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Emergency Management in Higher Education: ODU’s Approach
College & University Auditors of Virginia2017 Conference
Tuesday, 02 May 2017
Understanding the University Community
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205-acre Norfolk Main Campus 3 Higher Ed Centers Applied Research Center Virginia Modeling, Analysis, &
Simulation Center
Enrollment (Fall 2016) 19,793 undergraduate 4,529 graduate
Nearly 4,700 FT/PT faculty & staff
Understanding the University Community
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7 academic colleges, honors college, & graduate school
300+ student organizations 18 NCAA D-1 athletic teams $50.4M external research
expenditures (FY16) $2.1B annual contribution to
regional economy
What We Began With: Basic Compliance
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Understanding the EM Requirements for Public IHEs Code of Virginia §23.1-804
Written, annually reviewed/revised Crisis & Emergency Management Plan Annual functional exercise to test the plan Quadrennial rewrite & approval of the plan
Governor’s Executive Order 41 (2011) All state agencies/IHEs must have written, annually reviewed/revised continuity plan Annual exercise to test the plan
Clery Act Notification, semiannual testing
Others Virginia Statewide Fire Prevention Code International Building Code National Fire Protection Association Codes & Standards Americans with Disabilities Act
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Applicable Standards & Guidance
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EM Program Needs Assessment
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Stakeholder meetings Identifying go-to personnel Learning the culture, politics, & environment Continuity program audit Delivered initial ICS/NIMS training – Summer 2014 Annual tabletop exercises
2014 – Hurricane 2015 – Football Incident 2016 – Active Threat
Developing Partnerships
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Began supporting in Fall 2014
Effective method to demonstrate quick, tangible value for multiple campus stakeholders
Event Management
2015 Major Events
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Spring Football Game 7 Home Football Games Homecoming 2 Commencements Secretary of State Kerry Visit FNV Live!/First Lady Obama Visit
2016 Major Events
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Admitted Students’ Day Big Blue 5K/Charity Bowl/Spring
Football Game Student Move-In 7 Home Football Games Homecoming 2 Commencements NCAA Field Hockey Final Four Senator/VP Candidate Tim Kaine Visit
2017 Major Events
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Admitted Students’ Day Big Blue 5K/Charity
Bowl/Spring Football Game
2 Concerts 2 Commencements Student Move-In 6 Home Football Games Homecoming
Comprehensive, standardized plans are developed for all major events
Event Action Plans
Supported decision-making, planning, coordination, & situational awareness
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Hurricanes Arthur (2014) Joaquin (2015) T.S. Hermine (2016) Matthew (2016)
Snow February 2015 February 2016 January 2017
Addition of the Fire Prevention Program
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Fall 2014 – Public Safety reorganization Hired FT Fire Safety Engineer in April 2015,
created Office of Fire Prevention Hired PT Fire Prevention Inspector in June 2016 Major program overhaul
Full fire code inspections of all ODU-owned buildings Enhanced training capacity Focus on education versus enforcement
EM Program Oversight
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Established Emergency Management Advisory Committee (EMAC) in June 2015 About 35 campus stakeholders
representing critical functional areas Monthly meetings to discuss planning &
program development
Created new University Policy for Emergency Management in December 2015 Presents the framework for ODU’s EM
program Mandates departmental emergency
action plan & continuity plan program
Major Planning Effort in 2016
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Winter/Spring Expansion of the University Continuity Plan to be
more inclusive of functional areas needed to support the institution’s mission
Hired FT Emergency Planner in April to primarily support department-level planning
Summer/Fall Complete revision of Crisis & Emergency
Management Plan Goals
Regional application Address all hazards with whole community input Reference most current guidance, best practices
Outreach & Engagement
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Preparedness events Presentations Partnering with stakeholders Hosting training & meetings Providing valuable services to
the community
Coming Soon:EM Program Objectives
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New EM/fire prevention websites & program branding
Expanded dept. planning New Building Emergency
Coordinator Program Greater focus on training &
exercises
New football stadium = new opportunities
More community outreach
Program certification
Ongoing & Future Concerns
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Programmatic Concerns Beyond ODU
In Virginia: Student placement in the field after graduating from EM
academic programs (quality over quantity) From the 2016 National Higher Ed EM Program Needs
Assessment: Re-fund U.S. Dept. of Ed’s EM for Higher Ed Program Establish EM curriculum & training program for leadership Establish ad-hoc working group focused on communication &
resource coordination between campus EM & feds Encourage designation of IHE coordinator at state, regional, or
national level Establish ad hoc working group to develop program-maturity
model for institutional EM programs http://www.nccpsafety.org/assets/files/library/NCCPS_EM_Need
s_Assessment_FINAL_113016.pdf
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