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SHIPBOARD OIL POLLUTION EMERGENCY PLAN
(SOPEP)
M/T SARAH
ISSUED DATE : 01.08.2018
ISSUE No: 02
Page 1 of 3
Sensitivity: Internal
TABLE OF CONTENTS
PAGE
Ship’s Identification data 1
Owner’s headquarters and Technical/Manning Agents 2
24 Hrs contact Information 3
Introduction 4
Section 1Preamble 5
Section 2REPORTING REQUIREMENTS 6
2.0 General 6
2.1 When to Report 6
2.2 Actual Discharge 7
2.3 Probable Discharge 7
2.4 Contents of Report 8
2.5 Information Required 9-12
2.6 Who to contact 12
Section3Step to control discharge 13
3.1 Prevention 13
3.2 Training 13
3.3 Control of Oil Spill 14
3.4 Operational Spills 14-15
3.5 Spill Resulting from Casualties 16-18
3.6 Wrecked/Stranded
3.6.1 Wrecked/Stranded 19-20
3.6.2 Wrecked/Stranded - Action checklist 21
RI 98472
MAURITIUS
FLAG : MAURITIUS PORT OF REGISTRY : PORT LOUIS
APPROVAL ONLY COVERS CHECKING THAT THE REQUIREMENTS OF REG. 37 ANNEX I HAVE BEEN COMPLIED WITH. THE OWNER IS RESPONSIBLE FOR ENSURING THAT THE INFORMATION AND DETAILS CONTAINED IN THE PLAN AND APPENDICES ARE CORRECT AND KEPT UP-TO-DATE. IN PARTICULAR THE OWNER IS RESPONSIBLE FOR UPDATING THE LISTS OF COASTAL STATES CONTACTS, PORT CONTACTS AND SHIP'S INTEREST CONTACTS. NO ALTERATION OR REVISION SHALL BE MADE TO ANY PART OF THIS PLAN WITHOUT THE PRIOR APPROVAL OF RINA, WITH THE EXCEPTION OF LISTS OF THE COASTAL STATE AND PORT CONTACTS.
Particular
21
22
See the remarks in red on pages: 1, 2, 3, 4 of contents; 1, 2, 3, 4, 12, 29, 32, 37, 43, 47, 48 of SOPEP.
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SHIPBOARD OIL POLLUTION EMERGENCY PLAN
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3.7 Submerged/Foundered
3.7.1 Submerged/Foundered 23
3.7.2 Submerged/Foundered- Action Checklist 24
3.8 Containment system failure 25
3.8.1 Containment system failure 25
3.8.2 Failure measures 25
3.8.3 Containment system failure – Action Checklist 26
3.9 Hazardous vapor release 27
3.9.1 Hazardous vapor release 27
3.9.2 Failure measures 27
3.9.3 Hazardous vapor release- Action Checklist 28
3.10 Additional Guidance 29
3.11 Priority Actions 29
3.12 Stability and Stress Considerations 29
Section 4
4 Lightening 30
4.1 Condition and requirements 30
4.2 Safety 30
4.3 Communication 30
4.4 Maneuvering and mooring 30
4.5 Preparation 31
4.6 Transfer of Bunker 31
4.7 Mitigating Activities 32
Section 5
5.1 General responsibilities of the Master and 33
designated officers and crew
/ 3.7.2 Further measures3
Further
Further
4
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SHIPBOARD OIL POLLUTION EMERGENCY PLAN
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Section 6
National and Local Co-Ordination 34
Section 7
Non-Mandatory Information (Voluntary Part) 35
Appendices
Appendix I – List of Contact 37-39
(i) List of Coastal State Contacts
(ii) List of Port Contact
(iii) List of Ships Interest Contacts
Appendix II – Bunkering Procedures
Before Bunkering 40
During Bunkering 41
On completion of Bunkering 42
Appendix III - Summary Flowchart 43
Appendix IV - Initial Notification 44
Appendix V - Shipboard Oil Pollution Emergency Plan
Sample format for initial notification 45-46
Ship's intereset contacts
Port contacts
4
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Appendix VI - Ship´s Plans and Drawings 47-49
1. General Arrangement Plan
2. Tank Plan
3. Fuel Oil Piping Diagram
Appendix IV - Coastal State Contacts (Focal Points) 50
47
48
4
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SHIP’S PARTICULARS
M/T SARAH
I.M.O NUMBER : 9555591
OFFICIAL NUMBER : MR 309
CALL SIGN : 3BSW
GROSS TONNAGE : 1372 Tons
REGISTERED TONNAGE : 600 Tons
FLAG : MAURITIUS
PORT OF REGISTRY : PORT LOUIS - MAURITIUS
TYPE OF SHIP : OIL TANKER
LENGTH : 77.4 Metres
BREADTH : 10.6 Metres
CLASS : RINA
TRADING AREA : Unlimited
OWNER’S ADDRESS : Oceanis Bunkering Ltd
C/O Taylor Smith Building
Old Quay D Road
Port Louis
Mauritius
GT
NT
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Owner Headquarters
OCEANIS BUNKERING LTD
C/o Taylor Smith House,
Old Quay D Road
Port Louis
Mauritius
Tel : (230) 2063333
Fax : (230) 2425305
Email : gaetanahkang@taylorsmith.mu
Mobile : (230) 54223202
Technical and Manning Agents
DDS MARITIME Ltd
C/O AEL DDS LTD
34-35 Tamariniers Street
Roche Bois
Port-Louis
Tel : (230) 2402881/2
Fax : (230) 2420286
Email : Nathalie.leo@aeltransport.mu
Mobile: +9607225059
(Operator / Technical Advisor)
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24 hr Contact InformationOWNER : Oceanis Bunkering Ltd
OPERATOR : DDS Maritime Ltd
ADDRESS : C/O AEL DDS Ltd
34-35 Tamariniers Street
Roche Bois
Mauritius
TELEPHONE : (230) 2402881/2
MOBILE : +9607225059
FAX : (230) 2420286
E-MAIL : didier.albert@aeltransport.mu
: robert.desvaux@aeltransport.mu
After Hours:
Cell Phone
1) Name : Didier Albert (230) 54223249
2) Name : Darryl Jouana (230) 54222325
3) Name : Omprakash Shilichurn (230) 54223360
Note; Additional Emergency contact can be found in page 25, 26 and 27 of this
document. 37 thru 39
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INTRODUCTION
1. This plan is written in accordance with the requirements of Regulation 26 of Annex
1 of the International Convention for the Prevention of Pollution from Ships, 1973,
as modified by the protocol of 1987 relating thereto.
2. The purpose of the plan is to provide guidance to the Master and Officers on board
the ship with respect to the steps to be taken when a pollution incident has occurred
or is likely to occur. The appendices contain communication data of all contacts
references in the plan, as well as other reference material.
3. The plan contains all information and operational instructions required by the
Guidelines for the development of the Shipboard Oil Pollution Emergency Plan as
develop by IMO. The appendices contain names, telephone, fax, email address, etc,
of all contacts referenced in the plan, as well as other reference material.
4. This plan has been approved by the administration and, except as provided below,
no alteration or revision shall be made to any part of it without the prior approval of
the administration.
5. Changes to the appendices will not be required to be approved by the
Administration and should be maintained up to date by the owners, operators and
managers.
RINA on behalf of
RINA
lists of coastal states and port contacts
RINA
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SECTION 1
PREAMBLEThe concept of the plan is to assist personnel in dealing with unexpected discharge of oil,
and its primary purpose is to set in motion the necessary actions to stop or minimize the
discharge and to mitigate its effects.
The primary objectives of this plan are to: -
1) Prevent Oil Pollution.
2) Stop or minimize oil outflow when a damage to the ship or its requirements occurs.
3) Stop or minimize outflow when an operational spill occurs in excess of the quantity
or instantaneous rate permitted under the present convention.
Furthermore, the purpose of this plan is to assist the Master in meeting the demands of a
catastrophic discharge, should the vessel become involved in one and also as a practical
guide to the prevention of oil spills and in carrying out the responsibilities associated with
regulation 37 of Annex 1 to Marpol 73/78.
The plan envisioned is intended to be simple and the use of summarizing flowcharts and
checklists to assist the Master through the various actions and decisions required during
an incident response is highly encouraged. They provided quick visible and logical
sequenced form of information which can reduce error and oversight during emergency
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SECTION 2
REPORTING REQUIREMENTS
2.0 GENERAL
The reporting requirement of this section complies with those of regulation 37 of
Marpol 73/78, Annex 1.
When the ship is involved in an accident which results in the discharge or probable
discharge of oil. The Master is obliged under the terms of MARPOL 73/78 to report
details of the incident, without delay, to the nearest Coastal State by means of the
fastest telecommunication channels available.
The intent of these requirements is to ensure that Coastal States are informed, without
delay, of any incident giving rise to oil pollution, or threat of oil pollution, of the
marine environment, as well as of assistance and salvage measures, so that appropriate
action may be taken.
Without interfering with ship owners’ liability, some coastal states consider that it is
their responsibility to define techniques and means to be taken against an oil pollution
incident and approve such operations which might cause further pollution, i.e
lightening. States are in general entitled to do so under the International Convention
relating to intervention on the High Seas in Cases of Oil Pollution Casualties, 1969
2.1 WHEN TO REPORT
It is essential that the nearest coastal authority be notified of actual or probable
discharges giving rise to pollution, or threat to pollution, of the marine environment,
as well as of assistance and salvage measures so that action may be taken.
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2.2 ACTUAL DISCHARGE
a) The Master is obliged to report to the nearest Coast Guard whenever there is
a
discharge of oil, resulting from damage to the ship or its equipment.
b) A discharge, during the operation of the ship of oil in excess of the quantity
or instantaneous rate permitted under the present Convention.
2.3 PROBABLE DISCHARGE
The Master is obliged to report even when no actual discharge of oil has
occurred but there is a probability that one could.
In judging whether there is such a probability and whether the report should be
made, the following factors, as a minimum, should be taken into account:
a) The nature of damage sustained by the Ship.
b) Failure or breakdown of the ship, machinery or equipment which may
adversely affect the ability of the ship to maneuver, operate pumps, etc.
c) Ship location and proximity to land or other navigational hazards
c) Weather, tide, current and sea state.
d) Traffic density.
e) Morale, health and ability of the crew on board to deal with the situation.
f) Movement of the oil spill and probability to affect the shore.
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2.4 CONTENTS OF REPORT
As a general guideline, the Master should make a report of:
a) Damage, failure or breakdown which affects the safety of the ship, such as
collision, grounding, fire, explosion, structural failure, flooding, cargo
shifting.
b) Movement of the oil spill and probability to affect the shore.
c) Failure or breakdown of machinery or equipment which results in
impairment of the safety of navigation, such as breakdown of steering gear,
propulsion, electrical generating system, essential ship borne navigational
aids.
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2.5 INFORMATION REQUIRED
In case of actual discharge primary report should contain items AA, BB, CC (or
DD, MM, QQ, RR, SS, TT, UU, XX of the standard format.
In case of probable discharge, items PP should be included. Details for PP, QQ,
RR, TT and XX should be as follows:
PP
1. Correct technical name of product.
2. UN number.
3. IMO hazard class.
4. Nature of goods
5.
Types of packages including indication marks, specify whether
portable tank
and estimate of the quantity and likely condition of the goods.
QQ 1. Condition of ship as relevant
2. Ability to transfer cargo/ballast/fuel.
RR
Steps 1 to 5, same as for PP
1. Whether lost goods floated or sank.
2. Whether loss is continuing.
3. Cause of loss.
TT Name, address, telex and telephone number of the ship’s owner
and representative.
XX
1. Action being taken with regards to the discharge and movement of
the ship.
2. Assistance of salvage efforts which have been requested which
have been provided by others.
3. The master of an assisting or salvaging ship should report the
particulars of the action undertaken or planned.
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LABEL FUNCTION EXPLANATIONA Ship Name, call sign and nationality
B Date and time (UTC) A 6-digit group giving day of month
Of event (first two digits), hours
& minutes
(Last four digits)
C Position A 4-digit group giving latitude in
degrees and minutes suffixed with N
or S, and a 5-digit group giving
longitude in degrees
and minutes suffixed with E or W
D Position True bearing (First 3 digits) and
distance (state distance) in nautical
miles from clearly identified landmark
(state landmark)
E True course A 3-digit group
F Speed at time of incident In knots and tenths of knots as a 3-digit
group
L Route information Details of intended track
M Radio communication Full details of radio stations (names)
and frequencies being guarded
N Time (UTC) of next report A 6-digit group as under BB above
P Cargo on board: can be included Type(s) and quantity(/ies) of cargo
In ,RR, as relevant bunker on board and brief details of
any dangerous cargoes as well as
harmful substances and gases that
could endanger persons or the
environment
Q Defects or damage or deficiencies Brief details of conditions of the ship
Or other limitations as relevant; ability to transfer cargo/
Ballast/bunker fuel
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R Description of pollution or Brief details of pollution; this should
Possible overboard discharge include the type(s) of fuel oil, an
estimate of the quantity discharge
is continuing, the cause of the
discharge and, if possible, an estimate
of the movement and area of slick
S Weather conditions Brief details of the weather and sea
conditions prevailing including wind
force and direction and relevant swell
details
T Ship’s representative and/ Name, address, telex and telephone
Or owner number of the ship’s owner and
representative (charterer, manager or
operator of the ship or their agent
U Ship’s size and type Details of length, breadth and type of
ship as well as draught
X Miscellaneous and additional Any other information including
Information relevant details such as details of
incident, need for outside assistance,
action being taken to limit further
discharge; details of any personnel
injuries sustained, details of P & I and
local correspondent
A sample format for initial notification and a detailed example of an initial report is
shown
within the appendices.
All follow-up reports by the Master should include information relevant to the
Coastal State
Authorities to keep them informed as the incident develops.
Follow-up reports should include information on any significant changes in the
ship’s
condition, the rate of release and spread of oil, weather and sea conditions and
clean-up
activities underway.
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In this context details of bunker disposition, condition of any empty tanks and
nature of any
ballast carried are information needed by those involved in order to assess the
threat posed
by an actual or probable discharge of oil from the damaged ship.
2.6 WHO TO CONTACT
The Master is responsible for reporting and incident involving an actual or probable
discharge of oil.
Taking into consideration the summary flowchart in appendix 11, the Master of the
ship involved in any kind of actual or probable discharge, cases of which are
defined under SECTION 1 (sub paragraph 1.2 & 1.3 of this plan) should report
details on the incident immediately (See report format above) and APPENDIX 1
III
2 2 2
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SECTION 3
STEP TO CONTROL DISCHARGE
3.1 PREVENTION
The following standing orders shall serve as guidelines to avoid any unintentional
oil spill:
1. Bunker manifolds, sludge discharge and shore receptacle connections (Ports
& Starboard) to be suitably blanked.
2. In port, oily water separator and bilge overboard discharge valves to be
carefully closed and sealed off.
3. No oil transfer to be undertaken whilst vessel is in port without permission of
Chief engineer.
4. Pumping and piping diagrams of bilge, ballast and oil transfer procedures to
be displayed on board, contents of which all engineers shall be familiar with
and strictly adhered to during transfer operations.
3.2 TRAINING
The Chief Engineer has been designated as Spill Officer and in the absence, the
Assistant Engineer shall assume this responsibility whilst efforts are made to
contact Chief Engineer. The Chief Officer and deck hands shall form a stand-by
team and be ready to assist in an emergency incident as directed by Chief Engineer.
Each crew member shall be allotted a specific job so as to obtain rapid
response whenever necessary. The Spill Officer shall organize a shipboard
meeting every fortnight so as to instruct the crew and ensure that each
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Monthly, the spill clean-up equipment shall be inspected by the Chief Engineer to
ensure they are in good working condition.
3.3 CONTROL OF OIL SPILL
The following checklists shall provide the master with guidance on action to be
taken to mitigate or control a discharge of oil for a variety of situations, also
identifying person on board responsible so as to avoid confusion during emergency
incidents.
3.4 OPERATIONAL SPILLS
TYPE ACTION TO BE TAKENDESIGNATED
CREWMEMBER
PIPELEAKAGE
1. Stop flow of product. A/E/O / Oiler
2. Prevent escape of product overboard by ensuring
closing of valves. Scatter sawdust
over spill.
A/E/O
Able Seafarer
Deck
3. Spilled product to be shoveled up into empty drums
and same to be eventually incinerated.
Able Seafarer
Deck
4. Assess and repair source of leakage. Able Seafarer
Deck
5. Recommence operation at a reduced flow rate to
Ensure the leakage has been eliminated before
Increasing to normal flow rate.
C/E/O
TANK 1. Stop pumping/transfer operation. A/E/O / Oiler
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OVERFLOW 2. Since all individual bunker tanks overflow to
Overflow tank (803), which in turn is equipped
With a high level alarm before itself overflowing
On bridge deck, the only possible individual tank
overflow is via its sounding pipe, should the
weighted cock be locked in its open position.
Should a tank overflow, its sounding pipe
weighted
cock is to be closed, hence allowing the concerned
tank to overflow to tank 803
A/E/O / Oiler
3. Partly internally transfer product from overflowed
tank so as to reduce volume and hence tank
pressure to within safe limits.
A/E/O / Oiler
HULLLEAKAGE
(IDENTIFIED)
1. Assess nature of incident and alert crew. CEO
2. Inform local coast guard, port authority & ship’s
interest contact. MASTER
3. Monitor and mitigate spill with the aid of
equipment
available of board
CEO/CO
4. Internally transfer product from damaged to intact
tank. Request ship to ship transfer is above is not
possible
A/E/O / Oiler
MASTER
5. Change list and or trim if estimated helpful to
reduce
Spillage. Vessel’s stability and stress to be
considered
CO
TYPE ACTION TO BE TAKEN DESIGNATED CREW
MEMBER
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HULLLEAKAGE
(NON-
IDENTIFIED)
1. Careful observation of the location and
colour of
Product escaping, shall give an indication
of the
Type of product and approximate leaky
tank.
CEO
2. All tanks containing the suspected type
of
product to be sounded and compared with
previous soundings. The tank which has
abnormally reduced in level shall be the
identified tank.
A/E/O / Oiler
3. Once the tank has been identified, all
further
Steps are as above.
CEO
3.5 SPILLS RESULTING FROM CASUALTIES
GROUNDING
1. Assess Nature of Incident CEO/CO
a) Internal inspection of hull as seen from
machinery
spaces and cargo holds.
b) All bridge, ballast & petroleum product
tanks to
be sounded and soundings to be monitored so
as
to detect damaged tank/compartment
c) Main engine crankshaft deflections to be
taken
and assessed.
AEO / Oiler
d) Propulsion shafting and stern tube sealing
systems to be verified. CEO
e) Steering gear to be checked and tested
including
rudder angle indicator.
AEO / Oiler
f) Power generating sets to be checked and
tested. A/E/O / OilerR
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g) All navigational instruments to be checked
and
tested.
C/O
h) All safety equipment to be checked and
tested.
OOW
Navigational
i) All personnel and passengers to be
mustered and
counted.
MASTER
2. Inform Coast Guard, Port Authority &
Ship’s
Interest Contact giving full details of
incident.
Request towage/salvage if necessary.
MASTER
3. If estimated possible, try getting vessel of
ground MASTER
4. Transfer product from damaged to intact
tank or
Request ship to ship transfer.
A/E/O / Oiler
5. Monitor and mitigate slick with on board
means
Until arrival of coastal assistance
MASTER
CEO/CO
TYPE ACTION TO BE TAKEN DESIANATED
CREWMEMBER
FIRE/EXPLOSION
1. Identify cause and nature of incident. CEO/CO
2. Inform Coast Guard, Port Authority and
Ship’s
Interest Contact as well as local Fire Brigade
CEO/CO
3. Isolate tank/compartment by closing water
right/fire
doors and or other openings.
CO
4. Muster passengers and ensure their safety. MASTER
5. Attend to fire with fixed/portable means as
Appropriate, cool down adjacent bulkheads by
Hosing down with water spay.
CEO/CO
6. Internally transfer product if possible. CEOR I N
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7. Alter list/trim to suit convenience. Monitor
stress
And stability of vessel.
CO
8. Monitor and mitigate spill with on board
means. CEO/CO
COLLISION
1. Assess extent of damage and water right
integrity of
vessel.
CO/CEO
2. Ascertain damaged tank/compartment by
taking a
Complete set of soundings.
CEO/CO
3. Send a detailed report to Coast Guard, Port
Authority and Ship’s Interest Contact. MASTER
4. Internally transfer product/request for ship
to ship
Transfer.
CEO
5. Monitor vessel’s stability and stress. MASTER
6. Control and mitigate spill with onboard
means.
CEO/CO
HULLFAILURE
1. Investigate reasons of failure by checking
stability,
Stress as well as possibility of shift of cargo.
CO
2. Sound all tanks/compartments so as to
identify
Source of leakage
CEO/CO
3. Send detailed report to Coast Guard, Port
Authority
And ship’s Interest Contact.
MASTER
4. Internally transfer products so as to limit
amount of
Spillage.
A/E/O / Oiler
5. Identify crack/source of hull failure and
repair if
Possible.
CEO
6. Control and mitigate spill CEO/CO
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TYPE ACTION TO BE TAKENDESIGNATED
CREWMEMBER
EXCESSIVELIST
1. Determine cause of incident by:
a) Possible shift of cargo/ballast.
b) Bilging due to hole in hull.
c) Broken air pipe or vent.
CO
2. Report incident to local Coast Guard, Port
Authority
And Ship’s Interest Contact.
MASTER
3. Rectify cause of excessive listing and bring
vessel
Upright.
CEO/CO
4. Minimize seepage of product overboard. Able Seafarer
Deck
5. Clean up spilt product on deck. Able Seafarer
Deck
3.6 Wrecked/Stranded
3.6.1 If the ship runs aground:
� Sound the emergency alarm and initiate emergency response procedures
� Eliminate all avoidable sources of ignition and ban all smoking on board
� Consider whether to stop air intake to accommodation and non-essential air intake
to the engine room
� Carry out a visual inspection of the vessel to determine the severity of the situation
� Take soundings around the vessel to determine the nature and gradient of the
seabed
� Check difference in the tidal ranges at the grounding site
� Evaluate tidal current in the grounding area
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� Take soundings of all ballast and bunker tanks and check all other compartment
adjacent to the hull:
Ullage plugs should not be opened indiscriminately as loss of buoyancy could
result
� Compare present soundings against departure soundings
� Evaluate the probability of additional release of oil.
(Further information on the action to be taken when a ship is aground is contained in
the ICS/OCIMF publication “Peril at Sea and Salvage – A guide for Masters’)
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3.6.2 Having assessed the damage that the vessel has sustained, and taking into
account the effects of hull stress and stability, the master should decide whetheror not any action can be taken to avoid further spillage, such as:
� Transfer of bunkers internally. If the damage is limited, for example to one or two
tanks, consideration should be given to transfer of oil from damaged to intact tanks.
� Isolate bunker tanks to reduce further loss due to hydrostatic pressure during tidal
changes.
� Evaluate the possibility of transferring bunker to barges or other ships, and request
such assistance accordingly.
� Trimming or lightening the vessel sufficiently to avoid damage to intact tanks,
thereby avoiding additional pollution from oil spillage.
If the risk of additional damage to the vessel by attempting to refloat it by its own
means is assessed to be greater than by remaining aground until assistance has been
obtained, the master should try to prevent the vessel from moving from its present
position by:
� Using anchors
� Taking in ballast in empty tanks (if possible)
� Reducing longitudinal stress on the hull by transferring cargo internally.
� Attention should be given to hull stress and damage stability information,
referring to the classification society if necessary.
• Great care must be to consider stability and strength when taking actions to
mitigate spillage of oil or to free the ship if aground. Internal transfers should be
undertaken only with a full appreciation of the likely impact on the ship’s overall
longitudinal strength and stability. When the damage sustained is extensive, the
impact of internal transfers on stress and stability may be impossible for the ship to
access. Contact should be made with the relevant office/organizations that is
assigned to undertake the damage longitudinal strength assessments (see Appendix
8).
DISPOSAL OF ALL RECOVERED OIL AND CONTAMINATED CLEAN UP
MATERIALS SHOULD BE IN ACCORDANCE WITH MARPOL 73/78.R I N
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3.6.3 WRECKED/STRANDED – ACTION CHECKLIST
Action to be taken Crew member
1 Inform Coastal State Authorities Master
2 Inform Coastal State Authorities Master
3 Activate clean-up procedures Master
4 Take photographs Master
5 Obtain names of shore personnel Master
6 Secure statements Master
7 In charge of pollution control Chief Officer
8 Ensure Clean-up team is suing appropriate
Protective clothing Chief Officer
9 Ensure that injured crew receives first aid Chief Officer
10 Stability Chief Officer
11 Sound around the vessel Chief Officer
12 Determine state of tides Chief Officer
13 Sound ballast tanks and holds Chief Officer
14 In charge of damage control and repairs Chief Engineer
15 In charge of ballast and oil transfer Chief Engineer
16 Remove Clean-Up material and Spilled Oil to shore Chief Engineer
17 Sound all oil tanks Chief Engineer
2
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3.7 Submerged/Foundered
3.7.1 If the ship is submerged or foundered:
� Sound the emergency alarm and initiate emergency response procedures
� Close watertight doors. Initiate appropriate action to minimize/stop ingress of
water.
� Arrange for bilge pumps and portable pumps to evacuate incoming water
� Reduce speed or stop to minimize stress on the hull
� Assess the immediate danger of sinking or capsize
� Carry out a visual inspection of the vessel to determine the severity of the
situation
� Take soundings around the vessel to determine the nature and gradient of the
submersion
3.7.2 Further measures
� Pollution may be caused when pumping water overboard. If oil has spilled,
inform the appropriate parties in accordance with section 2 of this Plan
� Establish cause of submersion
� Take soundings of all ballast and bunker tanks and check all other
compartments adjacent to the hull: ullage plugs should not be opened
indiscriminately as loss of buoyancy could result
� Compare present soundings against departure soundings
� Check difference in the tidal ranges. Consider the forecast weather conditions
and the effect they may have on the situation
� Establish reason for failure
� If possible, take corrective action to rectify the situation
NO CHEMICALS SHALL BE USED TO DISPERSE THE OIL UNLESSAGREED WITH LOCAL AUTHORITIESR
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DISPOSAL OF ALL RECOVERED OIL AND CONTAMINATED CLEAN UP
MATERIALS SHOULD BE IN ACCORDANCE WITH MARPOL 73/78
3.7.3 SUBMERGED/FOUNDERED – ACTION CHECK LIST
Action to be taken Crew member
1 Inform Coastal State Authorities Master
2 Inform Coastal State Authorities Master
3 Activate clean-up procedures Master
4 Take photographs Master
5 Obtain names of shore personnel Master
6 Secure statements Master
7 In charge of pollution control Chief Officer
8 Ensure Clean-up team is suing appropriate
protective clothing Chief Officer
9 Ensure that injured crew receive first aid Chief Officer
10 Sound around the vessel Chief Officer
11 Determine state of tides Chief Officer
12 Sound ballast tanks and holds Chief Officer
13 In charge of damage control and repairs Chief Engineer
14 Remove Clean-Up material and Spilled Oil to Shore Chief Engineer
15 In charge of ballast of oil transfer Chief Engineer
16 Sound all oil tanks Chief Engineer
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3.8 Containment System Failure3.8.1 If Containment System Failure occurs: -
� Stop any containment operation in progress
� Sound the emergency alarm and muster the crew
� Establish reason for failure
3.8.2 Further measures
� If oil has spilled, inform the appropriate parties in accordance with Section 2 of this
Plan
� If possible, take corrective action to rectify the situation
NO CHEMICALS SHALL BE USED TO DISPERSE THE OIL UNLESS AGREED
WITH LOCAL AUTHORITIES
DISPOSAL OF ALL RECOVERED OIL AND CONTAMINATED CLEAN UP
MATERIALS SHOULD BE IN ACCORDANC EWITH MARPOL 73/78
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3.8.3 CONTAIMENT SYSTEM FAILURE - ACTION CHECK LIST
Action to be taken Crew member
1 Inform Coastal State Authorities (if oil spill) Master
2 Inform contact list Master
3 Activate emergency response Master
4 Obtain names of shore personnel Master
5 Secure statements Master
6 In charge of pollution control Chief Officer
7 Ensure Clean-up team is suing appropriate
protective clothing Chief Officer
8 Ensure that injured crew receive first aid Chief Officer
9 In charge of repairs Chief Engineer
10 In charge of ballast and oil transfer Chief Engineer
11 Remove Clean-Up material and Spilled Oil to Shore Chief Engineer
12 Sound all fuel and oil tanks Chief Engineer
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3.9 Hazardous Vapor Release3.9.1 If there is Release of Hazardous Vapor from on board:
� Sound the emergency alarm and muster the crew
� Eliminate all avoidable sources of ignition and ban all smoking on board
� Consider whether to stop air intake to accommodation and non-essential air
intake to the engine-room
� Determine whether there are casualties
� Determine the extent of the damage, and decide what damage control
measures can be taken
� Assess threat of toxic vapors affecting personnel and consider evacuation of
non-essential crew
3.9.2 Further measures
� Request assistance as deemed necessary
� If oil has spilled, inform the appropriate parties in accordance with Section 2 of
this Plan
NO CHEMICALS SHALL BE USED TO DISPERSE THE OIL UNLESS AGREED
WITH LOCAL AUTHORITIES
DISPOSAL OF ALL RECOVERED OIL AND CONTAMINATED CLEAN UP
MATERIALS SHOULD BE IN ACCORDANC EWITH MARPOL 73/78
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3.9.3 HAZARDOUS VAPOR RELEASE – ACTION CHECK LIST
Action to be taken Crew member
1 Inform Coastal State Authorities (if oil spill) Master
2 Inform contact list Master
3 Activate emergency response Master
4 Obtain names of shore personnel Master
5 Secure statements Master
6 In charge of pollution control Chief Officer
7 Ensure Clean-up team is suing appropriate
Protective clothing Chief Officer
8 Be vigilant as to the release of fumes and assess Chief Officer
asphyxiation risks on crew
9 Ensure that injured crew receive first aid Chief Officer
10 In charge of repairs Chief Engineer
11 Remove Clean-Up material and Spilled Oil to Shore Chief Engineer
12 In charge of ballast and oil transfer Chief Engineer
13 Sound all fuel and oil tanks Chief Engineer
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3.10 ADDITIONAL GUIDANCE
In addition to the checklist, hereunder are further guidance concerning priority
actions, stability and stress considerations and lightening.
3.11 PRIORITY ACTIONS
1. Ensure safety of personnel/passengers and the ship.
2. Prevent fire and explosion by altering course and shutting off non-essential
air intakes.
3. Prevent flammable vapors entering accommodation and engine room spaces.
4. Obtain detailed information on the damage.
5. Visually inspect and sound all cargo and bunker tanks as well as other
compartments.
6. Prevent or minimize further spillage.
7. Transfer oil internally from damaged to intact tanks.
3.12 STABILITY AND STRESS CONSIDERATIONS
1. Internal oil transfers involve consideration of impact on overall ship’s stress
and stability.
2. If excessive internal transfer is anticipated, contact the owners so that
information concerning damaged stability and damage longitudinal strength
assessments may be made.by the Technical Advisor.
3. For this ship, the Technical organization in charge for the damage stability and longitudinal strength assessment is DDS Maritime Ltd.
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SECTION 4
4 LIGHTENING
4.1 Condition and Requirements
a) Notify local authorities
b) Ensure compatibility of vessels involved.
c) Select sheltered area, particularly from sea and swell.
4.2 Safety
a) Consult chronological check lists in SS transfer guide booklet.
b) Smoking and use of naked light should be strictly prohibited.
c) Faulty electrical circuits to be traced and isolated to avoid risk of arcing.
d) Boiler and diesel engines exhausts to be monitored so as to avoid risk of
glowing particles of carbon falling on deck during transfer.
4.3 Communication
a) Common language to be agreed and satisfactory communication to be
established.
b) Approach to be attempted only after communication has been tested VHF
channel 16.
c) Essential personnel involved in STS transfer shall have reliable intrinsically
safe
d) portable hand-held transceivers.
4.4 Maneuvering and Mooring
a) Primary fenders to be positioned on the maneuvering vessel at each end of
the parallel body and secondary fenders to be positioned fore and aft of the
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4.5 Preparation
a) Determine size and class of manifold flanges.
b) Anticipated maximum length of hose.
c) The relative free-boar
4.6 Transfer of Bunker
a) Determine flow rate.
b) Begin at a low rate so as to enable the receiving ship to check correct line-up
of loading system.
c) Any spillage trapped between the two ships should be covered by a layer of
foam to reduce the risk of ignition from incentive sparks caused by metal to
metal contact.
d) During hose disconnection, ensure that small quantities of oil which remain
in the hose is collected in the drip-trays under the manifold.
e) Manifolds to be securely blanked.
f) Inform authorities of completion of transfer operations and anticipated time
of unmooring.
If the ship has sustained extensive structural damage, it may be necessary to
transfer all or part of the cargo/ bunker to another ship; however, this
section refers to bunker transfer procedures only. In Ship-to-Ship-transfer
operations involving a specialized service ship, the Master of that ship will
normally be in overall charge.
In the case of non-specialized ships the Master or other person in overall
charge of the Operation should be mutually agreed and clearly established
by the Masters concerned prior to the start of operations.
The actual bunker transfer should be carried out in accordance with the
requirements of the receiving ship.
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4.7 Mitigating Activities
Whenever the vessel is in a situation, due to an accident, where there is the
potential for oil spillage to occur, the Master, Officers and crew must be
acutely aware of any mitigating activities they may take, which may adversely
affect the situation, and could create further possible pollution or a worst case
scenario.
The Master shall care for the following issues:-
1) Assessment of the situation and monitoring of all activities as documented
evidence
2) Care for further protection of the personnel, use of protection gear, assessment of
further risk for health and safety.
3) Containment of the spilled material by absorption and safe disposal within leak
proof containers of all used material on board until proper delivery ashore. With
due consideration to possible fire risk.
4) Decontamination of personnel after finishing the cleanup process.
5) Isolation Procedures
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SECTION 5
General Responsibilities of the Master and designated Officers /Crew Members
General Responsibilities
The following crew members are in charge in the event of an oil spill-actual or probable -
to bring the accident under control, limit outflows, organize onboard clean-up procedures
and determine the additional manpower needed. Arrangements shall be made that in case
of sudden unavailability of superior ranks other available ranks are prepared to take over.
Ranking Duties
Master Overall in charge of operation on board dealing with an oil spill;
responsible for all steps to be taken especially for the two main
categories – reporting and action. Keeps log off all events and
progress of actions.
MASTER
CHIEF OFFICER CHIEF ENGINEER
OFFICER ON DUTY ENGINEER ON DUTY
ALL OFF-DUTY
PERSONEL (AS NEEDED)
ABLE SEAFRARERSDECK
ABLE SEAFRARERSENGINE
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Chief Officer In charge of deck operation; should keep the Master informed and
updated on the situation and the results from action taken to stop or
minimize an oil outflow.
Chief Engineer In charge of bunker operation;
Should keep the Master informed and updated on the situation and the
results from action taken to limit oil outflow.
Deck Duty Officer Tank overflow (bunkering):-
Alert and inform Chief Officer/Chief Engineer on situation; Mobilize
off duty crew as necessary
Duty Engineer Assist Chief Engineer; Prepare for the fire fighting; ensure sufficient
power and water to deck; organize on board clean-up equipment.
Duty Rating(s) If an oil leakage is detected alert immediately by all possible
means; Inform Officers(s) on Duty immediately; Position sorbent material/clean-up
material to prevent any escaped oil from reaching the railing; Commence clean-up
by using, as far as available on board, the clean up equipment.
SECTION 6: NATIONAL AND LOCAL CO-ORDINATION
Quick efficient co-ordination between the ship and Coastal States or other parties
involved becomes vital in mitigating the effects of an oil pollution incident.
As the identities and roles of various national and local Authorities involved vary widely
from state to state and even from port to port, the Master should take note of these
particularities, as far as possible. In this context the Master should call upon the owner’s
representatives in the state/ port of question to receive the relevant information.
Prior to undertaking mitigation actions – especially in cases of an actual discharge of oil
due to casualties in the territorial waters of a Coastal State – the Master should contact the
Coastal State for authorization of his action.
The Master should co-ordinate all his activities with the Coastal State.
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The Master should call the Coastal State for allowance to use chemical agents for
response to oil pollution on the sea. Without authorization of the Authorities of the
appropriate Coastal State no chemical agents should be used.
Where no responsibility for discharge response by a Coastal State is noticed the Master
should take all the necessary steps as deemed appropriate to minimize the escape of oil.
With respect of the accident happened the Master should take measures as stated in
Section 3and Section 4 of this Plan.
SECTION 7 NON-MANDATORY INFORMATION (VOLUNTARY PART)
In addition to the mandatory provisions required by Reg. 37, Annex I, MARPOL 73/ 78
which are mentioned in Sections 1 to 5 of this Plan, local requirements, insurance
company or owner/ operator policies etc. may dictate the provisions of additional
guidance.
Such additional information material, including diagrams and/ or drawings, reference
material etc., may be of help for the Master when responding to an oil pollution incident
or an emergency situation as well as may be required by local Authorities in ports visited
by the individual ship.
Therefore, for example the following additional information material may be attached to the individual Plan
at the owner s/ operator s discretion and documented in the form that the Master/ company/ operator
considers most effective.
• Diagrams and additional ship s plans (e.g. midship section plan, lines plan/ tables of offsets,
tank tables, load line assignment, light ship characteristics, etc.)
• Availability of response equipment (onboard spill equipment) and its location
• Guidance for the keeping of appropriate records of the pollution incident (e.g. for liability,
compensation and reimbursement issues)
• Reference material (e.g. industry guidelines issued by various industry organization like ICS,
OCIMF, SIGTTO, INTERTANKO, etc)
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• Procedures for Plan review.
All this information may be appended to the Plan if appropriate for the individual ship
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APPENDIX 1LIST OF CONTACT
(I) LIST OF COASTAL CONTACT
COASTAL
STATECONTACT
Fort William
Port Louis
Mauritius
Tel:(230) 208-8317
(230) 212-2747/57
Fax:(230) 212-2770
TLx: 4880 IW Res
Gendarmerie
Maritime
Le Port
Ile de la Reunion Tel: (262) 420047
SHIP’SINTERESTCONTACT
Oceanis
Bunkering Ltd
C/O Taylor Smith
House
Old Quay D Road
Port Louis
Mauritius
Tel: (230) 2063333
Fax :(230) 2402884
DDS Maritime
Ltd.
(Mr. D. Albert)
AEL DDS LTS
34-35 Tamariniers st
Roche Bois
Tel Off: (230) 2402881/2
Fax: (230) 2420286
Res: 57599981
Mr. Soodesh
Shilichurn
AEL DDS LTD
34-35 Tamariniers st
Roche Bois
Tel: (230) 2402881
Fax : (230) 2420286
PORT
CONTACT
Port Louis
Habour Radio
Port Louis
Mauritius
VHF CH 16
R/T 2182 KHZ
Port Master Quay D Tel Off: 240-0871/2
Telex: 4238 Mauport IW
Fax: (230) 2405496
(230) 2400856
Radio St Denis St Denis
Reunion
VHF CH 16 24.26
MF W/T: 500KHZ
Capitainerie
(La Reunion)
Mr Mansire
Mr Vinet
Mr Mathieu
Mr Planque
Tel: (262) 420912
Fax: (262) 430552
Tlx: 916249
(i)
(ii)
(iii)
Owner
Operator / T.A.
*
* Contain information on frequently visited ports.
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PORT-LOUIS : PORT MASTER
Tel : (230) 216 2919/240 0871
Fax : (230) 216 3253/242 8314
Email : l.barbeau@mauport.com
ASSISTANT PORT MASTER (OPERATIONS)
Tel : (230) 240 0871
Fax : (230) 216 3253/242 8314
Email : k.newoor@mauport.com
ASSISTANT PORT MASTER (ADM. & SAFETY)
Tel : (230) 240 0871
Fax : (230) 216 3253/242 8314
Email : k.newoor@mauport.com
PILOT OFFICE
Tel : (230) 242 0458/240 0871
Fax : (230) 216 3253
VHF : Ch. 12
Email : pilot@mauport.com
PORT-LOUIS HARBOUR RADIO
Tel : (230) 216 9074/81
Fax : (230) 216 9078
VHF : Ch. 12, 14 & 16
Email : HarbourRadio@mauport.com
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Port Facility Security Officer (PFSO)
Tel : (230) 216 2790/240 0871
Fax : (230) 242 8314
Port Emergency & Environment Unit Tel : (230) 240 3741/217 0448
Fax : (230) 206 5465
VHF : Ch. 6
CHCL AMBULANCE Tel : (230) 242 4056/718 7107
Fax : (230) 242 4056
NATIONAL COAST GUARD HEAD QUARTERS FORT WILLIAM Tel : (230) 208 8317/212 2747
Fax : (230) 212 2770
Tlx : (966) 4880 IW
VHF : Ch. 16, 18, 74
HF : 8100 KHz, 6700 KHz (DAY)
4250 KHz (NIGHT)
INMARSAT C : 464 590210
Email : opsncghq@intnet.mu
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Appendix II
BEFORE BUNKERING
Check that:-
The operation has been pre-planned and written down. All persons to take part in this
operation have been briefed and copies of the plan be given them in order that strict,
adherence to the procedure, as laid down, achieved.
Effective communication system with shore staff or barge crew is established. An
alternative system is established, in case of failure of the main one.
The displaced atmosphere can escape freely form the air vent pipes.
The amount of oil to be received can be safely accommodated in the available tank spaces.
All sea and overboard valves connected to the bunker system are closed.
Bunker system valves and connections not in use, are closed and blank flagged.
All deck scuppers are effectively sealed (e.g. plugged and cemented)
Oil booms, if carried, are ready for quick launching
Drip trays are in position below connections and air vents
Hoses are in good condition, properly connected and supported
Dry absorbent materials (sand, sawdust, etc.) are readily available.
The piping system is lined up correctly.
The valves to the tanks designated to receive first the incoming, bunkers are opened.
AFTER CHECKING ALL THE ABOVE YOU MAY NOTIFY THE
TERMINAL/BARGE TO COMMENCE BUNKERINGR I N
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DURING BUNKERING
Check that:-
Bunker hoses and connections are not leaking
Pressure is relieved on tanks being topped up, either by slowing down the rate of the
incoming bunkers or by controlled opening up to the next tank(s) to be loaded.
Loaded tanks are closed and finishing ullage is maintained, whilst other tanks are being
loaded.
Closing down against the incoming bunkers is absolutely avoided, unless permission is
given by the facility/barge staff.
Ample warnings are given to the terminal/barge during the final stages of bunkering and
before the final notification for the interruption of the flow.
Ample ullage space is left in the last tank loaded, to allow for draining of the hoses and
for relief of the air locks in the system.
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ON COMPLETION OF BUNKERING
Check that :-
Hoses are drained before disconnecting
Bunker system valves are closed
Hoses are blank flanged or otherwise sealed before being removed.
Bunker system connections are blank flanged as soon as hoses are disconnected
Fuel line and tank filling valves are securely closed.
Fuel sounding of all fuel oil tanks has been taken. Ample space for expansion left.
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APPENDIX III
SUMMARY FLOWCHART
This flow chart is merely an outline of the courses of action to follow in responding to Oil
Pollution incidents and must be used in conjunction with the PLAN.
DISCHARGE OF OIL
Probable Actual
ASSESS NATURE OF INCIDENT
REPORT
WHEN – All probable & actual spills.
HOW - Morse, Radio Tele& VHF
WHO - Local Coast Guard
Port Contact
Ships Agent & Marine Super.
WHAT -Characteristics & Qualities of Spills
Movement of slick
Weather & Sea conditions
Action being taken
Assistance if required
Salvage
Ship to Ship transfer
Equipment & Chemicals
required.
-Alert Crew
-Identify spill source
- Assess spill
Navigational Measures-Alter course
-Change trim and or list
-Anchor vessel
-Weather forecasting
-Slick monitoring
-Record events
-Initiate Towage
Seamanship Measures
-Assess Safety
-Internal transfer operation
-Mitigate spill with onboard equipment
-Respond to leak sealing and fire fighting
-Ship to ship transfer
Advise on priority counter /
Preventive measures
INITIAL EXTERNAL RESPONSE
-Local Assistance
-External Cleanup Resources
-Marine Environmental Ltd
ACTION TO CONTROL DISCHARGE
(at sea)
(in port)
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APPENDIX IV
INITIAL NOTIFICATIONThe following format provides an example as to how Initial Notificationinformation shall be presented:
A MV „X„, Call Sign D..., German Flag
B 01 12 36
C 2528N 05740E
E 179
F 186
L Bound Singapore from Muscat
M Bahrain Radio 500 KHz, VHF 16, INMARSAT No. 888 888
N As required
P 650 TEU/ NO IMDG CARGO/ BUNKERS 580 IFO/ 75 MDO
Q Collision with cargo ship ..., HFO-Service tank starboardbreached, no fire and all essential
shipboard systems operational
R Quantity of fuel oil lost from breached tank about 10 tons; tanknow empty
Slick moving SE away from land and out of Gulf of Oman
S Weather fine, wind NNW, 3 Bft, sea state slight to moderate, noswell
T Owner Blue Horizon Co., Vorsetzen 12, 20459 Hamburg, Tel.+40 123 45, Telex 876 54
Fax +40 876 543
U Length 169 m, breadth 25 m, tonnage 23.000 tdw, type containership
X No personnel injuries sustained; no clean-up operations possiblefrom ship; Shipsafe P and I Club advised; local correspondent is Miller onTel. Dubai 54 444. Proceeding to Dubai for survey/ repairs.
MASTER R
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ISSUED DATE: 01.08.2018
ISSUE No: 03
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APPENDIX V
SHIPBOARD OIL POLLUTION EMERGENCY PLAN
SAMPLE FORMAT FOR INITIAL NOTIFICATION
A (SHIPS NAME; CALL SIGN; FALG)
B(DATE AND TIME OF EVENT; UTC)
D D H H M M
C(POSITION; LAT;LONG) OR D (BEARING
DISTANCE FROM LANDMARK)
d d m m d d
d N miles
d d d m m
E (COURSE)
D D D KN KN 1/10
L (INTENDED TRACK)
M(RADIO STATION(S) GUARDED)
N (RADIO AND TIME OF NEXT REPORT; UTC)
D D H H M M
P (TYPE AND QUANTITY OF CARGO/BUNKER ON BOARD)
Q (BRIEF DETAILS OF DEFECTS / DEFFICIENCY/DAMAGE)
N S
E W
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ISSUED DATE: 01.08.2018
ISSUE No: 03
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R (BRIEF DETAILS OF POLLUTION; INCLUDING ESTIMATE OF QUANTITY
LOST)
S (CONTACT DETAILS OF WEATHER AND SEAN CONDITIONS
DIRECTION
WIND
SPEED (BEAUFORT) DIRECTION
(M)
SWELL
HEIGHT
T (CONNTACT DETAILS OF WEATHER AND SEA CONDITION)
U (SHIP SIZE AND TYPE
X (ADDITIONSL INFORMATION
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SHIPBOARD OIL POLLUTIONEMERGENCY PLAN (SOPEP)
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ISSUE No: 03
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APPENDIX VI - SHIP´S PLANS AND DRAWINGS
1 . General Arrangement Plan
2. Tank Plan
3. Fuel Oil Piping Diagram
To be attached
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SHIPBOARD OIL POLLUTIONEMERGENCY PLAN (SOPEP)
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ISSUED DATE: 01.08.2018
ISSUE No: 03
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APPENDIX VII - COASTAL STATE CONTACTS (FOCAL
POINTS)
Note to Plan writers:
The current edition of the “List of the National Operational Contact Points“ issued by IMO has to be added
in this Appendix. The present version can be downloaded and printed from the Internet under following
address:
http://www.imo.org >>> National Contacts >>> MEPC.6/Circ. xx
The most current edition of the circular is attached to the plan.
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