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Project ManagementExecutive Boot Camp
Host: Scott David Vorys, Sater, Seymour & Pease LLP
Presenters:
Ayelette Robinson, Morrison & Foerster LLP
Steven Levy, Lexician
Bill Decker, Bingham McCutchen LLP
Patrick Teubner, Shearman & Sterling, LLP
Speaking the Language
Presenter: Ayelette Robinson
The Accidental Project Manager
January 22, 2007
Dear Diary,
Today my boss told me that I am the projectmanager for a really big project.
I don’t even know what that means.
<sigh>
• Go Team!
– Get excited about the project
– Understand everyone’s role
– Memorize “what’s in it forme” for everyone
– Know the workflow (peopleand process)
– Care about your stakeholders
The Accidental Team Leader
Project: We All Scream for…
• Who’s Who
• Sponsor
The birthday girl
• Stakeholders
Her friends’ parents
• Team Members
Mom, dad, cashier
• Users
Her friends
…Ice Cream!
• Parlez vous project management?
• Scope“How many flavors and scoops?”
• Resources“How many drivers and cashiers?”
• Budget“How much does a small cone cost?”
• Risk“Replacement cone if someone trips?”
• ROI (Return on Investment)10 ice cream cones = $35.00Seeing your child smile = priceless
Can we have our ice cream…and eat it too?
Scope Cost
Time
Quality
Getting to the Truth
Presenter: Steven Levy
Unlike wine, bad news does not get better with age.
Roadmap to a CommunicationsStrategy
Presenter: Bill Decker
Executive Sponsor
Executive Sponsors
Business Analysts
Stakeholders
Application Analysts
Developers
Marketing
User Support
Vendors
Business Owners
DBA
Consultants
Why A “Strategy”
Project Manager
Network Operations
Quality Assurance
Initial Key Considerations
Culture / EnvironmentWhat Works / What Doesn’t
Project Scope / Size
Available “Tools”
Regional, Firmwide, International,Impact to users, etc.
Video Conference, DMS, Collaboration Sites(SharePoint), Project Management Software, etc
Who
WhoWhat When How
Identify your Target audience
Determine items to be communicated
Frequency
Vehicle
Why
State the purpose
Steps to preparing the plan......
Communication Plan Template
Share the Plan
Set the Expectation
Follow the road
Commit to the Plan!
Schedule Meetings in Outlook;
Keep the plan updated / available
Review the plan;Ensure the team knows what to expect
(When it comes to project management)
One Size Does Not Fit All
• Presenter: Patrick Teubner
How much Project Management do
you need on your project?
Well, it depends…
• On the size• On the complexity• On the criticality• On the urgency (delivery duration)• On the resources required
But all projects have ….
A Beginning
Initiating
Planning
A MiddleExecutingMonitoring & Controlling
An EndClosing
And you always need to ask…The Questions The Answers
1. What exactly have you beenasked to d0?
•Statement of Work (SOW)
•Project Charter
2. Why do they want it? •Business Case/ROI
3. Who wants it? •Sponsor
•Key Stakeholders
4. How do we do it? Task list/Resource list
Project Plan
5. When do they want it? Project Schedule
6. Who needs to know about it? Communications Plan
7. Where do they want it? •Assumptions
•Constraints
8. What could possibly gowrong?
•Risk Identification/Mitigation
•Change Management
Question and AnswerSession
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