House orientation meeting

22 APRIL 2013AARHUSUNIVERSITY

HOUSE ORIENTATION MEETING› House-specific information

› Good conduct› Office supplies and printers› Goods reception› House gases› Ice, dry ice and freezer room› Ethanol and drug precursors› Wash of lab coats› Store for cell-culture consumables› Glassware washing machine› Autoclaves

› Work Environmental committee› Chemical waste› Safety procedures

› Psychological Work-Place Assessment 2012

› Service agreements with partner institutes

› Social committee

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HOUSE-SPECIFIC INFORMATION› Outer doors are open from 7.30 am to 17.00 pm

› Keys and keycards: Contact student helpers (1590-218)› No alarms (except outer doors) or insurance

› Draw blinds at night› Leave no valuables behind

› When people leave or new people arrive, let Annette Wandahl know (awa@inano.au.dk) › Also when you change offices› It is likely in your own interest that people can find you on the homepage and in your

office!

› Each group is required to appoint a superuser› Will be contacted for information on gas use, chemical waste, etc.› Superuser is required to propagate new information on these issues› Typically technician or group leader

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GOOD CONDUCT – SHARED FACILITIES› 215 persons located in this house = it is very likely that other people

will use the meeting rooms, kitchens, copy rooms, etc., after you

› Therefore, remember to clean and tidy up after yourself

› Please follow the user instructions for the kitchens

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GOOD CONDUCT – YOUR OFFICE› No boxes on the floor

› Remove cables from the floor (please use your office desk cable tray or get strips from the student helpers)

› Please tidy up your offices. Align tables with rooms, etc.

› Please remember to do a weekly overall clean up of your office

› Remove empty bottles, etc. – we are social, but the building should not look like a party house 

› According to the fire authorities we are not allowed to cover up the windows to the offices

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OFFICE SUPPLIES AND PRINTERS› iNANO provides standard office supplies. Special orders are paid for by

the groups

› iNANO orders and pays for toners for the printers as well as printing paper

› The supplies are available from the student helpers’ office (1590-218)

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GOODS RECEPTION› Small parcels are delivered to the student helpers’ office (1590-218)

› Student helpers sign and send out e-mail upon reception

› LARGE packages and pallets cannot be delivered to 1590-218 or left at the entrance (fire-escape route + non-esthetic)› Same for larger amounts of chemicals› Preferred option: Set delivery to a specific room ”(159X-YYY) (contact person, mobile

phone)”› Plan B: Set delivery to ”Building 1591, goods reception (contact person, mobile phone)”

› Student helpers will assist in bringing the packages/pallets into room 1591-024 if you cannot be reached

› REMEMBER: YOU ARE RESPONSIBLE THAT THE PACKAGES ARRIVE TO YOU IN DESIRED SHAPE – E.G., IF YOU ORDER FROZEN ITEMS. WE WILL DO WHAT WE CAN TO ASSIST IN RECEIVING THE ITEMS IN THE RIGHT WAY, BUT THE STUDENTS HELPER’S IS NOT OCCUPIED 100% OF THE TIME => MAKE SURE THAT YOU AS THE ORDERING PERSON ENSURES THAT YOU ARE CONTACTED FROM THE DELIVERING COMPANY UPON DELIVERY IF THE ITEMS REQUIRE IMMEDIATE ACTION.

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SECRETARIATAnnette Wandahl, Head of Secretariat:

Allocation of office spaces, purchase of furniture, local liaison person for Administration Center ST

Trine Møller Hansen, Administrative Office:Responsible for registration of holiday and absence, iNANO lectures, iNANO News, ”Besøgsservice” and vice-chair of the Cooperation Committee and member of the Committee for Work Environment

Rebeca Thostrup, PhD Administrator:Responsible for iNANOschool and webmaster for the iNANO homepage. Super user in CWT and AURUS

Student helpers:Keys and access cards, booking of rooms and ordering of food for meetings, purchase of office supplies, business cards, etc. Update of mailing lists, handling of mail, etc.

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HOUSE GASES & LIQUID NITROGEN› Expenses covered by the groups

› Nitrogen 4.6› Gaseous in labs› Liquid:

› Each group can ask for a PIN code from Lutz Lammich (lutz@inano.au.dk)

› All users must get an introduction from Lutz› Billing every 3 months

› Argon 4.6› Anhydrous CO2 4.0› Propane› In case of problems: Contact Maintenance

(nat2service@science.au.dk)› Important: If you forsee or detected higher-than-normal use, super-

users should advice Maintenance› Only through responsible use can we guarantee stable supplies

› Billing every 3 months

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ICE, DRY ICE AND FREEZER ROOM› Ice (1592-111): Claus Bus (cb@mb.au.dk)› Dry ice (1591-111): Rita Rosendahl (ritah@mb.au.dk)› Freezer room

› Reorganisation coming up

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ETHANOL AND DRUG PERCURSORS› The house has a permit to buy undenatured ethanol without taxes

(about 150 kr/liter!)› Buy your own ethanol (96%, 99.5%)› Send a copy of the invoice to Bente Olsen (beo@chem.au.dk)

› In IndFak: Before approving the invoice, print a pdf of the invoice › The tax authorities can make control visits

› If we do not have the papers in order, we will be charged the 150 kr/liter in taxes

› The house has a permit to buy drug precursors (i.e. acetone and many others)

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WASH OF LAB COATS› Purchase of lab coats done by each group› Delivery once per week (Thursday)› Each coat must be labelled with ”iNANO”, group initials, and person

initials› When dropping off items without an updated label, put them in a clear plastic bag

labelled with the desired text (put the label into the bag)› The washing company will then label the items before washing

› Drop-off and pick-up in washing room in 1592-111› Clean items will be sorted and placed in the cupboards

› Washing expenses are covered by iNANO› Contact person: Bente Olsen (beo@chem.au.dk)

Drop-offPickup

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STORE FOR CELL-CULTURE CONSUMABLES› Person in charge: Rita Rosendahl (ritah@mb.au.dk)

› Products from Invitrogen and Fisher Scientific (Rita Rosendahl)› Products from Hounisen (Claus Bus)

› Before using the store, contact Rita or Claus

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GLASSWARE WASHING MACHINE› Outlook booking calendar (1592-111

Laboratorieopvask)› When you book, please observe the length of your washing

program› Most washing tasks can be performed with the standard 1 hour

program

› Washing-up liquid and neutralizing liquid is on the house

› General rules for glassware apply: no labels, no autoclave tape, caps removed from blue-cap bottles

› The washing room has been equipped with sinks for rinsing away most dirt from your glassware before final cleaning › Glassware contaminated with organic/foul-smelling waste must be

cleaned in the fume hood equipped with 3 sinks.

› Contact person: Ove Kristian Lillelund (okl@mb.au.dk)

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MEDIA AND WASTE AUTOCLAVES› Responsible person: Claus Bus (cb@mb.au.dk)› Autoclave for sterilisation of media, buffers, glassware etc. is situated

in room 1592-024.› One run will take 2 hours.› For instructions – ask Claus Bus› Booking of the autoclave should not be needed.

› Waste-autoclave is situated in room 1592-018.› One run will take 3 hours.› There will be only 3-4 users of the waste autoclave (Claus Bus, Ove

Lillelund and a user from each of the other biological waste-producing groups)

› For instructions – ask Claus Bus

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WORK ENVIRONMENTAL COMMITTEE› Contact persons:

› Head/Responsible: Niels Chr. Nielsen› Offices: Trine Møller Hansen/Morten Foss› Basement laboratories: Morten Foss› Molecular biology laboratories: Ove Lillelund› Chemistry laboratories: Kurt Gothelf› Cleanroom: Anpan Han and Pia Bomholt› http://inano.medarbejdere.au.dk/committee-for-work-environment/

› Chemists (in any group): Need safety course at the Department of Chemistry› Chemistry groups: contact Peter Hald (ph@chem.au.dk) › Others: contact Morten Foss (foss@inano.au.dk)

› Others: Supervisor/lab technician responsible for lab safety introduction

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SAFETY› Evacuation plans have been placed in all corridors throughout the

house› Meeting point in case of fire is the lawn toward Langelandsgade

› Fire equipment (fire extinguishers and blankets) is available in many corridors and laboratories already and will be available throughout the house

› A defibrillator is available in the entrance hall of building 1590, readily accessible from Gustav Wieds Vej and Langelandsgade

› A first aid kit is avilable at the student helpers’ office (1590-218)› Group leaders are responsible for instructing students and group

members and for inforcing good laboratory practice› No lab coats in the foyer at any time› Never carry used laboratory glassware, lab samples, lab waste etc.

through the foyer

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FIRE ALARM LOCATIONS ON GROUND FLOOR

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CHEMICAL WASTE› It is important to handle chemical waste

carefully, and to safeguard the safety of those who transport and handle your waste!

› Only use approved waste containers (5 liters UN 3H1/X) found in 1590-051› In case less than 10 containers are left, please contact

Jeppe Kristensen (jk@chem.au.dk).› Full containers should be transported to the

waste room without delay› Each of the large barrels in 1591-051 should be

used for only one type of waste› Point of contact: Morten Foss

(foss@inano.au.dk)

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ANY OTHER BUSINESS…› The local crew (Tonni Larsen and Niels Christensen) is dedicated to

building maintenance› Includes electricity, A/C, cooling water, etc. (everything ”inside the walls”)

› Submit a new task through e-mail: nat2service@science.au.dk› Your e-mail will be read by not just the in-house crew but all of NAT2

› Faster response time› Better planning› Ensures that your task will be completed

› Cleaning requests: Team leader Anita Holme: holme@science.au.dk

› When workshops need be involved, contact the relevant institute workshop› New installations (including all types of connections), repairs, etc.

› Laboratory organization/planning (new laboratories, large installations): Peter Thostrup (thostrup@inano.au.dk), Kaj Michael Jensen (kmj@inano.au.dk), and Niels Chr. Nielsen (ncn@inano.au.dk) - PRIOR to applying for new equipment etc.

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PSYCHOLOGICAL WORK PLACE ASSESSMENT 2012

› A contact group has been established to analyze and suggest action in response to the report.

› 3 subgroups each representing a larger group of employees:› Technical and administrative staff

Ove Kristian Lillelund and Trine Møller Hansen› Junior VIP (postdocs, scientific assistants & PhD students)

Line Hansen, Christoffer Tyrsted and Mads Sloth Vinding› Senior VIP (professors, associate and assistant professors)

Morten Foss and Henrik Birkedal› All iNANO employees have been encouraged to participate in the work and

come up with suggestions› The contact group has discussed the results of the report as well as suggestions

and agreed on a plan of action

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› Four areas have been identified in our plan of action:› 1. Strengthing of our social community

› 2. Improving communication

› 3. Clarification of career paths

› 4. Improving well-being at the workplace

› Over the coming months initiatives will be made on all four areas.

› Follow the work at http://inano.medarbejdere.au.dk/psychological-work-place-assessment/

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SERVICE AGREEMENTS WITH PARTNER INSTITUTES› Chemistry

› Chemical waste disposal› Safety course (contact Peter Hald, ph@chem.au.dk)› Access to chemistry ”store” for chemists› Assistance from workshops for chemists

› Molecular biology› Support for washing machine and autoclaves› Assistance from workshops for molecular biologists

› Physics› Cleanroom (Technical Manager Anpan Han)

› Two part-time lab technicians (Pia Bomholt, John Lundsgaard Hansen)› Assistance from workshops for physicists at ”internal” price

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SOCIAL COMMITEE› Members:› Victoria Birkedal› Rita Rosendahl› Lisbeth Andersen› Duncan Sutherland› Ken Howard› Rebeca Thostrup

› Goals:› Increase the interactions between people in different groups and

different levels in the house› Efforts to reduce stress within the house through social networking › Make good use of the general spaces in the house 

22 APRIL 2013AARHUSUNIVERSITY

CONTACT INFORMATION Annette Wandahl Trine M. Hansen Rebeca Thostrup

Lutz Lammich Claus Bus Rita Rosendahl

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22 APRIL 2013AARHUSUNIVERSITY

CONTACT INFORMATION Bente Olsen Ove Kristian Lillelund Morten Foss

Kurt V. Gothelf Pia Bomholt Peter Hald

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22 APRIL 2013AARHUSUNIVERSITY

CONTACT INFORMATION Jeppe Kristensen Anpan Han

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