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GENERAL ENGINEERINGCONSULTANTFORUM
April 28, 2017
Florida Department ofTRANSPORTATION
Expectations of General Consultant
• Customer focus• Client service• Toll industry leader• Bold and innovative thinking• National credibility and reputation
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Goals
EfficiencyAccountability
Successful Execution
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Review and Selection Committees
TECHNICAL REVIEW COMMITTEE (7)Timothy “Tim” George, Work Program Administrator, Florida’s Turnpike EnterpriseJoseph “Joe” Jeffers, Right of Way Manager, Florida’s Turnpike EnterpriseTim Lattner, Director, Office of Design, Central OfficePatrick Muench, Design Engineer, Florida’s Turnpike EnterprisePaul Satchfield, Program Management Administrator, Florida’s Turnpike EnterpriseJennifer Stults, Intermodal System Development Administrator, Florida’s Turnpike EnterpriseShafik “Chip” Najm, Loss Prevention Program Director, Florida’s Turnpike Enterprise
SELECTION COMMITTEE (5)Brian Blanchard, Assistant Secretary of Engineering and Operations, Central OfficeBren Dietrich, Chief Financial Officer, Florida’s Turnpike EnterpriseFloyd “Buzz” Holland, Director of Toll Systems, Florida’s Turnpike EnterpriseMichael Shannon, Director of Transportation Development, Florida’s Turnpike EnterprisePaul Wai, Director of Transportation Operations, Florida’s Turnpike Enterprise
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FDOT Organization Chart
Florida Department of Transportation
Governor
District Offices
Legislative Programs
Asst. Secretary Intermodal Systems
Development
Communications
Commission for Transportation Disadvantaged
District 1
Secretary
Transportation Commission
District 2
District 3
District 4
District 5
District 6
District 7
Florida’s Turnpike Enterprise
Legislative Programs
Human Resources Office
Office of Inspector General
General Counsel
Federal Programs
Asst. Secretary Finance &
Administration
Asst. Secretary Engineering &
Operations
Rail Enterprise
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FTE Organization Chart
Florida Department of Transportation
Executive Director / Chief Executive Officer
Government Affairs
Communications and Marketing
Director of Transportation
Operations
Chief Financial Officer
Director of Transportation Development
Director of Toll Systems
Contractual Services
Work Program
Financial Reporting
Director of Administration
FHP General Counsel
Human Resources
Emergency Management
Facilities and Telecommunication
Safety
Materials and Research
Traffic Operations
Roadway Maintenance
Intermodal Systems
Development
Program Management
Right of Way
DesignDeputy Director of
Toll Systems Facility and Equipment
State Tolls Systems Design
Bus. Development / Concession Mgmt.
Management Accounting Systems
Construction
Express Lanes Development
SunWatch Operations
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Tolls Systems Support
IT Senior Operation Manager
Tolls Construction Design
Revenue Collection Services
Tolls Systems Engineering
Florida’s Turnpike Enterprise
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28 miles*
Florida’s Turnpike (*Future)
483 miles
Florida’s Turnpike
GARCON POINTBRIDGE
MID-BAY BRIDGEand SPENCE PARKWAY
18 miles673 miles
Other FDOT OwnedOther FDOT Operated
WESTERN BELTWAY, PART C
SUNCOAST PARKWAY
VETERANS EXPRESSWAY
POLK PARKWAY
SOUTHERN CONNECTOREXTENSION
SEMINOLE EXPRESSWAY
BEACHLINE WEST EXPESSWAY
TICKET SYSTEM
SOUTHERN COINSYSTEM
SAWGRASSEXPRESSWAY
SR 821
I-4 CONNECTOR
FIRST COAST EXPRESSWAY
BEACHLINE EAST EXPESSWAY
SUNCOAST PARKWAY 2
NORTHERN COIN SYSTEM
144 miles511 miles
PINELLAS BAYWAY SYSTEM
SUNSHINE SKYWAY BRIDGE
ALLIGATOR ALLEY 95 EXPRESSPHASE I & II
595 EXPRESS
WEKIVA PARKWAY
Staff Utilization
Florida Department of Transportation
Private Sector Support
PublicSector
Management
20%
80%
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BOND RESOLUTIONREQUIREMENTS(“Consulting Engineer”)
Bren Dietrich, CPAChief Financial Officer
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Bond Requirements
Consulting Engineer Responsibilities:
• Certify project cost estimates and schedules• Conduct annual inspection of Turnpike
facilities• Determine renewal and replacement needs• Infrastructure condition assessment (GASB
Statement 34)
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Bond Requirements
Responsibilities (continued):
• Maintain asset inventory / database –facilities, pavement, roadway, structures, etc.
• Valuation of assets for insurance coverage– Infrastructure – replacement cost estimates– (Business Interruption – T&R Consultant)
• Sale/lease of property – assess impact on Turnpike operations
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Bond Requirements
Deliverables:
• Consultant Engineer’s Report for bond official statement (for each ‘new money’ issue) reflecting project cost estimates
• Annual Report on condition of the Turnpike• Annual Renewal and Replacement
certification letter regarding sufficiency of preservation funding
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Bond Requirements
Deliverables (continued):
• Annual GASB Statement 34 certification letter regarding condition of assets
• Periodic schedule of values (replacement costs) for insurance policy
• Turnpike property sale/lease certification statements, as needed
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TRANSPORTATIONDEVELOPMENT
Michael Shannon, P.E.Director of Transportation Development
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Transportation Development
Florida Department of Transportation
FDOT
Key ConsultantConsultant
Design Right of Way
Program Management
Intermodal Systems
Development
Administrative Assistant
Executive Director
Director of Transportation DevelopmentProgram Director
Express LanesDevelopment
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Administrative Assistant
Program Director – Field Office
• Knowledgeable in: – Tolling Trends– Project Delivery Methods– Transportation Technology
• Proactive Leader• Strong Communication Skills• Registered Professional Engineer in the
State of Florida
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Transportation Development
Turnpike covers many types of projects:– Expansion Projects– Capacity Improvements– New Interchanges– Express Lanes– Landscaping– Noise Walls– Toll Equipment– Requires a diverse set of disciplines
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Design
Florida Department of Transportation
Turnpike StructuresEngineer
FDOT
Key Consultant
Consultant
StructuresDesignEngineer
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Turnpike Design Engineer
Concept Manager
Design Program Manager
SeniorConcepts Engineer
Turnpike Drainage Engineer
Turnpike RoadwayEngineer
UtilitiesCoordinator
Survey & Mapping Manager
Traffic DesignEngineer
DrainageDesignEngineer
RoadwayDesignEngineer
Utilities Coordinator
Survey & Mapping (S&M)
Concept CADD Technician
Shop Drawing Coordinator
Asst. Shop Drawing Coordinator
Shop Drawing Support
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S&M Technician
Design
Represents the technical discipline experts:– Structures– Drainage– Roadway– Signing & Pavement Marking / Signalization– Lighting / Electrical– Utilities– Survey & Mapping– Concepts Development
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Design
Additional activities:– Support Project Managers at technical,
comment resolution and/or progress meetings– Support Project Managers with Technical
Issue Resolution– Review Value Engineering Reports– Provide Quality Assurance (QA) reviews and
provide comments in Statewide ERC– Support Consultant Acquisition Activities– Produce Concepts for Scope Development– Assist Final Plans Processing
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Design
Coordinate:– All phases of design documents including
exceptions and variations– Lane closure requests– Relocations and certifications with utility
companies– Manage project specific design contracts
through all phases of design and construction
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Program Management
Florida Department of Transportation
Program Management Administrator
Program Administration Manager
Specifications & Estimates Manager
Assistant Specifications & Estimates Manager
Estimates Coordinator
Production Manager Engineering Services Coordinator
Application Developer
Senior Project Manager
Program Manager
Project Manager
Program Services Manager
FDOT
Key Consultant
Consultant
Junior Project Manager
Scheduler
Senior Architect
Technology Project Manager Plans Review
CoordinatorPlans
Processing ManagerDocument Control
Coordinator
Architect
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Program Management
Project ManagerConsultant Management:
– Manage project consultant contracts• Technical• Schedule• Budget• Quality
– Consultant evaluations
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Program Management
ArchitectConsultant Management:
– Support project consultant contracts • Technical• Schedule• Budget• Quality
– Consultant evaluations
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Program Management
Additional Positions
Scheduler
Plans Review and Processing
Cost Estimates– Request cost estimate for viable design alternatives – Monitor cost estimates against Work Program funding– Monitor Variance Report
Application Developer̶ Develop/Support Webpages and/or applications
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Right-of-Way
Florida Department of Transportation
RW Manager
Deputy RW Manager -Valuation Services
Deputy RW Manager -Production
Deputy RW Manager -Operations
Appraiser Paralegal
FDOT
Key Consultant
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New Position
Right-of-Way
Assist with the contracting and oversight of all aspects of the Right of Way process including:
– Cost estimates– Appraisal/Appraisal Review– Acquisition– Relocation– R/W clearing– Surplus property disposal– Management of real property inventory
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Environmental Management Office
Florida Department of Transportation
Environmental Management Engineer
Environmental Administrator
PD&E Project Manager (2)
Project Development Engineer
Intermodal Systems Development Administrator
FDOT
Key Consultant
Consultant
Permits Coordinator
Assistant Permits Coordinator
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Environmental Management
• Types of PD&E Studies– Widening, Expansion and Interchanges
• Manage and review all aspects of PD&E• Support environmental permitting• Support contamination program• Perform all project Noise Studies• Support Archaeological and Historical Tasks
including Coordination with State Historic Preservation Office to assure cultural and historical clearances for projects
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Planning
Florida Department of Transportation
Planning Manager
Administrative Assistant
Intermodal Systems Development Administrator
Project Manager
South Government Liaison
North Government Liaison
Engineering Support
Senior Engineer
FDOT
T&R/Planning GEC
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District Express Lanes Development
Florida Department of Transportation
Program Coordinator
Express LanesDevelopment Administrator
Tolls Studies Program Manager
Planning Project Manager
T&R/Planning GEC
FDOT
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TOLL OPERATIONS
William C. WoodDeputy Director of Tolls Systems Facilities and Equipment
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Toll Operations
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Director of Tolls
State Toll Systems Design Manager
Deputy Director of Tolls Systems Facility
and Equipment
Tolls Program Manager
FDOTKey ConsultantConsultant
Tolls Construction
Design Liaison
Tolls Transportation
Advisor Tolls Project Manager (3)
Tolls Project Manager (1)
Tolls FacilityEngineer
Tolls Electrical Engineer
New Position
SunWatch Operations Manager
Deputy Tolls Systems Support Manager
Tolls Systems Engineering Manager
IT Senior Operation Manager
Senior Tolls Financial
Analyst
Tolls Analyst
Distributed Control Systems Specialist
Tolls Systems Technology Specialist
Tolls Construction Manager
Tolls Systems TechnologyAnalyst
Senior Tolls Systems Analyst
Senior Tolls Technical Advisor
Tolls Data Center Systems Manager
Tolls Systems Designer
Major Toll Initiatives
• Toll Equipment Contractor• All-Electronic Tolling • SunPass Deployment• Centralized Customer Service System• SunPass Interoperability• Back Office• SunPass Hardware/Software
Development and Testing
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Contractual Services
Sheree MertingContractual Services Administrator
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Contractual Services
• FDOT is a decentralized agency consisting of Central Office, seven Districts and Florida’s Turnpike Enterprise.
• We are responsible for acquiring:– Professional Services– Road/Bridge Construction and Maintenance– Commodities and Contractual Services
The purpose of public procurement is to promote efficiency, economy, and fair and open competition. We do this by providing uniform rules and procedures that address procurement. Documentation and effective monitoring are important means of establishing public confidence by which these services are procured.
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Contractual Services
Acquisition process:
• Selection Method:• Shortlist from Letters of Response (LOR)• Shortlisted firms will submit Technical Proposal and provide Oral
Presentation followed by Question and Answer (Q&A) session
• Oral Presentation Format:• 20 Minute Presentation• 60 Minute Q&A session• Questions may be asked of both the Presentation and Technical Proposal • A maximum of ten (10) individuals (per consultant team) will be allowed to
attend the Presentation and Q&A
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Acquisition Schedule
ACTIVITY DATEPlanned Project Advertisement Monday, March 20, 2017Industry Forum Friday, April 28, 2017Formal Advertisement Monday, May 22, 2017Letters of Response Due Monday, June 5, 2017Longlist Technical Review Committee Meeting Thursday, June 22, 2017Shortlist Selection Committee Meeting Wednesday, July 5, 2017Request for Proposal to Shortlisted Firms Wednesday, July 12, 2017Scope of Services Meeting Wednesday, July 19, 2017Deadline for Technical Questions Friday, August 4, 2017Written Technical Proposals Due Monday, August 21, 2017Technical Review Committee Meeting (Written Technical Proposals)
Monday, September 11, 2017
Oral Presentations Friday, September 29, 2017Technical Review Committee MeetingFor Oral Presentations
Monday, October 2, 2017
Final Selection Committee Meeting Monday, October 30, 2017
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Contract
• Cost Reimbursement Contract• Task Work Orders• Project Cost Accounting
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QUESTIONS?
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