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FINAL YEAR
PROJECT
GUIDELINES
EDITED BY
IRNI HAMIZA HAMZAH
ALHAN FARHANAH ABD RAHIM
MAC 2013
FACULTY OF ELECTRICAL ENGINEERING, UNIVERSITI TEKNOLOGI MARA, KAMPUS PULAU PINANG, 13500, PERMATANG PAUH, PULAU PINANG
i
PREFACE
This manual is prepared for students and supervisors to enable them in executing their respective roles and duties in an effective manner, hence benefiting both parties. With that, the success of this subject can then be realised. This guideline includes various criteria such as problem statement, objective, scope, literature review, methodology, analysis and results which are significantly addressed in assessing the FYP students for their presentations and reports. The report format for final year project rules must be adhered to strictly. In order to ensure that all the planned activities work efficiently and according to the time frame, a set of forms is attached at the back of this manual for perusal of students, supervisors, examiners and technicians. Hence, students, supervisors, academia and supporting staffs are advised to read and understand this guidelines/manual before conducting any student research project. A briefing on the procedure and implementation of FYP will be conducted in the first week of every semester. Students are highly advised to attend the talk.
ii
TABLE OF CONTENTS
Page
PREFACE i
TABLE OF CONTENTS ii
1.0 INTRODUCTION TO FINAL YEAR PROJECT (FYP) 1
2.1 MANAGEMENT 1
2.2 FYP Coordinators 1
2.3 Project Supervisor (PS) 2
2.4 Technical Paper Assessment Panel (TPAP) 2
2.5 Students 2
3.1 IMPLEMENTATION 3
3.2 Final Year Project 1 (FYP1) 3
3.2.1 Introduction 3
3.2.2 Assessment 4
3.2.2.1 Project Proposal 5
3.2.2.2 Work Progress 5
3.3 Final Year Project 2 (FYP2) 6
3.3.1 Introduction 6
3.3.2 Assessment 6
3.3.2.1 Technical Paper Evaluation 8
3.3.2.2 Technical Paper Presentation 8
3.3.2.3 Student Progress Evaluation 9
3.3.2.4 Final Year Project Report Evaluation 9
4.0 CONCLUSIONS 9
Appendix A 10
iii
Appendix B 11
Appendix C 15
Appendix D 16
Appendix E 23
Appendix F 24
Appendix G 29
Appendix H 33
1
1.0 INTRODUCTION TO FINAL YEAR PROJECT (FYP)
The final year project for any degree program at the Faculty of Electrical
Engineering, Universiti Teknologi MARA consists of two parts; namely FYP1
and FYP2 which are offered in a sequence of two semesters. The prime
objective of these two courses is to inculcate problem solving, analysing,
synthesizing and evaluation skills in the field of Electrical Engineering.
Identification of project supervisor is done in semester 6 before students
register for FYP1 with 1 credit hour, in the following semester. Upon
successful completion of FYP1 modules, the students shall continue their
project work by enrolling FYP2, f i v e -credit hour course in the eighth
semester.
The general course outcomes of FYP1 are as follows:
a) Able to identify and formulate research problem and objectives as well as carry
out a literature survey. b) Able to select appropriate research method for a given problem and apply various
methods of data collection, data analysis and data presentation. c) Able to apply project management techniques for project planning and propose a project proposal. The general course outcomes of FYP2 are as follows:
a) Able to solve research problem using appropriate techniques, tools, skills or
algorithms. b) Able to design, analyse and evaluate research works.
c) Able to present project findings effectively and produce technical paper and thesis.
2.1 MANAGEMENT
The final year project is generally managed by the Final Year Project (FYP)
Coordinators, Project Supervisor (PS) and Technical Paper Assessment
Panel (TPAP). However, students also play an important role in ensuring the
smooth operation of the final year project.
2.2 FYP Coordinators
FYP Coordinators are represented by appointed academicians from various
centers of studies at the faculty. They are accountable for the following duties:
a) FYP1 Coordinators
i) Gathered all Project Titles from lecturers.
ii) Facilitate and Organize panels among lecturers to validate the suitability and scope of all the FYP projects for the degree level.
iii) Allocate Project Supervisors and Project Titles for students. iv) Announce and Distribute the Schedule Plan on the FYP activities every
semester to the lecturers and students. v) Compile and submit the final marks to the Academic Unit, Faculty of
Electrical Engineering.
2
b) FYP2 Coordinators
i) Coordinate project registration. ii) Organize technical paper presentations for students.
iii) Compile and submit the final marks to the Academic Unit, Faculty of
Electrical Engineering.
iv) Facilitate claim process of students allowances provided (if any) by the faculty.
2.3 Project Supervisor (PS)
The Project Supervisor consists of lecturers at the Faculty of Electrical
Engineering. They are given trust and responsibilities to guide their students
in implementing their final year project. It is expected that PS would closely
monitor the work done for FYP1 and FYP2. The followings are among the
roles of a PS towards FYP Coordinators and students of his/her supervision:-
a) Prepare suitable project title that should not duplicate any previous students
work.
b) Explain the main objectives, project activities and project schedules.
c) Supervise, encourage and give motivation in performing the project work
successfully.
d) Monitor progress through giving validation, suggestions/comments and
endorsing the logbook after each meeting. e) Continuously evaluate the work progress during FYP1 and FYP2.
f) Proofread and manage the screening of plagiarism for proposal, technical
paper and final year project report before final submission.
g) Evaluate proposal and final year project report.
h) Submit all completed forms (with signature & date) to FYP Coordinator in
the required given time-frame.
i) PS must notify students and coordinator of non availability at the faculty due to other work commitment.
2.4 Technical Paper Assessment Panel (TPAP)
Selected faculty members with wide knowledge and experience in the area of
specialization will be appointed as members in the Technical Paper Assessment Panel for FYP2. The roles of the each member are outlined as
follows:
a) Evaluate the Technical Paper presentation. b) Submit all marks to FYP Coordinator.
2.5 Students
All students are required to complete both FYP1 and FYP2, as a partial
fulfillment for the award of the degree. Students are expected to be
independent and able to work under consistent supervision. Students are
expected to plan their work and adhere to the project schedules that have
been prepared so that to ensure the project can be completed within 2
semesters. The roles of students are as follows:
3
a) Identify PS during the semester 6 of his/her study plan.
b) Register for FYP1 or FYP2 as required.
c) Discuss the project title (FYP1) and scope of work with PS.
d) Record all project activities in a logbook.
e) Meet PS regularly as scheduled.
f) Submit drafts of proposal (FYP1), technical paper (FYP2) and final year
project report (FYP2) to PS (for proof reading and evaluation).
g) Defense and present the technical paper (FYP2) to the TPAP.
h) Write the proposal (FYP1), technical paper (FYP2) and final year project
report (FYP2) in an ethical manner by avoiding plagiarism.
i) Safeguard assets when using any equipments or facilities of UiTM.
j) Maintain good image and discipline when getting project related
information from industries.
k) Fulfilling datelines regarding final year project activities.
l) Consult PS when making any changes to the initially proposed project
work.
m) Protect individual safety while carrying out the project work.
n) Students are not encouraged to change PS. However for exceptional
reason, he/she can submit a special request letter with reasonable
justifications to the FYP Coordinator and later, endorsed/approved by the
Deputy Dean (Academic).
3.1 IMPLEMENTATION
Students are expected to discuss project topics and scope of work with their
PS before starting their work. PS are assigned by FYP Coordinator using
his/her discretion. However, PS can also nominate his/her students whom
they deem capable to work with.
3.2 Final Year Project 1 (FYP1)
3.2.1 Introduction
Students are expected to inform the FYP1 Coordinator of their chosen PS
during semester 6. Once the project title and scope of work have been
established in the following semester, students are advised to start
immediately their project work. Only after achieving a satisfactory progress in
FYP1, students are allowed to continue their work in FYP2.
4
3.2.2 Assessment
The assessment of FYP1 consists of three major parts as depicted in Table 1
below.
Table 1: Assessments for FYP1
No. Components Marks Evaluator
1. Student-PS Meetings 10 PS
2. Project Proposal 50 PS
3. Work Progress 40 PS
Students are required to meet their respective PS in order to get a clear picture on the project overall, objectives, methodology, expected results, outcomes and project planning. 10 marks will be given based on the frequency of meetings.
After completing the project proposals, students are required to submit their
project proposals together with the completed LM.UiTM.FKE(O).08/01 form
(Appendix A) to their PS. The overall assessment criterias are outlined in
LM.UiTM.FKE(O).08/02 (Appendix B).
The grade for FYP1 is either Pass (≥50 marks) or Fail (<50 marks). Students
who failed must repeat the whole process described above. However
INCOMPLETE (‘TL’) will be given if the PS does not satisfy with his/her
student’s performance. It should be noted that TL is given only ONCE for
each code. The summary of assessment activities for FYP1 is tabulated in the
following Table 2. However, please consult the FYP Coordinator for the exact
schedule of these assessment activities.
Table 2: Summary of Significant Activities for FYP1
Assessment Activities
Required Form
Timeline
Students attend Research
Methodology/Lecture Talk
-
Week 2
Students-PS meetings - Week 3-Week 11
Students submit Project Proposal to PS
LM.UiTM.FKE(O).08/01
Week 11
PS evaluates Project Proposal and Work Progress
LM.UiTM.FKE(O).08/02
Within 2 weeks
after Project
Proposal
submission
PS submits completed forms
to FYP1 Coordinator
LM.UiTM.FKE(O).08/01
LM.UiTM.FKE(O).08/02
Within 2 weeks
after Project
Proposal
submission FYP1 Coordinator compiles and validates the total marks.
-
Within 1 week
before the last
date for Final
Marks submission
to Academic Unit
5
3.2.2.1 Project Proposal
The objective of project proposal is to explain the scope and nature of work to be carried out. The major contents of a proposal are described as in Table 3.
Table 3: Project Proposal Description
No.
Contents
Description
1. Title of project Provide a concise, accurate and informative title.
2.
Abstract Describe an overview and summary of the proposed
project.
3.
Introduction
Explain the nature of problem and motivation of work;
describe the existing techniques in solving the problem;
describe briefly the proposed technique and the
expected results.
4.
Methodology
Explain the proposed technique/model for the work;
describe the procedure/overall design flow (requires a
flowchart of project activities). This may involve the
following: Simulation, Design, Hardware
Construction, Analysis, Field Tests and others.
5.
Plan schedules Including Gantt charts for project activities and milestones for both semesters.
6.
References All references or resources must be listed in IEEE
paper format.
3.2.2.2 Work Progress
Students are required to maintain a logbook describing all activities conducted
throughout the project work (for FYP1 and FYP2). Table 4 describes the
guidelines for page specification in the logbook. It is necessary that students
should obtain their PS initials on the logbook at the end of each meeting or
discussion.
Table 4: Guidelines for Final Year Project Logbook
Date Project Activities Supervisor comments
6
3.3 Final Year Project 2 (FYP2)
3.3.1 Introduction
The FYP2 is the continuation of the project work outlined from FYP1.
Students are not allowed to change their project titles or project supervisors
unless permitted by the FYP2 Coordinator. Besides that, students are
required to complete their project at a satisfactory level before they can submit
their technical papers and final year project report.
3.3.2 Assessment
The assessment of FYP2 consists of four major parts as depicted in Table 5
below.
Table 5: Assessments for FYP2
No. Components Marks Evaluator
1. Technical Paper Evaluation 25 TPAP
2. Technical Paper Presentation 15 TPAP
3. Student Progress Evaluation 40 PS
4. Final Year Project Report Evaluation 20 PS
At week 13, students are required to submit their Technical Paper and draft
final year project report (chapters: Introduction, Literature Review and Research
Methodology) together with the completed LM.UiTM.FKE(O).08/03 form
(Appendix C) and LM.UiTM.FKE(O).08/04 forms (Appendix D) to their PS.
The overall assessment criterias for technical paper evaluation are outlined
in LM.UiTM.FKE(O).08/04.
Students are also required to submit a hardcopy of their final year project
report attached together with TP and CD/DVD (containing softcopy of final
year project report, TP and Database of FYP (DB.FYP.FKE) information
(shown in Table 6)) within 2 weeks after technical paper presentation together
with the completed LM.UiTM.FKE(O).08/05 form (Appendix E) and
LM.UiTM.FKE(O).08/06 forms (Appendix F) to their PS and FYP2 Coordinator
respectively. The overall assessment criterias for final year project report
evaluation are outlined in LM.UiTM.FKE(O).08/06.
Table 6 : DB.FYP.FKE in Word Document
Name
Matric
Number/
IC Number
Final Year
Project
Report
Title
Abstract
Supervisor/
Co-
Supervisor
Session/Year
Students, who get grade below than C, must repeat the whole process
described above. However INCOMPLETE (‘TL’) will be given if the PS does
not satisfy with his/her student’s performance. It should be noted that TL is
given only ONCE for each code.
7
The summary of assessment activities for FYP2 is tabulated as shown in Table 7. However, please consult the FYP2 Coordinator for the exact schedule of
these assessment activities.
Table 7: Summary of Significant Activities for FYP2
ASSESSMENT ACTIVITIES
REQUIRED FORM
TIMELINE
1. Students submit 2 copies of
TP and the required forms to
PS for endorsement/approval.
2. Students submit draft final
year project report to PS that
comprises of chapters:
introduction, literature review
and research methodology. 3. Students return 2 copies of
TP and the required forms to
FYP2 Coordinator after being
endorsed/approved by PS.
LM.UiTM.FKE(O).08/03
(Appendix C)
LM.UiTM.FKE(O).08/04
(Appendix D)
Week 13
FYP2 Coordinator distributes all
TP and required forms to TPAP.
LM.UiTM.FKE(O).08/04
Week 14
TPAP evaluate TP using the required forms.
LM.UiTM.FKE(O).08/04
Week 15
1. Students present their project works to TPAP.
2. PS review and make
comments on submitted
chapters.
-
Week 15
1. TPAP evaluate TP and return
completed forms to FYP2
Coordinator.
2. FYP2 Coordinator distributes
the forms to the respective
PS.
LM.UiTM.FKE(O).08/04
Immediately
after TP
Presentation
Students submit 2 hardcopies of
their final year project report
attached/bounded together with
TP and CD/DVD (containing
softcopy of final year project
report, TP and DB.FYP.FKE
information (shown in Table 6))
and the required forms to their
PS for endorsement/approval.
LM.UiTM.FKE(O).08/05
(Appendix E)
LM.UiTM.FKE(O).08/06 (Appendix F)
Within 2 weeks
after Technical
Paper
Presentation
Students return 1 hardcopy of
their final year project report
attached/bounded together with
TP and CD/DVD (containing
softcopy of Final year project
report, TP and DB.FYP.FKE
LM.UiTM.FKE(O).08/05
Within 2 weeks
after Technical
Paper
Presentation
8
information (shown in Table 6))
and the required form to FYP2
Coordinator after being
endorsed/approved by PS.
PS evaluate students’ progress
and final year project report
LM.UiTM.FKE(O).08/06
Within 2 weeks
after final year
project report
submission
PS submit completed forms to
FYP2 Coordinator
LM.UiTM.FKE(O).08/06
Within 2 weeks
after final year
project report
submission
FYP2 Coordinator finalises and
validates the total marks.
-
Within 1 week
before the last
date for Final
Marks
submission to
Academic Unit
3.3.2.1 Technical Paper Evaluation
At the end of the semester, students are required to write a technical paper in
enhancing students’ capability in technical writing based on their technical
works. This activity would assist the students to report their work
professionally according to a specific format and guidelines given by the
Institute of Electrical and Electronics Engineers (IEEE), Inc (Appendix G). The
general requirement for the technical paper is as follows:
a) The technical paper should strictly follow the IEEE two-column format. b) The technical paper is limited to a maximum of eight (8) pages.
c) Page numbering should be done accordingly.
d) The technical paper should represent the student’s actual work and findings.
3.3.2.2 Technical Paper Presentation
The main objective of this activity is to give opportunity to the students to
defense and present their work, findings and achievements of the project. Apart
from that, the presentation would also assist the TPAP in clarifying any
materials written in the technical paper from the students. On top of that,
students will be evaluated based on their communication and presentation
skills. Each student is given approximately 10-15 minutes to do their
presentation followed by a 5-minute questions and answers session. Since
the duration for the presentation is normally short, students are expected to
organize their presentations effectively. Component features of a good
presentation are elaborated in LM.UiTM.FKE(O).08/04 (Appendix D).
9
3.3.2.3 Student Progress Evaluation
Students are expected to meet their respective supervisors regularly to
present their progress work. In addition, students are required to maintain their
logbooks accordingly. Only students with satisfactory progress are allowed
to submit their technical papers and final year project report. Component
features to get satisfactory progress are elaborated in
LM.UiTM.FKE(O).08/06 (Appendix F).
3.3.2.4 Final Year Project Report Evaluation
Students are required to present their complete project work in the form of
well-structured report. The motive is to enhance students’ writing skill and it is
popularly considered as the ultimate task in an undergraduate degree
program. Component features of the writing techniques are elaborated in
LM.UiTM.FKE(O).08/06 (Appendix F). Using the format and structure of the
final year project report given in Appendix H, the general requirement is as
follows:
a) The report should be between 50 to 100 pages of A4 size. b) The report should be written in the prescribed format.
c) The report should be bounded using black hard-cover binding.
4.0 CONCLUSIONS
The final year project is a core course designed for the final year degree
students to acquire new knowledge and experience in project works not only
related to Electrical Engineering but also to other related technical areas. This
course is expected to provide the students with an informal training on the key
elements of project management such as time management, research
planning and scheduling, communication skills, problem solving and lifelong
learning. Apart from that, this course will also help to prepare the students
with necessary skills for pursuing a postgraduate degree in the future.
10
Appendix A
LM.UiTM.FKE(O).08/01
FACULTY OF ELECTRICAL ENGINEERING
UNIVERSITI TEKNOLOGI MARA
FINAL YEAR PROJECT 1
SUBMISSION OF PROJECT PROPOSAL
STUDENT’S NAME
:
STUDENT’S UiTM ID
:
COURSE CODE
:
PROJECT TITLE
This is to certify that the above student has submitted the project proposal to the project supervisor (PS).
PS’s NAME
:
PS’s SIGNATURE
:
DATE OF SUBMISSION
:
1) Student needs to fill in and submit this form together with the project proposal to his/her
PS for endorsement/approval.
2) Student needs to fill in all top sections of LM.UiTM.FKE(O).08/02 forms before submitting
to his/her PS for evaluation.
3) PS needs to return all endorsed/approved/evaluated forms to the FYP1 Coordinator.
Appendix B
11
PART A: RESEARCH METHODOLOGY (10 MARKS) 1. Top section of this form is to be filled by student.
2. Student must submit this form to Project Supervisor (PS) for evaluation.
3. PS must return immediately to FYP1 Coordinator after evaluation.
FINAL YEAR PROJECT 1: EVALUATION FORM
FACULTY OF ELECTRICAL ENGINEERING
UNIVERSITI TEKNOLOGI MARA
LM.UiTM.FKE(O).08/02
COURSE : CODE:
PROJECT TITLE :
PROGRAMME CODE: SUBMISSION DATE:
SUPERVISOR'S NAME: PART A:
RESEARCH METHODOLOGY (RM) CO-SUPERVISOR'S NAME:
STUDENT’S NAME ID NO.
Assessment Criteria
Marks Allocated
Marks (M )
Weighted
Marks
Obtained
(WMO)
1
2
3
4
5
Attendance :
Ability to meet and discuss
with PS on semester basis
10.00
Seek PS 2 times per
semester
Seek PS 3 times per
semester
Seek PS 4 times per
semester
Seek PS 5 times per
semester
Seek PS at least 6 times or
more per semester
(=M X 2 )
Max. Marks 10.00 Total Evaluated Marks (TEM)
∴Total WMO.RM (10%) i.e TEM
PS’s Signature: Date:
Appendix B
12
PART B: PROJECT PROPOSAL (50 MARKS) 1. Top section of this form is to be filled by student.
2. Student must submit this form to Project Supervisor (PS) for evaluation.
3. PS must return immediately to FYP1 Coordinator after evaluation.
FINAL YEAR PROJECT 1: EVALUATION FORM
FACULTY OF ELECTRICAL ENGINEERING
UNIVERSITI TEKNOLOGI MARA
LM.UiTM.FKE(O).08/02
COURSE : CODE:
PROJECT TITLE :
PROGRAMME CODE: SUBMISSION DATE:
SUPERVISOR'S NAME: PART B:
PROJECT PROPOSAL (PP) CO-SUPERVISOR'S NAME:
STUDENT’S NAME ID NO.
Assessment Criteria
Marks Allocated
Marks (M )
Weighted
Marks
Obtained
(WMO)
1
2
3
4
5
Abstract : Summary with introduction, objective,
methodology, expected result & conclusion
7.50 Only 1 element
clearly stated
Only 2 elements
clearly stated
Only 3 elements
clearly stated
Only 4 elements
clearly stated
All elements
clearly stated
(=M X 1.5)
Introduction :
Paragraph of the introduction should mention the followings:-
• Overview of Study • Problem Statement: Problem Identification,
Significance of the Study • Objective and Scope of Study - The Relevancy of the Project
- Literature Review and/or Theory Note: Those components are
not meant as the sub-sections
10.00
Only 1 element
clearly stated
Only 2 elements
clearly stated
Only 3 elements
clearly stated
Only 4 elements
clearly stated
All elements
clearly stated
(=M X 2)
Appendix B
13
Assessment Criteria
Marks Allocated
Marks (M )
Weighted
Marks
Obtained
(WMO)
1
2
3
4
5
Methodology : This section should include the followings:- • algorithm, flow charts or pseudo codes of
the programming codes OR/AND;
• hardware design, block diagram,
appropriate circuitry and relevant
techniques towards achieving the project
outcomes
12.50
Only 1 element
fulfilled but not
clearly stated
Only 1 element
fulfilled and
clearly stated
All elements fulfilled but
not clearly stated
All elements fulfilled but
1 element not clearly
stated
All elements fulfilled
and clearly stated
(=M X 2.5)
Plan schedules (Gantt Chart)
for both semesters
5.00
10% of the components in
the PROJECT are included
Components in the
PROJECT are less than
30% included and 30%
timeline is acceptable
Components in the
PROJECT are 50%
included and 50%
timeline is acceptable
Components in the
PROJECT are 75%
included and 75%
timeline is acceptable
All components in the
PROJECT are included
and timeline is acceptable
(=M X 1)
Expected results: This section should:-
• Exhibit the significant results of the project • Discuss and analyze the results of the
project
7.50 Results do not meet project’s objective
Results are available without analysis and
discussion
Results are available with wrong analysis
Results are available with correct analysis
Results are available with correct analysis and
discussion
(=M x 1.5)
Conclusion : • Students should be able to conclude the findings in addressing the objective of the
project
• Recommendation for future work can also be included in this section
7.50
No conclusion on the achievement of project
objectives, No recommendation of future
work
Only 1 element fulfilled but not clearly stated
All element fulfilled but not clearly stated
All element fulfilled but only 1 element clearly
stated
All element fulfilled and clearly stated
(=M x 1.5)
Max. Marks 50.00 Total Evaluated Marks (TEM)
∴Total WMO.PP (50%) i.e TEM
PS’s Signature: Date:
Appendix B
14
PART C: WORK PROGRESS (40 MARKS) 1. Top section of this form is to be filled by student.
2. Student must submit this form to Project Supervisor (PS) for evaluation.
3. PS must return immediately to FYP1 Coordinator after evaluation.
FINAL YEAR PROJECT 1: EVALUATION FORM
FACULTY OF ELECTRICAL ENGINEERING
UNIVERSITI TEKNOLOGI MARA
LM.UiTM.FKE(O).08/02
COURSE : CODE:
PROJECT TITLE :
PROGRAMME CODE: SUBMISSION DATE:
SUPERVISOR'S NAME: PART C:
WORK PROGRESS (WP) CO-SUPERVISOR'S NAME:
STUDENT’S NAME ID NO.
Assessment Criteria
Marks Allocated
Marks (M )
Weighted
Marks
Obtained
(WMO)
1
2
3
4
5
Preliminary Work 30.00
Follow the work schedule
less than 30%
Follow the work schedule 50%
Follow the work schedule 75%
Follow the work schedule 100%
Ahead of the work schedule
(=M x 6)
Content of Log book 10.00 Log book is improperly
prepared, follow the work schedule less than 30%
Log book shows a few evidences of preparation, follow the work schedule
50%
Log book shows some evidences of preparation, follow the work schedule
75%
Log book shows a lot of
evidences of preparation, follow the work schedule
100%
Log book shows great evidence of preparation,
Ahead of the work schedule.
(=M x 2)
Max. Marks 40.00 Total Evaluated Marks (TEM)
∴Total WMO.WP (40%) i.e TEM
PS’s Signature: Date:
15
Appendix C LM.UiTM.FKE(O).08/03
FACULTY OF ELECTRICAL ENGINEERING
UNIVERSITI TEKNOLOGI MARA
FINAL YEAR PROJECT 2
SUBMISSION OF PROJECT TECHNICAL PAPER
STUDENT’S NAME
:
STUDENT’S UiTM ID
:
COURSE CODE
:
PROJECT TITLE
This is to certify that the above student has submitted the project technical paper to the project supervisor (PS).
PS’s NAME
:
PS’s SIGNATURE
:
DATE OF SUBMISSION
:
1) Student needs to fill in and submit this form together with the technical paper to his/her
PS for endorsement/approval.
2) Student needs to fill in the top section of Part A and B of LM.UiTM.FKE(O).08/04 forms.
3) Student needs to return this endorsed/approved form attached together with the technical
paper and LM.UiTM.FKE(O).08/04 forms to the FYP2 Coordinator.
Appendix D
16
PART A: TECHNICAL PAPER EVALUATION (25 MARKS) 1. Top section of this form is to be filled by student.
2. Student must submit this form to Technical Paper Assessment Panels (TPAP) through FYP2 Coordinator for evaluation.
3. TPAP must return immediately to FYP2 Coordinator after evaluation.
LM.UiTM.FKE(O).08/04
FINAL YEAR PROJECT 2: EVALUATION FORM
FACULTY OF ELECTRICAL ENGINEERING
UNIVERSITI TEKNOLOGI MARA
COURSE : CODE:
PROJECT TITLE :
PROGRAMME CODE: SUBMISSION DATE:
SUPERVISOR'S NAME: PART A:
TECHNICAL PAPER EVALUATION (TPE) CO-SUPERVISOR'S NAME:
STUDENT’S NAME ID NO.
Assessment Criteria
Marks Allocated
Marks (M )
Weighted
Marks
Obtained
(WMO)
1
2
3
4
5
Abstract :
• Objective(s)
• Scope of Study
• Methodology
• Findings
10.00
Not clearly stated
Only 1 element clearly
stated
Only 2 elements clearly
stated
Only 3 elements clearly
stated
All elements clearly
stated
(=M X 2 )
Introduction :
Paragraph of the introduction
should mention the
followings:-
• Overview of Study
• Problem Statement: Problem
Identification, Significance of
the Study
• Objective and Scope of
Study
- The Relevancy of the Project
- Literature Review and/or
Theory
Note: Those components are
not meant as the sub-sections
15.00
Only 1 element clearly
stated
Only 2 elements clearly
stated
Only 3 elements clearly
stated
Only 4 elements clearly
stated
All elements clearly
stated
(=M X 3)
Appendix D
17
Assessment Criteria
Marks Allocated
Marks (M )
Weighted
Marks
Obtained
(WMO)
1
2
3
4
5
Methodology :
This section should include
the followings:-
• algorithm, flow charts or
pseudo codes of the
programming codes OR/AND;
• hardware design, block
diagram, appropriate circuitry
and relevant techniques
towards achieving the project
outcomes
20.00
Only 1 element fulfilled
but not clearly stated
Only 1 element fulfilled
and clearly stated
All elements fulfilled but
not clearly stated
All elements fulfilled but 1
element not clearly stated
All elements fulfilled and
clearly stated
(=M X 4 )
Results and Discussion :
This section should:-
• Exhibit the significant
results of the project
• Discus and analyze the
results of the project
30.00
Results do not meet
project’s objective
Results are available
without analysis and
discussion
Results are available with
wrong analysis
Results are available with
correct analysis
Results are available with
correct analysis and
discussion
(=M X 6 )
Conclusion :
• Students should be able to
conclude the findings in
addressing the objective of
the project
• Recommendation for future
work can also be included in
this section
20.00
No conclusion on the
achievement of project
objectives, No
recommendation of future
work
Only 1 element fulfilled
but not clearly stated
All element fulfilled but
not clearly stated
All element fulfilled but
only 1 element clearly
stated
All element fulfilled and
clearly stated
(=M X 4 )
Appendix D
18
Assessment Criteria
Marks Allocated
Marks (M )
Weighted
Marks
Obtained
(WMO)
1
2
3
4
5
Format :
• Written according to format
5.00
Wrong paper structure
and wrong format
Wrong paper structure
but partially wrong format
Correct paper structure
with more than 2 wrong
formatting elements
Correct paper structure
with less than or equal to
2 formatting elements
Correct paper and
Correct Format
(=M X 1 )
Max. Marks 100.00 Total Evaluated Marks (TEM)
∴Total WMO.TPE (25%) i.e TEM x 0.25
TPAP1 Signature
TPAP2 Signature
TPAP3 Signature
Name: Name: Name:
Appendix D
19
PART B: TECHNICAL PAPER PRESENTATION (15 MARKS) 1. Top section of this form is to be filled by student.
2. Student must submit this form to Technical Paper Assessment Panels (TPAP) through FYP2 Coordinator for evaluation.
3. TPAP must return immediately to FYP2 Coordinator after evaluation.
LM.UiTM.FKE(O).08/04
FINAL YEAR PROJECT 2: EVALUATION FORM
FACULTY OF ELECTRICAL ENGINEERING
UNIVERSITI TEKNOLOGI MARA
COURSE : CODE:
PROJECT TITLE :
PROGRAMME CODE: SUBMISSION DATE:
SUPERVISOR'S NAME: PART B:
TECHNICAL PAPER PRESENTATION (TPP) CO-SUPERVISOR'S NAME: STUDENT’S NAME ID NO.
Assessment Criteria
Marks Allocated
Marks (M ) Weighted
Marks
Obtained
(WMO)
1
2
3
4
5
Engagement :
• appearance
5.00
Presenter’s appearance
is not suitable at all with
the event
Presenter’s appearance
is just suitable with the
event but still unpleasant
to look
Presenter’s appearance
is adequately suitable
with the event
Presenter’s appearance is
suitable with the event
Presenter’s appearance is
very suitable with the
event
(=M X 1 )
Engagement :
• gesture
5.00
Presenter does not able
to involve the audience. It
may sound like the
presenter is reading the
whole presentation.
Presenter also shows
clearly nervous habits
that distract the audience.
Presenter slightly
manages to involve the
audience. However, it
may sound like the
presenter is reading
frequently the
presentation and also
shows occasionally
nervous habits that
distract the audience.
Audience is involved but
with no processing or
response time is
provided. However, it may
sound like the presenter
is reading occasionally
the presentation and
shows mild distracting
nervous habits but do not
override the content.
Audience is involved with
inadequate processing or
response time is provided.
Presenter shows no
distracting nervous habits.
Presentation involves
audience, allowing time
for audience to think and
respond.
Presenter has
no nervous habits and
shows excellent posture.
(=M X 1)
Appendix D
20
Assessment Criteria
Marks Allocated
Marks (M ) Weighted
Marks
Obtained
(WMO)
1
2
3
4
5
Engagement :
• voice
5.00
Presenter’s vocal cannot
be heard at all
Presenter’s vocal is
difficult to hear
Audience is able to hear
as a whole, but there are
times when volume of
presenter’s voice is not
quite adequate
Audience is able to hear
as a whole, but volume of
presenter’s voice is just
quite adequate
Presenter’s vocal is easy
to be heard clearly
(=M X 1 )
Engagement :
• eye contact
5.00
Presenter makes very
little eye contact is made
with the audience
Presenter makes slight
eye contact with the
audience but happens
only a few times for a
short period of time
Presenter’s eye contact
may focus on only one
member of the audience
or a select few members
Presenter’s eye contact
may focus on half member
of the audience
Presenter able to make
eye contact with everyone
(=M X 1 )
Organization :
15.00
Presentation shows little
organization, unclear
purpose, and/or unclear
relationships or
transitions
Presentation shows little
organization and clear
purpose. However, there
is an unclear relationship
or transitions
Presenter loses train of
thought, does not stay
with the proposed
outline, or connections
are attempted but not
made clear for the
audience
Presenter manages to stay
with the proposed outline,
or connections are
attempted with slightly
clear for the audience
Presentation is well
organized with a
beginning, middle, and
end. There is a strong
organizing theme, with
clear main ideas and
transitions
(=M X 3 )
Support Presentation
Materials :
• visual aids
• handouts
• PowerPoint
• props
20.00
Very little or poor usage
of visual materials. No
handouts provided
Very little or poor usage
of visual materials.
However, handouts
provided
Visuals are adequate but
do not inspire
engagement with the
material
Visuals are adequate but
slightly inspire
engagement with the
material
Visual aids are well done
and are used to make
presentation more
interesting and meaningful
(=M X 4 )
Appendix D
21
Assessment Criteria
Marks Allocated
Marks (M ) Weighted
Marks
Obtained
(WMO)
1
2
3
4
5
Contents :
30.00
Details and examples are
lacking or not well
chosen for the topic or
audience. Lacks evidence
of research/work and
could not answer to any
questions being asked
Details and examples are
lacking or not well
chosen for the topic or
audience. Show some
evidence of
research/work and
answers given not related
to questions being asked
Research component is
less evident than in
distinguished category or
resources are present but
less than adequate for
assignment. Minimal
answers given relevant to
questions being asked
Research component is
evident in distinguished
category or resources are
present but just adequate
for assignment. Major
answers given relevant to
questions being asked
Information is complete
and accurate. Clear
evidence of research/work
and all answers given
relevant to questions
being asked
(=M X 6 )
Timeliness :
15.00
Presentation has no
conclusion and/or time is
not appropriately used
Presentation lacks
conclusion and/or time is
not appropriately used
Time is appropriately
used, but may run slightly
over or under allocated
time and/or information is
not tied together or
conclusion is inadequate
Time is appropriately
used, but may run slightly
over or under allocatted
time. However, information
is tied together or
conclusion is adequate
Appropriate length. Clear
summary is provided.
Audience is involved in
synthesizing the
information
(=M X 3 )
Max. Marks 100.00 Total Evaluated Marks (TEM)
∴Total WMO.TPP (15%) i.e TEM x 0.15
TPAP1 Signature
TPAP2 Signature
TPAP3 Signature
Name: Name: Name:
22
1
2
3
4
Appendix D LM.UiTM.FKE(O).08/04
PART C: RECOMMENDATION BY PANEL To be filled up by TPAP after the technical paper presentation and return immediately to FYP2 Coordinator.
STUDENT’S NAME ID NO. DATE
. D Accepted
. D Accepted with minor additional work. Final report should be submitted with the following recommended additional work:
. D Accepted with major additional work. Final report should be submitted with the following recommended additional work:
. D Recommended for TL due to major additional work as recommended below:
TPAP1 Signature
TPAP2 Signature
TPAP3 Signature
Name: Name: Name:
23
Appendix E LM.UiTM.FKE(O).08/05
FACULTY OF ELECTRICAL ENGINEERING
UNIVERSITI TEKNOLOGI MARA
FINAL YEAR PROJECT 2
SUBMISSION OF PROJECT FINAL YEAR PROJECT REPORT
STUDENT’S NAME
:
STUDENT’S UiTM ID
:
COURSE CODE
:
PROJECT TITLE
This is to certify that the above student has submitted the project final year project
report to the project supervisor (PS).
PS’s NAME
:
PS’s SIGNATURE
:
DATE OF SUBMISSION
:
1) Student needs to fill in and submit this form and final year project report to his/her PS for
endorsement/approval.
2) Student needs to fill in the top section of Part A and B of LM.UiTM.FKE(O).08/06 forms
before submitting to PS for evaluation.
3) Student needs to return this endorsed/approved form and final year project report to the
FYP2 Coordinator.
4) PS needs to return all evaluated forms to the FYP2 Coordinator.
Appendix F
24
COURSE : CODE:
PROJECT TITLE :
PROGRAMME CODE: SUBMISSION DATE:
SUPERVISOR'S NAME: PART A:
PROGRESS EVALUATION (PE) CO-SUPERVISOR'S NAME:
STUDENT’S NAME ID NO.
PART A: STUDENT’S PROGRESS EVALUATION (40 MARKS) 1. Top section of this form is to be filled by student.
2. Student must submit this form to Project Supervisor (PS) for evaluation.
3. PS must return immediately to FYP2 Coordinator after evaluation.
LM.UiTM.FKE(O).08/06
FINAL YEAR PROJECT 2: EVALUATION FORM
FACULTY OF ELECTRICAL ENGINEERING
UNIVERSITI TEKNOLOGI MARA
Assessment Criteria
Marks Allocated
Marks (M ) Weighted
Marks
Obtained
(WMO)
1
2
3
4
5
Attendance :
Ability to frequently meet with
supervisor
15.00
Meet less than 3 times
per semester
Meet more than 3 times
per semester but less
than 5 times
Meet more than 5 times
per semester but less
than 7 times
Meet more than 9 times
per semester but less than
10 times
Meet more than 10 times
per semester
(=M X 3 )
Creativity :
Ability to gather information
and resources for the given
problem
10.00
Too dependent and not
creative
Dependent but show
some creativity
Independent, show some
creativity
Independent and creative
Highly independent,
creative and can work with
minimum supervision
(=M X 2)
Work progress :
Ability to use and record any
work progress in a logbook
for a given timeline
5.00
No logbook and no
progress
No logbook with poor
progress
Logbook maintained with
poor progress
Logbook maintained with
good progress
Logbook maintained with
advanced progress
(=M X 1 )
Appendix F
25
Assessment Criteria
Marks Allocated
Marks (M ) Weighted
Marks
Obtained
(WMO)
1
2
3
4
5
Demonstration and finding of
results :
Ability to demonstrate and
analyse results with
appropriate reasonable
explanation
10.00
No element met
Only results are
demonstrated
Results demonstrated
and analyzed critically,
but no explanation of
results
Results demonstrated and
analyzed critically with
inaccurate explanation of
results
Results demonstrated and
analyzed critically with
accurate explanation of
results
(=M X 2 )
Max. Marks 40.00 Total Evaluated Marks (TEM)
∴Total WMO.PE (40%) i.e TEM
PS’s Signature: Date:
Appendix F
26
COURSE : CODE:
PROJECT TITLE :
PROGRAMME CODE: SUBMISSION DATE:
SUPERVISOR'S NAME: PART B:
FINAL REPORT EVALUATION (FRE) CO-SUPERVISOR'S NAME:
STUDENT’S NAME ID NO.
PART B: FINAL YEAR PROJECT REPORT EVALUATION (20 MARKS) 1. Top section of this form is to be filled by student.
2. Student must submit this form to Project Supervisor (PS) for evaluation.
3. PS must return immediately to FYP2 Coordinator after evaluation.
LM.UiTM.FKE(O).08/06
FINAL YEAR PROJECT 2: EVALUATION FORM
FACULTY OF ELECTRICAL ENGINEERING
UNIVERSITI TEKNOLOGI MARA
Assessment Criteria
Marks Allocated
Marks (M ) Weighted
Marks
Obtained
(WMO)
1
2
3
4
5
Abstract :
• Students should be able to
briefly summarize what has
been done, and also
demonstrate the findings of
the project
10.00
Not clearly stated
Only 1 element clearly
stated
Only 2 elements clearly
stated
Only 3 elements clearly
stated
All elements clearly stated
(=M X 2 )
Introduction :
• Background of Study
• Problem Statement:
Problem Identification,
Significance of the study
• Objective
• Scope of Work
• Thesis Organization
10.00
Only 1 element clearly
stated
Only 2 elements clearly
stated
Only 3 elements clearly
stated
Only 4 elements clearly
stated
All elements clearly stated
(=M X 2)
Literature Review :
• Students should be able to
review the references within
the scope of study
•Students should also be able
to perform analysis on
previous works
10.00
Literature review
irrelevant to study
Explain previous studies,
but no discussions on
pros and cons
Explain previous studies,
with insufficient
discussions on pros and
cons
Explain previous studies,
with good discussions on
pros and cons. No
explanation of the need of
study at the end
Explain previous studies
related with good
discussions on pros and
cons, and finally explain
the need of the study
(=M X 2 )
Appendix F
27
Assessment Criteria
Marks Allocated
Marks (M ) Weighted
Marks
Obtained
(WMO)
1
2
3
4
5
Methodology/Project Work :
• Student should include the
algorithm, flow charts or
pseudo codes of the
programming codes OR/AND;
• Students should include the
hardware design, block
diagram, appropriate circuitry
and relevant techniques
towards achieving the project
outcomes
15.00
No relevant flowchart or
block diagram and there
is no procedures or
techniques or
experimental setup
No relevant flowchart or
block diagram. The
procedures or techniques
or experimental setup are
not in sequence, illogical,
incomplete and unclear
There is relevant
flowchart or block
diagram and the
procedures or techniques
or experimental setup are
partially in sequence,
logical, complete and
partially clear
There is relevant flowchart
or block diagram and the
procedures or techniques
or experimental setup are
in sequence, logical,
complete and partially
clear
There is relevant flowchart
or block diagram and
procedures or techniques
or experimental setup are
in sequence, logical,
complete and very clear
(=M X 2)
Results and Discussion :
• Students should exhibit the
significant results of the
project
• Students should be able to
discus and analyze the
results of the project
25.00
Results do not meet
project’s objective
Results are available
without analysis and
discussion
Results are available with
wrong analysis
Results are available with
correct analysis
Results are available with
correct analysis and
discussion
(=M X 3 )
Conclusion :
• Students should be able to
conclude the findings in
addressing the objective of
the project
15.00
No conclusion on the
achievement of project
objectives, No
recommendation of future
work
Only 1 element fulfilled
but not clearly stated
All element fulfilled but
not clearly stated
All element fulfilled but
only 1 element clearly
stated
All element fulfilled and
clearly stated
(=M X 5)
References :
• Students should write the
references in accordance to
the specific format (i.e. IEEE
format)
5.00
All references are in
incorrect format
More than 5 references
are in incorrect format
More than 3 references
and less than or equal to
5 references are in
incorrect format
More than 1 references
and less than or equal to 3
references are in incorrect
format
All references are in
correct format
(=M X 3 )
Appendix F
28
Assessment Criteria
Marks Allocated
Marks (M ) Weighted
Marks
Obtained
(WMO)
1
2
3
4
5
Others :
• Writing Style
• Grammar
• Compliance to the FYP
standard/guideline
10.00
Very frequently used
wrong choice of words
with more than 30
grammatical errors.
Wrong citations observed
and does not follow the
FYP guidelines at all
Very seldom used wrong
choice of words with
more than 20
grammatical error but
less than or equal to 30
grammatical error. Wrong
citations observed and
does not follow the FYP
guidelines at all
Correctly used choice of
words with more than 10
grammatical error but
less than or equal to 20
grammatical errors.
Correct citations
observed and follow the
FYP guidelines
Correctly used choice of
words and exists good
transitions between
statements. Has more than
5 grammatical errors but
less than or equal to 10
grammatical errors.
Correct citations observed
and follow the FYP
guidelines
Good variation in using
choice of words with good
transitions and coherence
between statements. Has
less than 5 grammatical
error with proper citations
and compliance to FYP
guidelines
(=M X 1 )
Max. Marks 100.00 Total Evaluated Marks (TEM)
∴Total WMO.FRE (20%) i.e TEM x 0.2
PS’s Signature: Date:
29
Appendix G IEEE FORMAT TECHNICAL PAPER
Paper Title (use style: paper title)
Subtitle as needed
Authors Name/s per 1st Affiliation (Author)
line 1 (of Affiliation): dept. name of organization
line 2: name of organization, acronyms acceptable
line 3: City, Country line 4: e-mail: name@xyz.com
Abstract—This electronic document is a “live” template. The
various components of your paper [title, text, heads, etc.] are
already defined on the style sheet, as illustrated by the portions
given in this document. DO NOT USE SPECIAL
CHARACTERS, SYMBOLS, OR MATH IN YOUR TITLE OR ABSTRACT. (Abstract)
Keywords-component; formatting; style; styling; insert (key
words)
I. INTRODUCTION (HEADING 1)
All manuscripts must be in English. These guidelines include complete descriptions of the fonts, spacing, and related information for producing your proceedings manuscripts. Please follow them and if you have any questions, direct them to the production editor in charge of your proceedings at Conference Publishing Services (CPS): Phone +1 (714) 821-8380 or Fax +1 (714) 761-1784.
This template provides authors with most of the formatting specifications needed for preparing electronic versions of their papers. All standard paper components have been specified for three reasons: (1) ease of use when formatting individual papers, (2) automatic compliance to electronic requirements that facilitate the concurrent or later production of electronic products, and (3) conformity of style throughout a conference proceedings. Margins, column widths, line spacing, and type styles are built-in; examples of the type styles are provided throughout this document and are identified in italic type, within parentheses, following the example. PLEASE DO NOT RE-ADJUST THESE MARGINS. Some components, such as multi-leveled equations, graphics, and tables are not prescribed, although the various table text styles are provided. The formatter will need to create these components, incorporating the applicable criteria that follow.
II. TYPE STYLE AND FONTS
Wherever Times is specified, Times Roman or Times New Roman may be used. If neither is available on your word processor, please use the font closest in appearance to Times. Avoid using bit-mapped fonts if possible. True-Type
1 or Open Type fonts are preferred. Please embed symbol fonts, as well, for math, etc.
III. EASE OF USE
A. Selecting a Template (Heading 2)
First, confirm that you have the correct template for your paper size. This template has been tailored for output on the US-letter paper size. If you are using A4-sized paper, please close this template and download the file for A4 paper format called ―CPS_A4_format‖.
B. Maintaining the Integrity of the Specifications
The template is used to format your paper and style the text. All margins, column widths, line spaces, and text fonts are prescribed; please do not alter them. You may note peculiarities. For example, the head margin in this template measures proportionately more than is customary. This measurement and others are deliberate, using specifications that anticipate your paper as one part of the entire proceedings, and not as an independent document. Please do not revise any of the current designations.
IV. PREPARE YOUR PAPER BEFORE STYLING
Before you begin to format your paper, first write and save the content as a separate text file. Keep your text and graphic files separate until after the text has been formatted and styled. Do not use hard tabs, and limit use of hard returns to only one return at the end of a paragraph. Do not add any kind of pagination anywhere in the paper. Do not number text heads-the template will do that for you.
Finally, complete content and organizational editing before formatting. Please take note of the following items when proofreading spelling and grammar:
A. Abbreviations and Acronyms
Define abbreviations and acronyms the first time they are used in the text, even after they have been defined in the abstract. Abbreviations such as IEEE, SI, MKS, CGS, sc, dc, and rms do not have to be defined. Do not use abbreviations in the title or heads unless they are unavoidable.
30
B. Units
• Use either SI (MKS) or CGS as primary units. (SI units are encouraged.) English units may be used as secondary units (in parentheses). An exception would be the use of English units as identifiers in trade, such as ―3.5-inch disk drive‖.
• Avoid combining SI and CGS units, such as current in amperes and magnetic field in oersteds. This often leads to confusion because equations do not balance dimensionally. If you must use mixed units, clearly state the units for each quantity that you use in an equation.
• Do not mix complete spellings and abbreviations of units: ―Wb/m2‖ or ―webers per square meter‖, not ―webers/m2‖. Spell out units when they appear in text: ―. . . a few henries‖, not ―. . . a few H‖.
• Use a zero before decimal points: ―0.25‖, not ―.25‖.
C. Equations
The equations are an exception to the prescribed specifications of this template. You will need to determine whether or not your equation should be typed using either the Times New Roman or the Symbol font (please no other font). To create multileveled equations, it may be necessary to treat the equation as a graphic and insert it into the text after your paper is styled.
Number equations consecutively. Equation numbers, within parentheses, are to position flush right, as in (1), using a right tab stop. To make your equations more compact, you may use the solidus ( / ), the exp function, or appropriate exponents. Italicize Roman symbols for quantities and variables, but not Greek symbols. Use a long dash rather than a hyphen for a minus sign. Punctuate equations with commas or periods when they are part of a sentence, as in
α + β = χ.
(1
)
Note that the equation is centered using a center tab stop. Be sure that the symbols in your equation have been defined before or immediately following the equation. Use ―(1)‖, not ―Eq. (1)‖ or ―equation (1)‖, except at the beginning of a sentence: ―Equation (1) is . . .‖
D. Some Common Mistakes
• The word ―data‖ is plural, not singular.
• The subscript for the permeability of vacuum µ0, and other common scientific constants, is zero with subscript formatting, not a lowercase letter ―o‖.
• In American English, commas, semi-/colons, periods, question and exclamation marks are located within quotation marks only when a complete thought or name is cited, such as a title or full quotation. When quotation marks are used, instead of a bold or italic typeface, to highlight a word or phrase, punctuation should appear outside of the quotation marks. A parenthetical phrase or statement at the end of a sentence is punctuated outside of the
closing parenthesis (like this). (A parenthetical sentence is punctuated within the parentheses.)
• A graph within a graph is an ―inset‖, not an ―insert‖. The word alternatively is preferred to the word ―alternately‖ (unless you really mean something that alternates).
• Do not use the word ―essentially‖ to mean ―approximately‖ or ―effectively‖.
• In your paper title, if the words ―that uses‖ can accurately replace the word ―using‖, capitalize the ―u‖; if not, keep using lower-cased.
• Be aware of the different meanings of the homophones ―affect‖ and ―effect‖, ―complement‖ and ―compliment‖, ―discreet‖ and ―discrete‖, ―principal‖ and ―principle‖.
• Do not confuse ―imply‖ and ―infer‖.
• The prefix ―non‖ is not a word; it should be joined to the word it modifies, usually without a hyphen.
• There is no period after the ―et‖ in the Latin abbreviation ―et al.‖.
• The abbreviation ―i.e.‖ means ―that is‖, and the abbreviation ―e.g.‖ means ―for example‖.
An excellent style manual for science writers is [7].
V. USING THE TEMPLATE
After the text edit has been completed, the paper is ready for the template. Duplicate the template file by using the Save As command, and use the naming convention prescribed by your conference for the name of your paper. In this newly created file, highlight all of the contents and import your prepared text file. You are now ready to style your paper.
A. Authors and Affiliations
The template is designed so that author affiliations are not repeated each time for multiple authors of the same affiliation. Please keep your affiliations as succinct as possible (for example, do not differentiate among departments of the same organization). This template was designed for two affiliations.
1) For author/s of only one affiliation (Heading 3): To
change the default, adjust the template as follows.
a) Selection (Heading 4): Highlight all author and
affiliation lines.
b) Change number of columns: Select Format >
Columns >Presets > One Column.
c) Deletion: Delete the author and affiliation lines for
the second affiliation.
d) For author/s of more than two affiliations: To change the default, adjust the template as follows.
e) Selection: Highlight all author and affiliation lines.
f) Change number of columns: Select Format >
Columns > Presets > One Column.
g) Highlight author and affiliation lines of affiliation 1
and copy this selection.
31
h) Formatting: Insert one hard return immediately after
the last character of the last affiliation line. Then paste the
copy of affiliation 1. Repeat as necessary for each additional
affiliation.
i) Reassign number of columns: Place your cursor to
the right of the last character of the last affiliation line of an
even numbered affiliation (e.g., if there are five affiliations,
place your cursor at end of fourth affiliation). Drag the
cursor up to highlight all of the above author and affiliation
lines. Go to Format > Columns and select ―2 Columns‖. If
you have an odd number of affiliations, the final affiliation
will be centered on the page; all previous will be in two
columns.
B. Identify the Headings
Headings, or heads, are organizational devices that guide the reader through your paper. There are two types: component heads and text heads.
Component heads identify the different components of your paper and are not topically subordinate to each other. Examples include Acknowledgments and References and, for these, the correct style to use is ―Heading 5‖. Use ―figure caption‖ for your Figure captions, and ―table head‖ for your table title. Run-in heads, such as ―Abstract‖, will require you to apply a style (in this case, italic) in addition to the style provided by the drop down menu to differentiate the head from the text.
Text heads organize the topics on a relational, hierarchical basis. For example, the paper title is the primary text head because all subsequent material relates and elaborates on this one topic. If there are two or more sub- topics, the next level head (uppercase Roman numerals) should be used and, conversely, if there are not at least two sub-topics, then no subheads should be introduced. Styles named ―Heading 1‖, ―Heading 2‖, ―Heading 3‖, and ―Heading 4‖ are prescribed.
C. Figures and Tables
1) Positioning Figures and Tables: Place figures and tables at the top and bottom of columns. Avoid placing them in the middle of columns. Large figures and tables may span across both columns. Figure captions should be below the figures; table heads should appear above the tables. Insert figures and tables after they are cited in the text. Use the abbreviation ―Fig. 1‖, even at the beginning of a sentence.
TABLE I. TABLE TYPE STYLES
Table
Head
Table Column Head
Table column subhead Subhead Subhead
copy More table copya
a. Sample of a Table footnote. (Table footnote)
We suggest that you use a text box to insert a graphic
(ideally 300 dpi), with all fonts embedded) because, in an MSW document, this method is somewhat more stable than directly inserting a picture.
To have non-visible rules on your frame, use the MSWord pull-down menu, select Format > Borders and Shading > Select ―None‖.
Figure 1. Example of a ONE-COLUMN figure caption.
Please see last page of this document for AN EXAMPLE
of a 2-COLUMN Figure. Figure Labels: Use 8 point Times New Roman for Figure
labels. Use words rather than symbols or abbreviations when writing Figure axis labels to avoid confusing the reader. As an example, write the quantity ―Magnetization‖, or ―Magnetization, M‖, not just ―M‖. If including units in the label, present them within parentheses. Do not label axes only with units. In the example, write ―Magnetization (A/m)‖ or ―Magnetization {A[m(1)]}‖, not just ―A/m‖. Do not label axes with a ratio of quantities and units. For example, write ―Temperature (K)‖, not ―Temperature/K‖.
D. Footnotes
Use footnotes sparingly (or not at all) and place them at the bottom of the column on the page on which they are referenced. Use Times 8-point type, single-spaced. To help your readers, avoid using footnotes altogether and include necessary peripheral observations in the text (within parentheses, if you prefer, as in this sentence).
VI. COPYRIGHT FORMS AND REPRINT ORDERS
You must submit the IEEE Electronic Copyright Form (ECF) per Step 7 of the CPS author kit’s web page. THIS FORM MUST BE SUBMITTED IN ORDER TO PUBLISH YOUR PAPER.
Please see Step 9 for ordering reprints of your paper. Reprints may be ordered using the form provided as <reprint.doc> or <reprint.pdf>.
ACKNOWLEDGMENT
The preferred spelling of the word ―acknowledgment‖ in America is without an ―e‖ after the ―g‖. Avoid the stilted expression, ―One of us (R.B.G.) thanks . . .‖ Instead, try ―R.B.G. thanks‖. Put applicable sponsor acknowledgments here; DO NOT place them on the first page of your paper or as a footnote.
REFERENCES
List and number all bibliographical references in 9-point Times, single-spaced, at the end of your paper. When referenced in the text, enclose the citation number in square brackets, for example [1]. Where appropriate, include the name(s) of editors of referenced books. The template will number citations consecutively within brackets [1]. The sentence punctuation follows the bracket [2]. Refer simply to the reference number, as in [3]—do not use ―Ref. [3]‖ or ―reference [3]‖ except at the beginning of a sentence: ―Reference [3] was the first . . .‖
Number footnotes separately in superscripts. Place the actual footnote at the bottom of the column in which it was cited. Do not put footnotes in the reference list. Use letters for table footnotes.
Unless there are six authors or more give all authors’ names; do not use ―et al.‖. Papers that have not been published, even if they have been submitted for publication,
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should be cited as ―unpublished‖ [4]. Papers that have been accepted for publication should be cited as ―in press‖ [5]. Capitalize only the first word in a paper title, except for proper nouns and element symbols.
For papers published in translation journals, please give the English citation first, followed by the original foreign- language citation [6].
[1] G. Eason, B. Noble, and I. N. Sneddon, ―On certain integrals of
Lipschitz-Hankel type involving products of Bessel functions,‖ Phil. Trans. Roy. Soc. London, vol. A247, pp. 529–551, April 1955. (references)
[2] J. Clerk Maxwell, A Treatise on Electricity and Magnetism, 3rd ed., vol. 2. Oxford: Clarendon, 1892, pp.68–73.
[3] I. S. Jacobs and C. P. Bean, ―Fine particles, thin films and exchange anisotropy,‖ in Magnetism, vol. III, G. T. Rado and H. Suhl, Eds. New York: Academic, 1963, pp. 271–350.
[4] K. Elissa, ―Title of paper if known,‖ unpublished.
[5] R. Nicole, ―Title of paper with only first word capitalized,‖ J. Name Stand. Abbrev., in press.
[6] Y. Yorozu, M. Hirano, K. Oka, and Y. Tagawa, ―Electron spectroscopy studies on magneto-optical media and plastic substrate interface,‖ IEEE Transl. J. Magn. Japan, vol. 2, pp. 740–741, August 1987 [Digests 9th Annual Conf. Magnetics Japan, p. 301, 1982].
[7] M. Young, The Technical Writer’s Handbook. Mill Valley, CA: University Science, 1989.
[8] Electronic Publication: Digital Object Identifiers (DOIs):
Article in a journal:
[9] D. Kornack and P. Rakic, ―Cell Proliferation without Neurogenesis in Adult Primate Neocortex,‖ Science, vol. 294, Dec. 2001, pp. 2127- 2130, doi:10.1126/science.1065467.
Article in a conference proceedings:
[10] H. Goto, Y. Hasegawa, and M. Tanaka, ―Efficient Scheduling Focusing on the Duality of MPL Representatives,‖ Proc. IEEE Symp. Computational Intelligence in Scheduling (SCIS 07), IEEE Press, Dec. 2007, pp. 57-64, doi:10.1109/SCIS.2007.357670.
Figure 2. Example of a TWO-COLUMN figure caption: (a) this is the format for referencing parts of a figure.
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Appendix H
GUIDELINES FOR WRITING FINAL YEAR PROJECT REPORT
F.1 Cover of Final Year Project Report
The front cover of the final year project report should contain the project title, name of author, name of faculty and name of the university. This information should be typed in following format:
a) Must be typed and printed in gold CAPITAL LETTER. b) All letters must be of font style ‘Times New Roman’ with a minimum size of 5mm in height. c) Hardbound cover must be in black. d) Format of the cover page is shown below:
2”
PROJECT TITLE
NAME
FACULTY OF ELECTRICAL ENGINEERING UNIVERSITY TEKNOLOGI MARA
MALAYSIA
2”
F.2 Spine of Final Year Project Report
The spine of the final year project report should include the name of author, short name of degree program (e.g.: B. ENG. (HONS) ELECTRICAL) as well as the month and the year of the final year project report submission (e.g.: NOVEMBER 2008). Please follow the format shown below:
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(Top) (Center) (Bottom)
* NAME B. ENG. (HONS) ELECTRICAL MONTH YEAR *
* 1 cm margin
F.3 Format of Final Year Project Report
a) Font Style: Times New Roman b) Text Size and Headings as shown:
FONT SIZE USAGE
12 point Body text
14 point BOLD (Capital letters) CHAPTER HEADING
14 point BOLD (Capital letters) SECTION HEADING 12 point BOLD (Capital letters) SUB HEADING
c) Line Spacing as shown:
USAGE LINE SPACING
Chapter Heading and Section Heading 2
Section Heading and Sub Heading 1.5
Body Text 1.5
d) Margins as shown:
LOCATION LINE SPACING
Left 1.5”
Right 1”
Bottom 1”
Top 1”
e) Alignment as shown:
USAGE ALIGNMENT
Chapter number Centre of page
Headings and sub-headings Left of page
Text Justified
f) Page Numbering
Page numbers are located at the bottom centre of each page.
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g) Example of First Page of Each Chapter as shown:
50 mm
CHAPTER 1
1.5 spacing x 2
INTRODUCTION
1.5 spacing x 2
38 mm 1.1 INTRODUCTION
1.5 spacing x 1
Over the past decade, the MOSFET has continuously
been scaled down in size. Until the late 1990s,………
1.5 spacing x 1
1.1.1 Short Channel Device
1.5 spacing
x 1
1.5 spacing x 1 25 mm
Smaller MOSFETs are desirable for three reasons. First,
smaller...........
1.5 spacing x 1
1.2 OBJECTIVES
1.5 spacing x 1
The main objective of this project is to study the effect of
drain induced barrier lowering...........
25 mm
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F.4 Content of Final Year Project Report
a) Title b) Declaration
The author is required to make a brief declaration that the report is based on his/her originality and without any plagiarism.
DECLARATION
It is declared that all the materials in this report are the result of my own work and all materials which are not the result of my own work have been clearly acknowledged in this report.
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c) Acknowledgement
In this section, authors are given the opportunities to express their appreciation of any important assistance or contribution received from relevant individuals or organizations.
d) Abstract
Abstract is a synopsis of the final year project report. It should describe an overview of the scientific studies presented in the final year project report. It should be written concisely and attractive enough for the reader to continue and complete reading the full report.
e) Table of Contents
This section should outline the different contents of the final year project report and the respective page number. It also show the breadth and scope of the chapters covered in the final year project report.
f) List of Figures
A list of figures outlined the schematic diagrams, drawings, photographs, maps, graphs and flowcharts presented in the final year project report. All figures should be numbered accordingly so that their chapters and sequence are known. The location of each figure is also described by specifying the page number that displays the figure.
g) List of Tables
All tables should be numbered accordingly so that their chapters and sequence are known. The location of each table is also described by specifying the page number that displays the table.
h) List of Symbols and Abbreviations
All abbreviations and symbols used in the final year project report should be arranged in alphabetical order. Apart from that, Roman letters should be followed by Greek symbols.
i) Introduction
This section mainly consists of three parts. The first part should present an overview of the problem that has been the main focus of the work. Previous research conducted to overcome the problem should be explained briefly before describing the needs of your work to solve the problem. In short, this part should present the background of the study that motivates the author to do the proposed work. In the second part, the objectives of the work should be presented to outline the justifications for the work. Objectives should be specific and concise in describing the goals of the study. In addition, objectives should be easily measurable, i.e they can be quantified using the results of the study. Once the objectives
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have been established, the scope of study could be presented. This is the last part of this section that narrows down the breadth of the work conducted in the study. It specifies the boundaries of the work by explaining the limitations and constraints of the research.
j) Literature Review
In this section, the background of the area of research is presented before describing the previous and existing trends in solving the problem in the research area. It should also explain the limitation of previous research and how the proposed work could contribute to solve the problem better.
k) Methodology
In this section, the experimental approach is explained in a sequential and logical order (step-by-step approach). The flow chart may help to explain the methodology of the work. Past tense in the passive voice is usually used to describe the procedures and work in this section.
l) Results and Discussions
The results of the work should be presented in this section. The results may include tables, graphs, flow charts, drawings, schematic diagrams and photographs. However, all illustrations must be accompanied with written explanation to show the significance of the results obtained from the study. Any relationship, similarities and differences in the results should also be explained.
m) Conclusions
This is the last section of a final year project report. It is aimed to review the different chapters in the final year project report and provide a proper ending to the final year project report. No new information should be introduced in this section. The conclusion may begin with the restatement of the objectives of the study followed by a review of the results to determine whether the objectives have been confirmed or rejected. Apart from that, the results are also evaluated based on the limitations of the study. In short, this section allows the author to evaluate his/her research.
n) Recommendations for Future Work
The recommendations for future work are usually related to the shortcomings of the work presented in the final year project report. In this section, recommendations should be made to improve the results and overcome any limitation of the work presented in the final year project report. However, it is also possible to include any recommendation outside the scope of the work presented in the final year project report as an extension of the work done by the author.
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o) References
List only the references that have been referred in the final year project report. The IEEE conference paper format should be adhered to when writing the references.
p) Appendices
Recommended