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Haryana Forest Development Corporation, Kurukshetra Ph:01744-293364
(SHORT TERM NOTICE FOR TENDER)
The regional office of HFDC, Kurukshetra a unit of Haryana Forest development Corporation (a Govt. of Haryana Undertaking) engaged in different kind of works which includes Felling of Trees, Manufacturing of Barbed Wire, Nursery Bags, Furniture Items, and Trading/manufacturing of Tree Guards etc. The Corporation hereby invites tenders for the following works/materials:-
1. Supply of Ply Board, Mica & various Items for Furniture. 2. Supply of Black and White Paint. 3. Transportation of Furniture. 4. Supply of G.I. Wire 2mm ISI Mark 5. Supply of Plastic Granules
The Tender Forms containing detailed terms and conditions can be either had from the office of General Manager, HFDC, Kurukshetra at Kirmach Road, Braham Sarovar, Kurukshetra or the same can be downloaded from the website at www.hfdc.gov.in. Last date of Tender by Registered/Speed post only (it will not be
accepted by hand) latest by 12.08.2016 by 2.30 P.M. -sd- General Manager, HFDC, Kurukshetra
Haryana Forest Development Corporation, Kurukshetra
Sealed Tender are invited for supply of Ply Board, Mica & various
Items for manufacturing of Furniture.
Tender Notice No.HFDC/KKR/2016-17/1 Date: 28-07-2016
Sub: "Invitation Tenders for supply of Ply Board,Mica & various Items for Furniture.
Sir/Madam, The regional office of HFDC, Kurukshetra a unit of Haryana Forest development
Corporation (a Govt. of Haryana Undertaking) engaged in different kind of works which includes Felling of Trees, Manufacturing of Barbed Wire, Nursery Bags, and household, official,Furniture Items for household, official, rest houses, educational institutes and official use, Iron Tree Guards etc. The Corporation hereby invites tenders for the above subjected items.
1. Sealed competitive Tenders from reputed individuals / Agencies/ Firms are invited for the supply of Ply Board, Mica, commercial Board ISI Mark & various items to be used in manufacturing Furniture by the undersigned.
2. Bid Price &Terms:
a. The contract shall be for the supply of the items mentioned in Annexure “A” to the GM, HFDC, Kurukshetra. The bidder shall quote the rates in the format of tender attached. Corrections/alterations are not allowed.
b. All duties, taxes and other levies payable by the bidder, shall be included in the total price. However, the leviable tax and duties should be quoted separately.
c. The rates quoted by the bidder shall be F.O.R anywhere in Kurukshetra District fixed for the duration of the contract.
d. The prices should be quoted in Indian Rupees only. e. Each bidder shall submit only one tender. f. Telex or Facsimile tenders are not acceptable
g. The bid should be submitted along with Processing & Form Fee of Rs.500 & EMD for Rs. 50,000/- by bank draft in favour of GM, HFDC, Kurukshetra.
h. The firm should enclose supporting documents regarding registration of Tax/Excise/CST/VAT/KST/IT/PAN/TIN & Details of experience (Proof of at least one supply order to any Department/organisation)in the field of sales of any of the items in the said articles.
i. The Firm should be able to produce Cenvat/Excise Modvat Bills wherever applicable/required.
j. The successful bidder has to deposit Performance Security after signing of contract of the amount of Rs.50,000/- in favour GM, HFDC, Kurukshetra in the form of DD within one week of signing of Contract. No interest will be given on the performance security deposited. In case of Non deposit of Performance security the EMD will be forfeited.
k. The Bidder needs to submit previous three years income tax returns, balance sheet and sales tax returns.
3. Validity of Tenders:
The tender shall remain valid for a period not less than One Year after the deadline specified for submission of tenders. The same may be extended on the same price if required by the GM HFDC, Kurukshetra maximum for a period of One year.
4. Evaluation of tenders: The Purchaser will evaluate and compare the tender determined to be substantially responsive, i.e., which are: a) Properly signed, b) Conform to the terms and conditions and specifications.
5. Award of contract: (a) The purchaser will award the contract to the bidder whose tender has been
determined to be substantially responsive and who has offered the lowest price as per Para 4 above;
(b) The bidder whose bid is accepted will be notified of the award of the contract by the Office prior to expiration of the tender validity period;
(c) The Notification of Award to clearly specify any change in the unit price or any other terms and conditions accepted.
(d) Normal commercial warranty/guarantee shall be applicable to the supplied goods;
e) Payment shall be made within 30 days after the delivery of goods and their acceptance;
(f) Notwithstanding the above, the Purchaser reserves the right to accept or reject any tenders and to cancel the bidding process and reject all tenders at any time prior to the award of the contract.
(g) The successful bidder has to deposit performance security with the tender amounting Rs.50,000/- in favour GM, HFDC, Kurukshetra in the form of DD. No interest will be given on the performance security deposited.
6. Last date and time of receipt of tenders: You are requested to submit the sealed Tenders by Registered post only (it will not be accepted by hand) super scribed on the envelope as “Tenders for the supply of Ply Mica & various Furniture Items”, latest by 12.08.2016 by 2.30 p.m. The tenders shall be opened at 12-08-2016 at 03.00 p.m. The bidders or their representatives who choose to be present at the time of opening of tenders are invited to do so.
The purchaser looks forward to receiving the tenders and will appreciate the interest of the bidders in the office of GM, HFDC, Kurukshetra.
Yours faithfully, General Manager HFDC, Kurukshetra.
TECHNICAL BID FORMAT
(TENDER CALL NOTICE NO………………….…….)
1. Name : Full Address : (Fax No.,Telephone No. & E-mail)
2. Legal status of the Firm/Person : (TIN, Excise No & PAN proof also to be attach)
3. Item for which you have submitted the bid :
4. Whether offered product fulfills the detailed : Technical Specification. Kindly answer Yes‟ or „No‟ only.
5. Offered specification and details of : Deviations, if any.
6. Give the location and address of your : factory/firm
7. Have you enclosed the EMD ? If yes, : mention the amount and its identifying details.
8. Have you enclosed all the documents and : papers called for in this Tender document? Kindly enclose a list. (Use a separate sheet of paper)
9. If the answer to (8) above is „no‟ which of : the documents/papers called for in the tenders document have not been enclosed. (kindly enclose a list of such documents/ Papers). (use a separate sheet of paper, If necessary).
10. Do you have a post sales servicing centre : in Haryana. If yes, give its name, full address Fax and Telephone No.
11. Copy of Balance Sheet/Income Tax and : Sales Tax Return of Previous 2 years
12. Bank Account Statement for last one year : SEAL & SIGNATURE OF SIGNATURE & SEAL OF THE TENDER
THE BIDDER CALLING AUTHORITY
ANNEXURE “A” FINANCIAL BID
List of Items/goods:- S. N.
Name of Compay Item description Size Rate (Without Taxes)
Excise VAT/CST
Total Price
1 Commercial ply ISI Marked BWR grade Sizes 8’x4’ , 8’ x 2.5’, 7’ x 3’, 6’x 3’ , 6’ x 2.5’
18mm
12mm
9mm
6mm
4mm
2 Teakply ISI Marked BWR grade Sizes 8’x4’ , 6’x 3’ , 6’ x 4’
18mm
12mm
9mm
6mm
4mm
3 Sunmica ISI Mark Marino, Euro, Royal touch, Silicon, Sonear, Woodstock, Novopan
1mm
0.8mm
0.6mm
0.4mm
4 Pre laminated Particle Board ISI Mark Action Tesa, Ashish, Associates, Centuryply, Archidply
18mm BSL/OSL
5 Pre Laminated MDF ISI mark Action Tesa, Centuryply, Ashish, Green, Archidply
18mm BSL/OSL
6 Block board ISI Mark 25mm
18mm
7 Card Board ISI Mark 18mm
12mm
8 Cushion Sleepwell or any other ISI mark brand with Brand Name and certificate. 32D only.
21’’ x 22’’ x 4’’
21’’ x 22’’ x 3’’
18’’ x 18’’ x 2’’
18’’ x 18’’ x 3’’
U foam 6’ x 3’ x 2’’
6’ x 3’ x 1.5’’
6’ x 3’ x 1’’
6’ x 3’ x 0.75’’
6’ x 3’ x 0.50’’
Mattress ISI Mark with 5 Yr Minimum warranty/Guarantee.
6’ x 3’ x 6’’
6’ x 3’ x 5’’
6’ x 3’ x 4’’
Nails upto 7.5’’
Black nails
Adhesive for Foam Pidilte, Nerolac, Jivanjor
Different Packings
Sealer ISI Mark GCI, DULUX, Nerolac, JivanJor, Wembley
Thinner ISI Mark GCI, DULUX, Nerolac, JivanJor, Wembley
Lacquer ISI Mark GCI, DULUX, Nerolac, JivanJor, Wembley
Malamine ISI Mark GCI, DULUX, Nerolac, JivanJor, Wembley
Channels 24’’ ISI mark
Channels 18’’ ISI mark
Channels 15’’ ISI mark
Channels 12’’ ISI mark
Locks for Table Drawer ISI Mark
Handle Brass 4’’
6’’
Handle Steel 4’’
6’’
Logo in Brass plate 2mm with Printing ‘’Mfd by: HFDC Kurukshetra Ph:01744-293364’’ and holes on sides for fixing
3’’ x 1’’
Shisham Sawn wood In various size. Max size upto 6’’ x 6’’
1’ to 3’ 3’ to 6’ 6’ to 9’
Kikar Sawn wood In various size. Max size upto 6’’ x 6’’
1’ to 3’ 3’ to 6’ 6’ to 9’
Lipper (Beading) Teakwood/ Shisham wood 3’ to 9’.
½’’ 1’’ 1.25’’ 1.5’’
Edge Binding Tape PVC ½’’ 1.25’’ 1.5’’
Packing sheet 20 Micron
Fevicol Pidilite SH Woodgrip
Glass clear In Various Size
12mm 10mm 08mm
SEAL & SIGNATURE OF THE BIDDER
Haryana Forest Development Corporation, Kurukshetra
Sealed Tenders are invited for supply of Paint Black and White.
Tender Notice No.HFDC/KKR/2016-17/2 Date: 28-07-2016
Sub : "Expression of Interest Tenders for supply of Paint (Black and White).
Sir/Madam, The regional office of HFDC, Kurukshetra a unit of Haryana Forest development Corporation (a Govt. of Haryana Undertaking) engaged in different kind of works which includes Felling of Trees, Manufacturing of Barbed Wire, Nursery Bags, All type of Furniture Items, and Trading/manufacturing of Iron Tree Guards etc. The Corporation hereby invites tenders for the supply of Black and White Paint of a reputed company having ISI mark.
1. Sealed competitive tenders from reputed individuals / Agencies/ Firms are invited for the supply of Black and White Paint.
2. Bid Price &Terms:
a. The contract shall be for the supply of the Black and White Paint of a reputed company having ISI mark as per the specifications mentioned in Annexure “A” to the GM, HFDC, Kurukshetra.
b. The bidder shall quote the rates F.O.R at various locations in District Panipat, Kaithal, Kurukshetra and Karnal. Corrections/alterations are not allowed.
c. All duties, taxes and other levies payable by the bidder, shall be included in the total price. However, the leviable tax and duties should be quoted separately.
d. The rates quoted by the bidder shall be fixed for the duration of the contract. e. The prices should be quoted in Indian Rupees only. f. Each bidder shall submit only one tender. g. Telex or Facsimile tenders are not acceptable. h. The bid should be submitted along with Processing & Form Fee of Rs.500 &
EMD for Rs. 50,000/- by bank draft in favour of GM, HFDC, Kurukshetra. i. The firm should enclose supporting documents regarding registration of
Tax/CST/VAT/EXCISE/KST/IT/PAN/TIN & Details of experience ( Proof of at least one supply order to any Department/organisation) in the field of sales of any of the items in the said articles.
j. The Firm should be able to produce Cenvat/Excise Modvat Bills wherever applicable/required.
k. The successful bidder has to deposit Performance Security after signing of contract of the amount of Rs.50,000/- in favour GM, HFDC, Kurukshetra in the form of DD within one week of signing of Contract. No interest will be given on the performance security deposited. In case of Non deposit of Performance security the EMD will be forfeited.
l. The Bidder needs to submit previous three years income tax returns, balance sheet and sales tax returns.
3. Validity of tenders:
The tender shall remain valid for a period not less than One Year after the deadline specified for submission of tenders. The same may be extended on the same price if required by the GM, HFDC, Kurukshetra maximum for a period of One year.
4. Evaluation of tenders: The Purchaser will evaluate and compare the tenders determined to be substantially responsive, i.e., which are: a) Properly signed. b) Conform to the terms and conditions and specifications.
5. Award of contract: (a) The purchaser will award the contract to the bidder whose tender has been
determined to be substantially responsive and who has offered the lowest price as per Para 4 above;
(b) The bidder whose bid is accepted will be notified of the award of the contract by the Office prior to expiration of the tender validity period;
(c) The Notification of Award to clearly specify any change in the unit price or any other terms and conditions accepted.
(d) Normal commercial warranty/guarantee shall be applicable to the supplied goods;
e) Payment shall be made within 30 days after the delivery of goods and their acceptance;
(f) Notwithstanding the above, the Purchaser reserves the right to accept or reject any tenders and to cancel the bidding process and reject all tenders at any time prior to the award of the contract.
(g) The successful bidder has to deposit performance security with the tender amounting Rs.50,000/- in favour GM, HFDC, Kurukshetra in the form of DD. No interest will be given on the performance security deposited.
6. Last date and time of receipt of tenders: You are requested to submit the sealed Tenders by Registered post only (it will not be accepted by hand) superscribed on the envelope as "Tenders for the supply of Black and White Paint”, latest by 12.08.2016 by 2.30 p.m. The tenders shall be opened at 12-08-2016 at 03.00 p.m. The bidders or their representatives who choose to be present at the time of opening of tender are invited to do so.
The purchaser looks forward to receiving the tenders and will appreciate the interest of the bidders in the office of GM, HFDC, Kurukshetra.
Yours faithfully, General Manager HFDC, Kurukshetra.
TECHNICAL BID FORMAT
(TENDER CALL NOTICE NO………………….…….)
1. Name : Full Address : (Fax No.,Telephone No. & E-mail)
2. Legal status of the Firm/Person : (TIN,Excise No. & PAN proof also to be attach)
3. Item for which you have submitted the bid :
4. Whether offered product fulfils the detailed : Technical Specification. Kindly answer Yes‟ or „No‟ only.
5. Offered specification and details of : Deviations, if any.
6. Give the location and address of your : factory/firm
7. Have you enclosed the EMD ? If yes, : mention the amount and its identifying details.
8. Have you enclosed all the documents and : papers called for in this Tender document? Kindly enclose a list. (Use a separate sheet of paper)
9. If the answer to (8) above is „no‟ which of : the documents/papers called for in the tenders document have not been enclosed. (kindly enclose a list of such documents/ Papers). (use a separate sheet of paper, If necessary).
10. Do you have a post sales servicing centre : in Haryana. If yes, give its name, full address Fax and Telephone No.
11. Copy of Balance Sheet/Income Tax and : Sales Tax Return of Previous 2 years
12. Bank Account Statement for last one year : SEAL & SIGNATURE OF SIGNATURE & SEAL OF THE TENDER
THE BIDDER CALLING AUTHORITY
ANNEXURE “A” FINANCIAL BID
List of items/goods:- S. N.
Name of Company with Trade Mark
Item description Packing Size
Rate (Without Taxes)
Excise VAT/ CST
Total Price
1 Black Paint (Manufactured by reputed company in India) ISI Mark, Ist Quality.
1 Ltr.
2 Ltr.
5 Ltr.
10 Ltr.
20 Ltr.
2 White Paint (Manufactured by reputed company in India) ISI Mark, Ist Quality.
1 Ltr.
2 Ltr.
5 Ltr.
10 Ltr.
20 Ltr.
SEAL & SIGNATURE OF THE BIDDER
Terms and Conditions for Handling/Transportation Work under Haryana Forest
Development Corporation Kurukshetra for the Year 2016-17 (01-09-2016 to 31-03-2017)
Tender Notice No.HFDC/KKR/2016-17/3 Date: 28-07-2016
The contractor/firm/company who can undertake the handling/transportation work
of furniture and allied material and having sufficient fleet of vehicles in his/their name or
arrange vehicles on hire lease basis to carry on the business of transportation can only
participate in the tender.
The contractor/firm/company will lift furniture from Base Depot/linked Depot after
verifying quality and quantity of furniture and will be responsible for delivery of quality and
quantity to the various schools/Places in the state. Contractor/firm/company shall provide
adequate number of vehicles to GM HFDC concerned or any other officer on his/their from
time to time for regular supplies of furniture to the schools/Deptt.
The contractor/firm/company must get himself/themselves well acquainted with
terms and conditions of tender, location loading/unloading points, route chart etc. before
submission of tender. Once a tender is submitted it shall be deemed that tenderes have well
acquainted himself with the terms and conditions. In case the rates are quoted in a manner
other than mentioned in terms and conditions, tenders are liable to be rejected. Conditional
tender will not be accepted.
The contractor/firm/company will give their offer in two sealed envelopes. The first
envelope containing Technical Bid giving the detailed documentary evidence, as mentioned
below, in support of their technical/financial soundness and experience of work etc. along
with EMD. Envelop should be super-scribed/marked as ‘TECHNICAL BID’. The second
envelope containing quoted rates per piece Against Group ‘A’ and Group ‘B’ (Detail annexed
as part-I) in respect of transportation should be super scribed/marked as ‘PRICE BID.’
The sealed envelopes containing TECHNICAL BID AND PRICE BID should be put in
another sealed envelope which should be super scribed/marked as TENDER FOR
HANDLING/TRANSPORAITON OF FURNITURE and it should be addressed to General
Manager, Haryana Forest Development Corporation, Kurukshetra. The last date for applying
for the tender is 12.08.2016 by 2.30 p.m.
The Tender Form should be filled in properly in neat and clean handwriting without
any cutting, overwriting or eraser on the form. The following documents are required with
Technical Bid:-
i) Certified copy of Partnership Dead/Registration of firm
ii) Bank Account Statement for the last one years.
iii) DD in favour of the General Manager, Haryana Forest Development Corporation
Limited, Kurukshetra on account of Earnest Money required as per terms &
conditions.
iv) Proof of physical availability of Trucks/Canters along with registration of
Trucks/Canters or agreement of availability of trucks from any truck
union/company.
v) Copy of PAN Card.
Note :- The Price Bid will be opened only in case of tenderers qualify in the Technical Bid.
1. Objects/description of work:-
Lifting, loading, unloading, handling, transport and delivery of furniture etc. to all
schools/Departments after lifting the same from Depots/Saw Mill. The tenderer shall
have to quote rate FOR. Tenderers will be required to undertake the entire
transportation work in the district as given here under:-
Sr. No. Description
Group “A” Transportation rates of furniture from the Depots/Saw Mill situated
within district to various schools falling in the district.
Group “B” Transportation rates of furniture from the Depots/Saw Mill situated
outside the district to the various schools/Departments in the district all
over Haryana, Chandigarh and Delhi.
2. Objects/description of work:-
No definite volume of work to be performed can be guaranteed during the period of
contract. General Manager, Haryana Forest Development Corporation, Kurukshetra
will also have exclusive right to appoint one or more contractors at any time during
the tenure of contract for any or all services. No claim, lie against General Manager,
Haryana Forest Development Corporation, Kurukshetra by reason of such division of
work.
The transporter shall have to execute all the work to the full satisfaction of the HFDC
Directions for the proper execution of the contact or for speedy and careful handling of
furniture shall be binding on him.
Transporter shall have no objection for utilizing the services of own vehicles by HFDC.
3. Earnest Money:-
Each tenderer must be accompanied by processing/form fee Rs. 500/- and E.M.D. of
Rs. 50,000/- for group “A” and Rs. 50,000/- for group “B” in form of a demand draft issued
by a scheduled bank in favour of the General Manager, Haryana Forest Development
Corporation, Kurukshetra.
Tenders not accompanied by Earnest Money shall be summarily rejected. If any
tenderer has previously held any contract and furnished security deposit, the same shall not
be adjusted as earnest money against this tender. The earnest money shall be liable to be
forfeited if the tenderer after submitting his tender resiles from or modifies his offer. The
earnest money is also liable to be forfeited in the event of the tenderer withdraw before the
validity period or tenders failure after the acceptance of his tender to furnish the requisite
cash security deposit by the due date without prejudice to any other rights and remedies of
G.M.,HFDC under the contract and law.
The earnest money shall be returned to all unsuccessful tenderers, as soon as
practicable after decision on tenders and allotment of work to a successful tenderer and
deposit of security. No interest shall be payable on the amount of earnest money.
In case the lowest tenderer falls to deposit the security or also fails to execute
agreement within 72 hours of the issue of the acceptance letter by General Manager, HFDC,
Kurukshetra earnest money/security deposit shall be forfeited without any further notice
and the committee shall consider to award the contact to the next lowest party. In case the
second or third party also does not undertake the work then the Committee shall consider
inviting fresh tenders.
In the eventuality of L-1 not being able to work as per the terms, offers will be made
to L-2 to work at L-1 rates. In case L-2 is willing to work at L-1 rates, he will be allotted the
balance work. In case of unwillingness of L-2, offer will be made to L-3 to work at L-1 rates.
In case L-3 is willing, L-3 will be allotted the work at L-1 rates. Should L-3 not be willing, then
negotiation will be held with L-2 and if the rates of L-2 are unreasonable, the authority will
be free to made a counter offer to L-2 and if this not accepted the discussion with L-2 will be
terminated and similarly negotiation will be entered with L-3. The authorities may quote a
counter offer here also as in the earlier case if L-3 rates are unreasonable or the subsequent
rates quoted by L-3 rates are unreasonable or the subsequent rates quoted by L-3 are felt to
be unreasonable or high. In case there is no acceptance of counter offer or if the rates in
negotiation are too high, the committee may cancel the tender. Fresh local tenders will be
called, if necessary, giving 24 hour notice.
In case the lowest tender falls to deposit the security or also falls to execute
agreement within 72 hours of the issue of the acceptance letter by General Manager,
Haryana Forest Development Corporation, Kurukshetra earnest money/security deposit
shall be forfeited without any further notice and the Committee shall consider to award the
contact to the next lowest party. In case the second or third party also does not undertake
the work then the Committee shall consider to invite fresh tenders. The tenderer must
furnish full precise and accurate details in respect of information asked for in the tender
form.
4. Security Deposit:-
The successful tender shall furnish security money within 72 hours of the acceptance
of his tender by the Committee and acceptance of the offer is conveyed by General
Manager, Haryana Forest Development Corporation concerned after obtaining approval of
General Manager, Haryana Forest Development Corporation, Kurukshetra to the tenderer in
writing for security deposit. The total security amount taken from the successful tenderer
will be Rs.50,000/- each. The security amount shall be deposited in favour of General
Manager, Haryana Forest Development Corporation, Kurukshetra in the form of demand
draft/pay order of scheduled bank.
The security deposit furnished by the tenderer would be subject to the terms and
conditions given in the Tender form. HFDC will not be liable for payment of any interest on
the security deposit or any depreciation thereof. The security money shall be refunded after
satisfactory completion of contract/tender and getting No Dues Report from the concerned
officials.
5. Period of Contract:-
The contract shall remain enforce for a period of one year i.e. 01.09.2016 to
31.03.2017.
The Committee is at his sole discretion:-
(i) To extend the period of contract for another one year further beyond the
original contract period on the same rates, terms and conditions and
contractor has to work accordingly.
(ii) To terminate the contract at any time during its currency in case of any
default/violation of terms and conditions of tender of transportations by
committee without assigning any reasons. The intimation to contractors shall
be sent at their last known place of residence/business and the contractors
shall not be entitled to any compensation by reason of such termination. The
notice of termination of contract shall be given to the contractors in writing
by General Manager, HFDC District office concerned with the approval of the
MD HFDC. The orders or MD HFDC under this clause shall be final conclusive
and binding on the contractor and shall be called into question.
6. Opening of Tender:-
The tender will be opened by the Committee constituted for the purpose on
12.08.2016 at 3:00 P.M.. The tenderes will be at liberty to be present either in
person or through an authorized representative at the time of opening of tender.
However, if due to some unavoidable reasons the tender cannot be opened as per
fixed schedule, Time and date of opening of tender shall be intimated to tenderes by
General Manager, Haryana Forest Development Corporation, Kurukshetra in
consultation with the Committee at the time of submission of the tender. The tender
shall remain valid for acceptance upto 90 days from the date of opening of tender. In
case any tenderer withdraw the tender before the validity period, the earnest
money deposited shall be forfeited without giving any notice.
7. Signing of tenders:-
The tenderer should submit tender in sealed envelopes/cover intact, duly
filled in completed and signed on each page of tender form. Tender not
accompanied by all the schedules/appendix intact, and dully filled in and signed may
be ignored/rejected by the Committee and there will be no claim of tenderer on this
account.
Tender form should be filled in properly in neat and clean handwriting
without any cutting, overwriting or eraser on the form duly authenticated by the GM
HFDC. Cutting/overwriting, if any, should be attested by the tenderer. Person or
persons signing the contract shall state in what capacity he is or they are signing the
tender e.g. as sole proprietor of a firm or as Manager/Secretary etc. of a limited
Company. In case of a partnership firm, the names of all the partners should be
disclosed and the tender shall be signed by all the partners or their dully constituted
attorney having authority to bind all the partners in all matter participating to the
contract. The original or any attested copy of the partnership deed should be
furnished along with the tender. In case of a limited company, the names of signing
the tenders empowered to do so on behalf of the company will be furnished. A copy
of the Memorandum and Articles of Association of the Company shall be attached to
the tender.
The persons signing the tender form or any document forming part of the
tender on behalf of another or on behalf of a firm shall be responsible to produce a
proper power of attorney dully executed on his favour, stating that he has authority
to bind such other person or the firm as the case may be, in all the matters
pertaining to the contract. If the person so signing the tender, fails to produce the
said power of attorney, his tender shall be rejected by the Committee. The
person/firm/Co. who retained on defaulter/black listed by the Govt. or Semi. Govt.
offices or state procuring agencies including HFDC shall not be entitled to submit the
tender. Such tender shall be rejected out rightly. The tenderers has to submit
affidavit duly attested by Notary to this effect.
8. Documents to be attached to tender:-
Attested copies of partnership deed and power of attorney must be
submitted by the tenderer along with Technical bid in the tender. After a final
decision about the tender is taken the successful tenderer shall produce
original partnership deed and power of attorney within 3 days of the
acceptance of tender, failing which HFDC will be entitled to cancel the
contract at the risk and cost of tenderer and forfeit earnest money and
security deposited by him.
The tender will submit photo copy of RC original for verification of vehicles
owned or to be hired of lease out by contractor. General Manger HFDC,
Kurukshetra shall be at liberty to check the authenticity of vehicles owned by
contractors.
9. Scrutiny of the Tender:-
Scrutiny of tender shall be done by the Committee and necessary clarification
required by them shall be furnished to the tenderers during the opening of
tenders. Its should be clearly understood by the tenderers that no
opportunity shall be given to them to modify or withdraw tender at a stage
when the rates are known to all tenderers.
10. Payments :-
Payment shall be made by office on submission of bills not later that 7th next
month duly supported and verified by concerned officer/officials of HFDC or
the officer acting on his behalf, as the case may be, and also a receipt by the
concerned schools/office that the transporter/contractor has delivered the
stock of furniture to the Schools. Payment to the contractors shall be made
on the rates approved by General Manager, Haryana Forest Development
Corporation, Kurukshetra.
11. Sub- letting:-
The contractor shall not sublet, transfer or assign the contract or any part
thereof. In the event of the contractors contravening the conditions, HFDC
shall be entitled to place the contract elsewhere on the contractors account
and at their risk and the contractors shall be liable for any loss or damage
which HFDC may sustain in consequence or arising out of such replacing of
the contract. His security shall also be forfeited and he will black listed.
12. Liability of contractor :-
All persons employed by the contractor shall be engaged by them as their
own employees/workers in all respects and the responsibility under the
labour laws like Factories Act or Workmen Compensation Act of Employees
Providing Fund Act or ESI, Health, Payment of Wages Act or Contract labour
(Regulation and Abolition) Act 1970 or any other similar related enactments
in respect of all such persons shall be that of the contractors.
13. Deduction of Income Tax or any other tax:-
Deduction of Income Tax or any other tax if any applicable shall be made at
source as per law in force by General Manager, HFDC,Kurukshetra. The
licence, if any, required as per law shall also be taken by the contractor as
their own cost.
14. Summary of Termination:-
a) If any criminal proceedings are started against the contractor for any kind of
misdeeds or the police arrest the contractor, HFDC shall be competent to terminate
the contract and forfeit his security. The transportation work for the remaining
period shall be got done from other sources without giving any notice at the risk and
cost of contractor.
b) In the case of the contract having been declared insolvent or going into liquidation or
winding up their business or making arrangements with their creditors or falling to
observe any of the provisions of this contract of any of the terms and conditions
governing the contract. The Committees shall be at liberty to terminate the contract
without prejudice or any other rights or remediless under the contract and to get the
work done for the un-expired period on contract at the risk and the cost of the
contractors and to claim form the contractors entire loss sustained or cost incurred.
In case any FIR is lodged against the contactor on account of diversion or
misappropriation of furniture or mishandling or wrong transportation to the
Schools/ Deptt. focal points in the State of Haryana, the Committee is competent to
terminate the contract and to forfeit the security money. Other action for recovery
shall also be taken by General Manager, HFDC, Kurukshetra.
c) In the event of breach of any of the terms and conditions of the contract by the
contractors, the committee shall have, without prejudice to other rights remedies,
the right to terminate the contract forthwith and to get the work done for the un-
expired period of the contract at the risk and cost of the contractors and or forfeit
the security deposit or any part thereof from the sums due for any damages, losses
charges, expenses or costs that may be suffered or incurred by the HFDC due to
contractors negligence or incompetent un-workman like performance of any of the
services under the contract.
d) The contractor shall be responsible to supply adequate and sufficient labour,
scales/truck/carts/any other transport vehicle for loading/unloading transport and
carrying out any other services under the contract in accordance with the
instructions issued by the General Manger, HFDC concerned or any officer
labour/scales and trucks/carts, the contractors fails to supply the requisite number
of labour scales and truck cart and the Committee shall at the entire discretion
without terminating the contract be at liberty to engage other labour scales trucks
carts etc at the risk and cost of contractors who shall be liable to make good the loss
to the General Manager, HFDC Kurukshetra office, all additional charges, expenses,
cost or losses that the HFDC may incur or suffer thereby. The contractor shall not
however, be entitled to any gain resulting from instrument of the work of another
party. The decision of the Committee shall be final and binding on the contractors.
e) In the event of complaints received by this office from school/office authorities
(verbal/written), regarding non receipt or late receipt of furniture. This office
reserves right to terminate the contract and forfeit the security money, as such apart
from debarring the contractor from work by giving a final notice.
15. Liability of contractors of losses etc. suffered by HFDC.
a) The contractors shall be liable for all costs, damages, charges and expenses suffered
or incurred by HFDC due to the contractor negligence and un workman like
performance of any service under the contract for the breach of any terms thereof
or their failure to carry out the work with a view to avoid incurrence or damages or
losses caused to the HFDC due to any act whether negligent or otherwise of the
contractors themselves or their workmen and their liability for the losses etc.
suffered by HFDC shall be final binding the contractors.
b) The contractors shall always be bound to act with reasonable diligence and in
businesslike manner and to use such skill as expected of men of ordinary prudence in
the conduct of their activities.
c) The contractors shall be responsible for the safety of the goods from the time they
are loaded on their trucks from loading point until they have been unloaded from
their trucks at door steps at Schools/office point. Contractor shall be liable to make
good the value of any loss, shortage or damage during transit. General Manager,
HFDC, Kurukshetra will be the sole judge for determining after taken into
consideration all the relevant circumstance, the quantum and value of loss and also
as regards the liability of the contractors for such loss and the amount to be
recovered from them. The decision of the General Manger, HFDC, Kurukshetra in this
regard shall be final and binding on the contractors. The contractor shall have to
make own arrangement for giving supplies of furniture to all the schools on 100%
quantity and obtain receipt from the authorized representative of the Schools on the
bill/Challan issued by the HFDC. The contractor shall give delivery to the authorized
holder at authorized place for which he will be sole responsible.
d) The contactors shall provide sufficient number of tarpaulins for each truck/any other
transport vehicle to cover the furniture etc., and shall be responsible, if the furniture
etc. are damaged by rain or any other way due to contractors failure to supply
adequate number of tarpaulins or to take reasonable precautions. The decision of
the General Manger, HFDC, Kurukshetra concerned in this matter shall be final and
binding on the contractors. The contractors shall be liable for any loss which HFDC
may suffer due to the negligence of the contractor.
e) The contractor shall strictly abide by all rules and regulations of
Transport/Police/Municipal Authorities/District Administration and other Govt.
regulations.
f) The contractor will have to execute all the work to the full satisfaction of General
Manger, HFDC, Kurukshetra and obey directions for proper execution contracts or
for speedy and careful handling.
16. The successful tender/contractor is bound to lift and transport of furniture on day to
day basis within specified period as per direction of General Manager, HFDC,
Kurukshetra. In case he fails to do so and furniture are lifted by engaging any other
mode, the extra expenditure payable by HFDC, Kurukshetra office shall be recovered
from defaulting contractor.
17. ARBITRATION
In case of dispute between contractor and GM HFDC, Kurukshetra still persist and
not resolved the matter will be referred to Managing Director HFDC, Panchkula
whose decision shall be final conclusive and binding on both the parties and shall not
be called into question. Similarly for the recovery of amount of losses caused to the
HFDC by the contractor due to misappropriation or diversion of furniture by him, the
matter shall be referred to Managing Director HFDC for arbitration proceedings.
Managing Director HFDC, Panchkula or other Govt./Semi Govt. department as an
arbitrator to hear the such reference and decision of the arbitrator shall be final and
binding on both the parties to the contract.
GENERAL MANAGER, HFDC,KURUKSHETRA
(Part-I) PRICE BID FOR HANDLING & TRANSPORATION OF FURNITURE ON BEHALF G.M., HARYANA FOREST DEVELOPMENT CORPORATION,KURUKSHETRA.
Sr. No. Description Rate to be quoted (According to Size of Truck)
Group ‘A’
Rates for loading of the furniture from the Depots/Saw Mills from anywhere in Pipli,Kurukshetra, its transportation to any school/department to any place unloading at the designated space in the respective school quantities at the following places/districts.
19 Feet long
17 Feet long
14 Feet long
Tata 407 or Equivalent
Mahindra Pickup or equivalent
Ambala
Panchkula
Yamuna Nagar
Kaithal
Karnal
Panitpat
Sonipat
Rohtak
Bhiwani
Jind
Sirsa
Hisar
Fatehabad
Jhajjar
Gurgaon
Faridabad
Palwal
Mewat
Rewari
Mahindergarh
Kurukshetra
Group ‘B’
Rates for loading of the furniture from the Depots/Saw Mills from anywhere in Pipli,Kurukshetra, its transportation to any school/department to any place unloading at the designated space in the respective school quantities at the following places/districts.
Delhi
Chandigarh
Mohali
I/We agree to the tender terms and our rates are as per threes terms. Signatures………………………………….. Date:………………………. Name of tenderer…………………………… Place:………………………. Name of the firm……………………………
Urgent
Tender Notice
Tender Notice No.HFDC/KKR/2016-17/4 Date: 28-07-2016
This is for information of all that Haryana Forest Development Corporation,
Kurukshetra requires G.I.Wire. This G.I.Wire is to be given F.O.R. at Kurukshetra Factory in
Haryana state and supply of this is to be completed as per demand of corporation. Size and
quantity of G.I.Wire is as given below:-
Particulars Approximate
Qty. (in Qtls)
Remarks
Standard Galvanised Iron
Wire 2 mm, ISI mark
300 Manufactured by reputed company in India
Quantity of G.I.Wire may be less or more. Interested persons/firms which
have sales tax TIN and income tax PAN may send their tender on their letter head including
all taxes per Qtls in sealed envelope on address given below by 12th August, 2016 by 2:30
P.M. This Tender will be opened at 3:00 P.M. on the same day. The tenderer will have to
deposit Form Fees ` 500/- and security amount worth ` 50,000/- (` Fifty Thousand only)
through a bank draft in the name of General Manager, Haryana Forest Development
Corporation Ltd.,Kurukshetra. Except successful tenderer this amount will be returned on the
same day if tenderer are present otherwise it will be sent through registered post. To
Successful tenderer security amount will be returned after the completion of supply if there
is no due towards the successful tenderer. In addition to this, successful tenderer will have to
enter into an agreement with undersigned conditions of which will be told at the time of
opening the tender.
GENERAL MANAGER
HARYANA FOREST DEVELOPMENT CORPORATION LTD. KURUKSHETRA.
TECHNICAL BID FORMAT
(TENDER CALL : For G.I.Wire)
1. Name : Full Address : (Fax No.,Telephone No. & E-mail)
2. Legal status of the Firm/Person : (TIN,Excise No. & PAN proof also to be attach)
3. Item for which you have submitted the bid :
4. Whether offered product fulfils the detailed : Technical Specification. Kindly answer Yes‟ or „No‟ only.
5. Offered specification and details of : Deviations, if any.
6. Give the location and address of your : factory/firm
7. Have you enclosed the EMD ? If yes, : mention the amount and its identifying details.
8. Have you enclosed all the documents and : papers called for in this Tender document? Kindly enclose a list. (Use a separate sheet of paper)
9. If the answer to (8) above is „no‟ which of : the documents/papers called for in the tenders document have not been enclosed. (kindly enclose a list of such documents/ Papers). (use a separate sheet of paper, If necessary).
10. Do you have a post sales servicing centre : in Haryana. If yes, give its name, full address Fax and Telephone No.
11. Copy of Balance Sheet/Income Tax and : Sales Tax Return of Previous 2 years
12. Bank Account Statement for last one year : SEAL & SIGNATURE OF SIGNATURE & SEAL OF THE TENDER
THE BIDDER CALLING AUTHORITY
ANNEXURE-A FINANCIAL BID
List of items/goods:- G.I.Wire (in Rs.) S. N.
Name of Company Item description
Rate per qtls. (Without Taxes)
Excise VAT/ CST
Total Price
1 Standard Galvanised Iron Wire 2 mm, ISI mark
SEAL & SIGNATURE OF THE BIDDER
Urgent
Tender Notice
Tender Notice No.HFDC/KKR/2016-17/5 Date: 28-07-2016
This is for information of all that Haryana Forest Development Corporation,
Kurukshetra requires Plastic Granule. This Plastic Granule is to be given F.O.R. at
Kurukshetra Factory in Haryana state and supply of this is to be completed as per demand
of corporation. Specification and quantity of Plastic Granule is as given below:-
Particular of
Plastic Granules
Approximate
Qty. (in Qtls)
Remarks
LDPE 24 FS 040
(1st Quality ISI Mark)
200
Manufactured by reputed company in India
LDPE 20 FS 010
(1st Quality ISI Mark) 200
Manufactured by reputed company in India
LLDPE F19010
(1st Quality ISI Mark) 200
Manufactured by reputed company in India
Total 600
Quantity of Plastic Granule may be less or more. Interested persons/firms
which have sales tax TIN and income tax PAN may send their tender on their letter head
including all taxes per Qtls in sealed envelope on address given below by 12th August, 2016
by 2:30 P.M. This Tender will be opened at 3:00 P.M. on the same day. The tenderer will
have to deposit Form Fees ` 500/- and security amount worth ` 50,000/- (` Fifty
Thousand only) through a bank draft in the name of General Manager, Haryana Forest
Development Corporation Ltd.,Kurukshetra. Except successful tenderer this amount will be
returned on the same day if tenderer are present otherwise it will be sent through registered
post. To Successful tenderer security amount will be returned after the completion of supply
if there is no due towards the successful tenderer. In addition to this, successful tenderer will
have to enter into an agreement with undersigned conditions of which will be told at the time
of opening the tender.
GENERAL MANAGER
HARYANA FOREST DEVELOPMENT CORPORATION LTD. KURUKSHETRA.
TECHNICAL BID FORMAT
(TENDER CALL : For Plastic Granules)
13. Name : Full Address : (Fax No.,Telephone No. & E-mail)
14. Legal status of the Firm/Person : (TIN,Excise No. & PAN proof also to be attach)
15. Item for which you have submitted the bid :
16. Whether offered product fulfils the detailed : Technical Specification. Kindly answer Yes‟ or „No‟ only.
17. Offered specification and details of : Deviations, if any.
18. Give the location and address of your : factory/firm
19. Have you enclosed the EMD ? If yes, : mention the amount and its identifying details.
20. Have you enclosed all the documents and : papers called for in this Tender document? Kindly enclose a list. (Use a separate sheet of paper)
21. If the answer to (8) above is „no‟ which of : the documents/papers called for in the tenders document have not been enclosed. (kindly enclose a list of such documents/ Papers). (use a separate sheet of paper, If necessary).
22. Do you have a post sales servicing centre : in Haryana. If yes, give its name, full address Fax and Telephone No.
23. Copy of Balance Sheet/Income Tax and : Sales Tax Return of Previous 2 years
24. Bank Account Statement for last one year : SEAL & SIGNATURE OF SIGNATURE & SEAL OF THE TENDER
THE BIDDER CALLING AUTHORITY
ANNEXURE-A FINANCIAL BID
List of items/goods:- Plastic Granules (in Rs.) S. N.
Name of Company
Item description Rate per qtls. (Without Taxes)
Excise VAT/ CST
Total Price
1 LDPE 24 FS 040 (1st Quality ISI Mark)
2 LDPE 20 FS 010 (1st Quality ISI Mark)
3 LLDPE F19010 (1st Quality ISI Mark)
SEAL & SIGNATURE OF THE BIDDER
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