Manager Self-Service Presented by: Amanda Noday, Payroll Manager

Manager Self-Service

Presented by: Amanda Noday, Payroll Manager

Training Agenda• Manager Self-Service

– What is MSS?– Transactions in MSS– UPK Training Material– SQL Reports

• Hands-on Assistance

– Enter your Summer PTFs during the workshop!

• Summer Adjunct Faculty• Summer Graduates• Summer Student Assistants

What is Manager Self-Service?A responsibility that provides tools needed to efficiently perform routine employment transactions and view employee information.

– Personnel Transaction Form Entry/Approval– Employee Information Inquiry– Timecard Status Dashboard

MSS Transactions– Employee Information Inquiry• View hire date, job title, salary, years of service, and

total absences for any employee you supervise.

– Timecard Status Dashboard• Shows timecard status summaries for employees you

supervise. Approved, rejected, working, not entered, error.

MSS Transactions

– All Actions Awaiting Your Attention• Takes your to your Worklist Notification area for any

transactions awaiting your approval. (PTFs, Timecards) NOTE: You will also receive an email for each of these transactions. You can turn this option on/off at any time.

NOTE: To turn off approval workflow emails: Go TWU Manager Self-Service, Workflow Notifications, Preferences, and under Notifications choose “Do not send me mail”.

MSS Transactions– Employee Record View Only• View basic employee record details for employees you

supervise. Assignment details, termination history, salary/costing information.

– Hire• Hire a new employee.

– Rehire• Rehire an ex-employee

MSS Transactions

–Create Additional Assignment• Add another assignment for a current employee

–Update Assignment• Change salary, costing, FTE, title, location

–Task Payments• Submit a lump sum payment for a current employee

MSS Transactions–Termination

• Terminate an employee from the University

–Change Manager• Change the supervisor for an employee

–Maintain Qualifications• Enter a degree for a current employee (PhD, Masters)

–Maintain Tenure• Change a current employee from non-tenure to tenure

New Hire Paperwork?• New Hire Paperwork must still be completed for all

new hire employees. – Faculty/Staff – turn in to Office of Human Resources– Students – turn in to Career Services

• The I-9 in the new hire packet must be completed by first day of employment

• Faculty/Staff New Hire Packets can also be printed online at: http://www.twu.edu/hr-records

UPK Training MaterialWhat is UPK?

User Productivity Kit - Training documents that allow you to “try” a transaction from start to finish outside of Oracle.

Note:Self-Service Human Resources (SSHR) features are only available from on-campus computers

Upon completion of these Manager Self-Service lessons, you will be able to:

• Hire New Employees• Rehire Ex-Employees

• Maintain Employee Assignments• View Employee Records

• Enter Task Payments (Lump Sum Payments)• Terminate Employees

• Address Actions Awaiting Your Approval

UPK MaterialManager Self Service UPK Link:

https://upk.twu.edu/KContent/20/data/toc.html?launchFromKpath=1

Note: You can also access the UPK training material from the Payroll Website

SQL Reports• Log in to Pioneer Portal• Choose My Tools• Web-Enabled Reports

SQL Reports• Approved Task Payments Report• Manager Self Service – Pending Task Payments• Pending New Hires Report• Pending Task Payment Report• Pending Termination Report• Pending Update Assignments Report

Contact UsNon-Academic PTFs Academic PTFs Student Assistant PTFs

Susan Ferbend(940) 898-3551

sferbend@twu.edu

Colleen Sallee(940) 898-3317

csallee@twu.edu

Jane Sewald(940) 898-3561

jsewald@twu.edu

Amanda Noday(940) 898-3562

anoday@twu.edu

Julio Ramon(940) 898-3316

jramon@twu.edu

Amanda Noday(940) 898-3562

anoday@twu.edu