El-Omari, Samir Hartline, Chris M. Hau, Jenny H. Huynh, Nhi T. Johnson, Rodger D. Kwan, Winnie W

El-Omari, Samir Hartline, Chris M.

Hau, Jenny H. Huynh, Nhi T.

Johnson, Rodger D. Kwan, Winnie W.

Company’s BackgroundDFL Associates is an interior design company located in Baltimore, works with:

High end residentialCountry clubs

The company specifies everything from:Exterior and Interior finishes LightingDoors and HardwareCarpet and all furnishings

Current SystemDFL Associates is relatively new (2.5 years old)Company’s members:

Paper-based SystemManual drafting and elevation Manual calculating:

Unit cost, unit price, unit profitInventory

President

Accountant Design Staff Coordinator Secretary

Sub-contractors

Current Problem

No way to track the merchandise / inventoryTime consuming due to paper based systemTime consuming regarding the elevations

and draftingLack of comfort ability to process the task

–Accounting-No connection between computersLack of security for accounting files

Operational FeasibilityMain Goal: To have more clientsManual Operation System Inventory System - No trackingAccounting System - Time consumingAbsence of controls and securityto protect against damage to current files systemA new web site(under construction) – Increase the chance to obtain business

Schedule FeasibilityOur project deadlines are both mandatory and desired.

Mandatory - Pre-determined deadlines for each specific deliverable

Desirable - If certain deliverable are not finished at certain points in the project process, this may cause the entire project to be unsuccessful

Schedule Feasibility (contd)

Is the project deadline reasonable?

Depend on how long we will have to finish the project

Whether there is enough time to process the project successfully

Technical FeasibilityDoes the company currently posses the necessary technology?

No efficient system in place to help organizing, storing, or effectively producing the information.

Four individual non-networked computers and a basic web site on the Internet.

Technical risk involved in development and implementation for complicated system.

Technical Feasibility (contd)

Do we posses the necessary technology?

Considering the current demand on its services. The company requires a small and fairly simple automated system that is extendable.

Compatibility will not be an issue due to the almost non-existent system in

place currently.

Economic FeasibilityCost-Benefit Analysis:Personnel Costs: $2925Computer Usage Costs: $7500Training Costs: $600Total Development Costs: $11025Total Annual Operational Costs: $1350Total Annual Benefit: $ 40,000

Final System• Server Farm and Networked Computers

– Database, Application, Accounting Handling, Web Servers

• Workstations• Gigabit Ethernet

– Twisted Pair Ethernet LAN• Tier Network, Client Server Setup

– Star Topology• Security Room

– Locked Secure Room

COTS Hardware/Software

•Database Server–RAID 0 + 1, CD & Zip Backup, Oracle 9i Database software

•Web Server–RAID 1, CD & Zip Backup, MS FrontPage (for editing) & other apps as needed

•Accounting Handling Server–RAID 0 + 1, CD & Zip Backup, Peachtree Accounting software

•Application Server–Other Apps, Single HDD (non-RAID), CD & Zip backup

•Other Hardware/Software–Cisco Routers, Network Printers, Gigabit Ethernet hardware & Cabling, Windows 2000 Professional

I t e m Ship C lie n t

I t e m _ ID

D e s c r ip t io n Q ua nt it y

Pri ce

D u e _D a t e

E x p e c t e d _D a t e

S h ip _ v ia

C lie n t _ IDC _ Addr. C _ C it yC _ N a m e

C_ z i p

C _ Ph o n e

C _ E m a il

B u s in e s s _ C l

C o n ta ct

O p enA cco u n t V e n dor

V e n d _ ID V _ N a m e

V _ A d d

V _ C it y

V _ S t a t eC _ S t a t e

V _ Zip

V _ E m a il

C _ Fa x

V _ Ph o n eV _ F a x

P u rch a s eO rd er

P O _ ID D a te_P u rch a s e

P ro v id es

S h ip _ ID

T y p e _ pm t

a c c o u n t _ n a m e

a c c o u n t _ t y p e

a c c o u n t _ id

Entity Relationship Diagram

-DFL-

Screen Design

•Client information database input form and purchase history

•Supplies ordering form from vendors

•Shipment information form for clients, with tracking

•Vendor information form

Demonstration-Screen Design / Reports

Reports

• List of Client Purchase Orders detailed

• List of Client Account information

• List of Item Ordered

• List of current shipments

• List of Vendors information

Demonstration-Screen Design / Reports

Phased Conversion

• Less risk and chance of problems• Users are trained and familiarized with the new system while installation is in progress • Sequential Installation • The benefit of COTS: users may contact technical support for Hardware/Software issues

Training topics to be covered

• setting configuration & startup/shutdown

• performance profiling

• installation and un-installation on various operating systems

• inserting, deleting and updating data

• backing up files

• maintenance and security problems

• general computer functions

Security and Backup

• Locked computer room for servers, network hardware, & backups

• Password authentication

• Daily backup of important data

Conclusion• The new system will undoubtedly optimize total

profits of the company• This system is fully scalable for growth and

expansion of the firm• DFL Associates are anticipating the

implementation of the new system following our proposed solution

• Together working as a team, we have gained personal insight from the overall project process

The End

Any questions or comments?