Food Security Cluster Information Management. Role of DFPs in the Information Management process...

Food Security ClusterInformation Management

• Role of DFPs in the Information Management process • Role of IM team in Dhaka – how we can add value to

what the DFPs provide us.• Key IM tools maintained by the DFPs and IM team in

Dhaka• What are the results/products of effective IM in

relation to the DFP mechanism

Food Security ClusterInformation Management

Overview

Food Security ClusterInformation Management

IM is a mechanism to increase the accessibility of data to achieve coordinated, timely and appropriate responses to humanitarian crisis

The aim is to make sure everyone knows what everyone else is doing

Strengthened decision-making at national and district level

Support to Local Government by providing one single focal point

WHAT IS INFORMATION MANAGEMENT AND WHY DO WE NEED IT?

Allows Local Government to

concentrate on the task at hand

Formalised Information Flow

District-level information channeled

through DFPs

Data processing, analysis and

dissemination by IM Team in Dhaka

ROLE OF DFPS IN INFORMATION MANAGEMENT

1. Coordinate with local government counterparts Encourage a two-way information sharing process through a single focal

point

2. Advocate for regular district member updates of IM tools provided by Dhaka.

3. Disseminate documents, minutes and tools from Dhaka level to district members

The DFP mechanism aims to reinforce the coordination structure by strengthening sharing of information from district level to Dhaka and vice versa both during preparedness and response phases.

Food Security ClusterDFPs in IM

FSC Information Management Tools maintained by DFPs:

Food Security ClusterInformation Management

Start-up Phase• Contact Directory• Capacity Overview

Response Phase• Rapid Reporting Tool

Ongoing• Monthly report• Meeting minutes

ROLE OF THE IM TEAM (IN DHAKA)1. Process, analyse and disseminate information from District level2. Provide support to DFPs and members3. Develop and/or refine standardized IM tools

• The IMWG meet fortnightly with membership across the 8 clusters• Discuss issues raised by members • Develop and standardize IM tools

Food Security ClusterRole of the IM Team

Information Management Working Group (IMWG) functions under the HCTT and is embedded within the Disaster

Management Information Center (DMIC)

Food Security ClusterFSC Website

• First point of call for IM requirements– Meeting minutes– Contact directories– Key documents – Key information and tools– DFP specific information related to:

• Start-up phase• Emergency phase• Non-emergency phase• Regular updates

www.foodsecuritycluster.net/countries/bangladesh

Food Security Cluster Website

Food Security Cluster4Ws Matrix

• Currently the 4W receives contributions from: – 27 organizations – across 53 Districts

• Maintains information on capacity across all clusters

• Assists in coordinating intervention strategies during emergency events

• Updated quarterly by inputs from cluster members

• Two 4W Atlases produced and disseminated till date (March & June 2014)

Food Security ClusterMahasen Gap Analysis

Food Security ClusterInformation Management

• The is a new mechanism and therefore open to inputs and suggestions from our members and cluster colleagues

• It is expected that the tools and processes will evolve over time

• In order to be effective, the mechanism requires active participation and buy in from all stakeholders including DFPs, government partners and member organizations

• We’re here to provide support.

In Summary

Thank you