MFMP 3.0 What’s New€¦ · Office Hours Webinar 2011 . 2 •Welcome to MFMP 3.0 •Webinar...

MFMP 3.0 What’s New

Office Hours Webinar

2011

2

• Welcome to MFMP 3.0

• Webinar Objectives

• Week One Review

• Maximize Searches

• MFMP 2.0 IR attachments

• Catalogs and Requisitions

• Q&A

• Resources

Agenda

3

Welcome to MFMP 3.0

MFMP upgraded on September 6, 2011

https://Buyer.MyFloridaMarketPlace.com/Buyer/Main

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Webinar Objectives

• Answer your questions about MFMP 3.0

– Open discussion forum

– Week One

– Maximize the search function

– MFMP 2.0 IR attachments

– Suggested topics are catalogs and requisitions

• Demo in the system as needed and as time permits

Welcome to MFMP 3.0

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Handling Questions

• With nearly 200 on today‘s webinar, we need to keep phone lines muted to maintain good sound quality for all participants

• To address your questions, we‘ll use this process:

– Use the webinar ―chat‖ feature to let us know you have a question.

– We will unmute the phone lines and call your name so you can state your question.

– We will mute the phone lines again as we address your question.

Welcome to MFMP 3.0

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System Searches

• Any customer with MFMP 3.0 access can create system

searches

• Query group enables you to see transactions

enterprise wide

• You can export search results to Excel

• Use at least three search criteria

– PUI

– Date Range

– Other such as vendor, supplier invoice number, or requester

Maximize Searches

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Maximize Searches

Refined System Searches

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Steps to locate attachments for MFMP 2.0 IRs• From the Home tab on your Dashboard, select Search

• Select Invoice eForm

• In the Supplier Invoice #: field, enter the Supplier‘s Invoice

number, which should be the first number listed in the IR before

the dash (-), e.g., 20803835

• Click Search and the Invoice eForm will return

• Click on the Invoice eForm number and scroll down to the

Comments section at the bottom of the INEF

• Here you will locate the attachments associated with the Invoice

Reconciliation (IR20803835-1992474)

MFMP 2.0 IR Attachments

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Copying MFMP 2.0 items

• Copy MFMP 2.0 requisitions as a basis for MFMP 3.0

orders

• Confirm that all fields are updated and relevant

(including updated accounting information)

• Order prefix is now ―PO‖ instead of ―DO‖ in MFMP

3.0

Catalogs and Requisitions

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Catalogs and Requisitions

Create Requisitions

• State Purchasing creates statewide agreements, State

Term Contracts (STC) and Alternate Contract

Sources (ACS)

• Use of STC are mandatory for state agencies

• STC and ACS are available in the MFMP catalog

– Punch-out

– Line-item

– Ordering Instructions

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Create Requisitions

• MFMP 3.0 streamlines the requisitioning process; to

put the emphasis on what you‘re buying

• From the dashboard, you can search the catalogs or

click the Requisition link to create requisitions

Catalogs and Requisitions

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Create Requisitions

• Use refined catalog searches

Catalogs and Requisitions

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Create Requisitions

• Customize your view of the catalog to see multiple items at one

time by clicking on ‗thumbnail‘ link

• If you cannot find what you‘re looking for in the catalog, create a

non-Catalog requisition; fill in all product details

Catalogs and Requisitions

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Create Requisitions

• Compare line item catalog products to determine the best value

• Select the items you want to consider and click Compare

Catalogs and Requisitions

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Create Requisitions

• Your items are available for side by side comparison

• Select the item you want to add to your cart

Catalogs and Requisitions

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Create Requisitions

• Master Agreements are now Contracts

– Applies to both STC and Agency Term Contracts

– Existing Master Agreements at ―go-live‖ continue to have an

―MA‖ prefix until current MA expires and a new contract is

created in MFMP 3.0.

• At that point it will have a ―C‖ prefix

• Change Orders made against an existing MFMP 2.0 order will

continue to be ―versioned‖ and will include a ―v‖

Catalogs and Requisitions

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Approve Requisitions

• Finds items that require your approval in your ‗To Do‘

list on either your Home tab or the Procurement tab

• Queue displays the requester

Catalogs and Requisitions

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Resources

Additional training– Exclusive MFMP recorded training ―tours‖

• ―What‘s New in MFMP 3.0‖ series

• Usual functional series

– ―What‘s New in MFMP 3.0‖ webinars

• Next two weeks

– ―Office Hours‖ webinars each Friday in September

– Resume regular fall workshop training schedule in October

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Resources

MFMP 3.0 Tools & Communications– Updated MFMP 3.0 Manual and System Administrator Manual

– MFMP 3.0 Week One Kit

– MFMP 3.0 Week One Daily Tips

• Find all of these, plus links to training registration on our MFMP 3.0

upgrade website—one spot for you to find what you need!

http://www.dms.myflorida.com/business_operations/state_purchasi

ng/myfloridamarketplace/mfmp_buyers/myflorida_marketplace_too

lkit/mfmp_upgrades/mfmp_3_0_go_live_resources

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Resources

When you have questions, either before or after the

upgrade, feel free to contact the MFMP Customer

Service Desk.

(866) 352-3776

BuyerHelp@MyFloridaMarketPlace.com

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MFMP 3.0 Launched September 6, 2011

Delivering the change our customers requested