Illinois State Board of Education · 12/3/2012  · Illinois State Course System (ISCS) Overview A...

December 2012

Illinois State Board of Education

Education For Employment (EFE) Training for the Illinois State

Course System and the Student Information System

Agenda

ISBE SIS Project Team

Illinois State Course System (ISCS) Overview

ISCS - EFE CIP Assignment

ISCS Reports

Illinois State Course System Website

Student Information System (SIS) Overview

SIS -Teacher Course Assignment

SIS - Linking Teachers to Students

Student Information System Website

Key Dates

Where to Direct Questions

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Welcome / Introductions

ISBE Key Team Members

- Dora Welker Acting Division Administrator, College and Career Readiness Division

- Don Evans Chief Operating Officer and Director of Human Resources - Scott Norton Division Administrator/Director, Information Technology - John Shake Division Supervisor/Information Systems Manager - Brent Engelman Division Supervisor/Information Systems Manager

SIS Key Team Members

- Howard Hammel - Adam Lowery

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Illinois State Course System (ISCS) Overview

Role based system - View Only - General User - Administrator (Grant Access) - ISBE User

IWAS interface for ISBE users - Create / Select / Edit Subject

Areas - Create / Select / Edit Courses - Create / Select / Edit Clusters - Create / Select / Edit CIPs - Assign courses to the CIPs - Reports for all CTE facilities - Reports for all approved courses

IWAS interface for EFEs users - EFE selects the CIP - EFE selects the courses to be

offered - EFE assigns the location (school) for

the course - Reports by school, CIP, course etc…

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Illinois State Course System (ISCS) Overview A State course code is made up of the four following elements:

- Element 1 - Course Description (e.g. 02002) Subject Area (e.g. Mathematics 02) Course Identifier (e.g. General Math 002)

- Element 2 - Course Level B - Basic or remedial G - General or regular E - Enriched or advanced H - Honors

- Element 3 – Available Credit One Credit would be coded as 1.00 A half credit would be reported as 0.50 Available Credit for a given course can vary from school district to school district.

- Element 4 – Section Serving Location / Teaching Location assigns the Section number

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ISCS - EFE CIP Assignment

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ISCS - EFE CIP Assignment

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ISCS - EFE CIP Assignment

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ISCS - EFE CIP Assignment

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ISCS - EFE CIP Assignment

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ISCS - EFE CIP Assignment

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ISCS - EFE CIP Assignment

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ISCS - EFE CIP Assignment

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ISCS - EFE CIP Assignment

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ISCS - EFE CIP Assignment

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ISCS - EFE CIP Assignment

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ISCS - EFE CIP Assignment

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ISCS - EFE CIP Assignment

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ISCS - EFE CIP Assignment

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ISCS - EFE CIP Assignment

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ISCS - EFE CIP Assignment

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ISCS - EFE CIP Assignment

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ISCS - EFE CIP Assignment

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ISCS - EFE CIP Assignment

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ISCS - EFE CIP Assignment

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ISCS - EFE CIP Assignment

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ISCS Reports

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ISCS Reports

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ISCS Reports

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Student Enrollment Summary Report Criteria Screen

ISCS Reports

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Student Enrollment Summary Report

ISCS Reports

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ISCS Reports

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Student Enrollment Detail Report Criteria Screen

ISCS Reports

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Student Enrollment Detail Report

ISCS Reports

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ISCS Reports

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Student Course Assignment Detail Report Criteria Screen

ISCS Reports

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Student Course Assignment Detail Report

ISCS Reports

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ISCS Reports

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Course Assignments by Section Report Criteria

ISCS Reports

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Course Assignments by Section Report

Career and Technical Education Website

Save or print courses, CIPs, and ISCS CTE Course Alignment Tool from Illinois State Course System website located at www.isbe.net/ISCS

CTE Resources - ISCS CIP List - ISCS Course List - ISCS Course Alignment Excel Tool (if needed) - ISCS Data Elements - ISCS User Manual

Additional Resources - Archived Meetings and Presentations Webinar Playback EFE Director’s meetings

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Student Information System (SIS) Overview SIS Functions

- Assigns a unique student identifier (SID) - Collects demographic, enrollment, performance, and program

participation data for each student

- Interfaces with internal ISBE Systems

- Tracks students from school/facility to school/facility and district to district within the state

- Provides schools, districts, and facilities the ability to report timely and accurate data/information through standardized reporting capabilities

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Student Information System (SIS) Overview

- Provide better quality data to drive more enlightened policy decisions resulting in enhanced educational opportunities for all children

- Reduce data collection burden on schools, districts, and facilities - Removal of Pre-K Follow-up Collection

- Enhance the use and relevance of state data by districts and schools

- Respond to the accountability and reporting requirements of NCLB and other federal and state education programs

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SIS - Teacher Course Assignment In SIS, the Home School is responsible for providing all student data. This

includes assigning a unique Student Identifier (SID) and then providing demographic data, performance data, program participation data, Student Course Assignments and Student Outside Course Assignments (when applicable) for the student.

Similar to the IWAS Application “Teacher Service Record”, the Serving District will submit Teacher Course Assignments and “One Teacher to One Student Instruction” data.

All teachers must have an IEIN number.

Serving school will provide the data at the start and end of the collection.

Teacher Course Assignments can be added or updated via Online or Batch.

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Mandatory Fields - IEIN - Teacher Last Name - Teacher First Name - Teacher Birth Date - School Year - Teacher Serving Location RCDTS - Employer RCDTS - Term (Semester) - State Course Code - Section Number - Teacher Course Start Date - Role of Professional - Teacher Commitment

SIS - Teacher Course Assignment Entry Optional Fields

- Local Teacher ID - Local Course ID - Local Course Title

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SIS - Teacher Course Assignment Entry Teacher Course Start Date - First day of attendance for the teacher.

Role of Professional - The specific role of the teacher. - 01 Teacher of Record - 02 Professional Contributor - 03 Student Teacher - 04 Substitute Teacher - 05 Reading/Math Specialist - 06 Technology Specialist - 07 Social Worker/Psychologist/Counselor - 08 Speech/Language Pathologist - 10 Proctor

Teacher to Course Commitment - Numeric value of the teacher's course commitment during the duration of the course, expressed in decimal form, where 1.00 represents a full-time commitment to the course.

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Mandatory Fields - IEIN - Teacher Last Name - Teacher First Name - Teacher Birth Date - School Year - Teacher Serving Location RCDTS - Employer RCDTS - Term (Semester) - State Course Code - Section Number - Teacher Course End Date - Reason for Exit

SIS - Teacher Course Assignment Exit Optional Fields - Local Teacher ID - Actual Attendance (Classes) - Total Attendance (Classes)

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Actual Attendance (Classes) - Actual number of class periods of attendance teacher attended per course during the term

Total Attendance (Classes) - Total number of class periods of attendance available for the teacher for this course during the term

Teacher Course End Date - Last day of attendance for the teacher

Reason for Exit - The reason why the teacher exited the course. - 01 Course Ended - 02 Teacher Resigned/Reassigned/Terminated - 03 Leave of Absence - 04 Death - 05 Teacher Expulsion - 99 Erroneous Course Assignment

SIS - Teacher Course Assignment Exit

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SIS - Teacher Course Assignment

Teacher Course Assignment Online Process

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SIS - Teacher Course Assignment Current SIS Home Screen

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Teacher Search

SIS - Teacher Course Assignment

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Potential Match Summary

SIS - Teacher Course Assignment

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Select Teaching Location

SIS - Teacher Course Assignment

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Edit Teacher Course Assignments

SIS - Teacher Course Assignment

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Add Course

SIS -Teacher Course Assignment

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SIS - Teacher Course Assignment Review Course Details

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Current SIS Home Screen

SIS - Teacher Course Assignment

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Teacher Search

SIS - Teacher Course Assignment

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Potential Match Summary

SIS - Teacher Course Assignment

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Select Teaching Location

SIS - Teacher Course Assignment

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Select Course Assignment to update

SIS - Teacher Course Assignment

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Select Edit

SIS - Teacher Course Assignment

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Edit Teacher Course Assignments

SIS - Teacher Course Assignment

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Review Course Details

SIS -Teacher Course Assignment

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SIS - Linking Teachers to Students

What links a Teacher Course Assignment to a Student Course Assignment.

‒ School Year ‒ Student Serving RCDTS / Teacher Location RCDTS ‒ Term ‒ State Course Code ‒ Section Number

If your district is sending students to another district the Home School and the Serving School must communicate - The Student Course Assignment should be matched to the Teacher Course Assignment

This is very important for data quality, we want to ensure that the appropriate teacher is being matched to all the correct students.

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SIS - Linking Teachers to Students

Student Serving RCDTS / Teacher Location RCDTS School Year State Course Code Term (Semester) Section Number

These 5 elements link a Teacher Course Assignment to a Student Course Assignment:

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SIS - Linking Teachers to Students

The following reports are available in both SIS and ISCS:

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Student Information System Website

Where do I go to obtain SIS resource documents? - Located on the ISBE SIS webpage at www.isbe.net/sis/ ISBE SIS Announcements

User Manual

Validations Document

File Format Layouts

Excel Templates - Tips for Completing (Data Collection Name) Template

- Steps for Creating and Uploading (Data Collection Name)

Data Elements

Archived Meetings and Presentations

Frequently Asked Questions

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Key Dates Activity Dates

District Career and Technical education course data from previous school year finalized by ISBE

10/31/2012 4:00 p.m.

Begin EFE Assignments for next school year 04/01/2013

Last day for EFE Assignments for current school year 07/31/2013 4:00 p.m.

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Where to Direct Questions ISBE Help Desk

- (217) 558-3600

- help@isbe.net

Policy or Course Related Questions will be directed to the College and Career Readiness Division

Technical Questions will be directed to the IBM team

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Questions

Questions

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