HELD ON MONDAY 9 MARCH 2015 - Blayney Shire

INDEX OF REPORTS OF THE BLAYNEY SHIRE COUNCIL MEETING HELD ON MONDAY 9 MARCH 2015

GENERAL MANAGER'S REPORTS

02 Fit For The Future – Merger Business Case Study Attachment 1: Council Merger Proposal Guidelines ................................. 3 Attachment 2: Council Merger Proposal Template 1 .............................. 17 Attachment 3: Frequently Asked Questions - Preparing a FFF Proposal28

CORPORATE SERVICES REPORTS 04 Central West Libraries Contributions

Attachment 1: 10 Year Financial Plan summary of Central West Libraries contribution .................................................................... 31

INFRASTRUCTURE SERVICES REPORTS 07 Town of Blayney Flood Study

Attachment 1: Blayney Flood Study Draft V1 ......................................... 33 PLANNING AND ENVIRONMENTAL SERVICES REPORTS

08 Development Application No. 122/2014 - Tatoo/Art Studio at Lot 102 DP1055449 - 22 Buesnel Lane, Millthorpe Attachment 1: Plans ............................................................................. 117 Attachment 2: Conditions of Consent ................................................... 119

COMMITTEE REPORTS 09 Minutes of the Blayney Shire Access Advisory Committee Meeting

Held on 12 February 2015 Attachment 1: Access Advisory Committee Minutes 12/2/2015 ........... 121

10 Minutes of the Blayney Shire Audit Committee Meeting - 18 February 2015 Attachment 1: Blayney Shire Audit Committee minutes ....................... 124

11 Minutes Of The Blayney Shire Economic Development Committee Meeting Held On Thursday 19 February 2015 Attachment 1: Economic Development Committee Minutes 19/02/15 . 126

12 MINUTES OF THE BLAYNEY SHIRE SPORTS COUNCIL MEETING HELD ON THURSDAY 19 FEBRUARY 2015, AT THE BLAYNEY COMMUNITY CENTRE Attachment 1: Blayney Shire Sports Council Meeting Minutes 19 February

2015 .............................................................................. 128 13 Minutes of the Blayney Shire Cemetery Forum Meeting Held on 26

February 2015 Attachment 1: Cemetery Forum Minutes 26/02/2015 ........................... 132

ATTACHMENT NO: 1 - COUNCIL MERGER PROPOSAL GUIDELINES ITEM NO: 02

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ATTACHMENT NO: 3 - FREQUENTLY ASKED QUESTIONS - PREPARING A FFF PROPOSAL

ITEM NO: 02

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ITEM NO: 02

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ITEM NO: 02

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ATTACHMENT NO: 1 - 10 YEAR FINANCIAL PLAN SUMMARY OF CENTRAL WEST LIBRARIES CONTRIBUTION

ITEM NO: 04

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ITEM NO: 04

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ATTACHMENT NO: 1 - ACCESS ADVISORY COMMITTEE MINUTES 12/2/2015

ITEM NO: 09

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ITEM NO: 09

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ITEM NO: 09

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ATTACHMENT NO: 1 - BLAYNEY SHIRE AUDIT COMMITTEE MINUTES

ITEM NO: 10

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MINUTES OF THE MEETING OF BLAYNEY SHIRE AUDIT COMMITTEE HELD IN THE COMMUNITY CENTRE WEDNESDAY 15 FEBRUARY 2015 The meeting commenced at 9:06 am. 1. Present Cr. Ferguson (Councillor) Phil Burgett (Independent) Jennie Robson (Risk Officer) Anton Franze (Director Corporate Services – secretariat) Steve Kent (Chair – Independent) Rebecca Ryan (General Manager) 2. Apologies Cr. Somervaille (Councillor - reserve) Cr. Ewin (Councillor) 3. Declarations of Interest Nil. 4. Adoption of Previous Minutes Recommendation: Amendment to item on page two: Internal Review Summary of Outcomes should read:

Effectiveness considerations: Harshest assessment. Need to position Audit Committee to be able to satisfy requirements of Office of Local Government, if required, that we exist and while work needs to occur that we are progressing in the right direction.

5. Risk Management Update

Action plan circularised. Risk training was undertaken by Inconsult. As part of process identified

some gaps and that council needs to set and endorse risk appetite. A Councillor Risk Management workshop is proposed to be held in the future.

Staff have been engaged with Risk Identification and Management as part of strategy to build awareness. Manex will need to also provide its high level risks with a view to ensuring these are not overlooked.

A draft risk register developed by 30/6/2015 and presented to the next Audit Committee meeting would be an ideal timeframe.

6. External Audit Management Letter

No significant issues. Discussion of issues raised.

7. Major Developments since last meeting

Fit For the Future: At the January 2015 Council meeting Council adopted to prepare and submit an improvement proposal and community engagement strategy.

ATTACHMENT NO: 1 - BLAYNEY SHIRE AUDIT COMMITTEE MINUTES

ITEM NO: 10

This is Page No. 125 of the Attachments Paper of the Ordinary Meeting of the Blayney Shire Council held on 9 March 2015

ARC Blue Procurement Project: Exercise in the review of Procurement Practices and Governance. Three year action plan developed.

“How Do I Do Business with Council” workshop: Information session to occur on policies; doing business etc. with Council.

7. Status of Prior Report Recommendations

With no audits undertaken an opportunity exists to escalate development of a business continuity plan. The engagement of a facilitator for development would be an effective means to progress plan. A project plan and timeframe be circulated to Committee as matter progresses.

8. Other Business Nil 11. Meeting Dates Next meeting is to be held 22 July 2015 at the Blayney Shire Community Centre. Future meeting dates are as follows:

21 October 2015 17 February 2016

There being no further business the meeting closed at 11.00 am.

ATTACHMENT NO: 1 - ECONOMIC DEVELOPMENT COMMITTEE MINUTES 19/02/15

ITEM NO: 11

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ATTACHMENT NO: 1 - ECONOMIC DEVELOPMENT COMMITTEE MINUTES 19/02/15

ITEM NO: 11

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ATTACHMENT NO: 1 - BLAYNEY SHIRE SPORTS COUNCIL MEETING MINUTES 19 FEBRUARY 2015

ITEM NO: 12

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ATTACHMENT NO: 1 - BLAYNEY SHIRE SPORTS COUNCIL MEETING MINUTES 19 FEBRUARY 2015

ITEM NO: 12

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ITEM NO: 12

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ITEM NO: 12

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ATTACHMENT NO: 1 - CEMETERY FORUM MINUTES 26/02/2015 ITEM NO: 13

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