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Michelle Fowles, Research & Planning Tom Jacobsmeyer, Admin
Services Tino Manzano, Student Services Karen Daar, Academic
Affairs Annie Reed, Teamsters 911
Faculty Members
Rebecca Stein, Chair, PEPC Michael Arshagouni, Chair, HPC Darby
Southgate, Chair, EPC Josh Miller, Senate President* Larry
Nakamura, AFT President designee Jackie Hams, Chair, TC Scott
Weigand, Chair, Student Success Meredith Leonard, Chair, WEC
Staff Members
Tom Aduwo, SEIU 721 Cyndi Maddren, AFT 1521A Michael Jack,
Bldg&Trades/SEIU 99
Student Members
Ex Officio
Sue Carleo, LAVC President Resource Members
Maggie Lopez (Vacant), Chair, FROG Raul Gonzalez, Budget Office
Violet Amrikhas, Budget Office Deborah Kaye, Accreditation Jennifer
Fong, Public Relations
*Chair LAVC Mission Statement: Los Angeles Valley College serves
the community by providing transfer, degree, vocational,
transitional, and continuing education programs in an attractive
and accessible learning environment that fosters student success.
Embedded in these programs are the greater goals of critical
thinking and life-long learning which are necessary for success in
the workplace and for advancing one’s education, personal
development and quality of life. IEC Mission Statement: The
Institutional Effectiveness Council oversees, coordinates and
assesses long-term planning and budgeting for the College as a
basis for effective and informed decision- making through shared
governance in alignment with the Educational Master Plan forwarding
its recommendations to the College President.
September 4, 2012 1:30 pm
PCR
Agenda
1. Approval of Minutes from June and August meetings and notes from
June retreat.
2. President’s Response to Forwarded
Motions 3. IEC chair report 4. Budget
5. Old Business/discussion items
a. Approval of staffing plans- M. Arshagouni b. Review of edited
‘house rules’- J. Miller
6. New Business/discussion items a. IEC 2012-2013 goals- J.
Miller
b. Communications report- J. Fong c. BOT report and student
survey-M. Fowles d. TC forms- J. Hams
7. Reports
a. HPC b. EPC c. PEPC d. EPC e. TC f. WEC g. Student Success h.
Constituency groups
8. Public Agenda Speakers 9. Adjournment Future Meeting Dates
Committee Meeting Dates (9-4-12, 10-2-12, 11- 6-12, 12-4-12,
1-15-12, 2-5-13, 3-5-13, 4-2-13, 5- 7-13, 6-4-13) *Meetings will be
scheduled on the 3rd Tuesday of each month on a as needed basis.
*The December 4th meeting may be a long one. *The retreat will be
June 13, 2012.
Minutes
Members Present: Tom Aduwo, Michelle Fowles, *Tom Jacobsmeyer, Tino
Manzano, Sandy Mayo, Annie Reed, Mike Jack, Scott Weigand, Josh
Miller, Larry Nakamura, Cyndi Maddren, Sheri Berger (for Rebecca
Stein), Michael Arshagouni, Darby Southgate, Meredith Leonard,
Claudette Belmonte (for Jackie Hams)
Members Absent: Norvan Berkezyan, Eduard Grigoryan
*Chair
President Sue Carleo, LAVC President (Ex Officio)
Resource: Maggie Lopez, Violet Amrikhas, Raul Gonzalez
Guest: Jennifer Fong, Laurie Nalepa, Dennis Reed
1. Approval of Minutes The minutes from the meeting of May 1 and
May 15, 2012 were approved.
2. President’s Report a) Pending motions are being reviewed for
action and will be posted on the
webpage. b) Other:
Preparing the IEC agenda for the retreat on June 14. This is our
opportunity to make improvements and goals for next year. Met with
the Vice President of Academic Affairs to discuss the reassigned
time list.
c) There is no news on the status of the budget and moratorium. d)
Commencement is tomorrow. Everyone is encouraged to attend.
Approximately 75 faculty and about half of the total graduates (833
total) will participate.
3. Budget
a) Budget Report – A report entitled “Fiscal Analysis Report to the
IEC” was distributed. The report calls for a total a deficit
reduction of $1,514,218. To date the Budget Office has identified
reductions of $598.351. An additional $1,915,136 in total reduction
is pending. The Budget Office is now on the web. (Here is the link:
http://www.lavc.edu/budgetoffice/index.html).
b) FROG – The FROG was charged with analyzing next year’s budget
and identifying cuts. The FROG could not identify any further cuts
under the purview of this committee. Dr. Carleo stated that if we
receive direction from the Chancellor to identify more cuts, they
have to be made by the President if there is no further input from
IEC. There is some hope that the District will cover the deficits
by tapping on its reserves. Dr. Carleo invited everyone to attend
the district’s DBC meeting.
4. Reports (and motions) a) Conference Motions b) HPC presented two
motions:
1. Motion to validate current staffing plans presented by Senior
Staff to HPC was postponed as support documentation was not
provided.
2. Motion to validate current the necessity of two staff positions:
costume maker and biology lab technician was withdrawn. This
recommendation does not need to come to IEC as a motion.
Discussion was held regarding the number of faculty and staff
hires. Michelle Fowles recommended that the Institutional Research
office create a 5-year trend report that reflects these indicators
for future reference.
c) EPC presented two motions: 1. In support of the PASS
implementation plan, for Spring
2013, EPC recommends the reallocation of .56 FTEF for 8 sections of
PD1. Furthermore, the EPC FTEF workgroup will use the PASS
implementation plan and data to facilitate future campus-wide
allocation. Rationale for Motion: These additional PD1 courses will
facilitate the successful progress of students by helping students
prepare for academic work. MSP S. Mayo/T. Jacobsmeyer, the motions
was approved by unanimous vote (15/0/0).
2. To accept the grant Writing Internal Procedures Handbook. The
purpose of this handbook is to assist faculty and staff in writing
and submitting competitive grants proposals for Los Angeles Valley
College by outlining the internal college processes and procedures
for grant proposals. Rationale for Motion: EMP goal 4: Enhance
institutional effectiveness. MSP M. Arshagouni/J. Miller, the
motion was approved by unanimous vote (15/0/0).
d) PEPC – no report e) DPC – D. Southgate reported the Maury Pearl
presented the same report
he presented to IEC last time. District is doing an evaluation
process that
includes 4 goals and about 60 measurable points. Darby will email
this document to IEC members.
f) WEC presented three motions: 1. The Work Environment Committee
recommends the
adoption of a uniform temporary parking pass, made available in two
colors – one for faculty/staff parking lots and the other for
student parking lots. Rationale for Motion: This motion supports
Goal 4, Objective 6 of the Educational Master Plan, by enhancing
the efficiency of the College, thus supporting the teaching-
learning process. MSP M. Arshagouni/J. Miller, the motion was
approved by unanimous vote (15/0/0).
2. The Work Environment Committee recommends the adoption of a
Temporary Parking pass Issuance Protocol (attached). Rationale for
the Motion: This motion supports Goal 4, Objective 6 of the
Educational Master Plan, by enhancing the efficiency of the
College, thus supporting the teaching- learning process. MSP S.
Berger/J. Miller, the motion was approved by unanimous vote
(16/0/0/).
3. The Work Environment Committee recommends the adoption of a new
campus Smoking Policy (attached) Rationale for Motion: This motion
supports Goals 4, Objective 6 of the Educational Master Plan:
enhancing the health and safety of the college, in support of the
teaching- learning process. MSP F. Manzano/S. Mayo, the motion was
approved. (vote: 14/1/0).
g) Tech presented two motions: 1. Approval of the 2012-2017 Los
Angeles Valley Technology
Plan by the IEC committee. Rationale for Motion: The 2012-2017 LAVC
Technology Plan is a 5-year plan to provide vision, leadership,
planning and coordination for campus-wide computing,
telecommunications, technology issues and standards in general. MSP
S. Mayo/M. Arshagouni, the motion was approved by unanimous vote
(15/0/0).
2. Resolved, that the 2012-2017 Priority Listing for the
departmental annuals plans is approved by the IEC Committee
Rationale for Motion: The Tech Committee reviewed the submitted
technology plans complied by each department. This priority list
can be used for planning and coordination of campus wide computing,
telecommunications, and technology issues. MSP S. Mayo/M.
Arshagouni, the motion was approved by unanimous vote
(16/0/0).
h) Student Services – No report. The committee has not met. i) PASS
Update – Deborah diCesare reported that the group has met.
The
other groups are in the list of meeting and planning…… j)
Constituency groups
The Reassigned time workgroup presented the following motion: 1.
Approve the following tiers as a prioritized list of
reassigned
time and non-teaching hourly assignments. (For full list, see
entire motion on the IEC webpage). Rationale for Motion: the
workgroup was tasked with making recommended reductions for
2012-2013 to assist with reducing college expenditures. MSP M.
Fowles/L. Nakamura, the motion was approved. (vote: 13/2/1). The
workgroup recommends that an audit be conducted to find ways for
evaluating their effectiveness and to insure compliance with
contractual obligations. A recommendation was made to create a
rubric to use as criteria for future reassignments.
5. Old Business Chair Election – Josh Miller accepted the
nomination to serve as the next IEC Chair. MSP M. Arshagouni/T.
Manzano the motion to name Josh Miller as the new IEC Chair for a
2-year term was approved. (vote: 16/0/0). Annual Plan Update – Tier
2 committees were asked to synthesize their module reports and
submit status to close loop and start discussion.
6. New Business Communications Workgroup Report – Jennifer Fong
announced the launching of a revamped 411 page. Because there were
concerns that people did not understand the meaning of 411 updates,
the workgroup came up with a new name: “LAVC Communications
Update”. We will create a new template that identifies what it is,
as well as, contact information. We will also create a new LAVC
communications email address. The last item will be a new
communications website designed to help keep the campus better
informed about the shared governance process. The revamped website
design should be up and running after June 14.
Copies of the IEC Committee Self Evaluation report were distributed
and discussed. Copies of the HPC Self Evaluation and the PEPC Self
Evaluation reports were received and will be discussed at the
retreat.
7. Discussion items – none
9. Adjourn – the meeting was adjourned at 3:32 p.m.
The next meeting will be the annual IEC retreat on June 14.
Institutional Effectiveness Council
Members Present: Tom Aduwo, Michelle Fowles, *Tom Jacobsmeyer, Tino
Manzano, Sandy Mayo, Annie Reed, Scott Weigand, Cyndi Maddren,
Rebecca Stein, Michael Arshagouni, Darby Southgate, Meredith
Leonard, Claudette Belmonte-Bentley (for Jackie Hams)
Members Absent: Norvan Berkezyan, Eduard Grigoryan, Mike Jack, Josh
Miller, Larry Nakamura
*Chair
President Sue Carleo, LAVC President (Ex Officio)
Resource: Maggie Lopez, Violet Amrikhas, Raul Gonzalez
Guest: Laurie Nalepa, Dennis Reed, Sheri Berger, Sherri Rodriguez,
Tom Lopez, Angie Baca Tiffany Lanoix, Eugenia Sumnik-Levins, Lilit
Davoyan, Laura Scott, Yovanna Campos, Deborah diCesare, Israel
Ortiz
1. Approval of Minutes There were no minutes to approve. The
minutes from the meeting of June 5, 2012 will be presented for
approval next time.
2. President’s Report – a) Goals for the Day – President Carleo
stated that today’s retreat would focus
on three goals: 1) The Annual Self-evaluation process, 2) the role
of the FROG; and 3) completion of the Shared Governance
Handbook.
b) A copy of the IEC motion track form indicating the work of the
IEC was distributed.
c) Updates to the new Communications page should be finished this
summer.
d) The district Finance Committee met yesterday. The Board of
Trustees, at its June 13 meeting, approved a new budget allocation
model created by DBC (District Budget Committee) and recommended by
the Chancellor. The committee was referred to the June 13 Board of
Trustees Agenda, Communication No. BF4 for details on the
“Amendment to Budget Allocation Mechanism”.
(http://www.laccd.edu/board_of_trustees/board_agendas/documents/SDO
-09-KMC612060714140.pdf)
e) The Board made two other decisions that will allow the District
to maintain more funds. The funds will be used for M&O needs.
In terms of cleanliness, Valley is at level 3 = Good. The District
will also maintain
3. Old Business
Annual Plan Completion – All modules are due. Almost 30% of the
total modules are missing. For Cycle 2 – 4 are missing. WEC and HPC
summary reports are outstanding. They need to bring their annual
plan reports to IEC in a synthesized form. Tier 2 Committees that
have changes to the modules need to be submitted by July 1st.
The group devoted the rest of the time to discuss and find ways to
reduce the budget; discuss the self-evaluation plans; and work on
completing the shared governance handbook.
Adjourn – the meeting was adjourned at 3:30 p.m.
Institutional Effectiveness Council
August 21, 2012
Members Present: Nick Gigia (for Tom Aduwo), Michelle Fowles, Tom
Jacobsmeyer, Tino Manzano, Karen Daar, Annie Reed, Mike Jack,
Jackie Hams, Josh Miller (chair), Darby Southgate, Scott Weigand,
Cyndi Maddren, Maggie Lopez (resource)
Sue Carleo (ex officio),
Members Absent: Larry Nakamura
Guests: Jennifer Fong-Borucki
The meeting was called to order at 1:40 p.m. The meeting consisted
of a series of discussions about how IEC would be run this
year.
1. Agenda – The format for the agenda will be old business, new
business, and then reports. Action items will be dealt with first
and then reports as time allows.
2. House Rules – the timeline needs to be followed in order to
allow time for motions to come with the fiscal analysis form and
for the council members to adequate time for review. Tier 2 chairs
need to forward their motions to the IEC chair and Budget Office
within 5 days of the Tier 2 committee meeting. See House Rules
handout below.
3. Meeting Schedule – IEC will meet on the first Tuesday of the
month with the second meeting (on the third Tuesday) happening only
if necessary to vote on motions. The first meeting of the month may
go a little longer if needed to finish business. For the last
meeting of the Fall semester (December 4th), members should plan
for a longer meeting if necessary to finish Fall business.
4. Robert’s Rules of Order – the Council will follow Robert’s Rules
of Order. A chart of motions was distributed.
5. Handbook – Michelle Fowles and Rebecca Stein are working on
going through comments from the Retreat and will bring a draft to
the second September meeting. IEC had previously voted for there to
be a workgroup to work on the Budget and Accounting section but the
workgroup was never formed. Tom Jacobsmeyer will form a workgroup
to work on this section. The plan is to
approve what we have even without that section and then approve
that section separately when it comes.
6. Tier 2 Chair Evaluations – although we have a self-evaluation
form, there is no formal process for evaluating Tier 2 chairs, all
of whom receive reassigned time. A workgroup was formed consisting
of Josh Miller, Annie Reed, Michelle Fowles, Tino Manzano, a
faculty member TBD, and a staff member TBD. The issue of committee
members who don’t do their job was also raised.
7. Fiscal Module Analysis – the FROG needs to do a final report
analyzing the fiscal annual plan modules that were submitted last
year (e.g., total requests, trend analysis). The IEC chair will
email the FROG chair with the request.
8. Year-End Analysis of Motions – the IEC chair will do a year-end
analysis of all motions passed during the year by IEC. This can be
looked at as part of the evaluation process at the retreat.
9. Accreditation – IEC needs to be updated on the process. Thee
will be Town Halls, a mock accreditation visit (October 23), and
feedback sessions on each standard before our site visit in March.
Tier 2 committees need to make sure their work is reflected in the
self study. IEC will need to approve the self study and the
planning agenda items and needs adequate time to fully review these
items.
10. Retreat – the date was set for June 13th and the name changed
to the Annual Organization Meeting. The purpose of the meeting is
evaluation of the year and goal setting for the next year.
Constituent groups will check with their groups about funding. A
planning workgroup was formed consisting of Josh Miller, Karen
Daar, Annie Reed, Cyndi Maddren, Michelle Fowles, Tino
Manzano.
11. Calendar – we need a calendar of what needs to come through IEC
and at what time during the year. A calendar workgroup was formed
consisting of Josh Miller, Michelle Fowles and Rebecca Stein.
12. Prioritization Rubric – we need to be clear on how we make
decisions and prioritize. A one-page summary chart of actionable
plans, Ed Master Plan goals and other fundamental things we are
committed to will be created. EPC will take the lead, coordinating
with SSC.
13. Staffing Plans – the plans are not posted on the motions page.
Research needs to be done to make sure they were approved and make
sure that they get posted. Maggie Lopez will follow up on
this.
14. Committee Vacancies – a staff member is needed for EPC. If
there are any other committee vacancies, let Michelle Fowles know.
She also has the committee interest survey results which can be
used to recruit workgroup members.
15. Role of IEC Chair – Josh Miller, incoming IEC chair, asked
about the role of the IEC chair. There is a description in the
Handbook. The chair is a Valley College rep on the District
Planning Committee and should attend the quarterly reviews with the
District (to which all IEC members are invited).
16. Committee Meeting Times – if you haven’t already, confirm your
meeting times with Jennifer Fong. She will coordinate with Josh
Miller to contact committee chairs who have not responded.
17. Constituency Groups – the committee members discussed how we
disseminate information to our constituency groups (e.g., at
meeting, through written reports).
18. Adjourn – The meeting was adjourned at 3:05 PM.
***********************************************************************************
HOUSE RULES FOR INSTITUTIONAL EFFECTIVENESS COUNCIL
To make a motion at IEC:
1. Send Motion Form and Cost Analysis Request. The motion author
must send both documents to the Budget Office and IEC chair (with
cost analysis request in the subject line) by 1 pm the Monday of
the previous week before the scheduled IEC meeting.
2. Send Motion Form and completed Cost Analysis Request form to the
IEC chair. The motion author must send both documents to the IEC
chair by 6PM the Wednesday before the scheduled IEC meeting.
3. IEC Chair Circulates Agenda and other attached item. IEC chair
will forward to the IEC Committee members by 6PM the Thursday
before the scheduled IEC meeting.
4. Emergency Motions. Emergency Motions must be brought to the
scheduled IEC meeting and if possible, sent to the IEC Chair as an
“emergency motion.” The IEC Committee must vote to determine
whether or not the substance of the motion elevates to emergency
status (because of a compelling reason and urgent nature). If not,
the motion will die and can be resubmitted through the regular
routing process.
VOTING
5. Quorum for IEC consists of a minimum of 13 out of 18 voting
members.
6. No proxy votes are allowed.
7. No secret ballots are allowed.
8. Substitutes. A substitute for a voting member is allowed on two
(2) conditions. First, the substitute must be a member of the
voting member’s constituency group and second, that notice of the
substitution is given to the IEC Chair within a reasonable time
before the scheduled meeting date.
9. Counting Votes. Voting will be counted by the IEC Chair by
asking members to raise their hands until tallied. Members can vote
“yes, no or abstain.” Abstentions cannot be counted as a yes or no
vote.
A motion passes if at least two-thirds of the members present are
in support of the motion: If _____members are present ______”yes”
votes are needed
to pass a motion 13 9 14 9 15 10 16 11 17 11 18 12
10. Discussion. The IEC Chair facilitates the discussion of each
motion on the agenda, from the floor, and emergency motions that
are routed to the IEC Committee for a vote. A voting member must
2nd the motion. After there is a 2nd, the IEC Chair calls for
“discussion” of the motion on the table by saying “who is arguing
in favor of this motion?” Once that member concludes his/her
argument in favor of the motion the IEC Chair will say “who will
argue in opposition of the motion?” Each argument in favor of and
in opposition to will be managed in this format.
Institutional Effectiveness Council Recommendation
Motion # : (assigned by Council)
Los Angeles VallDate Presented to IEC: Los Angeles Valley College
Revision of a previous motion? Yes
I. Motion uncil Recommendation
Initiator: EPC xHPC PEPC SSC TC WEC IEC Other (specify):
Date of Action:5/24/12
Statement of Motion: (Use separate form for each issue.)
Motion to validate current staffing plans presented by Senior Staff
to HPC, contingent on Senior Staff providing funding sources for
all positions on plans.
Rationale for Motion: (Address how the motion supports the
Educational Master Plan.)
This motion provides senior staff the flexibility to hire
staff/administrative positions based on college need, which will
increase the effectiveness of each division.
Goal 1: Increase student retention, persistence and success Goal 2:
Increase student access Goal 3: Enhance academic programs and
services to meet student needs xGoal 4: Enhance institutional
effectiveness
Data Considered & Source(s): [Specify specific data considered
(e.g. efficiency, success, service trends) and attach a summary
report where applicable.] 05/24/2012
x Forwarded to IEC Chair Forwarded to Budget Office with Fiscal
Analysis Request form No fiscal impact II. Status of
Recommendation:
Accepted by IEC
Modified by IEC
Statement of Modification:
Rejected by IEC
Reason for Returning Recommendation:
Accepted as Recommended Implementation Date:
Modified Recommendation Implementation Date:
Denied Recommendation
Date of Action: President’s Signature:
___________________________________________
Distribution: Original to Official File Copy to President Posted to
Web Copy to IEC Chair
Administrative Services
Staffing Plan – 2012-13
For all areas:
1) How has the staffing in your area changed over the last year?
Administrative Services have lost 26 positions over the last 3
years.
2) What staffing changes are anticipated in the next year?
Additional positions will be lost as a
freeze on hiring is in effect. Unless some positions are replaced
we will experience greatest difficulty in IT and Custodial.
Staffing Needs
1) Is the current staffing level adequate to meet program goals (as
listed in program review and annual plan documents) and college
goals (as listed in the college’s Educational Master Plan)? No If
not, explain why not. Make sure to reference supporting documents
(annual plans,
program review narrative, Educational Master Plan) and include any
relevant supporting data. Current staffing will allow barely
minimum support to the Ed Plan. Facilities are not cleaned
sufficiently on a daily basis and the IT support is woefully short
to properly support and ongoing, robust IT system as required for a
college of 30,000 students.
2) What gaps exist in current staffing? What are your current
staffing needs? Explain the need for
these positions. Please refer to attached Staffing Plan.
3) What additional staffing needs will there be in the next two
years? Explain the need for these positions. The explanation should
reflect the long-range plans in your program review narrative and
the college’s plans in the Educational Master Plan. Please refer to
attached Staffing Plan
4) Do you have enough office space to accommodate the additional
staff? Explain. Yes
5) Will additional equipment be required to support the additional
staff (e.g., telephone,
computer, furniture)? If so, specify. No new equipment will be
required but replacement of Custodial equipment will be necessary.
IT equipment runs on a 3 or 5 year replacement cycle.
6) List the positions needed in priority order with the highest
priority listed first: The two main
priority areas are IT and Custodial
7) Are there other strategies that could help fill staffing needs
(e.g., workload sharing, retraining, and reclassification)?
Explain. No, there are insufficient personal to staff all positions
thus these strategies would not be able to be implemented.
8) Attach a Desired Organizational Chart (list current and desired
positions; indicate whether each
position is currently funded or unfunded). Required for service
areas; optional for instructional areas. See attached chart
4) 5 Year Plan Explain the Division’s 5-year plan for baseline and
desired additional positions. The 5 year plan is based on support
and instructional needs as described in the Facilities Master Plan
and the Ed Master Plan. With few exceptions, there are no
“additional” positions as the positions required are actually
replacement of positions lost over the last 7 years. Refer to the
Staffing Plan for additional position notations. 5) Organization
Charts Attach the division’s current org chart (listing currently
filled positions only) and the division’s desired org chart
(listing all current and desired positions). See attached Org
Chart. Positions in black typeface are current; also refer to the
Staffing Plan.
Administrative Services Annual and Five year Staffing Plans
Add’l. Notes
2013/ 14
2014/ 15
2015/ 16
2016/ 17
VP Admin. Services 1 0 1 Assoc. VP Admin Services 1 0 1 Financial
Analyst 1 0 1 Administrative Assistant 1 0 1 Sr. Office Assistant 0
1 1 1 Required for documents processing Office Assistant 1 0
1
Sub Total 5 1 6 0 1 0 0 0
Athletic Director 1 0 1 Athletic Trainer 2 0 2 Sr. Office Assistant
1 0 1 Athletic Facilities Assistant 1 1 2
Sub Total 5 1 6 0 0 0 0 0
Bookstore Manager 0 1 1 Asst Bookstore Manager 1 0 1 Bookstore
Buyer 1 1 2 Office Aide 0 1 1 Senior Accounting Tech 0 0 0 Stock
Control Asst 1 0 1 Cashier A Shift 2 2 4 3 Acctng requirement -
Audit exception Cashier B Shift 1 2 3 1 B Shift support (requires 2
staff)-Audit excptn
Sub Total 6 7 13 0 4 0 0 0
College Financial Admin 1 0 1 Senior Accountant 0 1 1 Supervising
Acctg Tech-A Shift 1 1 2 Change to B Shift Supervising Acctg Tech-B
Shift 0 0 0 1 Change from A Shift Senior Acct. Tech 2 0 2
Accounting Tech-A Shift 1 0 1 1 Acctng requirement - Audit
exception Accounting Tech-B Shift 0 0 0 1 Shift Supervision - Audit
exception Accounting Assistant 3 0 3 Senior Cashier 0 1 1 Upgrade
openings to Acctg Tech Cashier 1 2 3 Upgrade openings to Acctg Tech
Admin. Analyst 1 0 1 Payroll Assistant 2 0 2
Add’l. Notes
Current Current Filled Vacant
2011/12 2011/12 2012/ 13
Total Future Positions
os #
Senior Personnel Asst 2 0 2 Stock Control Supervisor 1 0 1 Stock
Control Asst 1 0 1 Stock Control Aide 0 1 1 1 Inventory accounting
processor
Sub Total 15 6 21 3 1 0 0 0
Sr. Office Asst-“A” Shift 0 1 1 Sr. Office Asst- “B” Shift 1 0 0
Position to remain unfilled
Manager, Community Services 1 0 1 Community Services Asst 0 1
1
Manager, College Info System 1 0 1 Sr Computer/Netwrk Support Spec
2 1 3 1 Additional 1000 Computers/Network support Computer/Network
Support Spec 5 1 6 1 Additional 1000 Computers Instructional
Asst/IT (new) 0 0 0 Web Architect (new) 0 0 0 1 Required for
support of Ed Plan Software System Engineer (new) 0 0 0 1 Required
for support of Ed Plan PAMA Senior Instructional Media Spec 1 0 1
Instructional Media Specialist 0 2 2 1 1 Ed Plan support
Instructional needs Instructional Media Assistant 1 0 1 Accounting
Assistant 1 0 1
Sub Total 11 4 15 3 2 1 0 0
Director of College Facilities 1 0 1 Operations Manager 1 0 1
Senior Custodial Supervisor A Shift 0 0 0 Will remain unfilled
Custodial Supervisor Early A Shift 1 2 3 2 Critical positions
Custodial Supervisor B Shift 1 0 1 Custodian Early A Shift 19 6 25
3 3 1 required for H&S-new facilities Custodian A Shift 4 3 7 1
2 required for H&S-new facilities Custodian B Shift 3 3 6 3 No
Custodians on "B" shift General Foreman 1 0 1 Lead Carpenter 1 0 1
Carpenter 2 0 2 1 Increased requirements (Bond) Maintenance
Assistant 3 0 3 1 Increased requirements (Bond)
INFORMATION TECHNOLOGY
CAMPUS SHERIFF
COMMUNITY SERVICES
MAINTENANCE & OPERATIONS
Current Current Filled Vacant
2011/12 2011/12 2012/ 13
Total Future Positions
os #
Painter 2 0 2 1 Increased requirements (Bond) Gardening Supervisor
1 0 1 Gardener 5 3 8 2 1 Increased requirements (Bond) Lead Plumber
1 0 1 Plumber 1 0 1 Performing Arts Tech 0 0 0 Moved to Theater
Arts Pool Supervisor 1 0 1 Pool Operation Tech 2 0 2 Supervisor
HVAC 1 0 1 HVAC Tech 2 1 3 1 required for H&S-new facilities
Mechanic 1 0 1 Electronics Tech 1 0 1 Locksmith 1 0 1 Machinist 1 0
1 Lead Electrician 1 0 1 Electrician 1 1 2 1 required for
H&S-new facilities
Sub Total 59 19 78 9 6 7 1 0
Regional Procurement Spec 1 0 1 Purchasing Aide 1 0 1
Office Supervisor 1 0 1 Sr. Office Asst-Master Calendar 1 0 1
Office Assistant 2 2 4 Repro Equipment Operator 1 0 1 Offset
Machine Operator 1 0 1
Sub Total 6 2 8 0 0 0 0 0
Totals 111 42 152 15 14 8 1 0
REPROGRAPHICS, MAILROOM, OPERATOR
Assoc. VP – Admin Services
Office Assistant Yovanna Campos
Bookstore Manager Vacant - 0414
Bookstore Buyer Jonda Brooks, 0635
Vacant - 1
Vacant - 1 Vacant - .1
0404
Stock Control Asst. Stacey Allen, 0648
College Deputy Rick Baker
Sheriff Deputy Andre Washington
Vacant - 1
Director of College Facilities Tom Lopez, 0506
Senior Accountant Vacant - 1
Nikodimos Tekie (.7) 0404
Vacant-1
Accounting Assistant Deborah Castellanos,
Senior Cashier Vacant - 1
Cashier Fidel Garcia, 0641
Stock Control Aide Vacant - 1
Area Lead Sergeant Martinez
(23 FTE) Vacant-6
Gardeners Hung Le, 0582
Daniel Valdez 0584 Vacant - 3
Lead Carpenter Cain Contreras, 8095
Lead Plumber Jim Taylor, 0511
Maintenance Asst. William McMullen, 0530
Painters John Mejia, 0518 Ali Javadi, 0517
Lead Electrician Rodney Smith, 8094
Electrician Michael Jack, 0510
Mechanic Maurice Pontani, 0671
Electronics Tech. A. Amarawansa, 0526
Performing Arts Technician
Mike Bernstein, 0652
Plumber Robert Babbit, 8207
Manager, College Info. System
Vacant 0393 John Beck, 7783 (SFP)
Nick Giglia 6062
Sal Mosqueda Phuc “Peter” Thai
Vacant - 1
Maintenance & Operations
Business Office
Pool Supervisor Earin Gittens, 0666
Information Technology & Media ServicesCollege Sheriff
Financial Analyst V. Amrhikas, 9525
Gardener Supervisor Jack Epling, 0577
Administrative Analyst Tom M. Aduwo, 0632
Payroll Assistant Eva Zaldana, 0407 Bruce Main, 0406
Sr. Personnel Asst. Carole Weston, 0416 Yasmin Aviles, 0417
General Foreman Frank Vitone,0507
(22 FTE) Vacant - 2
Accounting Assistant Cynthia Macking (.5) 0408
Procurement Specialist Ramona Divinagracia,
Offset Machine Operator
Orlando Ventura, 0499
Repro, Mailroom & Telephone
Sr. Office Assistant Lu Grella, 0429
Athletic Trainer Angelo Cimity, 0662 Dennis Mestas, 0663
Athletics Facilities Asst. Trung Nguyen, 0672
Sr. Office Assistant Cynthia Maddren, 0428
Office Assistants Lizette Lopez
Theresa Ramirez Vacant - 2
Instructional Media Specialist
Staffing Plan – 2012-13
For all areas:
1) How has the staffing in your area changed over the last year?
Administrative Services have lost 26 positions over the last 3
years.
2) What staffing changes are anticipated in the next year?
Additional positions will be lost as a
freeze on hiring is in effect. Unless some positions are replaced
we will experience greatest difficulty in IT and Custodial.
Staffing Needs
1) Is the current staffing level adequate to meet program goals (as
listed in program review and annual plan documents) and college
goals (as listed in the college’s Educational Master Plan)? No If
not, explain why not. Make sure to reference supporting documents
(annual plans,
program review narrative, Educational Master Plan) and include any
relevant supporting data. Current staffing will allow barely
minimum support to the Ed Plan. Facilities are not cleaned
sufficiently on a daily basis and the IT support is woefully short
to properly support and ongoing, robust IT system as required for a
college of 30,000 students.
2) What gaps exist in current staffing? What are your current
staffing needs? Explain the need for
these positions. Please refer to attached Staffing Plan.
3) What additional staffing needs will there be in the next two
years? Explain the need for these positions. The explanation should
reflect the long-range plans in your program review narrative and
the college’s plans in the Educational Master Plan. Please refer to
attached Staffing Plan
4) Do you have enough office space to accommodate the additional
staff? Explain. Yes
5) Will additional equipment be required to support the additional
staff (e.g., telephone,
computer, furniture)? If so, specify. No new equipment will be
required but replacement of Custodial equipment will be necessary.
IT equipment runs on a 3 or 5 year replacement cycle.
6) List the positions needed in priority order with the highest
priority listed first: The two main
priority areas are IT and Custodial
7) Are there other strategies that could help fill staffing needs
(e.g., workload sharing, retraining, and reclassification)?
Explain. No, there are insufficient personal to staff all positions
thus these strategies would not be able to be implemented.
8) Attach a Desired Organizational Chart (list current and desired
positions; indicate whether each
position is currently funded or unfunded). Required for service
areas; optional for instructional areas. See attached chart
4) 5 Year Plan Explain the Division’s 5-year plan for baseline and
desired additional positions. The 5 year plan is based on support
and instructional needs as described in the Facilities Master Plan
and the Ed Master Plan. With few exceptions, there are no
“additional” positions as the positions required are actually
replacement of positions lost over the last 7 years. Refer to the
Staffing Plan for additional position notations. 5) Organization
Charts Attach the division’s current org chart (listing currently
filled positions only) and the division’s desired org chart
(listing all current and desired positions). See attached Org
Chart. Positions in black typeface are current; also refer to the
Staffing Plan.
Administrative Services Annual and Five year Staffing Plans
Add’l. Notes
2013/ 14
2014/ 15
2015/ 16
2016/ 17
VP Admin. Services 1 0 1 Assoc. VP Admin Services 1 0 1 Financial
Analyst 1 0 1 Administrative Assistant 1 0 1 Sr. Office Assistant 0
1 1 1 Required for documents processing Office Assistant 1 0
1
Sub Total 5 1 6 0 1 0 0 0
Athletic Director 1 0 1 Athletic Trainer 2 0 2 Sr. Office Assistant
1 0 1 Athletic Facilities Assistant 1 1 2
Sub Total 5 1 6 0 0 0 0 0
Bookstore Manager 0 1 1 Asst Bookstore Manager 1 0 1 Bookstore
Buyer 1 1 2 Office Aide 0 1 1 Senior Accounting Tech 0 0 0 Stock
Control Asst 1 0 1 Cashier A Shift 2 2 4 3 Acctng requirement -
Audit exception Cashier B Shift 1 2 3 1 B Shift support (requires 2
staff)-Audit excptn
Sub Total 6 7 13 0 4 0 0 0
College Financial Admin 1 0 1 Senior Accountant 0 1 1 Supervising
Acctg Tech-A Shift 1 1 2 Change to B Shift Supervising Acctg Tech-B
Shift 0 0 0 1 Change from A Shift Senior Acct. Tech 2 0 2
Accounting Tech-A Shift 1 0 1 1 Acctng requirement - Audit
exception Accounting Tech-B Shift 0 0 0 1 Shift Supervision - Audit
exception Accounting Assistant 3 0 3 Senior Cashier 0 1 1 Upgrade
openings to Acctg Tech Cashier 1 2 3 Upgrade openings to Acctg Tech
Admin. Analyst 1 0 1 Payroll Assistant 2 0 2
Add’l. Notes
Current Current Filled Vacant
2011/12 2011/12 2012/ 13
Total Future Positions
os #
Senior Personnel Asst 2 0 2 Stock Control Supervisor 1 0 1 Stock
Control Asst 1 0 1 Stock Control Aide 0 1 1 1 Inventory accounting
processor
Sub Total 15 6 21 3 1 0 0 0
Sr. Office Asst-“A” Shift 0 1 1 Sr. Office Asst- “B” Shift 1 0 0
Position to remain unfilled
Manager, Community Services 1 0 1 Community Services Asst 0 1
1
Manager, College Info System 1 0 1 Sr Computer/Netwrk Support Spec
2 1 3 1 Additional 1000 Computers/Network support Computer/Network
Support Spec 5 1 6 1 Additional 1000 Computers Instructional
Asst/IT (new) 0 0 0 Web Architect (new) 0 0 0 1 Required for
support of Ed Plan Software System Engineer (new) 0 0 0 1 Required
for support of Ed Plan PAMA Senior Instructional Media Spec 1 0 1
Instructional Media Specialist 0 2 2 1 1 Ed Plan support
Instructional needs Instructional Media Assistant 1 0 1 Accounting
Assistant 1 0 1
Sub Total 11 4 15 3 2 1 0 0
Director of College Facilities 1 0 1 Operations Manager 1 0 1
Senior Custodial Supervisor A Shift 0 0 0 Will remain unfilled
Custodial Supervisor Early A Shift 1 2 3 2 Critical positions
Custodial Supervisor B Shift 1 0 1 Custodian Early A Shift 19 6 25
3 3 1 required for H&S-new facilities Custodian A Shift 4 3 7 1
2 required for H&S-new facilities Custodian B Shift 3 3 6 3 No
Custodians on "B" shift General Foreman 1 0 1 Lead Carpenter 1 0 1
Carpenter 2 0 2 1 Increased requirements (Bond) Maintenance
Assistant 3 0 3 1 Increased requirements (Bond)
INFORMATION TECHNOLOGY
CAMPUS SHERIFF
COMMUNITY SERVICES
MAINTENANCE & OPERATIONS
Current Current Filled Vacant
2011/12 2011/12 2012/ 13
Total Future Positions
os #
Painter 2 0 2 1 Increased requirements (Bond) Gardening Supervisor
1 0 1 Gardener 5 3 8 2 1 Increased requirements (Bond) Lead Plumber
1 0 1 Plumber 1 0 1 Performing Arts Tech 0 0 0 Moved to Theater
Arts Pool Supervisor 1 0 1 Pool Operation Tech 2 0 2 Supervisor
HVAC 1 0 1 HVAC Tech 2 1 3 1 required for H&S-new facilities
Mechanic 1 0 1 Electronics Tech 1 0 1 Locksmith 1 0 1 Machinist 1 0
1 Lead Electrician 1 0 1 Electrician 1 1 2 1 required for
H&S-new facilities
Sub Total 59 19 78 9 6 7 1 0
Regional Procurement Spec 1 0 1 Purchasing Aide 1 0 1
Office Supervisor 1 0 1 Sr. Office Asst-Master Calendar 1 0 1
Office Assistant 2 2 4 Repro Equipment Operator 1 0 1 Offset
Machine Operator 1 0 1
Sub Total 6 2 8 0 0 0 0 0
Totals 111 42 152 15 14 8 1 0
REPROGRAPHICS, MAILROOM, OPERATOR
Assoc. VP – Admin Services
Office Assistant Yovanna Campos
Bookstore Manager Vacant - 0414
Bookstore Buyer Jonda Brooks, 0635
Vacant - 1
Vacant - 1 Vacant - .1
0404
Stock Control Asst. Stacey Allen, 0648
College Deputy Rick Baker
Sheriff Deputy Andre Washington
Vacant - 1
Director of College Facilities Tom Lopez, 0506
Senior Accountant Vacant - 1
Nikodimos Tekie (.7) 0404
Vacant-1
Accounting Assistant Deborah Castellanos,
Senior Cashier Vacant - 1
Cashier Fidel Garcia, 0641
Stock Control Aide Vacant - 1
Area Lead Sergeant Martinez
(23 FTE) Vacant-6
Gardeners Hung Le, 0582
Daniel Valdez 0584 Vacant - 3
Lead Carpenter Cain Contreras, 8095
Lead Plumber Jim Taylor, 0511
Maintenance Asst. William McMullen, 0530
Painters John Mejia, 0518 Ali Javadi, 0517
Lead Electrician Rodney Smith, 8094
Electrician Michael Jack, 0510
Mechanic Maurice Pontani, 0671
Electronics Tech. A. Amarawansa, 0526
Performing Arts Technician
Mike Bernstein, 0652
Plumber Robert Babbit, 8207
Manager, College Info. System
Vacant 0393 John Beck, 7783 (SFP)
Nick Giglia 6062
Sal Mosqueda Phuc “Peter” Thai
Vacant - 1
Maintenance & Operations
Business Office
Pool Supervisor Earin Gittens, 0666
Information Technology & Media ServicesCollege Sheriff
Financial Analyst V. Amrhikas, 9525
Gardener Supervisor Jack Epling, 0577
Administrative Analyst Tom M. Aduwo, 0632
Payroll Assistant Eva Zaldana, 0407 Bruce Main, 0406
Sr. Personnel Asst. Carole Weston, 0416 Yasmin Aviles, 0417
General Foreman Frank Vitone,0507
(22 FTE) Vacant - 2
Accounting Assistant Cynthia Macking (.5) 0408
Procurement Specialist Ramona Divinagracia,
Offset Machine Operator
Orlando Ventura, 0499
Repro, Mailroom & Telephone
Sr. Office Assistant Lu Grella, 0429
Athletic Trainer Angelo Cimity, 0662 Dennis Mestas, 0663
Athletics Facilities Asst. Trung Nguyen, 0672
Sr. Office Assistant Cynthia Maddren, 0428
Office Assistants Lizette Lopez
Theresa Ramirez Vacant - 2
Instructional Media Specialist
Instructional areas only:
1) How many adjunct faculty are on your first and second seniority
list?
2) What issues do the college and your department typically
encounter in staffing classes with hourly rate instructors?
3) In the current year, has everyone on your seniority list gotten
a class? How many additional
classes were assigned to adjunct faculty? For all areas:
4) How has the staffing in your area changed over the last year?
There have been many changes due to employee leaves, attrition,
promotions and retirements. We have had an Acting Vice President of
Student Services for the last two years. A Dean of Student Services
on leave. Those positions will be filled for AY 2012/2013. In
Admissions and Records we have a Student Services Specialists
vacant and just hired a replacement for the Senior Admissions and
Records Supervisor. In Financial Aid we have a Technician position
vacant. We had three Counselors retire and will only be replacing
one. Our Division is under a transformation phase. We are working
diligently to restore or reorganize our structure to address budget
restrictions and increased demand for services.
5) What staffing changes are anticipated in the next year? We will
hire a permanent Vice President
of Student Services, restore the Dean position currently on leave,
hire a counselor, and will hire the Student Services Specialists
and the Financial Aid Technician.
Staffing Needs
1) Is the current staffing level adequate to meet program goals (as
listed in program review and annual plan documents) and college
goals (as listed in the college’s Educational Master Plan)? If not,
explain why not. Make sure to reference supporting documents
(annual plans, program review narrative, Educational Master Plan)
and include any relevant supporting data. No. There is an increase
in demand for service and a decrease in our staffing levels.
Furthermore, the loss of unclassified staff support further
increases our inability to provide adequate quality services to our
students. If we are to meet established goals in our EMP, PASS
initiative, matriculation, EOPS, SSD and Student Equity Plans we
will need to adequately staff service areas to meet current and
future demand.
2) What gaps exist in current staffing? What are your current
staffing needs? Explain the need for
these positions. We have prepared a plan that gradually changes our
staffing levels to a desired and appropriate level. We foresee the
need to restore and add positions as planned.
3) What additional staffing needs will there be in the next two
years? Explain the need for these positions. The explanation should
reflect the long-range plans in your program review narrative and
the college’s plans in the Educational Master Plan. Future growth
in student population and changes on how we provide service will
require for us to change and adapt to meet those needs.
Local, state and federal initiatives point to greater demand to
focus on student success. These initiatives will require greater
access to different service modalities which include online, in
person and hybrid interaction. We will also be the pilot campus for
the launching of the new Student Information System recently
adopted by our District. This will compound the need for additional
expertise in these areas and release to carry out those
responsibilities.
4) Do you have enough office space to accommodate the additional
staff? Explain. Yes. We are
currently housed in the Student Services Complex.
5) Will additional equipment be required to support the additional
staff (e.g., telephone, computer, furniture)? If so, specify.
None
6) List the positions needed in priority order with the highest
priority listed first:
1. Counselors 2. Data Management Support Assistant 3. Admissions
and Records Assistants 4. Office Assistant (Counseling) 5. Student
Services Specialists 6. Financial Aid Technician 7. Disability
Specialists
7) Are there other strategies that could help fill staffing needs
(e.g., workload sharing, retraining, and reclassification)?
Explain. We have reorganized unit responsibilities, started
collaborative approaches to provide services and moved activities
to low cost or no cost modes.
8) Attach a Desired Organizational Chart (list current and desired
positions; indicate whether each position is currently funded or
unfunded). Required for service areas; optional for instructional
areas. This is a summary of staffing plan modules submitted for
each unit. It may not reflect the details of each unit’s plan.
Please refer to submitted modules. See attached organizational
charts.
Executive Division Annual and Five year Staffing Plans
Current Current Filled Vacant
2011/12 2011/12 2012/13 2013/14 2014/15 2015/16 2016/17
President 1 0 1 Executive Assistant to the Presiden 1 0 1 Senior
Office Assistant 0.5 0.5 1 0.5 In foundation office half time
Sub Total 2.5 0.5 3 0.5 0 0 0 0
Director 1 0 1 Senior Office Assistant 0.5 0.5 1 0.5 In President's
Office half time
Bookkeeper 0 0 0 0.5 0 funded by foundation account Development
Officer 0 0 0 1 0 funded by foundation account
Sub Total 1.5 0.5 2 2 0 0 0 0
Public Relations Manager 1 0 1 Web Designer 1 0 1
Sub Total 2 0 2 0 0 0 0 0
Dean of Research and Plan. 1 0 1 Research Analyst 0 1 1 Research
Assistant 0 0 0 1
Sub Total 1 1 2 1 0 0 0 0
Compliance Officer 1 0 1 Sub Total 1 0 1
Professional Dev. Coord 0.5 0 0.5 Accreditation co-chair 0.5 0
1
Sub Total 1 0 1 total of 1 FTE fac for two functions
Totals 9 2 3 0 0 0 0
PROFFESSIONAL DEV
Page 1 Date Printed 9/5/2012
Department Title Asg FTE Wrk FTE FTE 2012/13 2013/14 2014/15
2015/16 2016/17
Academic Affairs Vice President Of Academic Affairs 1.00 1.00 0.00
Academic Affairs Administrative Aide 1.00 1.00 0.00 Academic
Affairs Administrative Secretary 1.00 1.00 0.00 Academic Affairs
Senior Secretary 1.00 1.00 0.00 Academic Affairs Administrative
Analyst 1.00 1.00 0.00 Academic Affairs C5996-SFP-Program Director
1.00 1.00 0.00 Academic Affairs Count 6.00 6.00 0.00 0.00 0.00 0.00
0.00 0.00
Office of Dean - Curriculum Dean 1.00 1.00 0.00 Office of Dean -
Curriculum Academic Scheduling Specialist 1.00 1.00 0.00 Office of
Dean - Curriculum Senior Secretary 1.00 1.00 0.00 Office of Dean -
Curriculum Curriculum Secretary 0.00 0.00 0.00 1.00 Office of Dean
- Curriculum Count 3.00 3.00 0.00 0.00 1.00 0.00 0.00 0.00
Office of Dean - Economic and Workf Dean 1.00 1.00 0.00 Office of
Dean - Economic and Workf Senior Secretary 1.00 Office of Dean -
Economic and Workforce Count 1.00 1.00 0.00 0.00 1.00 0.00 0.00
0.00
Office of Dean - Fine, Performing, and Dean 1.00 1.00 0.00 Office
of Dean - Fine, Performing, and Senior Secretary 1.00 1.00 0.00
Office of Dean - Fine, Performing, and M Count 2.00 2.00 0.00 0.00
0.00 0.00 0.00 0.00
Office of Dean - Vocational Education Dean 1.00 1.00 0.00 Office of
Dean - Vocational Education Senior Secretary 0.00 0.00 0.00 1.00
0.00 0.00 0.00 Office of Dean - Vocational Education SFP-Program
Office Assistant 0.80 0.80 0.00 SFP - Title V Dept
C5996-SFP-Program Director 1.00 1.00 0.00 Office of Dean -
Vocational Education Count 2.80 2.80 0.00 0.00 1.00 0.00 0.00
0.00
Office of Dean -Student Success Dean of Academic Affairs Student
Success 1.00 Office of Dean -Student Success Senior Secretary 1.00
Office of Dean -Student Success
Annual Plan 5 Year Plan
Future Positions Department Positions Current
Filled Current Vacant
Page 2 Date Printed 9/5/2012
Department Title Asg FTE Wrk FTE FTE 2012/13 2013/14 2014/15
2015/16 2016/17
Annual Plan 5 Year Plan
Future Positions Department Positions Current
Filled Current Vacant
Office of Dean -Student Success Count 0 0.00 2.00 0.00 0.00
0.00
Art Gallery Dept C5253-Art Gallery Preparator 0.20 0.20 0.00 0.80
Art Gallery Dept Count 0.20 0.20 0.00 0.00 0.00 0.80 0.00
0.00
Biological Science Department Chair, 24.5 hr duty 1.00 1.00 0.00
Biological Science C2480-Secretary 1.00 1.00 0.00 Biological
Science Life Sciences Lab Technician 1.00 0.85 0.15 Biological
Science Life Sciences Lab Technician 1.00 1.00 0.00 Biological
Science Life Sciences Lab Technician 1.00 0.00 1.00 Biological
Science Life Sciences Lab Technician 0.00 0.00 0.00 1.00 Biological
Science Count 5.00 3.85 1.15 0.00 1.00 0.00 0.00 0.00
CalWorks Dept Senior Office Assistant 1.00 1.00 0.00 CalWorks Dept
C5998-SFP-Program Technician 1.00 1.00 0.00 CalWorks Dept
SFP-Program Technician 1.00 1.00 0.00 CalWorks Dept Count 3.00 3.00
0.00 0.00 0.00 0.00 0.00 0.00
CAOT Instructional Assistant - Information Te 1.00 1.00 0.00 CAOT
Instructional Assistant - CAOT 1.00 1.00 0.00 CAOT Count 2.00 2.00
0.00 0.00 0.00 0.00 0.00 0.00
Chemistry/Physics Chemistry Lab Technician 0.50 0.50 0.00
Chemistry/Physics Chemistry Lab Technician 1.00 1.00 0.00
Chemistry/Physics Physical Sciences Lab Technician 1.00 1.00 0.00
Chemistry/Physics Count 2.50 2.50 0.00 0.00 0.00 0.00 0.00
0.00
Continuing Education Noncredit Dept C5997-SFP-Program Specialist
1.00 1.00 0.00 Continuing Education Noncredit Dept SFP-Program
Specialist 0.88 0.88 0.00 Continuing Education Noncredit De 1.88
1.88 0.00 0.00 0.00 0.00 0.00 0.00
Academic Affairs Staffing Plan
Page 3 Date Printed 9/5/2012
Department Title Asg FTE Wrk FTE FTE 2012/13 2013/14 2014/15
2015/16 2016/17
Annual Plan 5 Year Plan
Future Positions Department Positions Current
Filled Current Vacant
Cooperative Education Senior Office Assistant 1.00 1.00 0.00
Cooperative Education Count 1.00 1.00 0.00 0.00 0.00 0.00 0.00
0.00
English Secretary 1.00 1.00 0.00 English Count 1.00 1.00 0.00 0.00
0.00 0.00 0.00 0.00
Foreign Language Instructional Assistant - Language Arts 1.00 1.00
0.00 Due to technological changes positon to be eliminated Foreign
Language Count 1.00 1.00 0.00 0.00 0.00 0.00 0.00 0.00
Health Science 0.00 0.00 0.00 Health Science Instructional
Assistant - Nursing 1.00 0.00 1.00 Health Science Senior Office
Assistant 1.00 1.00 0.00 Health Science Count 2.00 1.00 1.00 0.00
0.00 0.00 0.00 0.00
Journalism Instructional Assistant - Photography 1.00 1.00 0.00
Journalism Count 1.00 1.00 0.00 0.00 0.00 0.00 0.00 0.00
JTPA SFP-Program Specialist 1.00 1.00 0.00 JTPA C5997-SFP-Program
Specialist 1.00 1.00 0.00 JTPA C5997-SFP-Program Specialist 0.60
0.60 0.00 JTPA Count 2.60 2.60 0.00 0.00 0.00 0.00 0.00 0.00
Learning Center Instructional Assistant -Information Tech A shift
1.00 1.00 Learning Center Instructional Assistant -Information Tech
B Shift 1.00 Learning Center Instructional Assistant - Language
Arts 1.00 1.00 0.00 Learning Center Count 1.00 1.00 0.00 1.00 1.00
1.00 0.00 0.00
Library Library Technician 1.00 1.00 0.00 Library Library
Technician 1.00 1.00 0.00 Library Library Technician 1.00 1.00 0.00
Library Library Technician 1.00 1.00 0.00
Academic Affairs Staffing Plan
Page 4 Date Printed 9/5/2012
Department Title Asg FTE Wrk FTE FTE 2012/13 2013/14 2014/15
2015/16 2016/17
Annual Plan 5 Year Plan
Future Positions Department Positions Current
Filled Current Vacant
Library Library Technician 1.00 1.00 0.00 Library Library
Technician 1.00 1.00 0.00 Library Instructional Assistant
-Information Tech A shift 1.00 1.00 Library Instructional Assistant
-Information Tech B Shift 1.00 Library Instructional Media
Technician B Shift 1.00 Library Library Assistant A Shift 1.00
Library Library Assistant B Shift 1.00 Library Library Assistant
1.00 1.00 0.00 Library Count 7.00 7.00 0.00 2.00 2.00 2.00 0.00
0.00
Mathematics Secretary 1.00 1.00 Mathematics Secretary 0.00 1.00
-1.00 Mathematics Instructional Assistant - Mathematics 1.00 1.00
0.00 Mathematics Count 2.00 2.00 0.00 0.00 0.00 0.00 0.00 0.00
Media Arts Sr Computer/Network Support Spec 1.00 Media Arts
Computer/Network Support Spec 1.00 Media Arts Television/Motion
Picture Engineer 1.00 Media Arts Instructional Assistant
-Information Tech A shift 1.00 Media Arts Instructional Assistant
-Information Tech B Shift 1.00 Media Arts Count 1.00 3.00 1.00 0.00
0.00
Music Instructional Assistant - Music 1.00 0.85 0.15 Music Piano
Accompanist/Coach 0.58 0.58 0.00 Music Piano Accompanist/Coach 1.00
1.00 0.00 Music Piano Accompanist/Coach 0.48 0.48 0.00 Music Count
3.06 2.91 0.15 0.00 0.00 0.00 0.00 0.00
PE-Men Physical Education/Athletics Facilities( 1.00 1.00 0.00
PE-Men Count 1.00 1.00 0.00 0.00 0.00 0.00 0.00 0.00
Academic Affairs Staffing Plan
Page 5 Date Printed 9/5/2012
Department Title Asg FTE Wrk FTE FTE 2012/13 2013/14 2014/15
2015/16 2016/17
Annual Plan 5 Year Plan
Future Positions Department Positions Current
Filled Current Vacant
PE-Women Physical Education/Athletics Facilities( 1.00 1.00 0.00
PE-Women Count 1.00 1.00 0.00 0.00 0.00 0.00 0.00 0.00
Psychology Instructional Assistant - Language Arts 1.00 Psychology
Instructional Assistant - Language Arts 1.00 0.00 1.00 Psychology
Count 1.00 0.00 1.00 0.00 1.00 0.00 0.00 0.00
Technology Electronics Technician 1.00 1.00 0.00 Technology
Instructional Assistant - Information Te 1.00 1.00 0.00 Technology
Instructional Assistant - Information Te 1.00 1.00 0.00 Technology
Instructional Assistant - Information Te 1.00 1.00 0.00 Technology
Instructional Assistant - Information Te 1.00 1.00 0.00 Technology
Count 5.00 5.00 0.00 0.00 0.00 0.00 0.00 0.00
Theater Arts Performing Arts Technician 1.00 1.00 0.00 1.00 Theater
Arts Performing Arts Technician 1.00 0.00 1.00 Theater Arts Costume
Maker 1.00 0.00 1.00 Theater Arts Count 3.00 1.00 2.00 0.00 0.00
1.00 0.00 0.00
Writing Center Instructional Assistant -Information Tech B Shift
1.00 Writing Center Instructional Assistant - Language Arts 1.00
Writing Center 0.00 1.00 1.00 0.00 0.00
VCAP Senior Office Assistant 0.00 0.00 0.00 Transferred to
Sheriff's office VCAP Count Program Elimination - position elimina
0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Grand Count 62.04 56.74 5.30 4.00 14.00 6.80 0.00 0.00
Other Tutoring Labs Senior Office Assistant 0.00 0.00 0.00 Increase
in Unclassified Budgets to support peer tutorin Learning Center
Senior Office Assistant 0.00 0.00 0.00 Increase in Unclassified
Budgets to support peer tutorin Writing Lab Senior Office Assistant
0.00 0.00 0.00 Increase in Unclassified Budgets to support peer
tutorin
Academic Affairs Staffing Plan
Page 6 Date Printed 9/5/2012
Department Title Asg FTE Wrk FTE FTE 2012/13 2013/14 2014/15
2015/16 2016/17
Annual Plan 5 Year Plan
Future Positions Department Positions Current
Filled Current Vacant
Math Lab Senior Office Assistant 0.00 0.00 0.00 Increase in
Unclassified Budgets to support peer tutorin Tutoring Total Senior
Office Assistant 0.00 0.00 0.00
Current Current Filled Vacant
2011/12 2011/12 2012/ 13
2013/ 14
2014/ 15
2015/ 16
2016/ 17
Presidents Office 9 2 0 2.5 0 0 0 0 Administrative Services 110
42.5 151.5 15 14 8 1 0 Academic Affairs 62.04 5.30 67.34 4.00 14.00
6.80 0.00 0.00 Student Services 74 28.5 0 24 15 6 2 0
Total 255.04 78.3 218.8 45.5 43 20.8 3 0
Non-10100 positions (65.60) 2010-110 189.44
2011-12 192.56 Variance 3.12 FTEStaff
Budget affect ($200,610)
Department/Positions Reg/ Cat P
COST ANALYSIS REQUEST Submit to Budget Office and IEC Chair
REQUESTING COMMITTEE OR COUNCIL: DATE: 8/27/2012
IEC EPC HPC PEPC SSC TC WEC MOTION UNDER CONSIDERATION: Annual
Staffing Plans submission to IEC REQUESTED ANALYSIS: DATE NEEDED:
8/30/2012 Evaluate Staffing plans for total year cost comparison to
previous years expense
NEW REQUEST ADDITIONAL ANALYSIS FOR PREVIOUS REQUEST ANY ADDITIONAL
DATA OR INFORMATION FOR CONSIDERATION: REFER TO ATTACHED SUMMARY
ANALYSIS DOCUMENT. COUNCIL CHAIR COMMENTS/ ADDITIONAL REQUEST FOR
BUDGET OFFICE: COUNCIL CHAIR SIGN-OFF: DATE:
Updated 10/27/11
Date: 8/28/2012
Purpose of Analysis The intent of this financial examination is
to:
• Provide realistic financial projections before a decision is
made. • Show the potential impact of proposal.
SUMMARY OF FISCAL DATA:
Number Development
Costs Operational
Recurring Savings
(200,610) (200,610) Alternative(s) (including status quo): NOTES:
This analysis was a comparision (2010-11 to 2011-12) of FTE
Classified Costs in the Unrestricted Program. While there was an
increase (3.12 FTE) in FTEStaff from year to year, the net effect
was a savings. This is due to additional reductions in staff that
resulted in a total $$ decrease while showing in increase in FTE.
ADDITIONAL AREAS OF IMPACT: This is BUDGET OFFICE SIGN-OFF: DATE:
Development Costs: Any costs associated with proposal prior to
implementation. Operational Costs: Direct costs if proposal
adopted, i.e. Salary.
Other Costs: Other than direct or developmental, i.e. Benefits
associated with salary expense.
Updated 10/27/11
Recurring Costs: Y or N. Y if costs will continue into subsequent
fiscal years. N if not recurring. Cost Reduction: Any cost savings
projected if proposal adopted. Other (Specify Below): Any other
anticipated savings. Budget/Expense Impact: How much, in dollars
will the budget or projected expenses be impacted?
HOUSE RULES FOR INSTITUTIONAL EFFECTIVENESS COUNCIL
ROUTING To make a motion at IEC: 1. Send Motion Form and Cost
Analysis Request Form to the Budget
Office (either Violet or Raul). The Motion author must send both
documents to Budget Office by, at the latest, 1pm the Monday of the
previous week before the scheduled IEC meeting. The IEC chair
should be cc’d on all email correspondence between motion maker and
the Budget Office.
2. Once the form has been completed, the Budget Office should email
Motion Form and Cost Analysis Request Form to the motion maker and
the IEC chair. Both documents need to be emailed to the IEC Chair
by 6PM the Wednesday before the next scheduled IEC meeting.
3. IEC Chair Circulates Agenda and other attached items. IEC Chair
will forward to IEC Committee Members by 6PM the Thursday before
the scheduled IEC meeting.
4. Emergency Motions. Emergency Motions are motions that could
not
be circulated to the members of the IEC in advance of the meeting,
but are deemed necessary to consider. Hard copies of Emergency
Motions must be brought to the scheduled IEC meeting and if
possible, emailed to the IEC Chair for circulation as an “Emergency
Motion.” At the meeting, the motion maker must explain to IEC why
the motion could not be circulated in advance, and why it must be
considered at that meeting and not at meeting on a later date. The
IEC must vote to determine whether or not the substance of the
motion elevates to emergency status. If the Emergency Motion is
deemed to be necessary to vote on, the motion will follow the
normal voting process. If not, the motion will die and can be
resubmitted through the regular routing process.
VOTING 5. To begin the voting process, a quorum is needed. A quorum
for IEC
consists of a minimum of 13 out of 18 voting members.
6. No proxy votes are allowed.
7. No silent voting is allowed.
8. Substitutes. A substitute for a voting member is allowed on two
(2) conditions. First, the substitute must be a member of the
voting member’s constituency group and second, that notice of the
substitution is given to the IEC Chair within a reasonable time
before the scheduled meeting date.
9. Counting Votes. Voting will be counted by the IEC Chair by
asking
members to raise their hands until tallied. Members can vote “yes,
no or abstain.” Abstentions cannot be counted as a yes or no
vote.
A motion passes if at least two-thirds of the members present are
in support of the motion. The chart below assumes a quorum.
If _____ members present _____ are needed to pass a motion 13 9 14
9 15 10 16 11 17 11 18 12
10. Discussion. The IEC Chair facilitates the discussion of each
motion
on the agenda, from the floor, and emergency motions that are
routed to the IEC Committee for a vote. A voting member must 2nd
the motion. After there is a 2nd, the IEC Chair calls for
“discussion” of the motion on the table by saying “who is arguing
in favor of this motion?” Once that member concludes his/her
argument in favor of the motion the IEC Chair will say “who will
argue in opposition of the motion?” Each argument in favor of and
in opposition to will be managed in this format.
9/7/10
For Year: 2011-2012 Date of Self Evaluation: June 11, 2012
Month
Meeting Yes No Yes No
July
None
August
None
September
21
11
Y
Y
1. Prioritization of the Technology Plan Recommendations. 2. Report
from Chair on Smart Classroom Standards Presentation at the
District office.
October
19
13
Y
Y
1. First draft of Technology Committee survey questions. 2. Draft
section of Technology Plan turned in.
November
16
January
18
11
Y
Y
1. Chair circulated template for the committee to use for
completing the remaining sections of the Technology Plan. 2. Motion
introduced and the committee renamed the Technology Plan from the
2010 to the 2012 LAVC Technology Plan.
February
15
10
Y
Y
1. Discussion on Building Distribution Framework rooms and the need
to keep them separate and not used for storage and/or other use.
Motion introduced to reinforce the policy and take it to IEC. 2.
Discussion on captioning software and procedure for faculty having
videos and animations closed captioned.
March
21
8
Y
Y
1. The committee discussed the possibility of a committee report
provided by IT that lists the BIG projects and the number of WSOs
that are currently in the queue. Nick will be in charge of the
queue list that is brought to Tech Committee. 2. There was a
discussion regarding the need to publish equipment standards. 3.
The Annual Plan Workgroup (led by Laurie Nalepa) presented the
rubric for ranking the Annual Plan Modules related to Technology
submitted by departments and programs.
April
18
11
Y
Y
1. The committee passed a motion to approve a Distance Ed Trainer
position at a minimum 0.2 reassign time with the understanding that
the position would be restored to .4 reassign time when budget
constraints are removed. The Chair presented the committee’s
position to IEC. 2.The committee completed priority rankings for 5
sections of the Technology Plan. 3. Emergency meetings scheduled
for Annual Plan Modules Workgroup.
May
16
7
N
N
1. Jackie Hams elected as Chair of the Technology Committee. 2.
Committee approved the 2012-2017 Technology Plan.
Los Angeles Valley College Technology Committee Self Evaluation
Form
9/7/10
June
Major Committee Actions & Achievements in 2010-11
Completion and approval of the 2012-2017 LAVC Technology Plan.
Completion and approval of the review and prioritization of the
Technology Annual Plan Modules.
Major Obstacles/Problems with Committee Function
Committee members often late by 20 minutes or more which delays
voting due to lack of quorum. Chair department during November and
December for and educational opportunity in the Indian Ocean which
delayed the submission of portions of the Technology Plan. Some
members did not contribute at all in the writing of the Technology
Plan.
Recommendations for Improving Committee
Process/Efficiency
Start meetings on time even if all members are not present. In
September, give each member a list of recommendations from the
Technology Plan that they are responsible for including the
follow-up and quarterly reporting to the entire committee. Chair
can designate someone to co-chair in the event of the Chair’s
absence.
Committee Goals for 2011-12
• Finalize the 2010 LAVC Technology Plan. • Advocate for effective
technology use on campus. • Ensure that Educational Technology is
utilized to improve institutional effectiveness. • Identify
technology training needs and opportunities and coordinate with the
Office of
Professional Development. • Communicate information regarding
technology updates to the various constituencies of
LAVC.
Reassignment Self-Evaluation Committee Chair
Name: Jacquelyn Hams Position: Technology Chair Date: June 11, 2012
Please be specific and attach documentation where applicable (e.g.
agendas, minutes, flyers, forms). 1. What were your goals for the
fall semester?
• Finalize the 2010 LAVC Technology Plan.
• Advocate for effective technology use on campus.
• Ensure that Educational Technology is utilized to improve
institutional effectiveness.
• Identify technology training needs and opportunities and
coordinate with the Office of Professional Development.
• Communicate information regarding technology updates to the
various constituencies of LAVC.
2. What is the current status of those goals (achieved, in
progress, abandoned)? If not
achieved, why not? If abandoned, why?
• Finalize the 2010 LAVC Technology Plan. Achieved.
• Advocate for effective technology use on campus. In progress and
Ongoing
• Ensure that Educational Technology is utilized to improve
institutional effectiveness. In progress and Ongoing
• Identify technology training needs and opportunities and
coordinate with the Office of Professional Development. . In
progress and Ongoing
• Communicate information regarding technology updates to the
various constituencies of LAVC. . In progress and Ongoing
2
3. What do you think you are doing well?
Ensuring that the group makes decisions, addressing campus issues
that require our input, and bringing back information from the
District. 4. What do you think you need to improve on? Posting to
the 411 site and sending the agenda 7 days advance. 5. What are
your goals for the coming semester? What are your goals for next
year? The Technology Committee goals have not been defined. My goal
as chair is to assure that the LAVC 2012-2017 Technology Plan
recommendations are monitored for follow-up by committee members.
Each committee member will be responsible for quarterly updates on
the recommendations assigned to them. 6. What assistance or
training might you need to achieve your goals (e.g. training,
equipment)? None needed. 7. What resources do you believe are
lacking for you to be successful? It would be helpful to have
clerical help but not necessary. 8. How many hours of reassign time
do you get per week? How do you spend that time during an average
week? When do you perform those duties? 0.2 (7 hours/week).
Normally preparing the minutes and agenda, although this semester
all of the time and extra time was spent working on the Technology
Plan including the clerical portion (typing and organizing the
document). Work is performed after class time and on weekends. 9.
Do you feel the amount of reassign time you receive matches your
workload for this assignment? If not, please explain. Yes 10. Is
there anything else that has not been addressed that you think is
relevant to evaluating this position? Sept Oct Nov Dec Jan Feb
Regular Committee Meeting Workgroup Meeting(s) Agenda circulated at
least 72 hours in advance
LAVC 411 submitted within 5 days of meeting
Minutes completed and circulated for approval at next
3
Minutes posted on committee website within 2 weeks
A-IEC Agenda9-4-12
D- IEC minutes 8 21 2012
E- IEC HPC - Motion to Approve Staffing Plans - 2012 May 24
F-AdminStaffingPlan
Administrative Services
Administrative Services
G- StudentServicesStaffingplan
H- PresidenOfficeStaffingPlan
N-App Q Chair Eval2011-12