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7/30/2019 Management Information System and its Organizational Functions.pptx
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APPLICATIONS
OF
MANAGEMENT INFORMATION SYSTEM
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MIS
Mr. Abdul Rehman
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MANAGEMENTINFORMATIONSYSTEM (MIS)
Support for effective decision making
Provides feedback on daily operations
Output, or reports generated through accumulation oftransaction processing data
Each MIS is an integrated collection of subsystems,which are typically organized along functional lineswithin an organization
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COMPONENTS
Hardware
Software
Data (Information For Decision Making)
Procedures (Design, Development AndDocumentation)
People (Individuals, Groups, Or Organizations)
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Corporatedatabasesofinternaldata
Databasesof
externaldata
Databasesofvalidtransactions
Operationaldatabases
Transactionprocessingsystems
Managementinformationsystems
Decisionsupportsystems
Executivesupportsystems
Expertsystems
Businesstransactions
Input anderror list
Drill-down reports
Exception reports
Demand reports
Key-indicator reports
Scheduledreports
Employees
Corporateintranet
Applicationdatabases
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OUTPUTS
Scheduled ReportsProduced periodically, or on a schedule (daily, weekly,
monthly)
Key-indicator ReportSummarizes the previous days critical activitiesTypically available at the beginning of each day
Demand ReportGives certain information at a managers request
Exception ReportAutomatically produced when a situation is unusual or
requires management action
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SCHEDULED REPORT EXAMPLE
Daily Sales Detail Report
Prepared: 08/10/xx
Order#
CustomerID
SalesRep ID
ShipDate Quantity Item # Amount
P12453 C89321 CAR 08/12/96 144 P1234 $3,214
P12453 C89321 CAR 08/12/96 288 P3214 $5,660
P12453 C03214 GWA 08/13/96 12 P4902 $1,224
P12455 C52313 SAK 08/12/96 24 P4012 $2,448
P12456 C34123 JMW 08J/13/96 144 P3214 $720
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KEY INDICATOR REPORT EXAMPLE
Daily Sales Key Indicator Report
ThisMonth
LastMonth
LastYear
Total Orders Month to Date $1,808 $1,694 $1,014
Forecasted Sales for the Month $2,406 $2,224 $2,608
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DEMAND REPORT EXAMPLE
Daily Sales by Sales Rep Summary Report
Prepared: 08/10/xxSales Rep ID Amount
CAR $42,345
GWA $38,950
SAK $22,100
JWN $12,350
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EXCEPTION REPORT EXAMPLE
Daily Sales Exception Report ORDERS OVER $10,000
Prepared: 08/10/xx
Order#
CustomerID
SalesRep ID
ShipDate Quantity Item # Amount
P12453 C89321 CAR 08/12/96 144 P1234 $13,214
P12453 C89321 CAR 08/12/96 288 P3214 $15,660
P12453 C03214 GWA 08/13/96 12 P4902 $11,224
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OUTPUTSOFA MANAGEMENT INFORMATIONSYSTEM
Earnings by Quarter (Millions)
Actual Forecast Variance
2ND Qtr 1999 $12.6 $11.8 6.8%
1st Qtr 1999 $10.8 $10.7 0.9%
4th Qtr 1998 $14.3 $14.5 -1.4%
3rd
Qtr 1998 $12.8 $13.3 -3.0%
Drill Down Reports
Provide detaileddata about asituation.
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HISTORY OF MANAGEMENT
INFORMATION SYSTEM
Mainframe And Minicomputer Computing
Personal Computers
Client/Server Networks
Enterprise Computing Cloud Computing.
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FUNCTIONS OF MIS
Mr. Khizer Mehtab
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SUPPORTING BUSINESS FUNCTIONS
IN AN ENTERPRISE
The principal business functions in a business
Marketing And Sales
ProductionAccounting And Finance
Human Resources
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An OrganizationsMIS
FinancialMIS
MarketingMIS
Human
ResourcesMIS
Etc.
AccountingMIS
Databasesof
externaldata
Databasesof
valid
transactions
Transactionprocessing
systems
Businesstransactions
Businesstransactions
Extranet
Internet
Drill down reports
Exception reports
Demand reports
Key-indicator reports
Scheduled reports
Etc.
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MARKETING MIS
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MARKETING MIX SUBSYSTEMS
Product Subsystem
Place Subsystem
Promotion Subsystem
Price Subsystem Sales Forecasting
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Sales by customer
Sales by salesperson
Sales by productOperational
databases
Databases
of valid
transactions
for eachTPS
Transaction
processing
systems
Business
transactions
Marketing
MIS
Databases of
external data
Databases of
internal data
Marketing
DSS
Marketingg
ES
Marketing
applicationsdatabases
Pricing report
Total service calls
Customer satisfaction
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INPUTSTO MARKETING MIS
Strategic Plan
Corporate Policies
The TPS
External sources: The competition
The market
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OUTPUT TO MARKETING MIS
Marketing research
Product development
Promotion And Advertising Product Pricing
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MANUFACTURING MIS
Mr. ARIF
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Quality control reports
Process control reports
JIT reportsOperationaldatabases
Databasesof valid
transactionsfor each
TPS
Transactionprocessing
systems
Businesstransactions
Businesstransactions
Internet
orExtranet
ManufacturingMIS
Businesstransactions
Databases ofexternal data
Databases ofinternal data
ManufacturingDSS
ManufacturingES
Manufacturingapplicationsdatabases
Customers,Suppliers
MRP reports
Production schedule
CAD output
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INPUTSTOTHE MANUFACTURING MIS
Strategic Plan
Corporate Policies
The TPS: Order processing
Inventory data
Receiving and inspecting data
Personnel data
Production process External Sources
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MANUFACTURING MIS OUTPUTS
Design And Engineering
Master Production Scheduling
Inventory Control
Manufacturing Resource Planning Just-in-time Inventory And Manufacturing
Process Control
Computer-integrated Manufacturing (CIM)
Quality Control And Testing
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ACCOUNTING AND FINANCIAL
INFORMATION SYSTEMS
Mr. IQBAL
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COMPONENTS
Accounts Receivable Records
Accounts Payable Records
Payroll Records
Inventory Control Records General Ledgers
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FUNCTIONS
Financial Forecasting And Planning
Financial Control
Funds Management
Internal Auditing
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Financial statements
Uses and managementof funds
Financial statisticsfor control
Operationaldatabases
Databasesof valid
transactionsfor each
TPS
Transactionprocessing
systems
Businesstransactions
Businesstransactions
Internet
orExtranet
FinancialMIS
Businesstransactions
Databases ofexternal data
Databases ofinternal data
FinancialDSS
FinancialES
Financialapplicationsdatabases
Customers,Suppliers
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INPUTSTOTHE FINANCIAL INFORMATION
SYSTEMStrategic planCorporate policies
Contains major financial objectives and oftenprojects financial needs.
Transaction processing system (TPS) Important financial information collected from
almost every TPS - payroll, inventory control,order processing, accounts payable, accounts
receivable, general ledger. External sources
Annual reports and financial statements ofcompetitors and general news items.
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FINANCIAL MIS SUBSYSTEMSAND OUTPUTS
Financial subsystems
Profit/loss and cost systems
Auditing
Internal auditing
External auditing
Uses and management of funds
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HUMAN RESOURCE
INFORMATION SYSTEMS
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HUMAN RESOURCE MIS
Concerned with all of the activities related toemployees and potential employees of the
organization
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Benefit reports
Salary surveys
Scheduling reportsOperationaldatabases
Databasesof valid
transactionsfor each
TPS
Transactionprocessing
systems
Businesstransactions
HumanResource
MIS
Databases ofexternal data
Databases ofinternal data
Human ResourceDSS
Human ResourceES
Humanresource
applicationsdatabases
Training test scores
Job applicant profiles
Needs and planningreports
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INPUTSTOTHE HUMAN RESOURCE MIS
Strategic plan
Corporate policies
The TPS:
Payroll data
Order Processing Data
Personnel data
External sources
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HUMAN RESOURCE MIS SUBSYSTEMSANDOUTPUTS
Human Resource Planning
Personnel Selection And Recruiting
Training And Skills Inventory
Scheduling And Job Placement Wage And Salary Administration
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APPLICATIONS
Enterprise Systems (Enterprise resource planning (ERP)Provide integrated software modules and a unified database that
personnel use to plan, manage, and control core business processesacross multiple locations. Modules of ERP systems may include finance,accounting, marketing, human resources, production, inventorymanagement, and distribution.
Supply Chain Management (SCM) systems enable more efficientmanagement of the supply chain by integrating the links in a supplychain. This may include suppliers, manufacturers, wholesalers, retailers,and final customers.
Customer Relationship Management (CRM) systems help businesses
manage relationships with potential and current customers and businesspartners across marketing, sales, and service.
Knowledge Management System (KMS) helps organizations facilitatethe collection, recording, organization, retrieval, and dissemination ofknowledge. This may include documents, accounting records,unrecorded procedures, practices, and skills.
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ADVANTAGES
Companies are able to highlight their strengths andweaknesses due to the presence of revenue reports,employees' performance record etc. The identification of theseaspects can help the company improve their businessprocesses and operations.
Giving an overall picture of the company and acting as acommunication and planning tool.
The availability of the customer data and feedback can helpthe company to align their business processes according tothe needs of the customers. The effective management ofcustomer data can help the company to perform directmarketing and promotion activities.
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