Interaction during this training session

Interaction during this training session.

• This is a session for all of us not a presentation

• Please make comments on this session format direct to the AREC Training Officer.

• Do not hesitate to ask questions.• We can all learn from others experiences.

• Your input is valued.

CD Communicationsand theAREC Radio Operator

This is another AREC training tool CD Module 4 10.2003

Why CD needs AREC

Well, does it ?

AREC MISSION STATEMENTTo be the preferred provider of Emergency Communications toNew Zealand Emergency services.

Radio Communications

It’s our task to be prepared and excel in what we do best.

TSUNAMIVOLCANIC

LAVA FLOWDESTROYED

INFRASTRUCTURE

Earthquakes in NZ

Earthquakes in NZ over the past 10 years less than 40km deep.

Tsunami in NZ

Volcanos in NZ

White Island is at alert level 1.Signs of volcano unrest.

Mt Ruapehu is at alert level 1: Signs of volcano unrest.

Volcanic eruption is a very real hazard for the Auckland region - in the next fifty years there is a 5% chance of an event within an area termed the Auckland Volcanic Field (AVF).

Call out procedureMost Civil Defence Organisation

Call Out ProcedureIn the event of an emergency, the following 'call out' procedures will apply.ALERT STATUS and ACTION

STANDBY(First warning of a potential situation occurring)

Civil Defence Officer, Controller and Police will confer to discuss the situation.

FULL ACTIVATION

HQ to be set up and staffed by CDO, CEO, Customer Service Team Leader and the Communications Officer.

Other staff to be called if and when required… incl. AREC if required.

Different ways to communicate.

Radio is just one of the communication modes available to your Civil Defence Communications Officer.

TelephoneInternetFacsimileCellphoneMessenger

Different locations to operate from

• HQ• Outpost• Mobile

Head Quarters (Possible setup)

Outpost

Mobile

Safety is essential#1 Priority is your personal safety.

#2 Priority is to ensure the safety of other with

you.

Only now can you provide the service you came to do.

We will now look at how our AREC communications expertise fits into theCivil Defence communications plan.

We will also look at the CD1 message form in detail.

What does AREC offer CD• We provide experienced

communicators and specialised equipment.We provide experienced communicators and specialised equipment.

We have detailed knowledge of radio communications and we can provide experience and expertise in the radio communications field.

What does AREC offer CD• We have a documented communications

network plan, and personnel with portable equipment to support this plan

Our communications plan includes control stations and relay stations

Our network plan can be established during local or national emergencies

All training is planned

What does AREC offer CD• We provide our own training.

We have a National Training Officer within our AREC orginisation.

T h e firs t o f tw o A R E C tra in in g d a ys th is m on th w ill go a h ea d th is S u n d ay 12 th O cto b er. T h e seco n d d a y, w h ich w ill fo llo w on fro m th e first, w ill b e S u n d a y 19 th O cto b er.

C D Tra in in g session .... S u n d a y 19 O ctob er1 0 :0 0:0 0 a .m . S ta rt D a y Tw o

1 0 :0 0:0 0 a .m . W elco m e . R efresh o f D ay O n e M a te ria l. O verv iew o f to d a y 's sess ion s.

1 0 :5 0:0 0 a .m . C D M od u le 4

11 :5 0 :0 0 a .m . C o ffee B rea k

1 2 :1 0:0 0 p .m . C D O r ga n isa tio n & O p e ra tion s in A u ck la n d

1 2 :3 0:0 0 p .m . A u ck lan d C ity C D Tech n ica l M od u le

1 :3 0 :0 0 p .m . L u n ch B rea k (a tten d ees b r in g th e ir o w n lu n ch )

2 :0 0 :0 0 p .m . M ore A R E C /C D E q u ip m en t

2 :3 0 :0 0 p .m . P re p ar ation & In tero p erab ility

3 :0 0 :0 0 p .m . C D M essa g e H a n d lin g E x erc ise

4 :3 0 :0 0 p .m . D eb rie f, D iscu ssio n s & Q u estio n s

5 :0 0 :0 0 p .m . E n d D a y Tw o

Records of training progress kept for all our personnel

What does AREC offer CD• Our training sessions follow a

structured format

These records are held by Section Leaders, the Area Manager and also the National Training Officer.

Training data presentations and material are provided in CD format

What does AREC offer CD• Documented AREC training material

The CD content is dated, has an expiry date and planned reviews are scheduled.

Session content• We will cover radio procedure and the CD1

message form. At this sessions conclusion we will be able to demonstrate …...

• Understand the CD1 Message form and its intent.• Be able to do basic maintenance on aerials & equipment.• Set up & operate comms equipment used in an emergency.• Demonstrate a tactful manner on air.• Understand the reason for log keeping.• Receive CD messages at dictation speed.• Send messages using CD operating procedures.

• Competence in comms procedure and the use of pro-words.

1Competence in comms procedure and the use of pro-words.

• Standard procedures ensures understanding by all parties.

• Phrases• Pro-words• Establishing a radio net• Callsigns are used at all times• Uniformity in radio procedures

AcknowledgeAll before / afterCorrectionDisregard thistransmission

FiguresFromI say againI spellOutOverRelay toRogerRoger so farSay againThis isWaitWilcoWrong

2Send messages using CD operating procedures

• Standard format assists in sending messages

• Speak clearly using your natural voice• Spell unfamiliar words, towns and names• Pause for confirmation during long messages• Be brief and to the point• Listen before transmitting

3Receive messages.

• Practice writing at dictation speed

• Better slow and correct• Control the speed• Receiving messages comes with practice

4Understand the reason for log keeping.

• The log is a record of all relevant events

• Record all events that affect the radio net• Keep accurate record of transmissions• Record of radio net

5Demonstrate a tactful manner on air.

• Difficulties in the field and welfare checks

• Base to question field stations if problems

• Base calls field stations for messages and welfare check

• Base can ease field station stress • Possible stress or drama• Station conditions can differ

6Set up & operate communicationsequipment used in an emergency.• Become familiar with the various pieces

of equipment in use.

• Lock radios on frequency• Be aware of changes in operating conditions• Ask about operating new / strange equipment• Be familiar with radios and aerials in use

7Be able to do basic maintenance on aerials & equipment.

• We should all develop maintenance skills

• Check and replace mic plugs• Be able to replace different coax connectors

Understanding the CDEM 01 form

• Standard CD1 form ensures understanding by all parties.

• Press hard using a ball point pen

• Message content not to be added to or altered by communicator

• Complete the CD1 form at time of receipt

Understanding the CD1 form • Precedence

Urg

Understanding the CD1 form • Precedence• Date

Urg24

Understanding the CD1 form • Precedence• Date• Time

Urg24 1427

Understanding the CD1 form • Precedence• Date• Time• Month

Urg24 1425 Mar

Understanding the CD1 form • Precedence• Date• Time• Month• Log Number

Urg24 1425 Mar Trp 14

Understanding the CD1 form • Precedence• Date• Time• Month• Log Number• To, From & Copy

Urg24 1425 Mar Trp 14

Understanding the CD1 form • Precedence• Date• Time• Month• Log Number• To, From & Copy• Message text

Urg24 1425 Mar Trp 14

Understanding the CD1 form • Precedence• Date• Time• Month• Log Number• To, From & Copy• Message text• Operator info

Urg24 1425 Mar Trp 14

Understanding the CD1 form

• Log message onto the Radio log sheets

Pass completed messages on quickly

Enter other remarks if requiredEnter brief details to identify the message

• Pass message on

Other AREC training tools.• SAR Communications and the AREC Radio Operator SAR Module 1 03.2002

SAR Town Base Comms

• SAR Communications and the AREC Radio Operator SAR Module 2 03.2002SAR Field HQ Comms

• SAR Communications and the AREC Radio Operator SAR Module 3 SoonSAR Field HQ Comms Leader

• CD Communications and the AREC Radio Operator CD Module 4 10.2003HQ Operator / Assistant

• CD Communications and the AREC Radio Operator CD Module 5 Soon HQ Team Leader