refers to participants in the procurement process (including public officials) attempting to establ ish
bid prices at artificial, non- competitive levels.5 “ Party” refers to a participant in the procurement process or contract execution.
aA firm or an individual may be declared ineligible to be awarded a Bank-financed contract upon completion of
the Bank’s sanctions proceedings as per its sanctions procedures, including inter alia: (i) temporary suspension
in connection with an ongoing sanctions proceeding; (ii) cross-debarment as agreed with other International
Financial Institutions, including Multilateral Development Banks; and (iii) the World Bank Group corporateadministrative procurement sanctions procedures for fraud and corruption.
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declaring such firm or individual ineligible, either indefinitely or for
a stated period of time:(i) to be awarded a Bank-financed contract;
and (ii) to be a nominatedb
subcontractor, consultant, manufacturer or
supplier, or service provider of an otherwise eligible firm being
awarded a Bank-financed contract.
3.2 In further pursuance of this policy, Bidders shall permit the Bank to inspect any
accounts and records and other documents relating to the Bid submission and
contract performance, and to have them audited by auditors appointed by the
Bank.
Eligible
Bidders
4.1 A Bidder, and all parties constituting the Bidder, may have the nationality of any
country, subject to the restrictions specified in Section IV, Eligible Countries. A
Bidder shall be deemed to have the nationality of a country if the Bidder is acitizen or is constituted, incorporated, or registered and operates in conformity
with the provisions of the laws of that country. This criterion shall also apply to
the determination of the nationality of proposed subcontractors or suppliers for
any part of the Contract including Related Services.
4.2 A Bidder shall not have a conflict of interest. All bidders found to have conflict
of interest shall be disqualified. Bidders may be considered to have a conflict of
interest with one or more parties in this bidding process, if they:
(a) are or have been associated in the past, with a firm or any of its affiliates
which have been engaged by the Purchaser to provide consulting servicesfor the preparation of the design, specifications, and other documents to be
used for the procurement of the goods to be purchased under these
Bidding Documents ; or
(b) Submit more than one bid in this bidding process. .
4.3 A firm that has been sanctioned by the Bank in accordance with the above ITB
Clause 3.1 (d), or in accordance with the Bank’s Guidelines on Preventing and
Combating Fraud and Corruption in Projects Financed by IBRD Loans and IDA
Credits and Grants, shall be ineligible to be awarded a Bank-financed contract, or
benefit from a Bank-financed contract, financially or otherwise, during suchperiod of time as the Bank shall determine. The list of debarred firms is available
at http://www.worldbank.org/debarr
4.4 Sri Lankan Government-owned enterprises shall be eligible only if they can
establish that they (i) are legally and financially autonomous, (ii) operate under
commercial law, and (iii) are not a dependent agency of the Purchaser.
bA nominated sub-contractor, consultant, manufacturer or supplier, or service provider (different names are
used depending on the particular bidding document) is one which either has been: (i) included by the bidder in
its pre-qualification application or bid because it brings specific and critical experience and know-how that areaccounted for in the evaluation of the bidder’s pre-qualification application or the bid; or (ii) appointed by the
Borrower.
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4.5 Bidders shall provide such evidence of their continued eligibility satisfactory to
the Purchaser, as the Purchaser shall reasonably request
Eligible
Goods and
Related
Services
5.1 All the Goods and Related Services to be supplied under the Contract and
financed by the Bank may have their origin in any country in accordance with
Section IV, Eligible Countries.
5.2 For purposes of this Clause, the term “goods” includes commodities, raw
material, machinery, equipment, and industrial plants; and “related services”
includes services such as insurance, installation, training, and initial maintenance.
5.3 The term “origin” means the country where the goods have been mined, grown,
cultivated, produced, manufactured or processed; or, through manufacture,
processing, or assembly, another commercially recognized article results thatdiffers substantially in its basic characteristics from its components.
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Contents of Bidding Documents
Sections of
Bidding
Documents
6.1 Bidding Documents which should be read in conjunction with any addenda issued in
accordance with ITB sub-8.1 include:
a) Section I: Instructions to Bidders (ITB)
b) Section II: General Conditionsc) Section III: Special Conditions
d) Section IV: Schedule of Requirements
e) Section V: Technical Specifications
f) Section VII: Forms - Bid
i. Form of Bid
ii. Price Schedule for Supplies and
iii. Related Services
iv. Form of Qualification Information
g) Section VII Forms- Security
i. Bid Securityii. Letter of Acceptance
iii. Agreement Form
iv. Performance Security Form
v. Bank Guarantee for Advance
vi. Payment Form
h) Section VIII – Eligible Countries
The “Invitation for Bids” issued by Purchaser does not form part of the BiddingDocuments and is included as a reference only. In case of discrepancies between the
Invitation for Bid and the Bidding Documents listed above, the said Bidding
Documents will take precedence.
6.3 Purchaser is not responsible for the completeness of the Bidding Documents and
their addendum, if they were not obtained directly from the Purchaser.
6.4 The bidder is expected to examine all instructions, forms, terms and specifications in
the Bidding Documents. Failure to furnish all information required by the Bidding
Documents may result in the rejection of its Bid.
Clarificati
on of
BiddingDocuments
7.1 A prospective Bidder requiring any clarification of the Bidding Documents may
notify Purchaser in writing at the
Ministry of Health and Indigenous Medicine,Northern Province,
Health Village,
Pannai ,
Jaffna.
Fax : 021 222 0806
E mail : camhnp@yahoo.com prior to the deadline for the submission of Bids.
7.2 Purchaser will, respond in writing to any request for clarification provided that such
request is received no later than 10 days prior to the deadline for the submission of
Bids.
7.3 Copies of the Purchaser's response will be forwarded to all purchasers of the bidding
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documents, including a description of the inquiry, but without identifying its source.
7.4 Should Purchaser deem it necessary to amend the bidding documents as a result of a
clarification, it shall do so following the procedure under ITB Clause 8.
Amendme
nt of
Bidding
Documents
8.1 At any time prior to the deadline for submission of bids, the Purchaser may amendthe Bidding Documents by issuing addendum.
8.2 Any addendum issued shall be part of the Bidding Documents and shall be
communicated in writing to all who have obtained the Bidding Documents directly
from the Purchaser.
8.3 To give prospective Bidders reasonable time in which to take an addendum into
account in preparing their bids, the Purchaser may, at its discretion, extend the
deadline for the submission of bids, pursuant to ITB Sub-Clause 22.2.
Preparation of Bids
Cost of
Bidding9.1 The Bidder shall bear all costs associated with the preparation and submission of
its bid, and the Purchaser shall not be responsible or liable for those costs,
regardless of the conduct or outcome of the bidding process.
Language of
Bid10.1 The bid prepared by the bidder, as well as all correspondence and documents
relating to the bid exchanged by the bidder and Purchaser shall be written in
English language.
Documents
Constituting
the
Bid
11.1 The bid prepared by the bidder shall constitute the following components:
a) Bid Submission Form and a Price Schedule completed in accordance
with ITB Clauses 14 and 15;
b) Bid Security furnished in accordance with ITB Clause 18;
c) Documentary evidence established in accordance with ITB Clause 12
that the supplies and ancillary services to be supplied by the bidder are
eligible and services and conform to the bidding documents; and
d) Documentary evidence established in accordance with ITB Clause 13
establishing the Bidder’s qualifications to perform the contract if its
bid is accepted.
Documents
Establishing
Eligibility of
Supplies and
Related
Services
and
Conformity
to
Bidding
Documents
12.1 Pursuant to ITB Clause 11, the bidder shall furnish, as part of its bid, documents
establishing the conformity to the Bidding documents of all supplies and/or related
services which the Bidder proposes to supply under this Contract.
12.2 The documentary evidence of conformity of the supplies and related services to the
Bidding Documents may be in the form of literature, drawings, and data, and shall
consist of:
a) a detailed description of the essential technical and performance
characteristics of the supplies
b) an item-by-item commentary on the Purchaser’s Technical Specifications
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demonstrating substantial responsiveness of the supplies and Services to
those specifications, or a statement of deviations and exceptions to the
provisions of the Technical Specifications;
c) any other procurement specific documentation.
Documents
Establishing
Qualification
s of the
Bidder
13.1 Pursuant to ITB Clause 11, the Bidder shall furnish, as part of its Bid, documents
establishing the qualifications the Bidder to perform the contract if its bid is
accepted.
13.2 The documentary evidence of the Bidder’s qualifications to perform the contract if its Bid is accepted shall establish to the Purchaser’s satisfaction: a) the bidder has the financial, technical, and production capability necessary to
perform the contract, meets the following qualification criteria:
The bidder shall be in the business of supplying of process food at least for
last 3 years.
Bidder shall have experience in the past on supply of Supplementary food
least for a value more than Rs.0.5 million for a month,
and has a successful performance history.
Form of Bid 14.1 The bidder shall fill the Form of Bid furnished in the Bidding Documents. The Bid
Form must be completed without any alterations to its format and no substitute
shall be accepted.
Bid Prices 15.1 The unit price(s) and discount(s) quoted by the bidder in the Price Schedules shall
conform to the requirements specified below.
15.2 The bidder shall quote for all items.
15.3 The bidder shall quote any unconditional discounts.
Bid
Currency 16.1 The currency of the Bid shall be only in Sri Lanka Rupees.
Bid Validity
Period17.1 Bids shall remain valid for a period of 91 days after the date of the bid submission
deadline prescribed by the Purchaser pursuant to ITB Clause 22. A bid valid for a
shorter period shall be rejected by the Purchaser as non-responsive.
17.2 In exceptional circumstances, prior to the expiration of the bid validity period, the
Purchaser may request Bidders to extend the period of validity of their bids for a
specified additional period. The request and the Bidders responses shall be made in
writing. A bidder may refuse the request without forfeiting its causing to be
executed its Bid Security. A Bidder agreeing the request will not be required nor
permitted to modify its Bid, but will be required to extend the validity of its Bid
Security for the period of the extension, and in compliance with ITB Clause 18 in
all respects.
Bid Security 18.1 The Bidder shall furnish as part of its bid, a bid security.
18.2 The Bid Security shall be Rs. 250,000 and shall:a) At the bidder’s option, be in the form of either a bank, draft, a letter of
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credit, or a bank guarantee from a banking institution;
b) be substantially in accordance with the form included in Section II;
c) be payable promptly upon written demand by the Purchaser incase the
conditions listed in ITB 18.6 are invoked;
d) be submitted in its original form; copies will not be accepted.
e) Remain valid for 119 days from the deadline for bid submission.
18.3 Any bid not accompanied by a Bid Security in accordance with sub-Clauses 18.1
shall be rejected by Purchaser as non-responsive, pursuant to ITB Clause 28.
18.4 Unsuccessful Bidders’ Bid Security will cease not later than thirty (30) days after
the expiration of the period of Bid Validity prescribed by the Purchaser pursuant to
ITB Clause 17.
18.5 The successful bidder’s Bid Security will cease upon the Bidder signing the
Contract, pursuant to ITB Clause 36
18.6 The Bid Security may be forfeited:
a) if a Bidder withdraws its Bid during the period of Bid validity specified by
the Bidder on the Bid Form except as provided for in sub-clause 17.2; or
b) in the case of a successful bidder, if the bidder fails to sign the Contract in
accordance with ITB Clause 36;
Alternative
Bids
by Bidders
19.1 Alternatives will not be considered,
Format and
Signing of
Bid
20.1 The bidder shall prepare one original of the documents comprising the bid as
described in ITB Clause 11 and clearly mark it “ORIGINAL.” In addition, thebidder shall submit a copy of the bid, and clearly mark each of them “COPY.” Inthe event of any discrepancy between the original and the copies, the original shall
prevail.
20.2 Any interlineations, erasures, or overwriting shall be valid only if they are signed
or initialed by the person signing the Bid.
Submission of Bids
Sealing and
Marking of
Bids
21.1 The bidder shall enclose the original and the copy of the bid, in separate sealed
envelopes, duly marking the envelopes as “ORIGINAL” and “COPY.” Theenvelopes shall then be sealed in an outer envelope securely sealed in such a
manner that opening and resealing cannot be achieved undetected.
21.2 The inner and outer envelopes shall:
a) be addressed to Purchaser at Ministry of Health and Indigenous Medicine,
Northern Province, Health Village, Pannai , Jaffna; and b) bear the Invitation for Bids (IFB) “Procurement of Supplementary Food
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(JSDF/NUT/NP/GOOD/13) Opening on 30th
March 2012”, and a statement:
“DO NOT OPEN BEFORE 30th
March 2012”.
21.3 In addition to the Sub-Clause 21.2, the inner envelopes shall also indicate the name
and address of the Bidder to enable the Bid to be returned unopened in case it is
declared “late” pursuant to ITB Clause 23 and for matching purpose under ITBClause 24.
21.4 If all envelopes are not sealed and marked as required by sub-Clause 21.2,
Purchaser will assume no responsibility for the misplacement or premature opening
of the bid.
Deadline for
Submission
of
Bids
22.1 Bids shall be received by Purchaser at Ministry of Health and Indigenous
Medicine, Northern Province, Health Village, Pannai , Jaffna,and no later than
30th
March 2012.
22.2 Purchaser may, in exceptional circumstances and at its discretion, extend the
deadline for the submission of Bids by amending the Bidding documents inaccordance with ITB Clause 8, in which case all rights and obligations of
Purchaser and Bidders previously subject to the deadline will thereafter be subject
to the new deadline.
Late Bids 23.1 Purchaser shall not consider for evaluation any bid that arrives after the deadline
for submission of bids, in accordance with ITB Clause 22.
23.2 Any bid received by Purchaser after the deadline for submission of bids shall be
declared late, rejected and returned unopened to the bidder.
Modification,
Substitutionor
Withdrawal
of
Bids
24.1 A bidder may modify, substitute or withdraw its Bid after it has been submitted,
provided that written notice of the modification, substitution or withdrawal notice
of the bid is received by Purchaser prior to the deadline for submission of bids.
24.2 The bidder’s modification, substitution or withdrawal notice shall be prepared,sealed, marked, and dispatched in accordance with the provisions of ITB Clauses
21 and 22 with outer and inner envelops additionally marked “MODIFICATION,SUBSTITUTION OR WITHDRAWAL”.
24.3 Bids may only be modified by withdrawal of the original bid and submission of a
replacement bid in accordance with sub-Clause 24.1. Modifications submitted inany other way shall not be taken into account in the evaluation of bids.
24.4 Bidders may only offer discounts to or otherwise modify the prices of their bids by
substituting Bid modifications in accordance with this Clause or included in the
original bid submission.
24.5 No bid may be withdrawn, replaced or modified in the interval between the
deadline for submission of Bids and the expiration of the period of Bid validity
specified by the Bidder on the Form of Bid. Withdrawal of a bid during this
interval may result forfeiting the bid security pursuant to the sub-Clause 18.6
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Opening and Evaluation of Bids
Opening of
Bids 25.1 Purchaser will open all bids including modifications, substitutions or withdrawal
notices made pursuant to ITB Clause 24, in public in the presence of bidders’representatives who choose to attend and other parties with legitimate interest in
the bid proceedings, at the Chief Accountant’s Room, Ministry of Health &
Indigenous Medicine, Northern Province, Health Village, Pannai ,Jaffna,
on the 30th
March 2012 at 15.00 hours. The bidders’ representatives presentshall sign a register as proof of their attendance.
25.2 Envelopes marked “WITHDRAWAL ” shall be opened and read out first. Bidsfor which an acceptable notice of withdrawal has been submitted pursuant to ITB
Clause 24 shall not be opened but returned to the Bidder. If the withdrawal
envelope does not contain a copy of the “Power of Attorney” confirming thesignature as a person duly authorized to sign on behalf of the bidder, the
corresponding bid will be opened. Subsequently, all envelopes marked
"MODIFICATION" shall be opened and the submissions therein read out in
appropriate detail. Thereafter all envelopes marked "SUBSTITUTION" shall beopened and the submissions therein read out in appropriate detail.
25.3 All other envelopes shall be opened one at a time. The bidders' names, the unit
price(s), any discounts, the presence or absence of bid security pursuant to ITB
Clause 18 and such other details as appropriate may be announced.
25.4 Bids or modifications that are not opened and not read out at bid opening shall
not be considered further for evaluation, irrespective of the circumstances. In
particular, any discount offered by a bidder which is not read out at bid opening
shall not be considered further.
25.5 Bidders are advised to send in a representative with the knowledge of the contentof the bid who shall verify the information read out from the submitted
documents. Failure to send a representative or to point out any un-read
information by the sent bidder’s representative shall indemnify Purchaser againstany claim or failure to read out the correct information contained in the bidders
bid.
25.6 No bid will be rejected at bid opening except for late bids which will be returned
unopened to the bidder, pursuant to ITB Clause 23.
25.7 The Bid Opening Committee shall prepare minutes of the bid opening. The
record of the bid opening shall include, as a minimum: the name of the Bidder
and whether or not there is a withdrawal, substitution or modification, the unit
price per Lot if applicable, including any discounts and alternative offers and the
presence or absence of a Bid Security.
25.8 The bidders’ representatives who are present shall be requested to sign the
record. The omission of a bidder’s signature on the record shall not invalidate thecontents and affect the record. A copy of the record shall be distributed to all the
bidders.
Confidentiality 26.1 Information relating to the examination, evaluation, comparison, bids and
recommendation of contract award shall not be disclosed to bidders or any other
persons not officially concerned with such process until the award to thesuccessful bidder has been announced.
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26.2 Any effort by a bidder to influence Purchaser processing of bids or award
decisions may result in the rejection of its bid.
26.3 Notwithstanding ITB sub-Clause 26.2, from the time of bid opening to the time
of Contract award, if any bidder wishes to contact Purchaser on any matterrelated to the bidding process, it should do so in writing.
Clarification of
Bids 27.1 To assist in the examination, evaluation, and Bids comparison of bids and post-
qualification of bidders, Purchaser may, at its discretion, ask any Bidder for
clarification of its bid, including breakdowns of prices. Any clarification
submitted by a Bidder that is not in response to a request by Purchaser shall not
be considered.
27.2 The request for clarification and the response shall be in writing, but no change
in the price or substance of the bid shall be sought, offered, or permitted.
27.3 From the time of bid opening to the time of contract award if any bidder wishesto contact Purchaser on any matter related to the bid it should do so in writing.
Preliminary
Examination of
Bids
28.1 Prior to the detailed evaluation of bids, Purchaser will determine whether each
bid:
a) meets the eligibility criteria defined in ITB Clause 3 and 4;
b) has been properly signed;
c) is accompanied by the required security; and
d) is substantially responsive to the requirements of the bidding
documents.
Purchaser's determination of a bid's responsiveness will be based on the
contents of the bid itself.
28.2 A substantially responsive bid is one which conforms to all the terms, conditions,
and specifications of the bidding documents, without material deviation or
reservation. A material deviation or reservation is one that:
a) affects in any substantial way the scope, quality, or delivery of related
goods and or services;
b) limits in any substantial way, inconsistent with the bidding documents,
the Purchaser's rights or the bidder's obligations under the FA; or
c) if rectified, would affect unfairly the competitive position of other
bidders presenting substantially responsive bids.
28.3 Purchaser will confirm that the documents and information specified under ITBClause 11, 12 and 13 have been provided in the bid. If any of these documents or
information is missing, or is not provided in accordance with the Instructions to
bidders, the bid shall be rejected.
28.4 Purchaser may waive any minor informality, nonconformity, or irregularity in a
bid which does not constitute a material deviation, provided such waiver does not
prejudice or affect the relative ranking of any bidder.
28.5 If a Bid is not substantially responsive, it will be rejected by the Purchaser and
may not subsequently be made responsive by the bidder by correction of the
nonconformity.
Examination of 29.1 Purchaser shall examine the bid to confirm that all Terms and Conditions have
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Terms and
Condition;
Technical
Evaluation
been accepted by the bidder without any material deviation or reservation.
29.2 Purchaser shall evaluate the technical aspects of the bid submitted in accordance
with ITB Clause 12 and ITB Clause 13, to confirm that all requirements
specified in Section VI – Schedule of Requirements of the bidding documents
and Section VII – Technical Specifications have been met without material
deviation or reservation.
29.3 If after the examination of the terms and conditions and the technical evaluation,
the Purchaser determines that the Bid is not substantially responsive in
accordance with ITB Clause 28, it shall reject the bid.
Commercial
Evaluation of
Bids
30.1 Purchaser shall evaluate and compare only the bids determined to be
substantially responsive, pursuant to ITB Clauses 28 and 29.
30.2 To financially evaluate a bid, Purchaser shall only use the criteria and
methodologies defined in this Clause. No other criteria or methodology shall be
permitted.
30.3 Purchaser’s financial comparison of bids may require the consideration of factorsother than costs, in addition to the bid price quoted in accordance with ITB
Clause 15. The factors selected, if any, shall be expressed in monetary terms to
facilitate comparison of bids.
30.4 To financially compare bids, Purchaser shall:
a. apply any unconditional discounts offered in accordance with ITB Sub-
Clause 15.1;b. determine the evaluated price of each item.
Determination
of
the Most
Economical
Advantageous
Bids
31.1 The bids with the most economical advantageous among those which are
eligible, compliant and substantially responsive shall be selected.
Post
Qualification 32.1 Post-qualification shall not be undertaken.
32.2 The determination will evaluate the bidder's financial, technical, and other
relevant capabilities. It will be based on an examination of the documentary
evidence of the bidder's qualifications submitted by the bidder, pursuant to ITB
Clause 13, as well as other information Purchaser deems necessary and
appropriate. Factors not included in these bidding documents shall not be used in
the evaluation of the Bidders’ qualifications.
32.3 An affirmative post-qualification determination will be a prerequisite for award
of the FAs to the bidder. A negative determination will result in rejection of the
bidder's bid.
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Award of Contract
Criteria of
Award 33.1 Subject to ITB Clause 33 and 34, the Purchaser will award the Contract to the
bidder whose bid have been determined to be substantially responsive to the
bidding documents and who have offered most economical advantageous price,
provided that such bidders have been determined to:
a) have supplies that are eligible pursuant to ITB Clause 3; and
b) be eligible in accordance with the provisions of ITB Clause 4, and
c) is determined to be qualified to perform the Contract satisfactorily
Purchaser’s
Right to
Accept Any
Bid
and to Reject
Any
or All Bids
34.1 Notwithstanding award criteria pursuant to ITB Clause 33, Purchaser reserves
the right to accept or reject any bid, and to annul the bidding process and reject
all bids at any time prior to award of Contract, without thereby incurring any
liability to the affected bidder or bidders or any obligation to inform the affected
bidder or bidders of the grounds for the Purchaser’s action.
Notification of
Award 35.1 The bidders whose bid has been accepted will be notified of the award of
Contract by the Purchaser prior to expiration of the bid validity period in writing.
35.2 The notification of award of Contract will constitute the formation of the
Contract which is binding.
Signing of
Contract 36.1 Promptly after notification, Purchaser shall send the successful bidders the
Contact, incorporating all agreements between the parties.
36.2 Within twenty eight (28) days of receipt of the Contract, the successful Bidder
shall sign and date the Contract and return it to the Purchaser.
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Section III
FORMS - BID
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1. Form of Bid
Date: [insert date (as day, month and year) of bid submission]
Procurement Reference No: [insert Procurement Reference number]
To: [Insert Purchaser Address]
We, the undersigned, declare that:
a) We have examined and have no reservations to the Bidding Document, including Addenda
No.: [insert the number and issue date of each Addenda];
b) We offer to supply the following items in conformity with the Bidding Document in
accordance with the Delivery Schedule specified in the Schedules of Requirements:
Item
number
Brief Description
of Supplies and Related Services
Unit of
Measure
Quantity Rate
Rs.
Amount
Rs.1 Supplementary Food – Formula 1
(100g/day) – For Pregnant and
Lactating Mothers
Packs 275,712
2 Supplementary Food – Formula 2
(50g/day) – For Infants (6 to 11
months)
Packs 124,752
3 Supplementary Food – Formula 2
(75g/day) – For Children (12-23
months)
Packs 275,472
TOTAL
c) The total price of our bid without VAT is. ……………………………………….
…………………………..;
d) Our bid shall be valid for a period of 91 calendar days from the date fixed for the bid
submission deadline in accordance with the Bidding Document, and it shall remain binding
upon us and may be accepted at any time before the expiration of that period;e) We, for any part of the contract resulting from this procurement process, are eligible to
participate in public procurement in accordance with ITB Clause 3.1;
f) We are not participating, as Bidders, in more than one bid in this bidding process;
j) We understand that this bid , together with your written acceptance, shall constitute an
agreement will be binding; and
k) We understand that you are not bound to accept the lowest unit prices or any other bid that
you may receive.
Signed: [signature of person whose name and capacity are shown below]
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Name: [insert complete name of person signing the bid ]
In the capacity of [insert legal capacity of person signing the bid]
Duly authorized to sign the bid for and on behalf of: [insert complete name of Bidder ]
Dated on ____________ day of __________________, _______ [insert date of signing]
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2. Price Schedule for Supplies and Related Services
Date: [insert date of bid submission]
Procurement Reference No: [insert Procurement Reference number ]
Name of Bidder: [ Insert the name of the Bidder ]
Item
number
Brief Description
of Supplies and Related Services
Unit of
Measure
Quantity Unit
Price
Rs.
Amount
Rs.
1 Supplementary Food – Formula 1
(100g/day) – For Pregnant and
Lactating Mothers
Packs
(15Sachets)
275,712
2 Supplementary Food – Formula 2
(50g/day) – For Infants (6 to 11
months)
Packs
(15Sachets)
124,752
3 Supplementary Food – Formula 2
(75g/day) – For Children (12-23
months)
Packs
(15Sachets)
275,472
TOTAL
Signed: [signature of person whose name and capacity are shown below ]
Name: [insert complete name of person signing the bid ]
In the capacity of [insert legal capacity of person signing the bid]
Duly authorized to sign the bid for and on behalf of: [insert complete name of Bidder ]
Dated on ____________ day of __________________, _______ [insert date of signing]
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MINISTRY OF HEALTH AND INDIGENOUS MEDICINE,
NORTHERN PROVINCE
3. Bid Security
(Bank Guarantee)
[this Bank Guarantee form shall be filled in accordance with the instructions indicated in brackets]
--------------- [insert issuing agency’s name, and address of issuing branch or office] ------
*Beneficiary: Secretary, Ministry of Health & Indigenous Medicine, Northern Province
Date: -------------------- [insert (by issuing agency) date]
BID GUARANTEE No.:------------------------------- [insert (by issuing agency) number]
We have been informed that ----------------------------------- [insert (by issuing agency) name
of the Bidder; if a joint venture, list complete legal names of partners] (hereinafter called "the
Bidder") has submitted to you its bid dated --------- [insert (by issuing agency)
date](hereinafter called "the Bid") for the supply of [insert name of Supplier] under
Invitation for Bids No. ----------- [insert IFB number] (“the IFB”).
Furthermore, we understand that, according to your conditions, Bids must be supported by a
Bid Guarantee.
At the request of the Bidder, we --------------- [insert name of issuing agency] hereby
irrevocably undertake to pay you any sum or sums not exceeding in total an amount of ------------ [insert amount in figures] ----------[insert amount in words]) upon receipt by us of your
first demand in writing accompanied by a written statement stating that the Bidder is in
breach of its obligation(s) under the bid conditions, because the Bidder:
(a) has withdrawn its Bid during the period of bid validity specified; or
(b) does not accept the correction of errors in accordance with the Instructions to
Bidders (hereinafter “the ITB”); or
(c) having been notified of the acceptance of its Bid by the Purchaser during the period of
bid validity, (i) fails or refuses to execute the Contract Form, if required, or (ii) failsor refuses to furnish the Performance Security, in accordance with the ITB.
This Guarantee shall expire: (a) if the Bidder is the successful bidder, upon our receipt of
copies of the Contract signed by the Bidder and of the Performance Security issued to you by
the Bidder; or (b) if the Bidder is not the successful bidder, upon the earlier of (i) our receipt
of a copy of your notification to the Bidder that the Bidder was unsuccessful, otherwise it will
remain in force up to ------ (insert date)
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Consequently, any demand for payment under this Guarantee must be received by us at the
office on or before that date._____________________________
[signature(s) of authorized representative(s) ]
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SECTION III:
SCHEDULE OF REQUIREMENTS AND TECHNICAL
SPECIFICATIONS
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1. List of Supplies and/or Related Services
The items shown below will be purchased under the contract.
Item
number
Brief Description
of Supplies and Related Services
Unit of
Measure
Quantity
1 Supplementary Food – Formula 1 (100g/day)
– For Pregnant and Lactating Mothers
Packs
(15Sachets)
275,712
2 Supplementary Food – Formula 2 (50g/day) – For Infants (6 to 11 months)
Packs
(15Sachets)
124,752
3 Supplementary Food – Formula 2 (75g/day) – For Children (12-23 months)
Packs
(15Sachets)
275,472
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2. Delivery and Completion Schedule
Supplementary Food will be delivered to the location shown below in a staggered basis with the
first consignment received by the 5 RDHS offices for a 2 month supply. Thereafter, a
months stock shall be delivered at the respective RDHS offices monthly. Additional
quantities of supplementary food may be supplied based on a request made by thePurchaser to the supplier at least a month before expected date of delivery.
The first batch will be delivered within a week after 2 months of signing the contract. Subsequent
deliveries shall be made within a week at one month interval thereafter.
Formula 1 – For Pregnant and lactating Mothers – Total quantity of 275,712 packs
Districts Month
2
Month
3
Month
4
Month
5
Month
6
Month
7
Month
8
Month
9
Month
10
Month
11
Month
12Total
Jaffna 9796 4898 4898 4898 4898 4898 4898 4898 4898 4898 4898 58776
Killinochchi 9068 4534 4534 4534 4534 4534 4534 4534 4534 4534 4534 54408
Mullativu6868 3434 3434 3434 3434 3434 3434 3434 3434 3434 3434 41208
Vavunia12480 6240 6240 6240 6240 6240 6240 6240 6240 6240 6240 74880
Mannar7740 3870 3870 3870 3870 3870 3870 3870 3870 3870 3870 46440
Total
45952 22976 22976 22976 22976 22976 22976 22976 22976 22976 22976 275712
Supply Locations District
RDHS Office Jaffna, Hospital Road,Jaffna Jaffna
MOH Office Kilinochchi, A-9 Road, Kilinochchi Kilinochchi
MOH Office Vavuniya,Kandy Road,Vavuniya VavuniyaMOH Office Thunukkai,Mallavi. Mullaitivu
MOH Office Mannar,Near tha town,Mnnar Mannar
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Formula 2 – For Children (12-23 months) – Total quantity of 275,472 packs
Districts Month
2
Month
3
Month
4
Month
5
Month
6
Month
7
Month
8
Month
9
Month
10
Month
11
Month
12Total
Jaffna 8116 4058 4058 4058 4058 4058 4058 4058 4058 4058 4058 48696
Killinochchi 10072 5036 5036 5036 5036 5036 5036 5036 5036 5036 5036 60432
Mullativu8012 4006 4006 4006 4006 4006 4006 4006 4006 4006 4006 48072
Vavunia12208 6104 6104 6104 6104 6104 6104 6104 6104 6104 6104 73248
Mannar7504 3752 3752 3752 3752 3752 3752 3752 3752 3752 3752 45024
Total
45912 22956 22956 22956 22956 22956 22956 22956 22956 22956 22956 275472
Formula 2 – For Children (6-11 months) – Total quantity of 124,752 packs
Districts Month
2
Month
3
Month
4
Month
5
Month
6
Month
7
Month
8
Month
9
Month
10
Month
11
Month
12Total
Jaffna 4156 2078 2078 2078 2078 2078 2078 2078 2078 2078 2078 24936
Killinochchi 4068 2034 2034 2034 2034 2034 2034 2034 2034 2034 2034 24408
Mullativu 3432 1716 1716 1716 1716 1716 1716 1716 1716 1716 171620592
Vavunia5768 2884 2884 2884 2884 2884 2884 2884 2884 2884 2884
34608
Mannar3368 1684 1684 1684 1684 1684 1684 1684 1684 1684 1684
20208
Total
20792 10396 10396 10396 10396 10396 10396 10396 10396 10396 10396 124752
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Local Level Nutrition Interventions for Northern Province Project
3. Technical Specifications
for supply of precooked supplementary food
for children 6 to 23 months, , pregnant and lactating mothersin the Northern Province in Sri Lanka
1. Background
The Northern Province has recently emerged from 30 years of civil conflict.
Approximately three hundred thousand persons were displaced during and immediately after
the war in June 2009; most were from the districts Vavuniya, Mannar, Kilinochchi, and
Mullativu. These residents were living in the Internally Displaced People's (IDP) camps in
Vavuniya and during one year majority of this population returned to their original home-
towns or now live with host families.
Evidence from other conflict-affected countries shows that in the absence of special
efforts, malnutrition rates are likely to get worse after displaced populations return home
from camps; this is partly because the IDPs living in camps generally get reasonable access to
service provision from humanitarian agencies but once they get spread out in their villages,
they are much more difficult to reach, especially if there is significant destruction of
infrastructure. In addition, most IDPs return to areas where the infrastructure and service
provision capacity are just beginning to be rebuilt; their livelihoods are not likely to be
restored immediately and the resultant food insecurity is very likely to worsen their already
poor nutritional status.
A Pilot project funded by the Japan Social Development Fund financed through the
World bank / on “Local Level Nutrition Interventions for the Northern Province” is being
implemented to fill the gaps in the regular service provision and nutrition activities funded by
other development partners. The project has four components:
1. Supply of supplementary food to vulnerable groups in the villages with returning
IDPs and for those living with host families
2. Capacity-building and community mobilization
3. Community-based nutrition interventions that seek to improve the household level
behaviors in terms of feeding and caring practices and
4.
Advocacy, Project Supervision, Monitoring and Evaluation. Its objective is toimprove the nutrition status through local level nutrition interventions.
The project is being implemented in the districts of Killinochchi, Vavuniya, Mullativu and
Mannar in full and for approximately half the population of Jaffna as the interventions are
focused to resettled populations in the North province. The population and land area
information is in Table 1 below and Table 2 provides the geographic areas covered through
the project.
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Table 1: Population covered under the JSDF project and the land area in the North project.
Regional
Director Health
Services (RDHS)
Region
Land (Sq. Km) Population Population Density
Jaffna 1,025 *617,681 602.61
Vavuniya 1,967 189,906 96.55
Mannar 2,002 149,210 51.29
Kilinochchi 1,237 118,918 96.13
Mullaithivu 2,517 71,005 28.21
* Part of the population included.
Table 2: Geographic areas covered through the project
RDHS Region Medical Officer of Health area
Jaffna Maruthankerny, Kayts, Tellippalai and Chavakachcheri
Vavuniya Vavuniya Town, Vavuniya South, Vavuniya North and ChettikulamMannar Mannar Town, Madhu, Nanattan, Manthai West, Musali
Kilinochchi Kilinochchi, Poonagary, Kandawali, Pallai
Mullaithivu Maritime Pattu, Odusuddan, Mallavi, PTK
The project is focusing to provide pre cooked supplementary food to children between 6 – 23
months and to pregnant and lactating mothers in this area. Table 3 provides details on the
number of beneficiaries in four categories (pregnant and lactating mothers, infants 6-11
months and children 12 – 23 months totaling to 28164 beneficiaries.
Table 3: Approximate number of Beneficiaries by district
Time frame for supply of pre cooked supplementary food is one year.
Beneficiaries Jaffna Kilinochchi Mullaitivu Vavuniya Mannar Total
Pregnant Mothers 1,229 1,175 910 1,692 1,078 6,084
Lactating Mothers 1,220 1,092 807 1,428 857 5,404
Infants
(6 - 11 months)1,039 1,017 858 1,442 842 5,198
Children
(12 - 23 months)2,029 2,518 2,003 3,052 1,876 11,478
Total 5517 5802 4578 7614 4653 28,164
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The following food safety and quality assurance measures should be met.
1. The proposed precooked supplementary food must consist of the following
ingredients mix and quantities for children and pregnant and lactating mothers are
indicated in Table 1.1 and 1.2.
Table 1.1 – Formula 1 – Pregnant and lactating mothers
Table 1.2 - Formula 2 - Children 6 to 11 months and Children12 to 23 months
Raw Material Formula
Rice (g/100g)
Green gram(g/100g)
Black gram (g/100g)
Ground nut (g/100g)
Sesame (g/100g
42.0
12.0
12.0
17.0
17.0
Raw material Formula
Rice (g/100g)
Green gram(g/100g)
Black gram (g/100g)
Ground nut (g/100g)
Sesame (g/100g)
50.0
16.0
16.0
9
9
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2. The product should be manufactured by extrusion process. The final product must
have a shelf life of minimum of four months at the time of delivery.
3. The product should be packed as follows:
The supplementary food should presented in daily portion sachets with a sachet forchildren 6-11 months being 50 g of Formula 2; child of 12 – 23 months being 75 g of
Formula 2; and 100g sachets of Formula 1for pregnant and lactating mothers. The
sachets for each target group (6-11 months, 12-23 months and pregnant and lactating
mothers) should be visually distinguishable with different colour strips or stickers for
easy identification.
Packing: Each sachet should be double laminated with a film thinness of 80 microns.
15 sachets (15 day quantity) will be packed into outer packs for easy handling. Outer
packs also should be double laminated with a film thickness of 80 microns. 20 packs
should be packed into a master bags made of kraft paper.
Labeling: Information printed on the labels shall be in Tamil, Sinhala and English
languages. The label proof should be cleared by the Ministry of Health and
Indigenous Medicine of Northern Province prior to use.
Sachet:
The label should indicate the target group for the supplementary food along
with date of manufacture, expiry date along with the logos of the Northern
Provincial Council, Government of Sri Lanka, The World Bank and the
Japanese flags.
Please refer Annexture I and sample label for Pregnant and Lactating mothers
Please refer Annexture II and sample label for Children 6 to 11 months
Please refer Annexture III and sample label for Children 12 to 23 months
Pack (15 Sachets): The label should indicate the target group for the
supplementary food along with date of manufacture, expiry date, recipes for
preparation of the supplementary food, the ingredients along with the nutrient
values, permitted antioxidant, quantity of sachets along with the logos of the
Northern Provincial Council, Government of Sri Lanka, The World Bank and
the Japanese flags.
Master Bag (20 Packs):
The label should indicate the target group for the supplementary food along
with date of manufacture, expiry date, quantity of packs along with the logos
of the Northern Provincial Council, Government of Sri Lanka, The World
Bank and the Japanese flags.
Please refer Annexture I and sample label for Pregnant and Lactating mothers
Please refer Annexture II and sample label for Children 6 to 11 months
Please refer Annexture III and sample label for Children 12 to 23 months
4. The moisture content of the product shall be less than 4%.
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5. No salt or sugar should be added for the supplementary food targeting children aged 6
to 11months.
6. Salt will be added for the supplementary food for the children aged 12 to 23 months
and pregnant and lactating mothers at 3.6g of salt /100g of supplementary food.
7. A permitted antioxidant may be added with the agreement of the Purchaser and shall
be declared in the label. Mixed tocopherols concentrate – 300 mg / kg fat (INS 306),
L-Ascorby palmitate – 200 mg/kg fat (INS 304) or Alpha tocopherol – 300 mg / kg fat
(INS 307) are acceptable antioxidants.
8. The product shall be free from any microbial contamination, including free from
Salmonella and should adhere to requirements of SLS 1036:2010 (new).
9. The final product shall have a proximate composition as follows:
Pre cooked supplementary food for children aged 6 – 23 months (per 100 g.
dry basis) should have a minimum of :400 Kcal of energy, 12% Protein,
12% Fat and 50% Carbohydrates; and
Pre cooked supplementary food for pregnant and lactating mothers (per 100g,
dry basis) should have a minimum of 450 Kcal of energy, 15% Protein,
15% Fat and 55% carbohydrates.
The Ministry of Health and Indigenous Medicine of the Northern province, has appointed
Industrial Technology Institute(ITI) Colombo for conducting periodic tests on sachets at the
household level. Similar tests will also be carried out by Food and Drugs inspectors of therespected RDHSs divisions in the province.
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Section IVV
Eligible Countries
Eligibility for the Provision of Goods, Works and Services in Bank-Financed
Procurement
1. In accordance with Para 1.8 of the Guidelines: Procurement under IBRD Loans and
IDA Credits, dated May 2004, the Bank permits firms and individuals from all
countries to offer goods, works and services for Bank-financed projects. As an
exception, firms of a Country or goods manufactured in a Country may be excluded
if:
Para 1.8 (a) (i): as a matter of law or official regulation, the Borrower’s Countryprohibits commercial relations with that Country, provided that the Bank is
satisfied that such exclusion does not preclude effective competition for the
supply of the Goods or Works required, or
Para 1.8 (a) (ii): by an Act of Compliance with a Decision of the United Nations
Security Council taken under Chapter VII of the Charter of the United
Nations, the Borrower’s Country prohibits any import of goods from that
Country or any payments to persons or entities in that Country.
2. For the information of bidders, at the present time firms, goods and services from the
following countries are excluded from this bidding:
(a) With reference to paragraph 1.8 (a) (i) of the Guidelines: None
(b) With reference to paragraph 1.8 (a) (ii) of the Guidelines: None
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MINISTRY OF HEALTH AND INDIGENOUS MEDICINE,
NORTHERN PROVINCE
Section V
General Conditions (GCC)
Definitions 1.1 In this Contract, the following terms shall be interpreted as indicated:
a) “The Contract” means the agreement entered into between the Purchaser
and the Supplier, including all attachments and appendices thereto and all
documents incorporated by reference therein.
b) “Completion” means the fulfillment of the related services by the Supplier
in accordance with the terms and conditions set forth in the contract
c) “The Contract Price” means the price payable to the Supplier as specified
in the Contract Agreement, subject to such additions and adjustment here
to or deduction there from as may be made pursuant to the contract for the
full and proper performance of its contractual obligations.
d) “The Related Services” means those services ancillary to the supply of the
Goods, such as transportation and insurance, and any other incidental
services.
e) “GCC” means the General Conditions contained in this section.
f) “SCC” means the Special Conditions of Contract.
g) “The Purchaser” means the entity purchasing the supplementary food and
related service, as named in SCC.
h) “The Supplier” means the entity whose bid to perform the contract has
been accepted by the Purchaser.
i) “Day” means calendar day.
Governing
Language
and
Applicable
Law
2.1 The Contract as all correspondence and documents relating to the contract
exchanged by the Supplier and the Purchaser shall be in English language.
3.1 The Contract shall be governed and interpreted in accordance with the laws of
the Democratic Socialist Republic of Sri Lanka.
Standards 4.1 The Goods supplied under this Contract shall conform to the standards
mentioned in the Technical Specifications, and, when no applicable standard is
mentioned, to the appropriate Sri Lanka Standard Institution.
Patent and
Copy
Rights
5.1 The Supplier shall indemnify the Purchaser against all third-party claims of
infringement of patent, trademark, or industrial design rights arising from use of
the Goods or any part thereof.
Performance
Security 6.1
Within fourteen (14) Days of receipt of the notification of Contract Award, theSupplier shall furnish to the Purchaser the performance security in the amount
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specified in SCC.
6.2 The proceeds of the performance security shall be payable to the Purchaser as
compensation for any loss resulting from the Supplier’s failure to complete its
obligations under the Contract.
6.3 The performance security shall be in one of the following forms:
(a) A bank guarantee or an irrevocable letter of credit issued by a reputable bank
located in Sri Lanka, in the form provided in the bidding documents or
another form acceptable to the Purchaser; or
(b) A cashier’s or certified check.
6.4 The performance security will be discharged by the Purchaser and returned to the
Supplier not later than twenty eighty (28) Days following the date of completion
of the Supplier’s performance obligations under the contract.Review
Meetings,
Reports,
Inspections
and
Tests
7.1 The Purchaser or its representative shall have the right to inspect and /or to test
the supplies to confirm their conformity to the specifications at no extra cost to
the Purchaser. SCC and the Technical Specifications shall specify what
inspections and tests the Purchaser shall notify the Supplier in writing, in a
timely manner, of the identity of any representatives retained for these purposes.
7.2 The inspections and tests may be conducted on the premises of the Supplier, at
point of delivery, and/or at the final destination. If conducted on the premises of
the Supplier, all reasonable facilities and assistance, shall be furnished to the
inspectors at no charge to the Purchaser.
7.3 Should any inspected or tested goods fail to conform to the Specifications, the
Purchaser may reject the Goods, and the Supplier shall replace the rejected
Goods to meet specification requirements free of cost to the Purchaser.
Packing 8.1 The Supplier shall provide such packing of the Goods as is required to prevent
their damage or deterioration during transit to their final destination, as indicated
in the Contract. The packing shall be sufficient to withstand, without limitation,rough handling during transit and exposure to extreme temperatures.
8.2 The packing, marking, and documentation within and outside the packages shall
comply strictly with such special requirements as shall be expressly provided for
in the Contract, including additional requirements, if any, specified in SCC, and
in any subsequent instructions ordered by the Purchaser.
Delivery and
Documents 9.1 The Supplier shall deliver the Goods places and within the time or response
times stated in this contract and shall obtain a receipt of their delivery. Titles in
the Goods shall pass to the Purchaser upon satisfactory delivery of the Goods by
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the Supplier in accordance with the Contract. Delivery and receipt of the Goods
shall not be an acceptance of the Goods by the Purchaser. The Purchaser may
reject Goods, which are not in accordance with the Contract.
9.3 Receipt of delivery, acceptance or payment shall not prejudice the right of the
Purchaser to maintain an action for breach of condition or warranty should the
Goods prove to be of inferior quality or in any respect contrary to the
requirements of the Contract.
9.4 Delivery of the Goods shall be made by the Supplier in accordance with the
terms specified in the Schedule of Requirements.
Insurance 10.1 The Goods supplied under the Contract shall be fully insured against loss or
damage incidental to manufacture or acquisition, transportation, storage, and
delivery.
Transportati
on 11.1 Where the Supplier is required under the Contract to transport the Goods to a
specified place of destination, transport to such place of destination, including
insurance and storage, as shall be specified in the Contract, shall be arranged by
the Supplier, and related costs shall be included in the unit price.
Payment 12.1 The sum payable shall be calculated by multiplying the Unit Price for the
specific Goods by the number of unit delivered and accepted in accordance with
the Contract.
12.2 The Supplier’s request(s) for payment shall be made to the Purchaser in writing,
accompanied by an invoice describing, as appropriate, the Goods delivered and
Services performed, and by documents submitted pursuant to GCC Clause 6, and
upon fulfillment of other obligations stipulated in the Contract.
12.3 Payments shall be made promptly by the Purchaser, within twenty eight (28)
Days after submission of an invoice or claim by the Supplier. If the Purchaser
makes a late payment, the Supplier shall be paid interest on the late payment.
Interest shall be calculated from the date by which the payment should have been
made up to the date when the late payment is made at a rate specified in theSCC.
Prices 13.1 The contract price shall be as specified in the Form of Contract signed between
Purchaser and Supplier subject to any additions and adjustments thereto or
deductions there from, as may be made pursuant to the Contract.
13.2 Prices charged by the Supplier for Goods delivered and Services performed
under the Contract shall not vary from the prices quoted by the Supplier in its
bid.
Delivery of 15.1 Delivery of the Goods and performance of Services shall be made by the
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the Goods Supplier in accordance with the time schedule prescribed in this contract.
15.2 If at any time during performance of the Contract, the Supplier should encounter
conditions impeding timely delivery of the Goods and performance of Services,
the Supplier shall promptly notify the Purchaser in writing of the fact of the
delay, it’s likely duration and its cause(s). As soon as practicable after receipt of
the Supplier’s notice, the Purchaser shall evaluate the situation and may at its
discretion extend the Supplier’s time for performance.
15.3 Except as provided under GCC Clause 18, a delay by the Supplier in the
performance of its delivery obligations shall render the Supplier liable to the
imposition of liquidated damages pursuant to GCC Clause 16, unless an
extension of time is agreed upon pursuant to GCC Clause 15.2.
Liquidated
Damages 16.1
Subject to GCC Clause 18, if the Supplier fails to deliver any or all of the Goodsor to perform the Services within the period(s) specified in the delivery schedule,
the Purchaser shall, without prejudice to its other remedies under the Contract,
deduct from the Contract Price, as liquidated damages, a sum equivalent to the
percentage specified in SCC of the delivered price of the delayed Goods or
unperformed Services for each Day of delay until actual delivery or
performance, up to a maximum deduction of the percentage specified in SCC.
Once the maximum is reached, the Purchaser may consider termination of the
Contract pursuant to GCC Clause 17.
Termination
for
Default
17.1 The Purchaser or the Supplier, without prejudice to any other remedy for breach
of Contract, by written notice of default sent to the concerned party mayterminate the Contract if the other party causes a fundamental breach of the
Contract.
17.2 Fundamental breaches of Contract shall include, but shall not be limited to the
following:
a) The Supplier fails to deliver any or all of the Goods within the period(s)
specified in the Delivery Schedule, or within any extension thereof
granted by the Purchaser pursuant to GCC Clause 15; or
b) The Supplier fails to perform any other obligation(s) under the Contract;c) The supplier has abandoned or repudiated the contract.
d) The Purchaser or the Supplier is made bankrupt or goes into liquidation
other than for a reconstruction or amalgamation;
e) A payment is not paid by the Purchaser to the Supplier within 84 days of
the due date for payment;
f) The Purchaser gives Notice that goods delivered are defect and the
Supplier fails to correct the defect within a reasonable period of time
determined by the Purchaser; and
g) The supplier, in the judgment of the Purchaser, has engaged in corrupt or
fraudulent practices in competing for or in exacting the Contract.
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For the purpose of this clause:
a) “corrupt practice” means the offering, giving, receiving, or soliciting
of anything of value to influence the action of a public official in the
procurement process or in contract execution and includes, inter alia,
bribery and extortion or coercion which involves threats of injury to
person, property or reputation, and
b) “fraudulent practice” means a misrepresentation of facts in order to
influence a procurement process or the execution of a contract to the
detriment of the procuring entity, and includes collusive practices
among Bidders (prior to or after bid submission)
17.3 In the event the Purchaser terminates the Contract in whole or in part, pursuant
to GCC Clause 17.1, the Purchaser may procure, upon such terms and in such
manner as it deems appropriate, Goods or Services similar to those undelivered,and the Supplier shall be liable to the Purchaser for any excess costs for such
similar Goods or Services. However, the Supplier shall continue performance of
the Contract to the extent not terminated.
Force
Majeure 18.1 Notwithstanding the provisions of GCC Clauses 15, 16, and 17, the Supplier
shall not be liable for forfeiture of its performance security, liquidated damages,
or termination for default if and to the extent that it’s delay in performance or
other failure to perform its obligations under the Contract is the result of an event
of Force Majeure.
18.2 For purposes of this clause, “Force Majeure” means an event or situation beyond
the control of the Supplier and not involving the Supplier’s fault or negligence
and not foreseeable, is unavoidable, and is not due to negligence or lack of care
on the part of the Supplier. Such events may include, but are not restricted to,
acts of the Purchaser in its sovereign capacity, wars or revolutions, fires, floods,
epidemics, quarantine, restrictions, acts of terrorists and freight embargoes.
18.3 If a Force Majeure situation arises, the Supplier shall promptly notify the
Purchaser in writing of such condition and the cause thereof. Unless otherwisedirected by the Purchaser in writing, the Supplier shall continue to perform its
obligations under the Contract as far as is reasonably practical, and shall seek all
reasonable alternative means for performance not prevented by the Force
Majeure event.
Termination
for
Insolvency
19.1 The Purchaser may at any time terminate the Contract by giving written notice to
the Supplier if the Supplier becomes bankrupt or otherwise insolvent. In this
event, termination will be without compensation to the Supplier provided that
such termination will not prejudice or affect any right of action or remedy which
has accrued or will accrue thereafter to the Purchaser.
Termination 20.1 The Purchaser, by written notice sent to the Supplier, may terminate the contract,
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for
Convenience in whole or in part, at any time for its convenience. The notice of termination
shall specify that termination is for the Purchaser’s convenience, the Contract is
terminated, and the date upon which such termination becomes effective.
Disputes 21.1 If any dispute or difference of any kind whatsoever shall arise between the
Purchaser and the Supplier in connection with or arising out of the Contract, the
parties shall make every effort to resolve amicably such dispute or difference by
mutual consultation.
21.2 If after twenty eight [28] Days, the parties have failed to resolve their dispute or
difference by such mutual consultation, then either the Purchaser or the Supplier
may give notice for adjudication.
21.3 If the either party believes that a decision taken by the other was wrongly taken,
the decision shall be referred to the Adjudicator within twenty eight [28] days of the notification of the decision.
21.4 The parties shall jointly appoint the adjudicator within reasonable time. The
adjudicator shall be suitably qualified person whom shall be fluent in the
language for communication defined in the contract and shall be a professional
experienced in the type of contract and with interpretation of contractual
documents.
Procedure
for
Disputes
22.1 The Adjudicator jointly appointed shall give a decision in writing within 28 Days
of receipt of a notification of a dispute.
22.2 The Adjudicator shall be paid by the hour at the rate specified in the SCC,
together with reimbursable expenses of the types specified in the SCC, and the
cost shall be divided equally between the Purchaser and the Supplier, whatever
decision is reached by the Adjudicator. Either party may refer a decision of the
Adjudicator to an Arbitrator within 28 Days of the Adjudicator’s written
decision. If neither party refers the dispute to arbitration within the above 28
Days, the Adjudicator’s decision will be final and binding.
22.3 The arbitration shall be conducted in accordance with the arbitration procedure
published by the institution named and in the place shown in the SCCO.
Replacement
of
Adjudicator
23.1 Should the Adjudicator resign or die, or should the Purchaser and the Supplier
agree that the Adjudicator is not functioning in accordance with the provisions of
the Contract; a new Adjudicator will be jointly appointed by the Purchaser and
the Supplier. In case of disagreement between the Purchaser and the Supplier,
within 28 Days, the Adjudicator shall be designated by the Appointing Authority
designated in the SCC at the request of either party, within fourteen [14] Days of
receipt of such request.
Limitation of Liability
24.1 Except in cases of criminal negligence or willful is conduct, and in the case of
infringement pursuant to Clause 5,
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(a) The Supplier shall not be liable to the Purchaser, whether in contract, or
otherwise, for any indirect or consequential loss or damage, loss of use,
loss of production, or loss of profits or interest costs, provided that this
exclusion shall not apply to any obligation of the Supplier to pay
liquidated damages to the Purchaser; and
(b) The aggregate liability of the Supplier to the Purchaser, whether under the
Contract, in tort or otherwise, shall not exceed the total Contract Price,
provided that this limitation shall not apply to the cost of repairing or
replacing defective equipment or to any obligation of the Supplier to
indemnify the Purchaser with respect to patent infringement.
Notices 25.1 Any notice given by one party to the other pursuant to this Contract shall be sent
to the other party in writing to the other party’s address specified in SCC.
Taxes and
Duties 26.1 Supplier shall be entirely responsible for all taxes, duties, license fees, etc.,
payable by the Supplier incurred until delivery of the contracted Goods to the
Purchaser.
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Section VI
Special Conditions
The following Special Conditions of Contract shall supplement the General Conditions of Contract.
Whenever there is a conflict, the provisions herein shall prevail over those in the GCC. The
corresponding clause number of the GCC is indicated in parentheses.
GCC
Clause
Number
Amendments of, and Supplements to, Clauses in the General
Conditions of Contract
1.1 (g) The Purchaser is: Secretary, Ministry of Health and Indigenous Medicine,
Northern Province
1.1 (h) The Supplier is: [Name and address]
6.1 The amount of performance security, as a percentage of the Contract Price, shall be: 10
percent of the Contract Price
8.2 Section III – Schedule of Requirement and Technical Specifications shall supplement
GCC Clause 8.2
12.3 Rate to be used for paying the Supplier interest on the late payment made by Purchaser
shall be 1% over the lending rate of the Central Bank to the commercial banks.
16.1 Applicable rate: 0.05 per cent per day of undelivered good’s value.
Maximum deduction is equal 10% of the Contract Price
22.2 Rate of the Adjudicator fees shall be [insert: hourly rate]
Reimbursable expenses are ………………..
22.3 Arbitration institution shall be in accordance with Arbitration Act No 11 of 1995.
23.1 Appointing Authority for the Adjudicator [ insert: Authority]
25.1 Purchaser’s address for notice purposes:
Supplier’s address for notice purposes:
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Section VII
Contract Forms
1. Contract Agreement
[The successful Bidder shall fill in this form in accordance with the instructions indicated]
THIS CONTRACT AGREEMENT is made
the [ insert: number ] day of [ insert: month ], [ insert: year ].
BETWEEN
(1) [ insert complete name of Purchaser ], a [ insert description of type of legal
entity, for example, an agency of the Ministry of .... of the Government of
{ insert name of Country of Purchaser }, or corporation incorporated under
the laws of { insert name of Country of Purchaser } ] and having its principal
place of business at [ insert address of Purchaser ] (hereinafter called “the
Purchaser”), and
(2) [ insert name of Supplier ], a corporation incorporated under the laws of
[ insert: country of Supplier ] and having its principal place of business at
[ insert: address of Supplier ] (hereinafter called “the Supplier”).
WHEREAS the Purchaser invited bids for certain Goods and ancillary services, viz., [insert
brief description of Goods and Services] and has accepted a Bid by the Supplier for the
supply of those Goods and Services in the sum of [insert Contract Price in words and
figures, expressed in the Contract currency(ies) ] (hereinafter called “the Contract Price”).
NOW THIS AGREEMENT WITNESSETH AS FOLLOWS:
1. In this Agreement words and expressions shall have the same meanings as are
respectively assigned to them in the Conditions of Contract referred to.
2. The following documents shall constitute the Contract between the Purchaser and the
Supplier, and each shall be read and construed as an integral part of the Contract:
(a) This Contract Agreement
(b) Special Conditions of Contract
(c) General Conditions of Contract
(d) Technical Requirements (including Schedule of Requirements and TechnicalSpecifications)
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(e) The Supplier’s Bid and original Price Schedules
(f) The Purchaser’s Notification of Award
(g) [Add here any other document(s)]
3. This Contract shall prevail over all other Contract documents. In the event of anydiscrepancy or inconsistency within the Contract documents, then the documents shall
prevail in the order listed above.
4. In consideration of the payments to be made by the Purchaser to the Supplier as
hereinafter mentioned, the Supplier hereby covenants with the Purchaser to provide the
Goods and Services and to remedy defects therein in conformity in all respects with the
provisions of the Contract.
5. The Purchaser hereby covenants to pay the Supplier in consideration of the provision of
the Goods and Services and the remedying of defects therein, the Contract Price or such
other sum as may become payable under the provisions of the Contract at the times andin the manner prescribed by the Contract.
IN WITNESS whereof the parties hereto have caused this Agreement to be executed in
accordance with the laws of [insert the name of the Contract governing law country] on the
day, month and year indicated above.
For and on behalf of the Purchaser
Signed: [insert signature]
in the capacity of [ insert title or other appropriate designation ]
in the presence of [insert identification of official witness]
For and on behalf of the Supplier
Signed: [insert signature of authorized representative(s) of the Supplier]
in the capacity of [ insert title or other appropriate designation ]
in the presence of [ insert identification of official witness]
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2. Performance Security
[The bank, as requested by the successful Bidder, shall fill in this form in accordance with the
instructions indicated]
Date: [insert date (as day, month, and year) of Bid Submission]
ICB No. and title: [insert no. and title of bidding process]
Bank’s Branch or Office: [insert complete name of Guarantor]
Beneficiary: [insert complete name of Purchaser]
PERFORMANCE GUARANTEE No.: [insert Performance Guarantee number]
We have been informed that [insert complete name of Supplier] (hereinafter called "the
Supplier") has entered into Contract No. [insert number] dated [insert day and month],
[insert year] with you, for the supply of [description of Goods and related Services]
(hereinafter called "the Contract").
Furthermore, we understand that, according to the conditions of the Contract, a Performance
Guarantee is required.
At the request of the Supplier, we hereby irrevocably undertake to pay you any sum(s) not
exceeding [insert amount(s6 ) in figures and words] upon receipt by us of your first demand in
writing declaring the Supplier to be in default under the Contract, without cavil or argument,
or your needing to prove or to show grounds or reasons for your demand or the sum specified
therein.
This Guarantee shall expire no later than the [insert number] day of [insert month] [insert
year],7
and any demand for payment under it must be received by us at this office on or
before that date.
[signatures of authorized representatives of the bank and the Supplier]
6The Bank shall insert the amount(s) specified in the SCC and denominated, as specified in the SCC, either in
the currency(ies) of the Contract or a freely convertible currency acceptable to the Purchaser.7 Dates established in accordance with Clause 18.4 of the General Conditions of Contract (“GCC”), taking
into account any warranty obligations of the Supplier under Clause 16.2 of the GCC intended to be secured
by a partial Performance Guarantee. The Purchaser should note that in the event of an extension of the
time to perform the Contract, the Purchaser would need to request an extension of this Guarantee from
the Bank. Such request must be in writing and must be made prior to the expiration date established in the
Guarantee. In preparing this Guarantee, the Purchaser might consider adding the following text to the
Form, at the end of the penultimate paragraph: “We agree to a one-time extension of this Guarantee for a period not to exceed [six months] [one year], in response to the Purchaser’s written request for such
extension, such request to be presented to us before the expiry of the Guarantee.”
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Nutritional Labelling:
Food for infants: (serving size 50 g.)
Nutrition Information
Average values Per serving (50 g.)
Energy ( Kcal) 200
Protein 7.5 g.
Carbohydrates 34 g.
Fat 4 g.
Food for infants and young children: (serving size 75 g.)
Nutrition Information
Average values Per serving (75 g.)
Energy ( Kcal) 300 kcal.
Protein 11.3 g.
Carbohydrates 51.5 g.
Fat 6.0 g.
Food for pregnant and lactating mothers: (serving size 100 g., twice daily.)
Nutrition Information
Average values Per serving (100g)
Energy ( Kcal) 450
Protein 16 g.
Carbohydrates 63 g.
Fat 15 g.
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Annexure I
Labelling of Sachets, Packs and Master Bag
Please refer to Food Act of No.26 of 1980, as amended by the Food Act No.20 of 1991.
Food (labelling and Advertising) Regulations -2003
Suggested labelling for pregnant and lactating mothers:
Size of the letters
Size of the letters used for the common names shall not be less than 1/3 of the size of the letters
used for the brand name with minimum height of 3.m.m. If the common name consists of one word
or more than one word such word or words (other than articles, conjunctions or prepositions) shall
be in identical type and size and similarly displayed.
The height of the letters used for the common name in the supplementary label as specified in the
regulations shall be not less than one half of the height of the letters used for the common name on
the main panel of the package or container subject to a minimum height of 3.m.m.
The area to be considered as the main panel shall not be less than 20% of the total surface area
excluding the bottom of the package or container.
The colour of sachet and pack should be in light yellow and the letters would be printed in any
colour.
The master bag would be in any colour and the letters should be printed in dark yellow colour.
Main panel of Sachet Back view of Sachet
Cereal Food for Pregnant and
lactating Mothers
Brand Name
100 g.
Name and Address of
Manufacturer:
Batch No. or code number:
Date of Manufacture: DD/MM/YY
Date of Expiry: DD/MM/YY
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Main Panel of Pack Back view of Pack
Cereal Food for Pregnant and lactating
Mothers
Brand Name
1.5 kg. (contains 15
sachets)
Ingredients:
Rice, mungbean, blackgram, groundnut and
sesame, antioxidant (INS or E No.)
Store at room temperature, under cool conditions,
without direct contact with heat or sunlight.
Nutrition information
Average values Per serving (100g)
Energy 450 kcal.
Protein 16 g.Carbohydrates 63 g.
Fat 15 g.
Instructions for preparation:
(see leaflet inside)
Name and Address of Manufacturer:
Batch No. or code number:
Date of Manufacture: DD/MM/YY
Date of Expiry: DD/MM/YY
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Main Panel of Master bag
Cereal Food for Pregnant and lactating
Mothers (in one language)
Brand Name (in one language)
Net Weight: 30 kg
(contains 20 packs)
Name and Address of Manufacturer:
Batch No. or code number
Date of Manufacture:
Date of Expiry:
Cereal Food for Pregnant and lactating
Mothers (in one language)
Brand Name (in one language)
Store at room temperature, under cool
conditions, without direct contact with heat
or sunlight.
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Name and Address of Manufacturer:
Batch No. or Code No.:
Date of Manufacture:DD/MM/YY
Date of Expiry:DD/MM/YY
Sample for Sachets
fu;ggpzp kw;Wk ghYhlLk jha;khUffhd rjJzT
[tNgh\hජවපෝෂා
JEEVAPOSHA
cs;@u; NghrhfF Nkkghl;Lj jpllk
mDruiz: [g;ghdpa r%f mgptpUj;jp epjp / cyf tq;fp
mKy;g;gLj;jy;:- Rfhjhu mikr;R – tl khfhzk;tpw;gidf;F my;y
epfu vil: 100g
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fu;ggpzp kw;Wk ghYhlLk jha;khUffhd rjJzT
Ingredients: Rice, mungbean, black gram, groundnut and sesame,
antioxidant (INS or E No.)
Store at room temperature under cool conditions without direct
contact with heat or sunlight.
Nutrition information
Average values Per serving (100g)
Energy 450 kcal.
Protein 16 g.
Carbohydrates 63 g.
Fat 15 g.
Instructions for preparation: see leaflet inside
Name and Address of Manufacturer:
Batch No. or code number:
Date of Manufacture: DD/MM/YYDate of Expiry: DD/MM/YY
Sample for Packs
[tNgh\hජවපෝෂා
JEEVAPOSHA
cs;@u; NghrhfFNkkghl;Lj jpllk
mDruiz: [g;ghdpa r%f mgptpUj;jp epjp / cyf tq;fp
mKy;g;gLj;jy;:- Rfhjhu mikr;R – tlkhfhzk; tpw;gidf;F my;y
15 igf;fw;Wf;fs; epfu vil: 1.5kg
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fu;ggpzp kw;Wk ghYhlLk jha;khUffhd rjJzT
Name and Address of Manufacturer:
Batch No. or code number
Date of Manufacture:Date of Expiry:
fu;ggpzp kw;Wk ghYhlLk jha;khUffhd rjJzT
[PtNgh\h ජවපෝෂා
JEEVAPOSHA
#hpa xspglhj ,lj; jpy;> rhjhuz miw ntg;gepiyapy; Fsph; epiyikfspy; fsQ;rpag;gLj; jTk;
Sample for Master Bags
[tNgh\hජවපෝෂා
JEEVAPOSHA
cs;@u; NghrhfFNkkghl;Lj jpllk
mDruiz: [g;ghdpa r%f mgptpUj;jp epjp / cyf tq;fp
mKy;g;gLj;jy;:- Rfhjhu mikr;R – tl khfhzk;tpw;gidf;F my;y
20 nghjpfs; epfu vil: 30kg
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Annexure II
Labelling of Sachets, Packs and Master Bag
Please refer to Food Act of No.26 of 1980, as amended by the Food Act No.20 of 1991.
Food (labelling and Advertising) Regulations -2003
Suggested labelling for children 6 to 11 months:
Size of the letters
Size of the letters used for the common names shall not be less than 1/3 of the size of the letters
used for the brand name with minimum height of 3.m.m. If the common name consist of one word
or more than one word such word or words (other than articles, conjunctions or prepositions)shall
be in identical type and size and similarly displayed.
The height of the letters used for the common name in the supplementary label as specified in the
regulations shall be not less than one half of the height of the letters used for the common name on
the main panel of the package or container subject to a minimum height of 3.m.m.
The area to be considered as the main panel shall not be less than 20% of the total surface area
excluding the bottom of the package or container.
The colour of sachet and pack should be in light yellow and the letters would be printed in any
colour.
The master bag would be in any colour and the letters should be printed in dark yellow colour.
Main panel of Sachet Back view of sachet
Cereal Food for Infants
(Age 6- 11 months)
Brand Name
50 g.
Name and Address of
Manufacturer:
Batch No. or code number:
Date of Manufacture: DD/MM/YY
Date of Expiry: DD/MM/YY
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Main Panel of Pack Back view of Pack
Cereal Food for infants
Brand name
750 g (contains 15 sachets)
Ingredients:
Rice, mungbean, blackgram, groundnut and
sesame, antioxidant (INS or E No.)
Store at room temperature, under cool conditions,
without direct contact with heat or sunlight.
Nutrition information
Average values Per serving (50 g.)
Energy 200 kcal.
Protein 7.5 g.
Carbohydrates 34 g.
Fat 4 g.
Instructions for preparation:
(see leaflet inside)
Name and Address of Manufacturer:
Batch No. or code number:
Date of Manufacture: DD/MM/YY
Date of Expiry: DD/MM/YY
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Main Panel of Master bag
Cereal Food for infants (in one language)
Brand Name (in one language)
Net weight: 15 kg (contains
20 packs)
Name and Address of Manufacturer:
Batch No. or code number
Date of Manufacture:
Date of Expiry:
Cereal Food for infants (in one language)
Brand Name (in one language)
Store at room temperature, under cool
conditions, without direct contact with heat
or sunlight.
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Name and Address of Manufacturer:
Batch No. or Code No.:
Date of Manufacture:DD/MM/YY
Date of Expiry:DD/MM/YY
Sample for Sachets
6 – 12 khj FoeijfSf;fhd rjJzT
[tNgh\hජවපෝෂා
JEEVAPOSHA
cs;@u; NghrhfF Nkkghl;Lj jpllk
mDruiz: [g;ghdpa r%f mgptpUj;jp epjp / cyf tq;fp
mKy;g;gLj;jy;:- Rfhjhu mikr;R – tl khfhzk;tpw;gidf;F my;y
epfu vil: 50g
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Ingredients: Rice, mungbean, blackgram, groundnut and sesame,
antioxidant (INS or E No.)
Store at room temperature, under cool conditions, without direct
contact with heat or sunlight.
Nutrition information
Average values Per serving (50 g.)
Energy 200 kcal.Protein 7.5 g.
Carbohydrates 34 g.
Fat 4 g.
Instructions for preparation: see leaflet inside
Name and Address of Manufacturer:
Batch No. or code number:Date of Manufacture: DD/MM/YY
Date of Expiry: DD/MM/YY
Sample for Packs
6 – 12 khj FoeijfSf;fhd rjJzT
[tNgh\hජවපෝෂා
JEEVAPOSHA
cs;@u; NghrhfFNkkghl;Lj jpllk
mDruiz: [g;ghdpa r%f mgptpUj;jp epjp / cyf tq;fp
mKy;g;gLj;jy;:- Rfhjhu mikr;R – tlkhfhzk; tpw;gidf;F my;y
15 igf;fw;Wf;fs; epfu vil: 0.75kg
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6 – 12 khj FoeijfSf;fhd rjJzT
Name and Address of Manufacturer:
Batch No. or code numberDate of Manufacture:
Date of Ex ir :
6 – 12 khj FoeijfSf;fhd rjJzT
[PtNgh\h ජවපෝෂා
JEEVAPOSHA
#hpa xspglhj ,lj; jpy;> rhjhuz miw ntg;gepiyapy; Fsph; epiyikfspy; fsQ;rpag;gLj; jTk;
Sample for Master Bags
[PtNgh\hජවපෝෂා
JEEVAPOSHA
cs;@u; NghrhfFNkkghl;Lj jpllk
mDruiz: [g;ghdpa r%f mgptpUj;jp epjp / cyf tq;fp
mKy;g;gLj;jy;:- Rfhjhu mikr;R – tl khfhzk;tpw;gidf;F my;y
20 nghjpfs; epfu vil: 15kg
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Annexure III
Labelling of Sachets, Packs and Master Bag
Please refer to Food Act of No.26 of 1980, as amended by the Food Act No.20 of 1991.
Food (labelling and Advertising) Regulations -2003
Suggested labelling for children 13 to 24 months:
Size of the letters
Size of the letters used for the common names shall not be less than 1/3 of the size of the letters
used for the brand name with minimum height of 3.m.m. If the common name consists of one word
or more than one word such word or words (other than articles, conjunctions or prepositions) shall
be in identical type and size and similarly displayed.
The height of the letters used for the common name in the supplementary label as specified in the
regulations shall be not less than one half of the height of the letters used for the common name on
the main panel of the package or container subject to a minimum height of 3.m.m.
The area to be considered as the main panel shall not be less than 20% of the total surface area
excluding the bottom of the package or container.
The colour of sachet and pack should be in light blue and the letters would be printed in any colour.
The master bag would be in any colour and the letters should be printed in dark blue colour.
Main panel of Sachet Back view of sachet
Cereal Food for Young Children
(age 12- 23 months)
Brand Name
75 g.
Name and Address of
Manufacturer:
Batch No. or code number:
Date of Manufacture: DD/MM/YY
Date of Expiry: DD/MM/YY
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Main Panel of Pack Back view of Pack
Cereal Food for Young Children
(age 12- 23 months)
Brand Name
1.125 kg (contains
15 sachets)
Ingredients:
Rice, mungbean, blackgram, groundnut and
sesame, antioxidant (INS or E No.)
Store at room temperature, under cool conditions,
without direct contact with heat or sunlight.
Nutrition information
Average values Per serving (75 g.)
Energy 300 kcal
Protein 11.3 g.Carbohydrates 50.5 g.
Fat 6 g.
Instructions for preparation:
(see leaflet inside)
Name and Address of Manufacturer:
Batch No. or code number:
Date of Manufacture: DD/MM/YY
Date of Expiry: DD/MM/YY
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Main Panel of Master bag
Cereal Food for Young Children (in
one language)
Brand Name (in one language )
Net Weight: 22.5 kg
(contains 20 packs)
Name and Address of Manufacturer:
Batch No. or code number
Date of Manufacture:
Date of Expiry:
Cereal Food for Young Children (in one
languages)
Brand Name (in one language)
Store at room temperature, under cool
conditions, without direct contact with heat
or sunlight.
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Name and Address of Manufacturer:
Batch No. or Code No.:
Date of Manufacture:DD/MM/YY
Date of Expiry:DD/MM/YY
Sample for Sachets
13 – 24 khj FoeijfSf;fhd rjJzT
[tNgh\hජවපෝෂා
JEEVAPOSHA
cs;@u; NghrhfF Nkkghl;Lj jpllk
mDruiz: [g;ghdpa r%f mgptpUj;jp epjp / cyf tq;fp
mKy;g;gLj;jy;:- Rfhjhu mikr;R – tl khfhzk;tpw;gidf;F my;y
epfu vil: 75g
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Ingredients: Rice, mungbean, blackgram, groundnut and sesame,
antioxidant (INS or E No.)
Store at room temperature, under cool conditions, without direct
contact with heat or sunlight.
Nutrition information
Average values Per serving (75 g.)
Energy 300 kcalProtein 11.3 g.
Carbohydrates 50.5 g.
Fat 6 g.
Instructions for preparation: see leaflet inside
Name and Address of Manufacturer:
Batch No. or code number:
Date of Manufacture: DD/MM/YY
Date of Expiry: DD/MM/YY
Sample for Packs
13 – 24 khj FoeijfSf;fhd rjJzT
[tNgh\hජවපෝෂා
JEEVAPOSHA
cs;@u; NghrhfFNkkghl;Lj jpllk
mDruiz: [g;ghdpa r%f mgptpUj;jp epjp / cyf tq;fp
mKy;g;gLj;jy;:- Rfhjhu mikr;R – tlkhfhzk; tpw;gidf;F my;y
15 igf;fw;Wf;fs; epfu vil: 1.125 kg
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13 – 24 khj FoeijfSf;fhd rjJzT
Name and Address of Manufacturer:
Batch No. or code number
Date of Manufacture:Date of Ex ir :
13 – 24 khj FoeijfSf;fhd rjJzT
[PtNgh\h ජවපෝෂා
JEEVAPOSHA
#hpa xspglhj ,lj;jpy;> rhjhuz miw ntg;gepiyapy; Fsph; epiyikfspy; fsQ;rpag;gLj; jTk;
Sample for Master Bags
[tNgh\h
ජවපෝෂා JEEVAPOSHA
cs;@u; NghrhfFNkkghl;Lj jpllk
mDruiz: [g;ghdpa r%f mgptpUj;jp epjp / cyf tq;fp
mKy;g;gLj;jy;:- Rfhjhu mikr;R – tl khfhzk;tpw;gidf;F my;y
20 nghjpfs; epfu vil: 22.5 kg
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Preparation Leaflet
The product texture when prepared for feeding shall formulate into a smooth paste, not sticky on the palate,
appropriate for spoon feeding (for infant aged 6 – 8 months) and shall formulate into a fine granular texture (not
rubbery) and appropriate for spoon feeding (for infant and young children aged 9 to 24 months) when
reconstituted with hot or cold water / milk.
For mothers the product may from a thick coarse paste like porridge, may be granular and appetizing, whenformulated with milk or water.
Recommended