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HEE Portfolio 2015/16
Janelle MontgomerySystems Analyst
janelle.montgomery@healthcare-learning.com020 3287 14900
Overview
• Who we are and background• Key features of the HEE portfolio
Overview
COPDEND Portfolio: 2007-09
COPDEND Portfolio: 2009-15
COPDEND Portfolio: 2009-15
New processes:• Early Stage Review • Interim Review of Competence Progression • Final Review of Competence Progression
COPDEND Portfolio: 2015 - ?
Site AccessNew address: www.dftportfolio.nhs.uk
YOUR GDC NUMBERYOUR SURNAME
New Dashboard
New Dashboard: User Panel
Dashboard: Learning Schedule ‘To Date’
Dashboard: Learning Schedule ‘To Date’
Dashboard: Portfolio Documentation
Dashboard: Logs
Dashboard: FD Uploads
Dashboard: Non-Working Days
Dashboard: FD Reports
Dashboard: FD Reports: Clinical Competencies
To come: data download
Dashboard: FD Reports: Assessment Scores
To come: data download
Learning Schedule
Learning ScheduleLearning AgreementParticipants' DetailsValues and ExpectationsPre-DFT Clinical Experience ReviewDOPs New Patient ExamDOPs Simple RestorationInduction to the PracticeClinical Experience log Non-working days log
Early Stage Review - FD reportEarly Stage Review - ES reportEarly Stage Review - TPD reportClinical Experience log Non-working days log
Record Card Audit Clinical Experience log Non-working days log
LETB MSF analysis report LETB PSQ analysis reportIRCP ES ReportIRCP TPD ReportClinical Experience log with confidence ratingNon-working days log
IRCP Panel ReportClinical Experience log Non-working days log
Multisource Feedback - reminderPatient Survey Questionnaire - reminderClinical Experience log Non-working days log
M1 - SEPTEMBER
M2: October
M3: November
M4 - DECEMBER
M5: January
M6: February
Learning Schedule: m7 – m12
Clinical Experience log Non-working days log
Clinical Experience log Non-working days log
Final appraisal Clinical Experience log Non-working days log
M7 - MARCH
M8: APRIL
M10 - JUNE
M11: JULY
FRCP ES Structured reportFRCP TPD structured reportClinical Experience log with Confidence RatingNon-working days log
M9: MAY
Final Review of Competence Progression: Stage 1Final Review of Competence Progression: Stage 2Clinical Experience log Non-working days log
Clinical Experience log Non-working days log
M12 - AUGUST
Newly Design Forms
New System Rules• Forms can be seen while in draft• Can’t start a new ADEPT, CbD, reflection etc until previous is completed• Scheduled forms are to self-lock 5 days into the next month (not in place yet)
Learning Needs
Resources
Aggregated View
Aggregated View
In development
By Healthcare Learning:• General QA and usability enhancements• Downloads of data• Messaging• Events calendar• Views for Admins, RAs, Deans, Panel Members
By HEE:• Resources• Instruction text / downloads on forms• IRCP flow and forms• FRCP flow and forms
Security & BackupsSecurity • Database sit on a secure server within a Virtual Private
Networks not publicly available• All user passwords are encrypted – even to us• Located at an https address – encrypting data so that it
cannot be read
Backups• For the first 2 months data will be backed up 7x daily• Decreases to twice daily as the site matures• Data held off site on Amazon secure servers
What happens next?
1 September Live: www.dftportfolio.nhs.uk
September Reported issues, Messaging, Calendar
October Reported issues, IRCP flow
January Reported issues, FRCP flow
February Printing, etc
17 & 18 August Training sessions for ESs and TPDs
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