Innovative Construction Management Jim ... -...

Contact: (412)429-5007jforinger@state.pa.us

Jim Foringer, PE - ADEC District 11-0

Innovative Construction Management

Project Personnel

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Construction Inspection Summary

• The Construction Inspector uses many source documents including Publications, Specifications, Forms and Drawings

• The Construction Inspector performs multiple duties every day

• The Construction Inspector communicates daily with the Contractor

• The Construction Inspector ensures the safety on the job site is according to the specifications and plan

• The Construction Inspector records the daily status of the project

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The Construction Inspector

• At a high level the chief activities of a Transportation Construction Inspector (TCI) are:– Inspection– Documentation– Safety

• A TCI is the authorized person who is assigned to make inspections of contract performance and materials furnished utilizing all necessary resources to document procedures, record measures and determine payment.

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Numerous PennDOT Publications are used as well as many Forms and Standards. There are also Project Specific Documents (PSD) including:

• Contract• Special Provisions• Project Specific Drawings

that must be accessed.

Various project documents including:

• Materials Book• Item Quantities Book (IQ Book)• many Administrative Files and Forms

that need to be maintained during the life of the project.

Project Publications and Documents

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The minimum set of Publications needed include:

• Publication 2 – Project Office Manual• Publication 8 – Construction Manual• Publication 19 – Field and Laboratory Test Manual• Publication 72M – Standards for Roadway Construction• Publication 111M – Traffic Control: Pavement Markings and Signing

Standards• Publication 148 – Traffic Standards: Signals• Publication 194 – Truckers Manual• Publication 212 – Official Traffic Control Devices• Publication 213 – Temporary Traffic Control Guidelines• Publication 219M (if project includes bridge construction) – Standards

for Bridge Construction• Publication 408 - Specifications• Appropriate Change to Publication 408, per contract

Publications

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• The PSA is a core report the TCI uses to record pertinent contract information.

• The PSA drives contractor payments.

• The TCI will supply the work items that were worked on that day along with the planned locations and actual locations where the work was performed.

• The equipment and labor quantities used that day will also be included.

• The TCI should add notes to explain the work performed and/or any deviations from the plan.

• When there are differences in the plan, this should be noted on the drawings. The changes to project drawings are called the AS BUILT drawings.

• Daily Project Schedule is reflected onto the PSA with any notes to support deviations from milestone tasks. Special notes will be entered when materials are received and test samples are conducted.

Daily PSA Report

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SAMPLE PSA PAGE 1

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SAMPLE PSA PAGE 2

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Construction IT Initiatives

PPCC

ECMS

eCAMMS

Mobile

Field Office

CDSv3

PennDOT Project Collaboration Center (PPCC)

11/25/2014 9:23:05 AM

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PPCC Statistics as of 10/31/14

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PPCC Statistics as of 10/31/14

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Release Functional Deliverables

ReleaseGo Live

DateFunctional Deliverables

PPCC R4.0

01/26/15

• Calculated “Days for Review” for a 2nd Submission• Submittal Workflow for Internal PennDOT Use• Versioning for Submittal Attachments • Versioning for Shared Folder, Project Folder, and Photo/Video

Folders• Enhanced Item History for Submittals• Internal Workflow

PPCC R5.0

05/04/15

• Search Functionality• Browser Compatibility• Record Retention• Population of State Route/Section Number across screens• Ability to manage Folders within the Project Files Tab • Pre-populate ECMS user project roles at project creation• Restrict Submittal Title changes during a Revise and

Resubmit• Statistical Data Report

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Release Functional Deliverables

ReleaseGo Live

DateFunctional Deliverables

PPCC R6.0

08/10/15

• Enhanced Email Notifications with Hyperlinks • Creation of a "Rejected Status Report"• Creation of a “Revise and Resubmit Report”• Enhanced Delegation to a Role capability• Automated User Administration check• QA role access• Prime Contractor - Permissions• Project files transfer capability at End of Project• Create a “My Projects” Page Display• Ability to select a Recipient Name (versus Role)• Utility Tracking Log• Ability for Prime to add attachment(s) on a revise and

resubmit to the Sub• Portal - Administration Roles

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Release Functional Deliverables

ReleaseGo Live

DateFunctional Deliverables

PPCC R7.0 thru R10.0

08/11/15 thru

09/05/16

• eCAMMS Interface• Joint Permit Application Interface• MPMS Interface• Source of Supply forms• Mobile access to Work Queue• Project Cost Report• Action Dropdown Items that vary by Submittal Category• Cleanup removal of invalid users from the PPCC System• Bulletin Board Announcement capability• Project Membership Notification• Other Remaining PPCC Requirements

• Items in bold will be vetted out to determine a more accurate estimate and solution approach

PennDOT Project Collaboration Center

PennDOT Project Collaboration Center

PennDOT Project Collaboration Center

PennDOT Project Collaboration Center

PennDOT Project Collaboration Center

PennDOT CDS V3

11/25/2014 9:23:05 AM

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Release Functional DeliverablesIteration Functional Deliverables

Release 1.008/18/14Complete

• CDS NeXtGen Functionalityo PSAo Estimateo Work Ordero Audito Reports

• Text Search

Release 1.110/27/14Complete

• Remove CDS NeXtGen data source option• Negative quantity handling (PSA and Estimates)• Accessibility to EDMS attachments completed by Mobile • IIC Admin privileges • Allow full Estimate and Item selections in Audit

Release 2.003/30/15

• Priority Formso Asphalto Dieselo Punch list

• Data Retention

Release(s)Date tbd

• Priority Formso Force Accountso IQ Book

• Non Priority Forms

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3 Month Look Ahead

Deploy Asphalt, Diesel and Punch list forms with R2.0 on March 30, 2015

– Delivers the greatest business functionality prior to next years construction season

Finalize detailed requirements11/12/14 - Force Account Workflow Diagrams12/12/14 - Force Account Detailed Requirements Specification12/05/14 – Enhancement Assessment01/16/15 - IQ Book Scoping Requirements Specification02/06/15 - ECMS Attachments Detailed Requirements Specification

Define functional deliverables for future release(s)

11/25/2014 9:23:05 AM

CDSv3

CDSv3

CDSv3

CDSv3

CDSv3

CDSv3

CDSv3

CDSv3

CDSv3

Mobile Construction

Mobile Construction

Inspection Processes

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www.dot.state.pa.us

Benefits/Efficiencies

• More efficient construction document organization

• Greater availability of necessary documents for field inspectors

• Ability to maintain more accurate records on construction activities using built-in camera

• Capable of creating “one-stop file” by capturing all details relating to construction activities

• Increase Audit efficiencies with electronic documentation

• Inspectors spending more time inspecting and less time performing administrative duties

www.dot.state.pa.us

Savings

Improved Efficiencies Measured in Pilot Project

Document Research - looking up standards or specifications, drawings, regulations -21 minutes/day

Daily Report Preparation - preparing an FID or PSA report -25 minutes/day

Improved Efficiencies Expected by Expanding Role of Devices

Form Completion - forms completed on the mobile table computers can be emailed to the office -10 minutes/day

CDS Entry - typed forms will be simpler to enter into CDS -5 minutes/day

Communication (email) - Inspectors will not have to return to the office to send and read emails -15 minutes/day

Total Efficiencies 1.3 hours/day or +17%

www.dot.state.pa.us

Implementation Status

• Current Status

– iPads have been deployed to all Department Construction Inspectors

– McDocs App complete• All construction plans, forms, specs and contract provisions available specific to a

the project

– PSA App complete • Full implementation for data collection and integration with Construction

Documentation System

www.dot.state.pa.us

2015 Implementation

• Consultant /Contractor Phase

– Apple B2B will be utilized to provide the Apps to the Consultant’s• This will also be utilized to provide McDocs App to Contractors

– Will be securing approval for Apps from Apple over the upcoming months

– Goal is for Consultants to start utilizing all of the developed Apps and others identified for use for the 2015 Construction Season

– Contractors will begin utilizing McDocs in 2015

www.dot.state.pa.us

Functionalities

• Device Requirements– At least 16 GB of storage

– Wi-Fi service

– 3G/4G capable

Mobile Inspection

Mobile Inspection

Mobile Inspection

Mobile Inspection

Mobile Inspection

Mobile Inspection

Mobile Inspection

www.dot.state.pa.us

www.dot.state.pa.us

Training

• PPCC – References Tab, PPCC Training – District 12

• CDSv3 – Each District will hold training sessions, Videoclips

• Mobile – Each District will hold training sessions, User Manuals, Videoclips

• eCAMMS - completed

• Field Office – Onsite when IT sets up equipment. Will need CWOPA ID’s

THANK YOU!!!!

PPCC

ECMS

eCAMMS

Mobile

Field Office

CDSv3

Please come to the exhibit hall to see more!