Everything You Wanted to Know About Poll Work, and Weren ......Everything You Wanted to Know About...

Accessible Elections

F e b r u a r y 2 0 2 0

Welcome

To ask a question, click the speech bubble at the

bottom of your screen

Our Goal

Our goal is for each

eligible voter to be

able to cast a ballot

and have that ballot

counted.

February PrimaryOne-sided ballot

Statewide Supreme Court primary

Madison Metropolitan School District primary

February Primary

Prepared for 40% voter turnout

Typical turnout would be 20 to 30%

School Districts

The City of Madison has eight school districts

The back of the Inspectors’ Statement indicates whether you have wards with multiple school districts

School Districts

If ballot style is highlighted on poll book, use highlighter of same color on voter slip

Verify school district with voter at poll book, and at ballot table

95

Voter ID

Grace period for Wisconsin driver license, Wisconsin ID, U.S. passport, and military ID remains the same as 2019

Acceptable if expired after 11/6/2018

What’s New

Polling Place Changes in FebruaryWard 15 now voting at

YMCA East

Ward 22 temporarily at Goodwill office

Ward 56 temporarily at Sellery Hall

Ward 82 now voting at Midtown Police District

Ward 86 now voting at Asbury United Methodist

Polling Place Changes in April

Ward 22 moving back to Streets East

Ward 29 moving to Bashford United Methodist

Ward 56 moving back to Gordon Commons

Absentee Binder

Quick Guides

Absentee Inspectors’ Statement

Ineligible List

Good Ballot/Bad Ballot Stickers

Closing the Polls

New 5G modems do not have an antenna

After shutting down the tabulator and removing memory stick, affix tamper-evident sticker to access door

Document seal serial number

Movers Mailing

“Have you moved?” appears as a watermark by a voter’s name on the poll book

Ask the voter, “Do you certify this is still your current home address?”

Movers Mailing

If address is current, have voter sign poll book, and issue a voter slip

If address is no longer current, and the voter moved more than 10 days before the election, send voter to the registration table

Questions?

New Registration

Form

New Form

Check for legibility

Still need two officials to check for completeness

New transparency tool for new form

Voter eligibility questions at top of form

U.S. citizen

At address for 10 consecutive days

At least 18 years old

Not currently serving sentence for a felony (off paper)

Voter name

Date of birth

Phone (optional)

E-mail (optional)

Street address within wardCheck ward-specific street directory

Cannot register to vote at a Post Office box

Mailing municipality is postal city, e.g., Verona

Mailing address if different than street address

Voters with non-traditional street address should use diagram on back of form to indicate where they intend to return each day

Interest in becoming a poll worker moved to back of form

Accommodation requests (e.g., braille ballot) on back of form

Indicate on bottom of front of form that Clerk’s Office should check the other side

See other side

Previous name, if name change Name change is effective when voter

updates ID with DMV

If new, hyphenated name contains previous name, names conform

City, state where last registered to vote

Help America Vote Act requires Wisconsin driver license number, if voter has current & valid Wisconsin driver license

Otherwise, Wisconsin ID number or Social Security number

Voter checks box to acknowledge they will be providing proof of address

Can be electronic

Does not need to be 10 days old

At address at least 10 consecutive days before Election Day

Not a temporary address

Have not already voted in this election

Not otherwise disqualified from voting

Assistant signature if voter unable to sign or make their mark, and someone else needs to sign voter’s name on the form

First official checks proof of address

Document What, Who, 4 or 2 for proof of address

First official signs Official’s Signature line

Ward number in lower left corner of form

Second official signs beneath first official’s signature

Proof of Address

One document showing voter’s name and address

May be electronic

Compare name and address on form to name and address on proof

What

One letter code for acceptable proof of address document

U

Who

Name of agency or landlord who issued document

U MG&E

4 or 2

If document has a long account number (7 or more digits), record last 4 digits

If document has a short account number (6 or fewer digits), record last 2 digits

U MG&E 3456

Ineligible List

Discreetly check registrations against ineligible list

If voter’s name is on ineligible list, contact Chief Inspector to initiate challenge process

Second Official

Checks ID

Checks form for completeness

New registration poll list

Assigns voter number

Questions?

Making our Polling Places Welcoming &

Accessible

Signage

Consider what it would be like to find this polling place for the first time

Is signage visible from the road?

Is the entrance obvious?

Post directional signs at eye level

Election Day Accessibility Checklist

Parking lot accessible space requirements If no parking lot, accessible

drop-off area

Clearly marked accessible route to building Check for snow and ice

Accessible entrance

Election Day Accessibility Checklist

Accessible route within building

Turning radius of 5 feet by 5 feet for mobility devices

Table at least 36 inches wide, 28 to 34 inches high Ribbon in supply box is 28

inches long

Curbside Voting Announce

Document curbside on poll book

Exempt from signing poll book

Two officials carry ballot

Check ID at curb

Voter may register at curb, too

Stating Name & Address

Voters not able to state name & address may have someone else state it for them

May present name & address in writing for poll worker to announce

Signing Poll Book

Exempt from signing poll book if unable to do so because of a physical disability

Write “exempt by order of inspectors” in signature box

Accessibility Tools

Signature guides

Magnifying sheet

Pen and paper

Seating for voters unable to stand in line

ExpressVote

Large print

High contrast

Touch screen

Spanish translation

ExpressVote

Braille keypad

Option to hide screen

Volume and tempo control

Compatible with sip-and-puff devices

Braille Ballots

Voter may request that Clerk’s Office send a braille ballot to the polls, or through the mail as an absentee

Ballot remade by poll workers

Assistance Marking Ballot

Voter may have anyone assist them in marking the ballot, other than their employer or union representative

Document on poll book, “Assisted by” and then name & address of assistant

Assistant signs the ballot

Communication

Speak directly to the voter rather than their assistant or interpreter

Do not shout

Your interaction with the voter should not make them feel like an inconvenience

People-First Language

Put the person before the disability because the disability does not define the person

“Voters with disabilities” rather than “disabled voters”

There is no need for us to label a voter’s disability

Reminder: we do not talk about or judge voters

Be Patient

Be considerate of the extra time it may take a voter to complete a task

Don’t assume that the voter needs your help

Remember, not all disabilities are visible

Voters with Disabilities Affecting Speech

Provide unhurried attention

Do not try to complete voter’s sentences

Do not interrupt

Ask for clarification if needed

Voters with Visual Impairments

Greet voter by letting them know who and where you are

If voter requests assistance walking, allow voter to take your arm and let them know as you approach steps, inclines, or turns

Voters with Hearing Impairments

Maintain eye contact with voter

Your facial expressions, gestures, and body movements help communicate

Do not shout or speak in voter’s ear

Pen and paper may be helpful

Voters Using Mobility Devices

A mobility device is part of a voter’s personal space

Do not touch a mobility device unless voter asks you to do so

Voters with Service Animals

Be aware that service animals are allowed to accompany the voter to the polls Do not pet or interact with the

animal

The service animal is working and should not be interrupted

Assisting Voters who may have Dementia

Voter may look confused or lost, repeat questions, or have difficulty communicating

Help them focus by making eye contact

Speak slowly and clearly

Pause between sentences

Give voter time to respond

Communicating with Voters who may have Dementia

Reduce distractions

Point or use gestures

Rephrase

Simplify choices

Reassure, “It’s okay. Take your time.”

Communicating with Voters who may have Dementia

Don’t take things personally

Don’t talk too fast

Avoid overwhelming the voter

Questions?

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Thank you!MadisonVotes@CityOfMadison.com