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Federal Grants ReviewGrant Writingand Leveraging Resources
2006 Kentucky Homeland Security and Local Government Conference
Lexington, KY April 4-6, 2006
Federal Grants Review Workshop for the 2006 Kentucky Homeland Security ConferencePresented by the National Criminal Justice Association (NCJA) April 4-6, 2006
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National Criminal Justice Association (NCJA)
Who we are?What we do?
Federal Grants Review Workshop for the 2006 Kentucky Homeland Security ConferencePresented by the National Criminal Justice Association (NCJA) April 4-6, 2006
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National Criminal Justice Association (NCJA)
Policy Support to DOJ and DHS State Administrative Agencies (SAA)
Congressional Monitoring and Legislative Analysis
High Caliber Conferences on Key Issues
Federal Grants Review Workshop for the 2006 Kentucky Homeland Security ConferencePresented by the National Criminal Justice Association (NCJA) April 4-6, 2006
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National Criminal Justice Association (NCJA)
Facilitate Coordination between DOJ and G&T SAAs
Curriculum Development i.e. Performance Measurements and More
Federal Grants Review Workshop for the 2006 Kentucky Homeland Security ConferencePresented by the National Criminal Justice Association (NCJA) April 4-6, 2006
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A Compendium of Promising Grants PracticesPromising Grants Practices across the United States
March 2006Prepared by the
NATIONAL CRIMINAL JUSTICE ASSOCIATION
With support fromTHE U.S. DEPARTMENT OF HOMELAND SECURITY
OFFICE OF GRANTS AND TRAINING, PREPAREDNESS DIRECTORATE
Federal Grants Review Workshop for the 2006 Kentucky Homeland Security ConferencePresented by the National Criminal Justice Association (NCJA) April 4-6, 2006
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Writing is a Three Step Process
Organizing (done before)Writing (done during)Editing (done after)
Federal Grants Review Workshop for the 2006 Kentucky Homeland Security ConferencePresented by the National Criminal Justice Association (NCJA) April 4-6, 2006
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Organizing the Grant
Read the instructions…first!Do the funding agency’s priorities
match yours? Is the grant competitive?
Federal Grants Review Workshop for the 2006 Kentucky Homeland Security ConferencePresented by the National Criminal Justice Association (NCJA) April 4-6, 2006
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Organizing the Grant
When is the application due?How must it be submitted?Putting the pieces together
(aka. “If it looks like a duck…)
Federal Grants Review Workshop for the 2006 Kentucky Homeland Security ConferencePresented by the National Criminal Justice Association (NCJA) April 4-6, 2006
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Standard Grant Components
Letter of TransmittalTitle PageAbstractTable of Contents Introduction
Federal Grants Review Workshop for the 2006 Kentucky Homeland Security ConferencePresented by the National Criminal Justice Association (NCJA) April 4-6, 2006
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Standard Grant Components
Standard Forms and AssurancesProblem StatementPurpose/ObjectivesPerformance IndicatorsApproach/Methodology
Federal Grants Review Workshop for the 2006 Kentucky Homeland Security ConferencePresented by the National Criminal Justice Association (NCJA) April 4-6, 2006
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Standard Grant Components
Implementation ScheduleFuture FundingEvaluationTerms and ConditionsSignature Pages
Federal Grants Review Workshop for the 2006 Kentucky Homeland Security ConferencePresented by the National Criminal Justice Association (NCJA) April 4-6, 2006
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Standard Grant Components
Letters of SupportAppendicesBudget Worksheet Budget Narrative
Federal Grants Review Workshop for the 2006 Kentucky Homeland Security ConferencePresented by the National Criminal Justice Association (NCJA) April 4-6, 2006
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Writing the Grant Narrative…
“The curse of easy writing is hard reading.”
Richard Brinsley Sheridan (1751 - 1816)
Irish dramatist, parliamentary orator
“Write something worth reading.”
Benjamin Franklin (1706 - 1790) US statesman, diplomat, inventor, printer
Federal Grants Review Workshop for the 2006 Kentucky Homeland Security ConferencePresented by the National Criminal Justice Association (NCJA) April 4-6, 2006
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Know thy Target! Know your purpose before writingDetermines word choice Convey your points
Quickly, Accurately, Succinctly
Federal Grants Review Workshop for the 2006 Kentucky Homeland Security ConferencePresented by the National Criminal Justice Association (NCJA) April 4-6, 2006
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To be an Effective Writer…
Adapt your writing style toyour readeryour intentyour situation
Federal Grants Review Workshop for the 2006 Kentucky Homeland Security ConferencePresented by the National Criminal Justice Association (NCJA) April 4-6, 2006
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Active vs. Passive Voice
Active: The actor appears first in the sentence and acts upon something
Active: Follows normal thought and speech order
Federal Grants Review Workshop for the 2006 Kentucky Homeland Security ConferencePresented by the National Criminal Justice Association (NCJA) April 4-6, 2006
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Active vs. Passive Voice
Passive: Adds length and wordiness
Passive: Relies on weaker (less persuasive) verb; recipe for boring passages
Federal Grants Review Workshop for the 2006 Kentucky Homeland Security ConferencePresented by the National Criminal Justice Association (NCJA) April 4-6, 2006
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Paragraphs
Open with lead or topic sentenceSubsequent sentences support itLimit to five (5) sentencesChange thoughts…change
paragraphs
Federal Grants Review Workshop for the 2006 Kentucky Homeland Security ConferencePresented by the National Criminal Justice Association (NCJA) April 4-6, 2006
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Paragraph Types
Classification requires organization TypesKindsMethodsCategories
Federal Grants Review Workshop for the 2006 Kentucky Homeland Security ConferencePresented by the National Criminal Justice Association (NCJA) April 4-6, 2006
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Paragraph TypesCause & effect analysis
Origin…of a particular eventConsequence…particular result
the event produced
Federal Grants Review Workshop for the 2006 Kentucky Homeland Security ConferencePresented by the National Criminal Justice Association (NCJA) April 4-6, 2006
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Paragraph Types
Process analysisSequential explanationHow something is done
ComparativeContrast differences/similarities
Federal Grants Review Workshop for the 2006 Kentucky Homeland Security ConferencePresented by the National Criminal Justice Association (NCJA) April 4-6, 2006
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Paragraph Types
IllustrationWord pictureConcrete examples of general
point
Federal Grants Review Workshop for the 2006 Kentucky Homeland Security ConferencePresented by the National Criminal Justice Association (NCJA) April 4-6, 2006
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Use Logic in Organizing Identify needs and wants of reader Approaches
Inverted pyramid (newspapers)Building block (from specific to general
conclusions) For developing arguments which lead to a
conclusion
Federal Grants Review Workshop for the 2006 Kentucky Homeland Security ConferencePresented by the National Criminal Justice Association (NCJA) April 4-6, 2006
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Persuasive Writing should…
Arouse curiosityChallenge with questionsForeshadow conclusion…
Federal Grants Review Workshop for the 2006 Kentucky Homeland Security ConferencePresented by the National Criminal Justice Association (NCJA) April 4-6, 2006
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Understandable Writing is… Clear and DirectKeep it shortAvoid generalizations—be specificDo not add company jargon
Federal Grants Review Workshop for the 2006 Kentucky Homeland Security ConferencePresented by the National Criminal Justice Association (NCJA) April 4-6, 2006
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Understandable Writing is… Clear and DirectAvoid repetitiveness Logical sequence of thoughts and
ideasSimple sentences
Federal Grants Review Workshop for the 2006 Kentucky Homeland Security ConferencePresented by the National Criminal Justice Association (NCJA) April 4-6, 2006
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Understandable Writing is… Clear and Direct Be persuasive and give your writing
“punch” Adapt your writing style according to
your readeryour intentyour situation
Federal Grants Review Workshop for the 2006 Kentucky Homeland Security ConferencePresented by the National Criminal Justice Association (NCJA) April 4-6, 2006
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Instructive and Topical Subheadings Helps reader to see logical steps Aids in clarity, coherence of writing
Federal Grants Review Workshop for the 2006 Kentucky Homeland Security ConferencePresented by the National Criminal Justice Association (NCJA) April 4-6, 2006
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Format: Writing’s Physical AppearanceStyle Design Presentation
Federal Grants Review Workshop for the 2006 Kentucky Homeland Security ConferencePresented by the National Criminal Justice Association (NCJA) April 4-6, 2006
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Editing the Grant…
“Effective writing is 20 percent what you know and 80 percent editing what you know.”
H. L. Mencken (1880 - 1956) US editor, satirist
Federal Grants Review Workshop for the 2006 Kentucky Homeland Security ConferencePresented by the National Criminal Justice Association (NCJA) April 4-6, 2006
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Editing Goals
State the facts clearlyPresent a logical progressionPersuadeProvoke (action)
Federal Grants Review Workshop for the 2006 Kentucky Homeland Security ConferencePresented by the National Criminal Justice Association (NCJA) April 4-6, 2006
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Editing Goals
To retain meaning and style, improve clarity, reduce unnecessary lengthIs it complete?Right substance, content, format?
Federal Grants Review Workshop for the 2006 Kentucky Homeland Security ConferencePresented by the National Criminal Justice Association (NCJA) April 4-6, 2006
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Editing GoalsDoes your writing really say what
you want it to say?Grammar? spelling, punctuation,
verb tense?“Flow?” consistency, repetitions,
deletions?
Federal Grants Review Workshop for the 2006 Kentucky Homeland Security ConferencePresented by the National Criminal Justice Association (NCJA) April 4-6, 2006
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Importance of Punctuation
A woman without her man is useless.
A woman: without her,
man is useless.
Federal Grants Review Workshop for the 2006 Kentucky Homeland Security ConferencePresented by the National Criminal Justice Association (NCJA) April 4-6, 2006
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Editing
Ensures effective organizationMatches your format/style to your
intended readermay need to adjust your style
Federal Grants Review Workshop for the 2006 Kentucky Homeland Security ConferencePresented by the National Criminal Justice Association (NCJA) April 4-6, 2006
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Editing
Increases readabilityAllows evaluationGet someone else to read it
Preferably subject matter expert (SME)
Federal Grants Review Workshop for the 2006 Kentucky Homeland Security ConferencePresented by the National Criminal Justice Association (NCJA) April 4-6, 2006
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And speaking of evaluation…
“Once you've got some words looking back at you, you can take two or three or throw them away and look for others.” Bernard Malamud (1914 - 1986) US novelist, short-story writer
Federal Grants Review Workshop for the 2006 Kentucky Homeland Security ConferencePresented by the National Criminal Justice Association (NCJA) April 4-6, 2006
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Transmittal Letter
Identify Project Director Identify Financial Officer Identify Contracting Officer for
Higher Education/UniversitiesInclude preferred method of
contact (i.e. phone, fax, email)
Federal Grants Review Workshop for the 2006 Kentucky Homeland Security ConferencePresented by the National Criminal Justice Association (NCJA) April 4-6, 2006
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Transmittal Letter
Technical or fiscal InformationFoundations and Corporations
Agency/Executive DirectorBoard Chair (i.e. Commissions)University President
Federal Grants Review Workshop for the 2006 Kentucky Homeland Security ConferencePresented by the National Criminal Justice Association (NCJA) April 4-6, 2006
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Title Page
Section of the grant application packageApplicant information
Agency Name, Address, Zip Summary page for budget
Federal Grants Review Workshop for the 2006 Kentucky Homeland Security ConferencePresented by the National Criminal Justice Association (NCJA) April 4-6, 2006
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Abstract
Essential– reviewers use it to “weed out” inferior proposals
First impression for reviewer Summarizes narrative sections of
proposal
Federal Grants Review Workshop for the 2006 Kentucky Homeland Security ConferencePresented by the National Criminal Justice Association (NCJA) April 4-6, 2006
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AbstractBriefly describes your project
BackgroundSignificanceMethodology
Federal Grants Review Workshop for the 2006 Kentucky Homeland Security ConferencePresented by the National Criminal Justice Association (NCJA) April 4-6, 2006
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Abstract
Should stateWho (you are)What (you plan to do)How (you plan to do it)
Write the Abstract last
Federal Grants Review Workshop for the 2006 Kentucky Homeland Security ConferencePresented by the National Criminal Justice Association (NCJA) April 4-6, 2006
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Table of Contents
Lists different application sectionsReady reference to the
application’s compositionEnsures application pages are
correctly numbered
Federal Grants Review Workshop for the 2006 Kentucky Homeland Security ConferencePresented by the National Criminal Justice Association (NCJA) April 4-6, 2006
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Introduction… in about two pagesWho (you are)What
you intend to domajor outcomes you expect to
achieve
Federal Grants Review Workshop for the 2006 Kentucky Homeland Security ConferencePresented by the National Criminal Justice Association (NCJA) April 4-6, 2006
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Introduction… in about two pagesRepeats and expands on Abstract Includes your qualificationsDescribes resources that make
proposed project possible
Federal Grants Review Workshop for the 2006 Kentucky Homeland Security ConferencePresented by the National Criminal Justice Association (NCJA) April 4-6, 2006
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Introduction… in about two pagesFor foundations, critical to
establish credibility of your organization here
Organizes your proposal for reviewer(s)
Federal Grants Review Workshop for the 2006 Kentucky Homeland Security ConferencePresented by the National Criminal Justice Association (NCJA) April 4-6, 2006
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Standard Forms and Assurances Standard Form (SF)
SF 424 – Application for Federal Assistance
SF 424-A – Budget InformationBudget for each yearCumulative budget for total project
Federal Grants Review Workshop for the 2006 Kentucky Homeland Security ConferencePresented by the National Criminal Justice Association (NCJA) April 4-6, 2006
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Standard Forms and Assurances
Requires Dun and Bradstreet (DUNS) number1-800-333-0505
Include Catalog of Federal Domestic Assistance (CFDA) number
Federal Grants Review Workshop for the 2006 Kentucky Homeland Security ConferencePresented by the National Criminal Justice Association (NCJA) April 4-6, 2006
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Standard Forms and AssurancesOn-line applicationshttps://www.Grants.gov
Select “Apply for Grants”Select “Download Application
Package” and “Instructions”“Search” on CFDA number
Federal Grants Review Workshop for the 2006 Kentucky Homeland Security ConferencePresented by the National Criminal Justice Association (NCJA) April 4-6, 2006
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Standard Forms and AssurancesMatch Requirements
Federal State or LocalIn-kind
Review by State Single Point of Contact (SPOC)
Federal Grants Review Workshop for the 2006 Kentucky Homeland Security ConferencePresented by the National Criminal Justice Association (NCJA) April 4-6, 2006
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Standard Forms and AssurancesCertifications
Lobbying and DebarmentDrug-Free WorkplaceCivil Rights ComplianceLimited English Proficient (LEP)
Persons
Federal Grants Review Workshop for the 2006 Kentucky Homeland Security ConferencePresented by the National Criminal Justice Association (NCJA) April 4-6, 2006
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Which OMB Circulars to Follow?
State, Local Governments and Indian Tribes FollowOMB Circular A-87 for Cost Principles OMB Circular A-102 for
Administrative RequirementsOMB Circular A-133 for Audit
Requirements
Federal Grants Review Workshop for the 2006 Kentucky Homeland Security ConferencePresented by the National Criminal Justice Association (NCJA) April 4-6, 2006
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Which OMB Circulars to Follow? Educational Institutions, Hospitals and Non-
Profits FollowOMB Circular A-21 for Cost Principles (Educ.
& Hospitals Only) OMB Circular A-122 for Cost Principles (Non-
Profits Only)OMB Circular A-110 for Administrative
RequirementsOMB Circular A-133 for Audit Requirements
Federal Grants Review Workshop for the 2006 Kentucky Homeland Security ConferencePresented by the National Criminal Justice Association (NCJA) April 4-6, 2006
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Government-Wide Common Rules
28 CFR Part 66 “Uniform Administrative Requirements for Grants and Cooperative Agreements with State and Local Units of Government”
28 CFR Part 67 “Government-Wide Debarment and Suspension (Nonprocurement)”
Federal Grants Review Workshop for the 2006 Kentucky Homeland Security ConferencePresented by the National Criminal Justice Association (NCJA) April 4-6, 2006
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Government-Wide Common Rules 28 CFR Part 83 “Government-Wide
Requirements for Drug-free Workplace (Grants)”
28 CFR Part 69 “Byrd Anti-Lobbying Amendment”
OMB Website www.whitehouse.gov/OMB/grants/index.html
Federal Grants Review Workshop for the 2006 Kentucky Homeland Security ConferencePresented by the National Criminal Justice Association (NCJA) April 4-6, 2006
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Problem Statement…of Need
Establishes Why… You need it now…criticalityDescribes existing problem(s)Expresses current impact
If something is doneIf something is not done
Federal Grants Review Workshop for the 2006 Kentucky Homeland Security ConferencePresented by the National Criminal Justice Association (NCJA) April 4-6, 2006
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Problem Statement…of Need Identifies What…
Current efforts and resourcesTime/overtimeManpower (training/exercises)Plans and programs$$$
Federal Grants Review Workshop for the 2006 Kentucky Homeland Security ConferencePresented by the National Criminal Justice Association (NCJA) April 4-6, 2006
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Problem Statement…of Need
Include timely, realistic and complete data
Surveys and statistical info.Based on local vs. regional and
national averages
Federal Grants Review Workshop for the 2006 Kentucky Homeland Security ConferencePresented by the National Criminal Justice Association (NCJA) April 4-6, 2006
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Purpose/Objectives
Identifies expected resultsShort and long-termStated as outcomes or resultsAffirmed in measurable terms
Federal Grants Review Workshop for the 2006 Kentucky Homeland Security ConferencePresented by the National Criminal Justice Association (NCJA) April 4-6, 2006
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Purpose/ObjectivesObjectives must be
MeasurableTime-limitedRealisticRelevantRelate to Problem Statement
Federal Grants Review Workshop for the 2006 Kentucky Homeland Security ConferencePresented by the National Criminal Justice Association (NCJA) April 4-6, 2006
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Purpose/Objectives
Intensions should be clear to the reviewer
Foundation for rest of narrative…
Federal Grants Review Workshop for the 2006 Kentucky Homeland Security ConferencePresented by the National Criminal Justice Association (NCJA) April 4-6, 2006
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Approach
Explains How…Solve the existing problemAddress specific action steps
Federal Grants Review Workshop for the 2006 Kentucky Homeland Security ConferencePresented by the National Criminal Justice Association (NCJA) April 4-6, 2006
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Approach
Organized in different waysActivities tied to proceduresFunctional categories
Planning, development and implementation
Major time blocks
Federal Grants Review Workshop for the 2006 Kentucky Homeland Security ConferencePresented by the National Criminal Justice Association (NCJA) April 4-6, 2006
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Approach
Describe nature of your organization
How…project relates to the existing organization
Describe administrative structure
Federal Grants Review Workshop for the 2006 Kentucky Homeland Security ConferencePresented by the National Criminal Justice Association (NCJA) April 4-6, 2006
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ApproachOrganizational chart
Key project personnelRelationship of project personnel (i.e. reporting)
Federal Grants Review Workshop for the 2006 Kentucky Homeland Security ConferencePresented by the National Criminal Justice Association (NCJA) April 4-6, 2006
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ApproachProject staff
QualificationsResponsibilities in the project (briefly outlined)
Federal Grants Review Workshop for the 2006 Kentucky Homeland Security ConferencePresented by the National Criminal Justice Association (NCJA) April 4-6, 2006
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ApproachResources and Facilities
Include in the Organization Section
Include in Appendix—detailing equipment and facilities
Federal Grants Review Workshop for the 2006 Kentucky Homeland Security ConferencePresented by the National Criminal Justice Association (NCJA) April 4-6, 2006
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Methodology
Direct correlation betweenWhat you intend to doHow you intend to do it
Provide forum to demonstrate Why your chosen methods will
solve the problem
Federal Grants Review Workshop for the 2006 Kentucky Homeland Security ConferencePresented by the National Criminal Justice Association (NCJA) April 4-6, 2006
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MethodologyAnticipate reviewer questions
Why these methods? approach?Why are your methods better?Are yours the most cost-effective
methods?
Federal Grants Review Workshop for the 2006 Kentucky Homeland Security ConferencePresented by the National Criminal Justice Association (NCJA) April 4-6, 2006
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MethodologyHow much time is required?Is that time reasonable?Will it take longer than anticipated?Is too much time allocated?
Federal Grants Review Workshop for the 2006 Kentucky Homeland Security ConferencePresented by the National Criminal Justice Association (NCJA) April 4-6, 2006
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MethodologyOutlining your methods
Who’s responsible for program implementation?Includes each project phaseShould have the necessary qualifications to do the job
Federal Grants Review Workshop for the 2006 Kentucky Homeland Security ConferencePresented by the National Criminal Justice Association (NCJA) April 4-6, 2006
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Methodology
Repeat the relevant objective for each method section
Helps reviewers understandWhich methods will be usedWhich objectives will be
accomplished
Federal Grants Review Workshop for the 2006 Kentucky Homeland Security ConferencePresented by the National Criminal Justice Association (NCJA) April 4-6, 2006
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Implementation Schedule
Planned activitiesVisual summary of activitiesUse months, not specific datesClearly identify sequence and timingBe realistic about activities/time
Federal Grants Review Workshop for the 2006 Kentucky Homeland Security ConferencePresented by the National Criminal Justice Association (NCJA) April 4-6, 2006
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Future Funding
Plans for program continuation?Funding agencies will not fund
indefinitelyHow will you operate without
grant funds?After initial funding period
Federal Grants Review Workshop for the 2006 Kentucky Homeland Security ConferencePresented by the National Criminal Justice Association (NCJA) April 4-6, 2006
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Evaluation
Assessment of accomplishmentsPerformed during project and after
its conclusionDetermines successful achievement
of project objectives
Federal Grants Review Workshop for the 2006 Kentucky Homeland Security ConferencePresented by the National Criminal Justice Association (NCJA) April 4-6, 2006
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Terms and Conditions
Standard for all grant applicants Includes compliance issues
Office of Management and Budget (OMB) Circulars and Common Federal Rule (CFR)
Requirements particular to funding agency
Federal Grants Review Workshop for the 2006 Kentucky Homeland Security ConferencePresented by the National Criminal Justice Association (NCJA) April 4-6, 2006
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Signature Pages
Compliance with regulations governing funds
Compliance with general and fiscal provisions of grant application
Usually requires bonding
Federal Grants Review Workshop for the 2006 Kentucky Homeland Security ConferencePresented by the National Criminal Justice Association (NCJA) April 4-6, 2006
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Signature Pages
Usually requires more than one signatureProject DirectorFinancial OfficerAuthorized Official
Federal Grants Review Workshop for the 2006 Kentucky Homeland Security ConferencePresented by the National Criminal Justice Association (NCJA) April 4-6, 2006
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Letters of Support Included only if they are
RequiredRelated to the project
Individually written and appear unique
Federal Grants Review Workshop for the 2006 Kentucky Homeland Security ConferencePresented by the National Criminal Justice Association (NCJA) April 4-6, 2006
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Letters of Support
Draft a "Sample Letter" Limit Letters of Support to
Key individuals whose support is required for project success
Federal Grants Review Workshop for the 2006 Kentucky Homeland Security ConferencePresented by the National Criminal Justice Association (NCJA) April 4-6, 2006
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Appendices
Include data of peripheral benefitSubcontract dataLetters of supportGraphs and charts
Use when page limits are imposedReferenced in the proposal
Federal Grants Review Workshop for the 2006 Kentucky Homeland Security ConferencePresented by the National Criminal Justice Association (NCJA) April 4-6, 2006
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Budget Worksheet
Include what you need to do it…Well
Show Necessity, Reasonableness, Appropriateness
Cost Analysis of Budget Worksheet and Narrative
Federal Grants Review Workshop for the 2006 Kentucky Homeland Security ConferencePresented by the National Criminal Justice Association (NCJA) April 4-6, 2006
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Budget Worksheet
Include only allowable costsFollow application instructions Include source of matching fundsHave someone else review math
Federal Grants Review Workshop for the 2006 Kentucky Homeland Security ConferencePresented by the National Criminal Justice Association (NCJA) April 4-6, 2006
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Budget Narrative Itemized list from the worksheetListed in the same order as the
worksheetBrief description of each itemHow will each item be utilized?
Federal Grants Review Workshop for the 2006 Kentucky Homeland Security ConferencePresented by the National Criminal Justice Association (NCJA) April 4-6, 2006
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Budget NarrativeNo brand names Include
QuantitiesDollar amounts
Federal Grants Review Workshop for the 2006 Kentucky Homeland Security ConferencePresented by the National Criminal Justice Association (NCJA) April 4-6, 2006
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Budget NarrativeWhat is the benefit?
Training opportunitiesPersonnel (part-, full-time)Increased communicationsOvertime
Federal Grants Review Workshop for the 2006 Kentucky Homeland Security ConferencePresented by the National Criminal Justice Association (NCJA) April 4-6, 2006
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Budget NarrativeWhat is the benefit?
SuppliesExercisesEquipment
Federal Grants Review Workshop for the 2006 Kentucky Homeland Security ConferencePresented by the National Criminal Justice Association (NCJA) April 4-6, 2006
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Budget NarrativeWho will receive the benefit?
DepartmentsAgenciesSchoolsIndividualsPublic/Private Sector
Federal Grants Review Workshop for the 2006 Kentucky Homeland Security ConferencePresented by the National Criminal Justice Association (NCJA) April 4-6, 2006
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Leveraging resources
Do your homework…researchSearch the InternetJoin common groups (i.e. state’s
association of non-profits)Sign up for publications
Federal Grants Review Workshop for the 2006 Kentucky Homeland Security ConferencePresented by the National Criminal Justice Association (NCJA) April 4-6, 2006
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Leveraging resources
Determine your eligibilityFocus on a good match…your
goals and the funding agency’s goals
Be prepared to respond
Federal Grants Review Workshop for the 2006 Kentucky Homeland Security ConferencePresented by the National Criminal Justice Association (NCJA) April 4-6, 2006
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Federal Government
Determine Presidential and Congressional priorities
Monitor appropriations processEnsure timing and awards meet
your needs
Federal Grants Review Workshop for the 2006 Kentucky Homeland Security ConferencePresented by the National Criminal Justice Association (NCJA) April 4-6, 2006
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Federal Governmentwww.Grants.gov
$400 billion in annual grantsAll 26 Federal grant-making agencies900 different grant programsEmail notification of opportunities
Federal Grants Review Workshop for the 2006 Kentucky Homeland Security ConferencePresented by the National Criminal Justice Association (NCJA) April 4-6, 2006
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Federal Government
Catalog of Federal Domestic Assistance www.cfda.orgLookup programs
Search by program number and keyword
Helpful user’s guide
Federal Grants Review Workshop for the 2006 Kentucky Homeland Security ConferencePresented by the National Criminal Justice Association (NCJA) April 4-6, 2006
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Foundations and CorporationsWhat are their priorities?Who are their leaders?What do they award?Who are the most common
recipients?
Federal Grants Review Workshop for the 2006 Kentucky Homeland Security ConferencePresented by the National Criminal Justice Association (NCJA) April 4-6, 2006
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Foundations and CorporationsWhy are they awarding?What are they required to
disclose?Last year’s award amounts and
projects?
Federal Grants Review Workshop for the 2006 Kentucky Homeland Security ConferencePresented by the National Criminal Justice Association (NCJA) April 4-6, 2006
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Legal and ethical considerations
Check out the laws firstMust you comply with regulatory
restrictions? Which ones?Will receiving the benefit comprise
any ethics rules?Consider pursuing other options
Federal Grants Review Workshop for the 2006 Kentucky Homeland Security ConferencePresented by the National Criminal Justice Association (NCJA) April 4-6, 2006
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Leveraging “other” resources
Technical Assistance (TA)Promising PracticesConference and meeting supportMembership associationsPublications dissemination
Federal Grants Review Workshop for the 2006 Kentucky Homeland Security ConferencePresented by the National Criminal Justice Association (NCJA) April 4-6, 2006
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Leveraging “other” resources Volunteers--Citizen Awareness and Citizen
CorpsProfessional groupsHigher educationPrivate sector (Tech Partners)Community service organizations
Gifts and donations
Federal Grants Review Workshop for the 2006 Kentucky Homeland Security ConferencePresented by the National Criminal Justice Association (NCJA) April 4-6, 2006
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Leveraging “other” resources
Membership AssociationsNational Emergency Management
Association (NEMA) www.nemaweb.org
National Governor’s Association (NGA)—NGA’s Center for Best Practices; www.nga.org
Federal Grants Review Workshop for the 2006 Kentucky Homeland Security ConferencePresented by the National Criminal Justice Association (NCJA) April 4-6, 2006
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Leveraging “other” resources National Criminal Justice Association
(NCJA)Compendium of Promising Grants
Management Practices http://www.ncja.org/odp_compendium.html
Justice Bulletin Justice Action Alert
Federal Grants Review Workshop for the 2006 Kentucky Homeland Security ConferencePresented by the National Criminal Justice Association (NCJA) April 4-6, 2006
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Leveraging “other” resources National Criminal Justice Association (NCJA)
Electronic Grants Management Systems (eGMS) Assessment http://www.ncja.org/egms-assessment.html
Justice and Homeland Security Assistance Overview (annual)
“Short Takes” weekly emails
Federal Grants Review Workshop for the 2006 Kentucky Homeland Security ConferencePresented by the National Criminal Justice Association (NCJA) April 4-6, 2006
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Leveraging “other” resources
Publications disseminationNational Grants Management
Association, http://www.ngma-grants.org/
HSToday Magazine; http://www.hstoday.us/home/index.cfm
2006 Guide to Homeland Security Grants
Federal Grants Review Workshop for the 2006 Kentucky Homeland Security ConferencePresented by the National Criminal Justice Association (NCJA) April 4-6, 2006
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Leveraging “other” resources
Federal Grants Management Handbook, http://www.grantsandfunding.com/libraries/grantmanage/gran
Federal Grants Review Workshop for the 2006 Kentucky Homeland Security ConferencePresented by the National Criminal Justice Association (NCJA) April 4-6, 2006
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Questions??
The End…or just the beginning
Federal Grants Review Workshop for the 2006 Kentucky Homeland Security ConferencePresented by the National Criminal Justice Association (NCJA) April 4-6, 2006
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National Criminal Justice Association (NCJA)
Lisa Nine
Senior Staff Associate
Email: Email: lnine@ncja.org
Cell: 202-421-7693
Voice mail: 202-628-8550, ext. 172
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