Microsoft Access 2013 Cheat Sheet · Microsoft ® Access 2013 Cheat Sheet Create a Database:-Click...

Microsoft ®

Access 2013 Cheat SheetCreate a Database:-Click a template category in the list and click the template you want to use and click Create-Click Blank Database buttonOpen Existing Database:-Click a database in the Open Recent Database list or click More and browse for it

Program Layout

Getting Started Window

File TabQuick Access Toolbar Ti t le Bar M i n im i ze Max im ize C lose

Ribbon

Status Bar

Navigation Pane Object Tabs

Record Navigator Table in

Datasheet View Cus tom ize the Qu ick Access Too lbar to ho ld comm and s such as Save, Prin t, Undo, Red o, Co py and Paste.

File Tab & Backstage View:Hold s the o p t i o n s to s t a r t a new database, o p e n a sa v ed f i l e, s a v e, p r i n t, p r e pa re fo r d i s t r i b u t i o n, p u b l i sh t h e database, c l ose t h e pr og ram an d sh ow recen t l y v i ewed databases

Views

Create New Database: Click Fi le Tab, select NewOpen Exist ing Database: Click Fi le Tab, select OpenSave a Database: Click Fi le Tab, select SaveSave with a different name: Click Fi le Tab, select Save AsPrint Preview: Click Fi le Tab, select Print PreviewPrint: Cl ick Fi le Tab, select Print

Navigation Keyboard Shortcuts:Tab : Move to next f ieldShift + Tab : Move to previous f ieldF 11: Toggle the Navigation Pane

Keys to Remember:Backspace: Erases back one spaceDelete: Erases forward one spaceNum Lock: Controls the 10-key pad

Choose Template Category

Open Existing Database

Create Blank

Database

Select a Template

Program Basics

Database Objects

Create Tab

Tables Grou p Forms Grou p Reports Grou p Macros & Code Group

Table Form ReportQuery

Tables:Add New Blank Table: Click the Table icon in the Tables GroupAdd New Table from a Template: Click the Application Parts icon in the Templates Group and choose a template from the listEdit Table Design: Click the Table Design icon in the Tables Group and you will be taken to Design View

Forms:Add New Form: Click the Form icon in the Forms GroupAdd Split Form: Click the More Forms icon in the Forms Group Add Blank Form: Click the Blank Form icon in the Forms GroupEdit Form Design: Click the Form Design icon in the Forms Group

Forms: Are custom screens that provide an easier way to enter and view dataReports: Present data from a table or query in a printed format

Query:Create New Query: Click the Query Wizard icon in the Query GroupEdit Query Design: Click the Query Design icon in the Query GroupReports:Add New Report: Click the Report icon in the Reports GroupAdd Blank Report: Click the Blank Report icon in the Reports GroupEdit Report Design: Click the Report Design icon in the Reports Group Open Report Wizard: Click the Report Wizard icon in the Reports Group

Using Database Objects:Open an object: Double-click the object in the Navigation PaneModify an Object: Open the object, click the Format tab on the Ribbon, click the View button in the Views group and choose Design or Layout view Delete an Object: Select the object and press Delete and click YesRename an Object: Right-click the object, select rename, enter new name and press EnterImport & Export Data: Use the External Data tab on the Ribbon

Tables: Store related data in records (rows) and f ields (columns)Queries: View, f ilter, calculate, change, sort and examine data in a table

Queries GroupTemplates Group

Working withTables

Table DataAdd a Field:Enter data in the cell below the Add New FieldAdd a Record:Enter data in the bottom row of the tableDelete a Record:Select record, click the Home tab, click Delete button in the Records group and click YesSort Data:Click the Home tab and click either the Ascending or Descending button in the Sort & Filter groupFilter Data:Click Home Tab, click Filter in Sort & Filter Group and check the boxes for the values you want to filterRemove Filter:Click Toggle Filter in the Sort & Filter group

FieldsRecords

Field Data Types:Text: Stores text, numbers or a combination of both Memo: Stores long text entriesNumber:Stores numbers that can be used in calculationsDate/Time: Stores dates, times or bothCurrency: Stores numbers and symbols which represent moneyAutoNumber: Makes a unique number for each recordYes/No: Stores only one of two values, such as Yes or NoOLE Object: Stores objects created in other programsLookup Wizard: Helps you create a field whose values are selected from another table, query or list of valuesHyperlinks: Store clickable links to the Web or other filesAttachments: Allows you to attach files and images

A primary key is a f ield that is unique to each record.

QueriesCreating Table RelationshipsLinking Tables: Tells Access how two tables are relatedHow to Link Tables:- Click the Datasheet tab on the Ribbon and click the Relationships button in the Relationships group- If necessary, click the Show Table button in the Relationships group on the Design tab- In the Show Table window, select a table you want to link and click the Add button and then repeat for each table, click close- Drag a f ield from one table and drop it on the related f ield in the second table and click Create

Types of Queries:Select Query: Retrieves data from one or more of the tables or queries in your database and displays the results in a datasheetParameter Query: Type of select query that uses criteria that controls your resultsCross-Tab Query: Uses row and column headings so you can see your data in terms of two categories at onceAction Query: Alters your data or your database, can create a new table, add or delete data

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