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Electronic Grant Submissions: www.grants.gov
Sponsored Research Services
874 Traditions Way, 3rd Floor
Tallahassee, FL 32306-4166
(850) 644-5260
By: Brian Barton, Assistant Director
©2010
click below for audio
on all slides
Steps To Submit
1. Read the funding announcement or request for proposals
2. Download application instructions from the agency to which you are applying
3. Download and print the Proposal Transmittal Form from Sponsored Research’s websitehttp://www.research.fsu.edu/contractsgrants/forms.html
Background on www.grants.gov
www.grants.gov is an electronic clearinghouse for all federal agencies
You do NOT need to register with www.grants.gov
Fill-out application using Adobe PDF Email application to Sponsored Research
Download Adobe Software
Go to www.grants.gov Click on the hyperlink to make sure you
have correct version of adobehttp://www.grants.gov/applicants/AdobeVersioningTestOnly.jsp
Click on “Apply for Grants”
How to Download Your Application
Go to www.grants.gov Click on “Find Grant Opportunities” Click on “Search Grant Opportunities” Click on “Advanced Search” You can search several ways for your grant
– By Keyword– By Funding Opportunity Number– By CFDA Number– By Agency and subagency
How to Download Your Application
Under Advanced Search I searched by the funding announcement number for an un-solicited NIH R01 application “PA-07-070”
Then click “Search” at the bottom of the page
How to Download Your Application
The Next Page will show you the search results
Now click on the hyperlink under “Opportunity Title”
How to Download Your Application
The next page will bring up a synopsis This is general description of the grant that
includes– A link to the full funding announcement– Eligibility rules– CFDA Number
How to Download Your Application
Now click on “How To Apply” Your grant’s info will be listed Under “Instructions and Application” click on
the hyperlink “download”
How to Download Your Application
The next page allows you to do two things– Download www.grants.gov specific instructions– Download the actual application
How to Download Your Application
If you click on “Download Application Instructions” it will either bring up specific www.grants.gov instructions for this grant or it will provide a copy of the complete funding announcement
How to Download Your Application
Click on “Download Application Package”
The next screen will bring up your actual grant application package
NOTE: if you cannot view the package, you do not have the correct version of Adobe
How to Fill-in the Application
The information at the top of the application is only the identifying information. No action is required in these fields
How to Fill-in the Application
In the “Application Filing Name” field enter only an identifier to your application– This field will not support your entire application
title– This field is only for FSU internal tracking
purposes– An example would be “Dr. Kirby Kemper 2010
R01 Application”
How to Fill-in the Application
The “Mandatory Documents” box contains all of the forms you MUST fill-in to submit
You highlight each form separately and click “Open Form”
Now fill-in all fields in yellow AND any other applicable field like your title or county
How to Fill-in the Application
Once you have filled-in all of the information on that page, you can either close the form or go to the next page of the form.
To do that look at the buttons at the top of the form
How to Fill-in the Application
Once the form is complete click “Close” at the top of the form
This will take you back to the application
How to Fill-in the Application
This is what it looks like once a form has been highlighted and then moved to the completed side
Complete each form using this method
How to Fill-in the Application
If a form requires an attachment click on the correct button to “add”, “delete”, or “view” the attachment
Here is what the buttons will look like in a form
How to Fill-in the Application
Follow the same method for completing a form with the “Optional Documents” box
Optional documents may not be optional for your grant application. Please refer to the funding announcement instructions for clarification on whether or not they are required or option
After Application is Complete
Once the application is complete please do the following things:– Make sure all documents have been moved to the
completed side– Click on the “check package for errors” button
Please fix any errors listed
NOTE: this check does not check for content
After Application is Complete
Things to do continued– “print” and “save” your proposal in that order
NOTE: The “print” button will not print our your attachments. You will need to print those
separately for your files Once you save your application, email it to your
Sponsored Research Services (SRS) administrator. To find out who your SRS administrator is call 644-5260 or visit this link:
http://www.research.fsu.edu/directory/srs.html
What Needs to Happen Next
Send your signed transmittal form to your SRS administrator
Follow-up with the administrator to make sure they received everything they need
Sponsored Research will be in contact with you to fix anything or they will submit the proposal within 3 business days
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