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Updated Version: 06 August 2015
INFORMATION
FOR
PARTICIPANTS
SIXTY- EIGHTH SESSION OF THE WHO REGIONAL COMMITTEE
FOR SOUTH-EAST ASIA
7 – 11 SEPTEMBER 2015
DILI , DEMOCRATIC REPUBLIC OF TIMOR- LESTE
Content:
SL.No Content Page No
1. Date and place 1
2. Credentials
3. Registration
4. Documentation/summary reports
1
2
2
5. Travel and transportation arrangements
5.1 General
5.2 How to reach Dili
5.3 Visas and customs clearance
5.4 Arrival in Dili/transportation
5.5 Airport Tax
5.6 Travellers cheques/credit cards
5.7 Transport services
2
2 2 3 4 4 4 4
6. General,practical, information about Timor-Leste
6.1 Capital Dili
6.2 Climate 6.3 Archaeological Sites
6.4 Tourist Attraction
6.5 Postal and fax services
6.6 Electricity
6.7 Banking services
6.8 Currency /Foreign exchange
6.9 Security
5
5 5 5 6 6 6 6 6 7
7. Medical arrangements
7.1 General 7.2 Vaccination requirement for travel to Timor-Leste
7
7 8
8. Hotel arrangements
8.1 During Transit Denpasar/Bali, Indonesia
8.2 Dili, Timor-Leste
8
8 8
9. Social events
10. Accompanying spouses
11. List of participants and the WHO Secretariat
11.1 List of participants
11.2 WHO-SEARO Secretariat 12. WHO Liaison Officers
13. Organizing Committees
14 WHO Regional Office for South East Asia, New Delhi, India
15. Office of the WHO Representative to Timor- Leste 16. WHO publications
9
9 10 10 10 10 10 10 10 11
Annexure
1. Provisional Agenda of the Sixty-EightSession of the Regional Committee 12
2. Tentative Programme of the Sixty-Eight Session of the Regional Committee 15
3. Credentials 17
4. Registration Form 18
5. Travel to Dili 19-24
6 Visa requirements for countries in the WHO South-East Asia Region for travel to Timor- Leste
25-26
7. Certificate to facilitate travel/customs clearance 27
8. WHO Secretariat 28
9. WHO Liaison Officers 29
10. Organizing Committees 30-31
11. Extract from “Convention on the Privileges and Immunities of the Specialized Agencies” of the United Nations
32
12. Emergency contact list by UNDSS 33
Page | 1
1. Date and place
The Sixty-Eighth Session of the WHO Regional Committee for South-East Asia will be held in Dili, Timor-Leste from 7 to 11 September 2015.The inaugural ceremony of the Regional Committee will be held on Monday 7 September 2015.
Meeting Date and Time Venue
Inaugural Ceremony of the
Sixty-Eighth Session of the WHO
Regional Committee for South-East Asia
7 September 2015
0900 – 1200 hrs.
Centro De Convencoes De Dili
(Dili Convention Center)
Rua Bispo de Medeiros, ex-Mercado
Lama, Caicoli, Dili
Tel: +670-3310358
+670-3310358
Sixty-Eighth Session of the
WHO Regional Committee for South-
East Asia
7 – 11 September 2015
1400-1700 hrs. 7 Sep
0900-1700 hrs 8-11 Sep
Conference Hall (Sala Nobre)
Ministry of Foreign Affairs &
Cooperation, Ave De Portugal, Praia
Dos Coqueiros, PO Box 6, Dili
Subcommittee on Credentials
7 September 2015 Bilateral Meeting Room
Sala de Encontro Bilateral
Ministry of Foreign Affairs &
Cooperation, Ave De Portugal, Praia
Dos Coqueiros, PO Box 6, Dili
Meeting of the Drafting Committee
on Resolutions
7 - 11 September 2015
(daily at 1700 hrs.)
Bilateral Meeting Room
Sala de Encontro Bilateral
Ministry of Foreign Affairs &
Cooperation, Ave De Portugal, Praia
Dos Coqueiros, PO Box 6, Dili
The Provisional Agenda and Tentative Programme for Regional Committee Sessions are found in Annexes 1 & 2.
2. Credentials
The Letters of Credentials, as per the attached format (Annex 3), of Representatives, Alternates and Advisers, signed by the Minister of Health or the Minister of Foreign Affairs, should be sent to the Regional Office in advance; otherwise, they must be hand-delivered by the Representatives directly to the Director, Administration and Finance, WHO/SEARO, immediately upon arrival at the conference venue. The WHO Secretariat takes this opportunity to emphasize the importance of properly completed credentials, especially the correct designation of participants, and recommends consultation with the respective WHO Representative or the Regional Office in case any clarification is needed.
Page | 2
3. Registration
Representatives are requested to complete the attached “Registration Form” (Annex 4) and fax it to +91 11 23370197/233709395/23379507 preferably by 14 August 2015, in order to ensure reservation of rooms. Alternatively, participants may also register online. Online registrations are highly encouraged. The links to access the online registration form are:
WHO/SEARO Internet & Intranet - http://www.searo.who.int/mediacentre/events/governance/rc/68/en/
e-mail – searcm@who.int
4. Documentation/summary reports
The Provisional Agenda and related documents will be distributed in advance of the session. Documents issued subsequently will be distributed in the meeting hall. As only a limited supply of documents is available, participants are requested to retain the complete set of documents in their folders and bring them to all meetings. A Documents Desk will be located in the conference hall.
A draft summary report covering the proceedings of the day will be issued in the afternoon of the following day. Any correction to the draft summary report should be submitted in writing to the Reports and Documents Officer within 24 hours of the issuance of the report. The final draft report of the Sixty-Eighth Session will be distributed in the afternoon of the concluding day for consideration of the Regional Committee.
Participants are encouraged to hand over copies of their written statements to the Reports and Documents Officer, to facilitate accurate reporting of their viewpoints.
Daily Session Journal - An information bulletin, “Daily Session Journal”, will be issued every day from 7 September 2015 onwards. It will contain the programme for the next day and other general information of interest to participants.
5. Travel and transportation arrangements
5.1 General
Participants who require any travel-related assistance may contact the Travel Desk/Help Desk at the conference venue.
5.2 How to reach Dili
Dili is the capital of the Democratic Republic of Timor-Leste and it is located at the northern coast of the country. It is easily accessible via Singapore, Australia and Indonesia. The most preferred route to Dili is by air.
By air –Presidente Nicolau Lobato International Airport (formerly Comoro Airport) is located 6km west of Dili. Apart from Air Timor, the national flag carrier, Garuda/CitiLink, Sriwijaya Airlines, Silk Air and Air North also fly to Dili.
By boat-There are no regular international passenger ferries servicing Timor-Leste. There are regular barge services from Darwin/Australia, Surabaya and Bali/Indonesia for vehicles and goods. Recreational vessels often stop into Dili harbor.
By road –Dili is well linked by road from the Indonesian border at Mota'ain, near Batugade, which lies about 115km west. There is a direct bus service daily between Dili and Kupang in West Timor, Indonesia. There are many land travel minibus services.
Page | 3
Please see Annex 5 for an overview of flight schedules from the capital cities of Member States of the WHO South East Asia Region to Dili and back.
As the inaugural Ceremony of the Sixty-Eighth Session of the Regional Committee (RC) is scheduled to start in the morning of 7 September 2015; participants are advised to arrive in Dili on or before 7 September 2015.
5.3 Visas and customs clearance:
Transit visa via Denpasar, Indonesia
Currently there are 64 countries approved to get visa on arrival (Annex-6). The cost is US$ 35 per entry ; however, given the Ebola situation in the African continent, all participants coming from, and/or traveling with, African passports will be required to obtain visa, prior to their arrival in Indonesia.
Timorese Visa:
Participants are required to carry valid passports or applicable travel documents. Travelers can obtain visa on
arrival but they are advised to secure corresponding transit visa in other countries, as applicable, in advance before undertaking travel for the entire duration of their stay in Timor-Leste. It may be noted that a Timorese visa will be granted only if the passport remains valid for a minimum period of six months. Cost of visa on arrival is US$30.
Special arrangement for gratis visa:
The Ministry of Health, Democratic Republic of Timor-Leste, has agreed to arrange gratis visa for all those
participants who submit the following documents two weeks in advance of their arrival:
Copy of the passport (with minimum six months validity)
Travel itinerary
Meeting details, i.e. to participate in the Sixty-eighth Session of the WHO Regional Committee for South-East Asia scheduled to be held in Dili during 7-11 September 2015.
If participants require assistance from WHO in obtaining visa for Timor-Leste, they are requested to contact
the office of the WHO Representative in the corresponding country well in advance of travel. Details of visa requirements for Member States in the SEA Region are given in Annex-6. Any difficulties in obtaining visas should be communicated to
Sl:No Name Designation Number email
1 Ms. Charu Mehta Administrative Officer ( WHO Country Office for Timor-Leste)
(+670) 78258779 mehtac@who.int
2
Ms. Julia Branco Admin & Finance Assistant ( WHO Country Office for Timor-Leste)
(+670) 77356287 brancoj@who.int
Customs Clearance/exemptions from import duty.
– To facilitate participants’ travel and customs clearance for the meeting, a certificate (Annex-7) will be issued to them by the WHO Representative in each of the Member States.
Page | 4
The following goods are exempt from import duty:
goods up to a value of US $300 of a non-commercial nature that are exclusively for the personal use or enjoyment of travellers or goods intended as gifts, when the nature and quantity of the goods indicate that they are not imported for, or intended to be imported for, commercial purposes.
goods of a non-commercial nature, other than jewellery, that are exclusively for the personal use or enjoyment of travellers and that are brought into Timor-Leste by travellers in accompanying luggage or carried on or about the travellers’ bodies.
two hundred (200) cigarettes and two and one half (2.5) liters of excisable beverages per person.
5.4 Arrival in Dili/transportation:
Participants will be received at the Presidente Nicolau Labato International Airport, Dili, by the Protocol personnel of the Ministry of Health, Democratic Republic of Timor-Leste. In addition, WHO staff will be there to assist in protocol, immigration and customs clearance activities. Transport will be provided to the delegations of each Member State from the time of arrival of delegation in Dili until departure.
Transport arrangements will be coordinated by the following officials under the supervision of Ms. Charu Mehta, WHO Administrative Officer (Mob: +670 - 78258779); e-mail: mehtac@who.int
Sl:No Name Mobile Number email
1 Mr. Herminio Lelan WHO Representative Office, Dili
+670-77258853
lelanhe@who.int
2
Mr. Tito De Aquino WHO Representative Office, Dili
+670-77280011 deaquinot@who.int
To facilitate identification of baggage on arrival at the Dili Airport, participants are requested to use the RC
luggage tags that are available from the WHO Representative Offices in all countries of the South-East Asia Region, and at WHO Headquarters.
Transport arrangements will be made for all official functions and meetings scheduled during the Regional Committee Sessions. 5.5 Airport Tax:
The departure airport tax from Timor-Leste is US$10;
As of March 2015, the cost of exit tax in Denpasar Bali is included in the cost of the ticket.
5.6 Travellers cheques/credit cards:
Travellers cheques are not preferred. However, US dollars and other convertible currency can be exchanged at most banks and from authorized “money changers”. Major international credit cards, such as American Express, VISA and Master Card, are accepted by most banks, five star hotels and in the shopping malls. Please note that for cash payments, only US dollars issued from the year 2006 onwards are accepted.
5.7 Transport services
Taxis, small buses and mini-vans provide public transport in Dili and elsewhere. From United Nations Department for Security Services (UNDSS) point of view, it is advisable to hire a taxi but you need to bargain before entering the taxi. From airport they normally charge the foreigners US$ 10. If your trip is less than 5 km they will
Page | 5
charge US$2 and for 5 km, the charges can be anything between US$ 4-6. Night taxi will cost you US$5 minimum even for a short distance and the availability is minimal. Mini Bus and Bus are not recommended.
During Transit in Denpasar, Indonesia There are many companies operating taxi services in Bali, a trustable one is Bali Taxi also known as Blue Bird. Taxies in Denpasar, Bali, are metered. The minimum charge is Rp. 30,000 (US$ 2.50), first additional km is Rp 7,000 (US$ 0.60) and every additional km thereafter is Rp 6,500 (US$ 0.55).
6. General,practical, information about Timor-Leste
6.1 Capital Dili Dili is classified as urban where an estimated 0.23 million people live in 48.268 square kilometers or 18.36 square miles in whole district including rural areas.
Area 48.268 Km2
Geographic Location Dili is located 8°34’S 125°34’E
Languages Tetum and Portuguese
Religion Christianity is the major religion. Other religions include Protestantism and Islam
6.2 Climate
In Timor-Leste the dry season lasts for about 6 months during May to October, with temperatures averaging 20°-30° C the year round with bright sunlight during the days. The travellers are advised to carry light cotton clothes; use of sun block cream and mosquito repellent is strongly recommended.
6.3 Archaeological Sites:
The noted archaeological sites in Timor-Leste are Lospalos, Baucau and Baguia. Fresh explorations are likely to add substantially to the knowledge of the history and chronology of ancient Timor-Leste and various aspects of her life and culture. The majority of Timorese citizens are observant Catholics; however, there is a very long tradition of Animism which remains highly influential. The first inhabitants are thought to be descendant of Australoid and Melanesian peoples. The inhabitants of Timor are descended from three waves of migrants. The first to settle the island, Vedo-Australoid people related to Sri Lankans, arrived between 40,000 and 20,000 B.C. A second wave of Melanesian people around 3,000 B.C. drove the original inhabitants, called Atoni, up into the interior of Timor-Leste. The Melanesians were followed by Malay and Hakka people from southern China
Page | 6
6.4 Tourist Attractions:
Aside from the above mentioned archeological sites, Dili has a waterfront with a distinctive Timorese personality. It stretches for kilometers in a quasi-boomerang shape, with a farol lighthouse beaming at one end, and Lita Supermarket at the other. Further west is an esplanade dotted with gigantic ‘look at me’ embassies, and vibrant evening fish and chicken stalls. Around 7km east of town, on Cape Fatucama, is the hard-to-miss Kristo Rei Statue, from the cape, the views of turquoise bays and green-covered mountains are stunning.
In Dili city, a number of tourist sites can be visited by the guests, including: Dive Timor Lorosae, The Archives & Museum of East Timorese Resistance, Cemetery of Santa Cruz, Tais Market, Comarca, Palacio do Governo (housing Timor-Leste Parliament), Tasitolu, Arte Moris, Compas Charter and Ocean Adventure, Areia Branca (White Sands).
6.5 Postal and fax services
Arrangements have been made to distribute incoming mail to participants during the day at the Conference venue. For private telephone calls or fax messages, services of the hotel can be obtained at participants’ own expense. Postal services will be available at hotel receptions. Participants are advised to contact the Information/Help Desk located in the Conference Hall lobby, for any assistance.
6.6 Electricity
Voltage is 220–240 volts AC at 50-60 cycles per second (50/60 Hz). Standard two round pin plugs and sockets are
used.
6.7 Banking services
ATM services are available at the Hotel Timor and Beach Garden Hotel.
Other banking services are provided by the ANZ bank at the 2nd floor of Timor Plaza Mall from 9:00 to 16:00 hours. The Bank also offers ATM service at the same floor of the Timor Plaza Mall to meet the needs of local currency (US$) round the clock.
6.8 Currency / foreign exchange
The monetary unit of Timor-Leste currency is United States Dollar (US$) issued from the year 2006 onwards. Currency notes in circulation are in denominations of US$1, US$5, US$10, US$20, US$50 and US$100, whereas coins in local denomination of 1 cent, 5 cent, 10 cent, 25 cent, 50 cent and 1 dollar. Foreign currencies must be exchanged only through banks or authorized foreign exchange dealers. The receipts for such transactions should be obtained and retained. Visitors can also exchange foreign currency at the Foreign Exchange counter at the airport upon arrival. Please note that Timorese only accept US$ notes dated from 2006 onwards. No US$ coins are accepted.
During Transit - Denpasar, Indonesia
Participants can change in any money changer which has PVA sign on it. There are many legal money changers in the city.
Page | 7
6.9 Security
For the purpose of identification and security, participants are requested to wear their name badges while attending the meetings and receptions. Badges will be issued by the Secretariat at the time of registration or upon arrival at the hotel.
Participants may contact the UN Mission or UN Police in Dili at cell number + 670 – 77230725 operating 24/7 for any security related information. They can also contact WHO Deputy Security Focal Point Mr. Jose Barreto at his mobile, + 670- 77310165 or email: barretoj@who.int for advice on security-related issues at any time.
7. Medical arrangements
7.1 General
The Ministry of Health, Government of the Democratic Republic of Timor-Leste, will provide medical services through medical room/mobile clinic at the hotel, inaugural venue as well as conference venue in the premises of Ministry of Foreign Affairs and Cooperation.
In case of any medical emergency, participants may seek the guidance of the following:
S/No Name & Designation Address Contact details Remarks
1 First point of contact: Medical Room/Mobile Clinic
Inaugural Venue Protocol Officer Contact any Conference Secretariat member Conference Venue Liaison Officer
Hotel Timor Information/Help Desk
Beach Garden Hotel Hotel Reception
2 Mr Ivo Ireneu da C. Freitas, National Director for Policy, Planning and Coordination,
Ministry of Health, Dili, Timor-Leste
Mobile: 00-670-77230143 E-mail: Coniz_2005@yahoo.com
Mr Ivo will coordinate for any specialized medical attention
3 Dr Joao Pedro da Costa Xavier,6 Clinical Director
Guido Valadares National Hospital Bidau, Dili
Mobile: 00-670-73393402 E-mail: joaopedro_x@yahoo.com
For specialized medical attention requiring hospitalization
4 Alternate: Dr Jose Antonio Gusamo Guterres Executive Director
Guido Valadares National Hospital Bidau, Dili
Mobile :- 00-670-79993400 E-mail: zetoguterres@yahoo.com
For specialized medical attention requiring hospitalization
5 Dr Elisabete Rosa Santoi
Gil
UN Examining Physician
Stamford Medical Lda. Rua Mártires da Pátria, Mandarim, Timor-Leste
Phone No.: 00-670-3310141/3311209
Dr Rohit Sobti WHO Regional Medical
Services
Hotel Timor Ministry of Foreign Affairs
Mobile No: 00-91-9818737334
WHO Regional Staff Physician
Page | 8
N.B. The host government has indicated that they will make every effort to provide emergency medical care to participants, but very limited facilities are available in super-specialty areas. The participants are advised to carry with them sufficient quantity of medicines/injectable that they have to take on regular basis for the duration of their stay in Dili. Participants are strongly advised to have adequate personal accident/medical insurance coverage before commencing their travel for Dili.
7.2 Vaccination requirement for travel to Timor-Leste:
Under the International Health Regulations, yellow fever vaccination certificate is required if someone travels to Timor-Leste from an area with risk of yellow fever transmission, especially from endemic Africa.
8. Hotel arrangements
8.1 During Transit Denpasar/Bali, Indonesia:
Denpasar/Bali, Indonesia has a large selection of hotels for lodging during overnight stopover. Following are suggested hotels at negotiated rates:
The above rates were negotiated by the Bali Travel Agency recommended by the WHO Representative Office in Timor-Leste whose contact details are provided below. Each option includes breakfast and transportation to/from the airport and rooms can be shared. All hotels listed above are located in close proximity to the airport (10 min drive) in Kuta, Bali. The Harris Hotel is next door to the airport, so it is a 15 minute walk to the beach and other amenities. Upon request, the SEARO Travel Office can reserve rooms for meeting participants in Bali, Indonesia from the list above.
The designated WHO Travel Agent in Bali Indonesia for RC 68 is:
Mr Danny Kristanto Alden Bali Express Tour & Travel Jl. Uluwatu II 62 X - Jimbaran Bali Ph. +62 361 743 1680 Fax. +62 361 847 1834 Mob. +62 812 392 0810 Email Id: danny_kristanto@yahoo.com
8.2 Dilli, Timor Leste
To facilitate logistic arrangements for participants, block reservations have been made at the following hotels in Dili. Since transportation facilities are being provided from these hotels to the venues for inaugural
Ramada Bintang Bali Resort ($165 std rm) Outside WHO lodging portion of the per diem
Discovery Kartika Plaza Hotel ($165 std rm) Outside WHO lodging portion of the per diem
Sun Island Hotel Kuta ($95 std rm) New, modern, well set up.
The Ramayana Hotel ($95 std rm) Recommended: Balinese style.
Bali Rani Hotel ($95 std rm) Balinese style.
The Vira Bali Hotel ($95 std rm) Balinese style
The Rani Hotel & Spa ($90 std rm) New, modern, well set up.
The Harris Hotel, Tuban, Bali ($50 std rm) Best value for money, clean, newly renovated.
Page | 9
ceremony as well as Regional Committee sessions, the participants are strongly advised to stay at these hotels in Dili for the duration of their visit to Dili.
The Ministry of Health, Democratic Republic of Timor-Leste, will provide complimentary accommodation to each Honourable Minister or assigned Head of Delegation at Hotel Timor. They will also provide a separate vehicle with driver and security escort.
9. Social Events
7 September 2015 1900 hrs Reception-cum-Dinner by the Honorable Minister of Health, Government of the Democratic Republic of Timor-Leste
Please see invitation for exact time/venue
8 September 2015 1900 hrs Reception-cum-Dinner by the Regional Director, WHO South-East Asia Region
Please see invitation for exact time/venue
Other official/ social function(s), if any, will be announced during Regional Committee meeting through the Daily Session Journal.
10. Accompanying spouses
Participants intending to bring their spouses to Dili are advised to arrange appropriate visas, make their own travel arrangements, and any difficulties in obtaining visa should be communicated to Ms. Charu Mehta, WHO Administrative Officer (email: mehtac@who.int ) or to Mr. Mateus Cunha email: cunham@who.int WHO Representative’s Office, Dili, Timor-Leste.
Programme for Spouses – For arranging sightseeing trips in and around Dili, interested spouses may kindly
contact the Information Desk at the hotel.
Sl. No Name of the Hotel / Contact Details
Special room rates (US$) (per room, per night)
Facilities (included in tariff)
Room Type Single Room
Double Room
1 Hotel Timor Rua Mártires da Pátria, Apartado 334;Dili General phone: +670 332 4502 General fax: +670 332 4505 Reservations: +670 332 4502 Email: hoteltimor@foriente.minihub.org Website: www.timortur.com
Twin Rooms 85 85 Breakfast, fruit basket, tea/coffee in the room, swimming pool, airport pickup/drop off if required
Deluxe 90 90
Executive 200
2 Beach Garden Hotel Avenida Portugal S/N Praia Coqueiros Dili, Timor-Leste Phone No. +670 77608333, +670 73338508 E-mail: admin@beachgardenhotelgroup.com Website : www.beachgardenhotelgroup.com
Twin Room 116 Breakfast, Swimming pool, airport pickup/drop off if required
Standard Room
89
Villa (Apartment) Upto 4 pax
200
Page | 10
11. List of participants and the WHO Secretariat
11.1 List of participants
A provisional list of participants will be circulated at the time of the meeting. Participants should bring to the
attention of the Reports and Documents Officer any addition, deletion or changes so that the final List of Participants
could be issued as early as possible.
11.2 WHO-SEARO Secretariat
The list of staff comprising the WHO Secretariat is available at Annex 8.
12. WHO Liaison Officers
The WHO Liaison Officers (Annex 9) will be available at the venue of the meeting to facilitate the participation
of country delegates, act as channels of communication between country participants and the WHO Secretariat,
report any issues of concern to the Steering Committee and facilitate attendance of respective representatives at
meetings of the Drafting Group or other subcommittees.
13. Organizing Committees
The list of members of the Organizing Committees is available in Annex 10.
14. WHO Regional Office for South-East Asia, New Delhi, India
WHO Regional Office for South-East Asia
World Health House,
Indraprastha Estate
New Delhi – 110002, India
E-mail: araujoc@who.int; with a copy to magoj@who.int
Tel.: +91-11-23370804, 23379507
Fax: +91-11-23370197, 23379395 and 23379507
Working hours: Monday through Friday – 0800–1630 hours
15. Office of the WHO Representative to Timor-Leste
United Nations House
Caicoli Street, Dili, Timor-Leste
Email: mehtac@who.int
Phone +670-3310968
Working hours: 0800 – 1730 hours.
Page | 11
16. WHO publications:
A catalogue of WHO publications will be on display on the document desk at conference hall. If participants wish to obtain copy (ies) of any of the publication(s) available, they will be requested to provide their contact details. The Secretariat will arrange to send the requested publications to them in due course.
Page | 12
Annex 1
REGIONAL COMMITTEE
Sixty-eighth Session SEA/RC68/1
Dili, Timor-Leste
7–11 September 2015 26 July 2015
Provisional Agenda
1. Opening of the Session
2. Subcommittee on Credentials
2.1 Appointment of the Subcommittee on Credentials
2.2 Approval of the report of the Subcommittee on Credentials
3. Election of office-bearers
4. Adoption of the Agenda SEA/RC68/1
5. Key addresses and report on the Work of WHO
5.1 Introduction to the Regional Director’s Annual Report on
the Work of WHO in the South-East Asia Region covering
the period 1 January–31 December 2014
SEA/RC68/2
5.2 Address by the Director-General
6. Programme Budget Matters:
6.1 Budget 2014–2015 – Implementation and mid-term review SEA/RC68/3
6.2 Programme Budget 2016–2017 SEA/RC68/4,
Inf. Doc.1,
Inf. Doc.2 and
Inf. Doc.3
6.3 Strategic budget space allocation SEA/RC68/5
7. WHO reform
7.1 Programmatic reform – focus on results SEA/RC68/6
7.2 Management reform – internal control framework SEA/RC68/7
7.3 Governance reform
7.4 Framework of engagement with non-State actors
SEA/RC68/8
SEA/RC68/9
Page | 13
8. Policy and technical topics
8.1 Response to emergencies and outbreaks SEA/RC68/10
8.2 Antimicrobial resistance
SEA/RC68/11
8.3 Selected neglected tropical diseases targeted for elimination: kala-
azar, leprosy, yaws, filariasis and schistosomiasis
SEA/RC68/12
8.4 Adapting and implementing the End TB Strategy in WHO South-East
Asia Region
SEA/RC68/13
8.5 Patient safety contributing to sustainable universal health coverage
SEA/RC68/14
8.6 Prevention and control of cancer – way forward SEA/RC68/15
9. Progress reports on selected Regional Committee resolutions: SEA/RC68/16 and
Add.1
9.1 Measles elimination and rubella/CRS control in SEAR by 2020
(SEA/RC66/R5)
9.2 Challenges in polio eradication (SEA/RC60/R8)
9.3 Health intervention and technology assessment in support of
universal health coverage (SEA/RC66/R4)
9.4 South-East Asia Regional Health Emergency Fund (SEARHEF)
(SEA/RC60/R7)
9.5 Effective management of medicines (SEA/RC66/R7)
9.6 Regional strategy on health information system (SEA/RC63/R7)
10. Technical Discussions
10.1 Consideration of the recommendations on strengthening
community-based health-care services
SEA/RC68/17 and
Inf. Doc.1
10.2 Selection of a subject for the Technical Discussions to be held prior
to the Sixty-ninth session of the Regional Committee
SEA/RC68/18
11. Governing body matters
11.1 Key issues arising out of the Sixty-eighth World Health Assembly
and the 136th and 137th sessions of the WHO Executive Board
SEA/RC68/19 and
Add.1
11.2 Review of the Draft Provisional Agenda of the 138th session of the WHO
Executive Board
SEA/RC68/20
11.3 Review of Regional Committee resolutions SEA/RC68/21
Page | 14
11.4 Elective posts for governing body meetings (WHA, EB and PBAC) SEA/RC68/22
12. Management and governance matters
12.1 Status of SEA Regional Office building SEA/RC68/23
13. Special Programmes
13.1 UNICEF/UNDP/World Bank/WHO Special Programme for Research and
Training in Tropical Diseases: Joint Coordinating Board (JCB) – Report on
attendance at JCB in 2015
SEA/RC68/24
13.2 UNDP/UNFPA/UNICEF/WHO/World Bank Special Programme of
Research, Development and Research Training in Human Reproduction
(HRP): Policy and Coordination Committee (PCC) – Report on
attendance at PCC in 2015 and nomination of a member in place of
Maldives whose term expires on 31 December 2015
SEA/RC68/25
14. Ministerial Round Table
14.1 Strengthening health workforce in South-East Asia in order to expand
delivery of effective services
SEA/RC68/26
14.2 Health in the post-2015 development agenda SEA/RC68/27
14.3 Accelerating implementation of WHO FCTC in SEAR SEA/RC68/28
15. Time and place of future sessions of the Regional Committee SEA/RC68/29
Adoption of resolutions
Adoption of the report of the Sixty-eighth session of the Regional Committee
Closing
Side events: GAVI session
Page | 15
Annex 2
_________________________________________________
Tentative Programme of the Sixty-Eight Session of the Regional Committee WHO/SEARO, Dili, Timor-Leste, 9–11 September 2015
(This is a tentative programme for the entire session. The final programme for each day will be included in the Daily Session
Journal)
21 July 2015
Date Morning Afternoon
Monday
07 Sep 2015
9:00 am—12:30 pm
Inauguration of the Sixty-eighth Session of the Regional Committee
Group photograph followed by tea/coffee
2:00 pm–5:00 pm (Plenary)
Opening of the Session (Item 1)
Subcommittee on Credentials (Item 2)
Appointment of the Subcommittee on Credentials (Item 2.1)
Election of office-bearers (Item 3)
Adoption of the Agenda (Item 4)
Key addresses and report on the work of WHO
(Item 5)
Introduction to the Regional Director’s Annual Report on the Work of WHO in the South-East Asia Region covering the period 1 January —31 December 2014 (Item 5.1)
Approval of the report of the Subcommittee on Credentials (Item 2.2)
Address by the Director-General – to be read by Dr Anarfi Asamoa-Baah, DDG (Item 5.2)
Tuesday
08 Sep 2015
9:00 am–12:30 pm (Plenary)
Programme Budget Matters: (Item 6)
Budget 2014—2015 – Implementation and mid-term review (Item 6.1)
Programme Budget 2016—2017 (Item 6.2)
Strategic budget space allocation (Item 6.3)
WHO reform (Item 7)
Programmatic reform – focus on results (Item 7.1)
Management reform – internal control framework (Item 7.2)
01:15 pm–2:15 pm
Ministerial Round Table
Strengthening health workforce in South-East Asia in order to expand delivery of effective services (Item 14.1)
2:15 pm-5:00 pm (Plenary)
WHO reform (Item 7) …Contd
Governance reform (Item 7.3)
Framework of engagement with non-State actors (Item 7.4)
Policy and technical topics (Item 8)
Response to emergencies and outbreaks (Item 8.1)
Antimicrobial resistance (Item 8.2)
Selected neglected tropical diseases targeted for elimination (kala-azar, leprosy, yaws, filariasis, schistosomiasis) (Item 8.3)
Page | 16
Date Morning Afternoon
Wednesday
09 Sep 2015
9:00 am–12:30 pm (Plenary)
Policy and technical topics (Item 8) (contd..)
Adapting and implementing the End TB Strategy in WHO South-East Asia Region (Item 8.4)
Patient safety contributing to sustainable universal
health coverage (Item 8.5)
Prevention and control of cancer – way forward (Item 8.6)
Progress reports on selected Regional Committee resolutions: (Item 9)
Measles elimination and rubella/CRS control in SEAR by 2020 (SEA/RC66/R5) (Item 9.1)
Challenges in polio eradication (SEA/RC60/R8) (Item 9.2)
Health intervention and technology assessment in support of universal health coverage (SEA/RC66/R4) (Item 9.3)
South-East Asia Regional Health Emergency Fund (SEARHEF) (SEA/RC60/R7) (Item 9.4)
Effective management of medicines (SEA/RC66/R7) (Item 9.5)
Regional strategy on health information system (SEA/RC63/R7) (Item 9.6)
01:15 pm–2.15 pm
Ministerial Round Table
Health in the post-2015 development agenda (Item
14.2)
2:15 pm-5:00 pm (Plenary)
Technical Discussions (Item 10)
Consideration of the recommendations on strengthening community-based health-care services (Item 10.1)
Selection of a subject for the Technical Discussions to be held prior to the Sixty-ninth session of the Regional Committee (Item 10.2)
Governing body matters (Item 11)
Key issues arising out of the Sixty-eighth World Health Assembly and the 136th and 137th sessions of the WHO Executive Board (Item 11.1)
Thursday
10 Sep 2015
9:00 am–12:30 pm (Plenary)
Governing body matters (Item 11) (Contd…)
Review of the Draft Provisional Agenda of the 138th session of the WHO Executive Board (Item 11.2)
Review of Regional Committee resolutions (Item 11.3)
Elective posts for governing body meetings (WHA, EB and PBAC) (Item 11.4)
Management and governance matters (Item 12)
Status of SEA Regional Office building (Item 12.1)
01:15 pm–2.15 pm
Ministerial Round Table
Accelerating implementation of WHO FCTC in SEAR
(Item 14.3)
2:15 pm–5:00 pm (Plenary)
Special Programmes (Item 13)
UNICEF/UNDP/World Bank/WHO Special Programme for Research and Training in Tropical Diseases: Joint Coordinating Board (JCB) – Report on attendance at JCB in 2015 (Item 13.1)
UNDP/UNFPA/UNICEF/WHO/World Bank Special Programme of Research, Development and Research Training in Human Reproduction (HRP): Policy and Coordination Committee (PCC) – Report on attendance at PCC in 2015 and nomination of a member in place of Maldives whose term expires on 31 December 2015 (Item 13.2)
Time and place of future sessions of the Regional Committee (item 15)
Friday
11 Sep 2015
9:00 am–12:30 pm (Plenary)
Adoption of resolutions
Adoption of the report of the Sixty-eighth Session of the Regional Committee
Closing
Side event*: GAVI Session
NOTE: Lunch interval: 12:30–2:00 pm. Tea/Coffee breaks will be from 10.30 to 11.00 a.m. and from 3.30 to 4.00 p.m. daily.
Side event*: A Side event (parallel session) on GAVI will be held during lunch time (12:30 -2:00 pm) on Friday, 11 September 2015
Page | 17
Annex 3
Credentials
Date: ____________
I have the honour to inform you of the composition of the delegation of the _____________________ (Name of
government) _______________________ to the Sixty-Eighth Session of the Regional Committee for South-East Asia
scheduled to be held in Dili, Timor-Leste, from 7 to 11 September 2015.
Name Designation Capacity*
(Name of participant) (Official designation) Representative/
Alternate/Adviser)
The delegation is vested with full powers and authority to carry out all the functions connected with the business of
the Regional Committee.
Signature with seal
Minister of Health or
Minister of Foreign Affairs
Notes:
(1) *Please note that the designation or capacity is very important and carries the responsibilities as noted in
the Rules of Procedures. Please discuss with the World Health Organization Representative (WR) or the
Director, Administration and Finance (DAF) if capacity is not clear.
(2) Credentials should be submitted in original, duly signed by the Minister of Health or Minister of Foreign
Affairs and affixed with government seal.
(3) Credentials should be submitted in English; if they are written in the national language, an accurate
translation in English should be submitted along with it.
(4) Credentials should include the following information for each participant:
family name (in capital letters); middle name; title; official designation; institution; city; gender.
(5) Credentials, as outlined above, should be sent to the Director, Administration and Finance (DAF),
WHO/SEARO, New Delhi, in advance. Alternatively, they may be handed over in person to DAF before the
commencement of the Session of the Regional Committee.
Page | 18
Annex 4
Registration Form
(Available in internet/intranet)
Sixty-Eighth Session of WHO Regional Committee for South-East Asia;
7-11 September 2015 at Conference Hall, Ministry of Foreign Affairs & Cooperation,
Ave de Portugal, Praia Dos Coqueiros, Dili, Timor Leste
Dr Prof. Mr Ms Mrs Other
Family Name: _____________________________________________________________
Other Name: _____________________________________________________________
Gender: Male Female
Title/Designation (e.g. Minister of Health)_____________________________________________
(Please print how you wish your name to appear on the name badge)
Address: (Please indicate complete address that should be
included in the corresponding meeting List of Participants)
______________________________________________________________________________
Representative of Government UN Agencies NGO/IGO Observer
Telephone ___________________________ Fax __________________________ E-mail ___________________
Expected Arrival in Dili
Date:_____________________________________________
Flight No. _________________________________________
Time: ____________________________________________
Expected Departure from Dili
Date:__________________________________________________
Flight No, ______________________________________________
Time:__________________________________________________
Hotel Options:
Hotel (Options)
Special Room Rates (in US$) (per room, per night)
Facilities
Room Type Single Room Double Room
Hotel Timor (3 kms from Ministry of Foreign Affairs) Address: Rua Martires da Patria, Dili, Timor Leste Telephone.: +(670) 3324502 Mobile: (670) 78011135 Fax: +(670) 3324505 E-mail: hoteltimor@foriente.minihub.org E-mail: alberto@foriente.minihub.org Website: www.timortur.com
Standard
Deluxe
Executive
85
90
200
85
90
200
Buffet Breakfast
Airport Transfer
Wi-fi
Fruit Basket
In-room tea/coffee making facilities.
Access to swimming pool
Beach Garden Hotel (100 meters from Ministry of Foreign Affairs) Address: Avenida Portugal S/N Praia dos Coqueiros, Dili, Timor Leste
Telephone.: +(670) 33225999/3315888 Mobile: (670) 77608333/77436999 E-mail: admin@beachgardenhotelgroup.com Website: www.beachgardenhotelgroup.com
Twin Room
Standard
Villa (Apartment)
89
116
200
Breakfast
Wi-fi
Swimming Pool
Vilas are apartment type accommodations for a maximum of four guests in twin rooms.
Since transportation facilities are being provided from Hotel Timor and Beach Garden Hotel by the Ministry to the venues for inaugural ceremony and RC sessions, the participants are strongly advised to stay at these hotels in Dili for the duration of their visit. Other recommended hotels in Dili are Timor Plaza Hotel & Apartments and Novo Turismo Resort & Spa.
Important note: 1. Please return this form, duly completed, to WHO South-East Asia Regional Office, at email address searcm@who.int preferably by 15 August 2015. You can also register at WHO websites:
http://www.searo.who.int/mediacentre/events/governance/rc/68;
2. The host government has indicated that they will make every effort to provide emergency medical care to participants, but very limited facilities are available in super-specialty areas. The participants are advised to carry with them sufficient quantity of medicines/injectable that they have to take on regular basis for the duration of their stay in Dili. Participants are strongly advised to have adequate personal accident/medical insurance coverage before commencing their travel to Dili, Timor Leste.
Date of birth:
___________________
___
Nationality:
___________________
___
Passport number:
___________________
___
Date and Place of Issue:
___________________
___
Date of Expiry:
___________________
___
I shall be accompanied by:
(Spouse / Friend / Others)
Name:
___________________
___
Relationship
___________________
___
Date of birth:
___________________
___
Nationality:
___________________
___
Passport Number:
___________________
___
Date/Place of Issue:
___________________
___
Date of Expiry:
_________________
__
Page | 19
Annex 5
Travel to DILI- East Timor
Flight schedules from the capital cities of Member States of the SEA Region and Geneva, to DILI, East Timor (as of July), subject to change.
From To Departure Arrival Flight
Date Time Date Time
Country: Bangladesh
Dhaka/DILI
Dhaka KUL Daily 120 715 MH197
KUL Denpasar Daily 850 1150 MH715
Denpasar DILI Daily 930 1220 GA7300
DILI/DHAKA
DILI Denpasar Daily 1320 1410 GA7310
Denpasar Kualalumpur Daily 1250 1550 MH714
Kualalumpur Dhaka Daily 1820 2010 MH112
Dhaka/DILI
Dhaka Singapore Daily 2355 0600(Next
day) SQ 447
Singapore Dili Tues/Thurs/Sat 925 1420 MI296
DILI/Dhaka
DILI Singapore Tues/Thurs/Sat 1525 1810 MI 295
Singapore Dhaka Daily 2035 2240 SQ446
Country: Bhutan
Paro/Dili
Paro Singapore Wed/Sat/Mon 720 1535 KB 500
Singapore Dili Tues/Thurs/Sat 925 1420 MI 296
Paro Bangkok Tues 1125 1630 KB 130
Paro Bangkok wed 1145 1715 KB 140
Paro Bangkok Thurs 730 1250 KB 160
Paro Bangkok Thurs 1130 1520 KB 150
Paro Bangkok Fri 1100 1605 KB 158
Paro Bangkok Saturday 1100 1605 KB 130
Paro Bangkok Sunday 730 1250 KB 160
Paro Bangkok Sunday 1145 1715 KB 140
Paro Bangkok Monday 1115 1620 KB 130
Bangkok Denpasar Daily 920 1440 TG 431
Page | 20
Denpasar Dili Daily 930 1220 GA
7300
Dili/Paro
Dili Singapore Tues/Thurs/Sat 1525 1810 MI 295
Singapore Paro Tues/Thurs/Sun 600 1015 KB 501
Dili Denpasar Daily 1320 1410 GA 7310
Denpasar Bangkok Daily 1605 1915 TG 432
Bangkok Paro Tues 650 1000 hrs KB 131
Bangkok Paro Wed 705 1030 KB 131
Bangkok Paro Thurs 650 1040 KB 141
Bangkok Paro Thurs 1350 1550 KB 161
Bangkok Paro Fri 650 1015 KB 151
Bangkok Paro Sat 650 1015 KB 159
Bangkok Paro Sun 650 1015 KB 131
Bangkok Paro Mon 650 1030 KB 141
Country: DPR Korea
Pyongyang/DILI
Pyongyang Beijing Mon, Wed, Fri 1720 1815 CA 122
Pyongyang Beijing Tue, Sat 850 950 JS 151
Pyongyang Beijing Thu 1030 1130 JS 251
Pyongyang Beijing Mon/Fri 900 1000 JS 151
Beijing Singapore Daily 0005 625 SQ 801
Beijing Singapore Daily 0005 625 CA 975
Singapore Dili Tues/Thurs/Sat 925 1420 MI296
Via Bali
Beijing Kuala lumpur Daily 1230 740 MH361
Kuala Lumpur Denpasar Daily 925 1020 MH611
Denpasar DILI Daily 930 1220 GA7300
DILI/Pyongyang
DILI Denpasar Daily 1320 1410 GA7310
Denpasar Bali Kuala lumpur Daily 1250 1550 MH714
Kuala Lumpur Beijing Daily 1800 0020(next
day) MH360
DILI Singapore Tues/Thurs/Sat 1525 1810 MI 295
Singapore Beijing Daily 110 720 SQ 800
Singapore Beijing Daily 0015 610 CA 970
Beijing Pyongyang Mon/Wed/Fri 1320 1620 CA 121
Beijing Pyongyang Daily 1200 1500 JS 152
Page | 21
Beijing Pyongyang Mon/Fri 1305 1605 JS 152
Beijing Pyongyang Thu 1400 1700 JS 252
Country:India
Delhi/Dili
Delhi Singapore Daily 2155 0610+1 SQ 403
Singapore Dili Tues/Thurs/Sat 925 1420 MI296
Or
Delhi Kualalumpur Daily 2300 0655+1 MH 191
Kualalumpur Denpasar Daily 850 1150 MH 715
Denpasar Dili Daily 930 1220 GA
7300
Or
Delhi Bangkok Daily 2330 0525+1 TG 316
Bangkok Denpasar Daily 920 1440 TG 431
Denpasar Dili Daily 930 1220 GA
7300
Dili/Delhi
Dili Singapore Tues/Thurs/Sat 1525 1810 MI 295
Singapore Delhi Daily 235 535 SQ 402
Dili Denpasar Daily 1320 1410 GA
7310
Denpasar Kualalumpur Daily 1250 1550 MH 714
Kualalumpur Delhi Daily 1825 2125 MH 190
Dili Denpasar Daily 1320 1410 GA
7310
Denpasar Bangkok Daily 1605 1915 TG 432
Bangkok Delhi Daily 2315 0215+1 TG331
Country: Indonesia
Jakarta//DILI
Jakarta Denpasar Daily 540 840 GA 400
Denpasar Bali Dili Daily 930 1220 GA7300
DILI/Jakarta OR
DILI Denpasar Daily 1320 1410 GA
7310
Denpasar Jakarta Daily 2000 2100 GA 432
Bali/Dili
Denpasar Bali Dili Daily 930 1220 GA
7300
Dili Denpasar Daily 1320 1410 GA
7310
Page | 22
Country: Maldives
Male/Dili
Male Singapore Daily 2325 710 SQ 451
Singapore Dili Tues/Thurs/Sat 925 1420 MI296
DILI/MALE
DILI Singapore Tues/Thurs/Sat 1525 1810 MI 295
Singapore Male Daily 1010 1135 SQ 462
Male/Dili
Male Singapore Daily 2325 0710(next
day) SQ 451
Singapore Denpasar Daily 820 1100 SQ 938
Denpasar DILI Daily 930 1220 GA7300
Dili/Male
DILI Denpasar Daily 1320 1410 GA7310
Denpasar Singapore Daily 1305 1540 SQ 943
Singapore Male Daily 2045 2210 Sq 452
Country: Myanmar
Yangon/Dili
Yangon Singapore Daily 1640 2115 MI 419
Singapore Dili Tues/Thurs/Sat 925 1420 MI296
Dili/Yangon
DILI Singapore Tues/Thurs/Sat 1525 1810 MI 295
Singapore Yangon Daily 755 920 SQ 998
Country: Nepal
Kathmandu/Dili
Kathmandu Singapore Daily 1305 2015 SQ
5311
Singapore Dili Tues/Thurs/Sat 925 1420 MI296
Dili/Kathmandu
DILI Singapore Tues/Thurs/Sat 1525 1810 MI 295
Singapore Kathmandu Daily 910 1205 MI 412
Kathmandu/Dili
Kathmandu Kuala Lumpur Daily 2330 0625(next
day) MH 115
Page | 23
Kuala Lumpur Denpasar Daily 850 1150 MH 715
Denpasar DILI Daily 930 1220 GA7300
Dili/Kathamandu
Dili Denpaar Daily 1320 1410 GA 432
Denpasar kualalumpur Daily 1605 1905 MH 850
Kualalumpar Kathmandu Daily 2005 2230 MH 114
Country: Sri Lanka
Colombo/Dili
Colombo Singapore Daily 120 740 SQ 469
Singapore Dili Tues/Thurs/Sat 925 1420 MI296
Dili/Colombo
DILI Singapore Tues/Thurs/Sat 1525 1810 MI 295
Singapore Colombo Daily 2255 2355 SQ 468
Colombo/Dili
Colombo Kualalumpur Daily "0055 705 MH 178
Kualalumpur Denpasar Daily 850 1150 MH 715
Denpasar Dili Daily 930 1220 GA
7300
Dili/Colombo
Dili Denpasar Daily 1320 1410 GA
7310
Denpsasar Kualalumpur Daily 1605 1905 MH 850
Kuala Lumpur Colombo Daily 2305 2355 MH 179
Country: Thailand
Bangkok/Dili
Bangkok Bali Daily 920 1440 TG 431
Bali Dili Daily 930 1220 GA
7300
DILI/Bangkok
Dili Denpasar Daily 1320 1410 GA
7310
Denpasar Bangkok Daily 1605 1915 TG 432
Bangkok/Dili
Bangkok Singapore Daily 1940 2255 TG 401
Singapore Dili Tues,Thurs,Sat 925 1420 MI 296
DILI/Bangkok
Dili Singapore Tues,Thurs,Sat 1525
1810 MI 295
Singapore Bangkok Daily 2050 2210 TG 410
Page | 24
Country: Switzerland (HQ) - The schedules are tentative and may change any time.
Geneva/Dili
Geneva Paris Daily 1700 1855 AF1143
Paris Singapore Daily 1925 1415+1 AF 254
Singapore Dili Tues,Thurs,Sat 925 1420 MI 296
Or
Geneva Amsterdam Daily 1720 1855 KL1932
Amsterdam Singapore Daily 2055 1530+1 KL835
Singapore Dili Tues,Thurs,Sat 925 1420 MI 296
OR
Geneva Frankfurt Daily 1935 2055 LH1227
Frankfurt Singapore Daily 2145 1610+1 LH 760
Singapore Dili Tues,Thurs,Sat 925 1420 MI 296
OR
Geneva Amsterdam Daily 1720 1855 KL1932
Amsterdam Denpasar Daily 2055 1920+1 KL 835
Denpasar Dili Daily 930 1220 GA
7300
Dili/Geneva
Dili Singapore Tues,Thurs,Sat 1525 1810 MI 295
Singapore Paris Daily "0025 740 AF 259
Paris Geneva Daily 1000 1110 AF
1842
OR
Dili Singapore Tues,Thurs,Sat 1525 1810 MI 295
Singapore Amsterdam Daily 0035 730 KL 836
Amsterdam Geneva Daily 940 1110 KL
1927
OR
Dili Singapore Tues,Thurs,Sat 1525 1810 MI 295
Singapore Frankfurt Daily 2355 0640+1 LH
9763
Frankfurt Geneva Daily 740 845 LH
1212
OR
Dili Denpasar Daily 1320 1410 GA
7310
Denpasar Amsterdam Daily 2035 0730+1 KL 836
Amsterdam Geneva Daily 940 1110 KL
1927
Page | 25
Annex 6
Visa requirements for countries in the South-East Asia Region for travel to Dili, Timor-Leste.
Meeting participants who provide the information listed on page 3 will obtain Gratis visa on arrival
Bangladesh:
01. Passport and visa required. Visa is available on arrival. 02. Invite and air tickets required. 03. Need six months validity of passport. 04. Diplomatic and Official UNLP Passport holders do not require visa.
Bhutan:
01. Passport and visa required. Visa is available on arrival. 02 Invite and air tickets required. 03 Need six months validity of passport. 04. Diplomatic and Official UNLP Passport holders do not require visa.
Democratic People’s Republic of Korea:
01. Passport and visa required. Visa is available on arrival. 02. Invite and air tickets required. 03. Need six months validity of passport. 04. Diplomatic and Official UNLP Passport holders do not require visa.
India:
01. Passport and visa required. Visa is available on arrival. 02. Invite and air tickets required. 03. Need six months validity of passport. 04. Diplomatic and Official UNLP Passport holders do not require visa.
Indonesia:
01. Passport and visa required. Visa is available on arrival. 02. Invite and confirmed return air tickets required. 03. Need six months validity of passport. 04. Diplomatic and Official UNLP Passport holders do not require visa.
Maldives:
01. Passport and visa required. Visa is available on arrival. 02. Invite and air tickets required. 03. Need six months validity of passport. 04. Diplomatic and Official UNLP Passport holders do not require visa.
Myanmar:
01. Passport and visa required. Visa is available on arrival. 02. Invite and air tickets required. 03. Six months validity of passport. 04. Diplomatic and Official UNLP Passport holders do not require visa.
Page | 26
Nepal:
01. Passport and visa required. Visa is available on arrival. 02. Invite and air tickets required. 03. Need six months validity of passport. 04. Diplomatic and Official UNLP Passport holders do not require visa.
Sri Lanka 01. Passport and visa required. Visa is available on arrival.
02. Invite and air tickets required. 03. Need six months validity of passport. 04. Diplomatic and Official UNLP Passport holders do not require visa.
Thailand
01. Passport and visa required. Visa is available on arrival. 02. Invite and air tickets required. 03. Need six months validity of passport. 04. Diplomatic and Official UNLP Passport holders do not require visa.
Passengers allowed to obtaining visa on arrival in Denpasar Bali, Indonesia
Countries Countries Countries Countries
A B C D E
Algeria Argentina Australia Austria Bahrain Belgium Brazil Bulgaria Cambodia Canada China Cyprus Czech Denmark Egypt Estonia
F G H I J K L
Fiji Finland France Germany Greece Hungary Iceland India Ireland Italy Japan Kuwait Laos Latvia Libya Liechtenstein Lithuania Luxembourg
M N O P Q R
Maldives Malta Mexico Monaco Netherlands New Zealand Norway Oman Panama Poland Portugal Qatar Romania Russia
S T U
Saudi Arabia Slovakia Slovenia South Africa South Korea Spain Suriname Sweden Switzerland Taiwan Territory Tunisia Turkey Timor-Leste United Arab Emirates United Kingdom United States of America
Passengers from all other countries will have to apply for visa in advance before entering Indonesia
Page | 27
Annex 7
Certificate to facilitate travel/customs clearance
(To be issued by WHO Representative)
Date _____________
TO WHOM IT MAY CONCERN
This is to certify that Dr/Mr /Ms/Prof …………………………………………………….
is travelling to Dili, Timor-Leste, as a representative of …………………………………..…….(country),
to attend the Sixty-Eight Session of the WHO Regional Committee for the South-East Asia, to be held in Dili,
Timor-Leste from 7-11 September 2015.
In accordance with the Section 13 of Article V and Section 29 of Article VIII (the text of both the
Section is enclosed), of the “Convention on the Privileges and Immunities of the Specialized Agencies” of
the United Nations, you are requested to extend to the above-mentioned representatives the courtesies,
facilities, privileges and immunities, which pertain to his/her office, and to facilitate by all suitable means
his/her journey to Dili, Timor-Leste.
Encls: as stated.
WHO Seal
Page | 28
Annex 8
WHO Secretariat
The following staff members of the Regional Office and Headquarters will form the WHO Secretariat for the Sixty-Eighth Session:
Sl. No. Name Designation
Senior SEARO Management:
WHO Headquarters:
SEAR Technical and Senior Advisor Staff:
Page | 29
Annex 9
WHO Liaison Officers
LIST OF LIAISON OFFICERS/LOCAL AIDES FOR RC68 The following staff members are proposed as WHO Liaison Officers and Local Aides for the country delegations:
28Jul2015
Member States Liaison Officers Local Aide
Bangladesh Mr P.P. Singh, BFO Dr Sudath Peiris, TO-Immunization
(TIP)
Bhutan Dr Pem Namgyal, EO-RD Dr Lungten Wangchuk, MO-TUB (TIP)
DPR Korea Dr Roderico Ofrin, HSE Mr Luis Dos Reis, NPO-Planning
India Dr P.D. Nayar, PMO Mr Mateus Cunha, TNP-Health Systems
Indonesia Dr Rui Paulo Jesus, CSC Dr Gunawan Setiadi, on duty travel status from SEARO
Maldives Dr Phyllida Travis, HSD Mr Luis Dos Reis, NPO-Planning
Myanmar Dr Francisco Katayama, PIR Dr Gunawan Setiadi, on duty travel status from SEARO
Nepal Dr Arun Thapa, FGL Dr Lungten Wangchuk, MO-TUB (TIP)
Sri Lanka Dr Jacob Kumaresan, WR Sri Lanka
Dr Sudath Peiris, TO-Immunization (TIP)
Thailand Dr Thaksaphon Thamarangsi, NDE Mr Mateus Cunha, TNP-Health Systems
Timor-Leste Dr Rajesh Pandav, WR Timor-Leste Ms Charu Mehta, AO
NGO/IGOs/Observers Dr Francisco Katayama, PIR
LO to DDG: Dr Rajesh Bhatia, CDS
Page | 30
Annex 10
Organizing Committees
I. Ministry of Health, Government of Timor-Leste:
Sl. No.
Name and Designation Address Telephone/
email Remarks
Dr Anna Isabel Soares
Vice Minister (chairman)
Ministry of Health
1. Mr Ivo Freitas
Director, Programming, Policy and Coordination (Coordinator)
Ministry of Health
Logistic
c
Mr Francisco Borges
2. Head of Logistics Department
3. Ministry of Health (+670) 78154656 francisco.borges739@gmail.com
Mr Eka M.M Dare
Transport Officer
Ministry of Health
Pro
tocol
Ms Misliza Vital
Head of Protocol Officer
Ministry of Health (+670) 77821546; 78179126
mis_vital29@yahoo.com
4. Ms Gertrudes dos Santos Maia
5. Protocol Officer
Ministry of Health
trudis74@yahoo.com
Ms Mindo Rajagukguk
Protocol Adviser Ministry of Health (+670) 77276357
minplus74@gmail.com Ad
mn
.
Mr U S Baweja
Admin Adviser
Ministry of Health (+670) 77179384 bawejaus@gmail.com
II. World Health Organization
SEARO – Regional Office
Sl. No. Name and Designation Address Telephone/email Remarks
Dr Tawhid Nawaz Director Programme Management
SEARO Steering Committee nawat@who.int
Mr Carlos Araujo Admn. Services Officer
SEARO (+91) 9858994666 Logistics arajoc@who.int
Mr Henning Brenoe Regional Technical Officer
SEARO (+91) 981857319 IT brenoeh@who.int
Mr Jitinder Mago Executive Associate - Travel Unit
SEARO (+91) 9810071135 Travel magoj@who.int
Ms Vismita Gupta-Smith Public Information
SEARO (+91) 9871329861 Media guptasmith@who.int
Guptad@who.int
Page | 31
WCO- Timor -Leste
Sl. No. Name and Designation Address Telephone/email Remarks
1 Dr Rajesh Pandav WR Timor-Leste
WCO (+670) 78385065
pandavr@who.int
Mrs Charu Mehta Administrative & Finance Officer
WCO (+670) 78258779
mehtac@who.int
Ms Lucia Cardoso Executive Assistant to WR
WCO (+670) 77314564
cardosol@who.int
Mr Jose Barreto HR & Library
WCO (+670) 77310165
barretoj@who.int
Ms Julia Branco Admin & Finance
WCO (+670) 77356287
brancoj@who.int
Mr Mateus Cunha National Professional Officer, GAVI
WCO (+670) 77269219
cunhac@who.int
Dr Sudath Peiris Technical Officer for Immunizations
WCO (+670) 78266726
peirist@who.int
Dr Lungten Wangchuk Technical Adviser for TBC
WCO (+670) 77021453
wangchukl@who.int
Mr Leoneto Pinto Assistant for NCD Programs
WCO (+670) 77874198
pintole@who.int
Mr Luis dos Reis National Planning Officer
WCO (+670) 77247894
reisl@who.int
Page | 32
Annex 11
Extract from “Convention on the Privileges and Immunities
of the Specialized Agencies” of the United Nations
Article V – Representatives of Members
Section 13
Representatives of members at meetings convened by a specialized agency shall, while exercising their functions and during their journeys to and from the place of meeting, enjoy the following privileges and immunities:
(a) Immunity from personal arrest or detention and from seizure of their personal baggage, and in respect of words spoken or written and all acts done by them in their official capacity, immunity from legal process of every kind;
(b) Inviolability for all papers and documents;
(c) The right to use codes and to receive papers or correspondence by courier or in sealed bags;
(d) Exemption in respect of themselves and their spouses from immigration restrictions, aliens registration or national service obligations in the State which they are visiting or through which they are passing in the exercise of their functions;
(e) The same facilities in respect of currency or exchange restrictions as are accorded to representatives of foreign governments on temporary official missions; and
(f) The same immunities and facilities in respect of their personal baggage as are accorded to members of comparable rank of diplomatic missions.
Article VIII – Laissez-passer
Section 29
Similar facilities to those specified in Section 28 shall be accorded to experts and other persons who, though not holders of United Nations laissez-passer, have a certificate that they are travelling on the business of a specialized agency.
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Annex 12
EMERGENCY CONTACT LIST
If you need assistance in case of a minor security incident, traffic accident or health issues, please contact:
UN Security Operations Unit (SOU) Security Operations Unit (mobile) +670 77230635
Security Operations Unit (phone) +670 3312481
Security Operations Unit (VSAT) +47 2413 5370
Security Operations Unit (fax) +670 331 1350
The UN Security Office in Dili has a 24/7 Security Operations Unit (SOU) which is the very first response to any safety or security
incident for UN staff.
Timor- Leste Emergency Numbers
National Police (phone) +670 3331283
National Police Emergency 112
Fire Brigade (Bombeiros) +670 3310340
Fire Brigade (Ambulance) 115
National Hospital Guido Valadares +670 3310541
National Hospital (Ambulance) +670 77230100
Commercial Services
Stamford Private Clinic (Office Line) +670 3310141
Stamford Private Clinic (Hotline 24/7) +670 77721111
Mission Aviation Fellowship (MAF) +670 77327771
Compass Maritime Rescue (24/7) +670 77230965/6
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